HomeMy WebLinkAboutContract 50096 CITY SECRETARY
CONTRACT NO. �
CITY OF FORT WORTH, TEXAS
AGREEMENT FOR ARCHITECTURAL SERVICES
SECOND ANIMAL CARE AND CONTROL FACILITY
This AGREEMENT is between the City of Fort Worth, a Texas home-rule municipality (the
"CITY'), and Pierce Goodwin Alexander & Linville, Inc., authorized to do business in
Texas, an independent contractor ("Architect"), for a PROJECT generally described as: A
Second Animal Care and Control Facility in Norah Fort Worth.
The Agreement documents shall include the following:
1. This Standard Agreement for Professional Services;
2. Attachment"A"—Scope of Services;
3. Attachment"B"—Verification of Signature Authority Form;
4. Attachment"C"— Consulting Services for Phase I.
Attachments A, B and C, which are attached hereto and incorporated herein, are made a
part of this Agreement for all purposes. In the event of any conflict between the terms and
conditions of Attachments A, B or C and the terms and conditions set forth in the body of
this Agreement, the terms and conditions of this Agreement shall control.
Article I
Scope of Service
(1) Architect hereby agrees to perform as an independent contractor the services set
forth in the Scope of Services attached hereto as Attachment "A". These
services shall be performed in connection with the Second Animal Care and
Control Facility in North Fort Worth. Nothing in Attachment "A" or any other
Attachments to this Agreement shall be construed to change or modify any of the
terms and conditions set forth in this Agreement.
(2) If at any time in the course of the design, the City expands the scope of services, or
the Architect believes the City has requested services that are beyond the scope of
this Agreement, the Architect shall submit a proposal for additional fees and a
written agreement shall be reached on said proposal prior to the Architect
proceeding with the work considered to be beyond the scope of this Agreement.
The Architect shall not perform any additional services without a written agreement
with the City. Any services provided prior to reaching an agreement on additional
fees will be non-compensable.
(3) Additional services, if any, will be requested in writing by the City. City shall not
pay for any work performed by Architect or its sub-consultants, subcontractors
and/or suppliers that has not been ordered in writing. It is specifically agreed that
o
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OFFICIAL RECORD
CITY SECRETARY
F"II'.WORTH,TX
Architect shall not be compensated for any alleged additional work resulting from
oral orders of any person.
(4) The Architect shall advise the City as to the necessity of the City's providing or
obtaining additional services and data from others required in connection with the
Project at the City's cost and expense (which services and data the Architect is not
to provide hereunder but on which the Architect may rely in performing services
hereunder), and act as the City's representative in connection with any such
services of others.
(5) The total Construction Budget including City costs for this project shall be
$10,000,000.00.
Article 11
Compensation
(1) The Architect shall be compensated (Fee and Reimbursable Expenses) in
accordance with the Fee Schedule shown in section (2) of this article. Payment
shall be considered full compensation for all labor, materials, supplies, and
equipment necessary to complete the services described in Attachment "A".
However the total fee paid by the City shall not exceed a total of $1,123,995.00,
including $50,000.00 of reimbursable expenses, unless the City and the Architect
mutually agree upon a fee amount for additional services and amend this
Agreement accordingly.
(2) The Architect shall be paid the following percentages of the total fee at the
following stages of the Project:
a. Completion of Programming and Schematic Design and Opinion of
Probable Construction Cost 20%
b. Completion of Design Development and Opinion of Probable
Construction Cost 40%
c. Completion of Construction Documents and Opinion of
Probable Construction Cost 75%
d. Action by City Council to accept bids 80%
e. Final acceptance of the Project by the City 100%
However the total fee paid by the City shall not exceed a total as defined in Article
II, Compensation.
(3) Reimbursement of allowable expenses shall have prior approval of the City.
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Allowable expenses include:
a. Printing Costs
b. Renderings or Models for Public and City meetings
c. Postage and Courier Expenses
d. Travel, Mileage Only
e. Other Costs with Prior Approval of the City.
(4) The Architect shall provide monthly invoices to the City. Payment for services
rendered shall be due within thirty (30) days of the uncontested performance of
the particular services so ordered and receipt by City of Architect's invoice for
payment of same.
(5) Acceptance by Architect of said payment shall operate as and shall release the
City from all claims or liabilities under this Agreement for anything related to,
done, or furnished in connection with the services for which payment is made,
including any act or omission of the City in connection with such services.
Article III
Term
Unless terminated pursuant to the terms herein, this Agreement shall be for a term of
duration of construction, beginning upon the date of its execution, or until the completion of
the subject matter contemplated herein, whichever occurs first.
Article IV
Independent Contractor
Architect shall operate hereunder as an independent contractor, and not as an officer,
agent, servant, or employee of the City. Architect shall have exclusive control of and the
exclusive right to control the details of its work to be performed hereunder and all persons
performing same, and shall be solely responsible for the acts and omissions of its officers,
agents, employees, contractors and subcontractors. The doctrine of respondeat superior
shall not apply as between City and Architect, its officers, agents, employees, consultant,
and sub-consultants, and nothing herein shall be construed as creating a partnership or
joint venture between City and Architect.
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Article V
Professional Competence and Indemnification
(1) Work performed by Architect shall comply in all aspects with all applicable local,
state and federal laws and with all applicable rules and regulations promulgated
by the local, state and national boards, bureaus and agencies. Approval by the
City shall not constitute or be deemed to be a release of the responsibility and
liability of Architect or its officers, agents, employees, consultants and sub-
consultants for the accuracy and competency of its services performed
hereunder.
(2) In accordance with Texas Local Government Code Section 271.904, the
Architect shall indemnify, hold harmless, and defend the City against liability for
any damage caused by or resulting from an act of negligence, intentional tort,
intellectual property infringement, or failure to pay a consultant or sub-consultant
committed by the Architect or Architect's agent, Architect under contract, or
another entity over which the Architect's exercises control.
Article VI
Procedures for Providing Architectural Services
(1) The Architect agrees to commit the personnel to each assignment of the Project
as appropriate in order to complete the Project in an expeditious manner. The
Architect shall meet with the City's staff as required during the duration of the
project. The Architect will assign the following key personnel to this Project:
Principal in Charge: Jeff D. Bulla, AIA
Project Manager: Jeff D. Bulla, AIA
Project Architect: Jeff D. Bulla, AIA
The Architect may not change key personnel without the City's written approval.
(2) Programming and Schematic Design Phase:
a. The Architect shall become familiar with the site and scope of the Project.
Refer to Attachment "C" — "Consulting Services for Phase I" for additional
relevant information associated with this project.
b. The Architect shall consult with the City to clarify and define the City's
requirements relative to the Project and review available data.
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c. The Architect shall become familiar with the City's document "Facilities
Division DESIGN GUIDELINES for New and Existing Facilities" and
incorporate into all phases of the work.
do The Architect shall prepare a written Program Design Manual defining project
goals, program, architectural concepts, site and floor plans, principal
equipment, finishes and area-based cost estimates.
e. The Architect shall pay for the printing of contract documents required for design
submittals and presentations as a part of the reimbursable allowance.
f. Architect shall not proceed to the Design Phase until the City has provided
written approved of the Program Design Manual.
(3) Design Phase:
a. The Architect shall perform all services necessary to complete the design and
secure a construction permit, including all services necessary to survey, plat,
prepare and vacate easements and address any other property issues.
b. The design shall include all site work, design and coordination of utilities,
landscaping and facility design required for a complete and functional project.
c. The Architect shall prepare presentation graphics (plans, elevations, etc.) and
present at two (2) City meetings (if required) during the design of the project.
d. The Architect shall prepare the design in two stages as follows:
i. Design Development Phase: Preparation of architectural, structural and
MEP plans, principal elevations, site plans, cartoon set, selection of
principal equipment and finishes, and discipline-based opinion of
probable construction costs. Upon written approval of this phase of the
work, the Architect may proceed to the Construction Document Phase.
ii. Construction Document Phase: Preparation of details, architectural,
structural, mechanical, electrical, and plumbing plans, finishes
schedules, detailed technical specifications, and detailed opinion of
probable construction costs.
e. Drawings at all stages of design will have the following characteristics: scale for
floor plans will be 1/8" or such other scale as may be agreed to in writing for all
disciplines, elevations will be at same scale as floor plans, area plans will have
same scale for all disciplines, and site plans for all disciplines will be at same
scale.
f. The Architect shall provide such service as may be necessary for the building
permits to be issued. The City shall pay any fees for such Building Permits.
The City or contractor shall apply for building permits.
g. The Architect, at the Architect's sole cost and expense, shall engage a
Consultant to prepare "Elimination of Architectural Barriers Registration" and
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submit the applications to the Texas Department of Licensing and Regulation
(TDLR). The Architect (if required) will pay all fees required for TDLR reviews
and inspections. All designs shall be in conformance with the Elimination of
Architectural Barriers Act, State of Texas, and the City of Fort Worth Building
Codes.
h. In the event the Project is constructed in accordance with the Architect's
designs and is subsequently determined to be in non-conformance with the
above Act, Codes or Texas Accessibility Standards, the City will bear the
construction costs associated with enhancements. The Architect will reimburse
the City for additional costs, charges or fees to replace or rework features that
were constructed in accordance with the design but fail to meet applicable
accessibility requirements or building codes in force at the time that the design
was performed.
i. The Architect shall upload the electronic files in PDF format to the City's online
bidding site (Autodesk Buzzsaw).
(4) Bidding Phase:
a. The Architect shall respond to Contractors' inquiries, prepare necessary
addenda, and conduct the Pre-Proposal Conference, and participate in the
General Contractor selection process.
b. Following bidding, the Architect shall investigate the qualifications of up to five
(5) bidders and make recommendations concerning the capability of the bidder
to satisfactorily perform the Contract.
(5) Responsibility for Construction Cost
a. The Construction Budget for the Project shall be defined by the City.
b. The Architect shall provide to the City an opinion of probable construction cost
at the submission of each phase. The City shall either approve the adjustment
of the Construction Budget or direct the Architect to adjust the Project design, at
no additional cost to the City, to stay within the previously approved
Construction Budget.
c. If the Construction Budget is exceeded by the lowest bona fide bid, the City may
(1) award the contract, (2) abandon the project and terminate this agreement, or
(3) cooperate in the reduction of the Project Scope and features as required to
stay within the Construction Budget in order to rebid the Project. If the City
decides to reduce the scope of the project and rebid, the Architect shall, without
additional fee, modify the Drawings and Specifications as necessary to stay
within the Construction Budget. In the event the City abandons the project, the
City may terminate this Agreement in accordance with Article X, Termination of
Contract.
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(6) Construction Phase:
a. The Architect shall assist the City by approving submittals, observing
construction procedures and results monthly, reviewing methods and costs
associated with proposed change orders, and assisting in the resolution of
construction problems.
b. The Architect shall attend progress meeting at the job site.
c. At the completion of construction, the Architect shall conduct and document the
final inspection and assist the City on the resolution of construction or design
deficiencies.
d. The Architect will review contractor's pay requests.
e. The Architect will conduct final acceptance and end of warranty inspections with
representatives of the City.
f. The Architect shall provide electronic files (DWG format) to the Contractor for
the Contractor's preparation of"Record Drawings"for the City's archives.
g. The Architect will provide CAD files of all drawings suitable to use on AutoCAD
LT 2010 format or such other operating system as determined by the City.
(7) All designs, drawings, specifications, documents, and other work products of the
Architect, whether in hard copy or in electronic form, are instruments of service for
this Project, whether the Project is completed or not. Reuse, change, or alteration
by the City or by others acting through or on behalf of the City of any such
instruments of service without the written permission of the Architect will be at the
City's sole risk. The City shall own the final designs, drawings, specifications and
documents. Transfer of ownership of the contract documents does not constitute
sale of the documents.
Article VII
City Responsibilities
(1) Ronnie Clements will act as the City's representative with respect to the Project
for the purposes of transmitting instructions, receiving information, interpreting
and defining City's policies and decisions with respect to the Architect's services.
(2) Provide criteria and information as to City's requirements.
(3) Assist the Architect in obtaining existing studies, reports and other available data
and services of others pertinent to the Project and in obtaining additional reports
and data as required.
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(4) Upon reasonable notice arrange for access to and make all provisions for the
Architect to enter upon public and private property as may be required for the
Architect to perform services hereunder.
(5) Review all reports, recommendations and other documents and provide written
decisions pertaining thereto within a reasonable time.
(6) Examine all studies, reports, sketches, drawings, specifications, proposals and
other documents presented by Architect, obtain advice of an attorney, insurance
counselor and other architects as it deems appropriate for such examination and
render in writing decisions pertaining thereto within a reasonable time so as not
to delay the services of Architect.
(7) Provide "Instructions to Offerors" and "General Conditions" for use in assembling
the Project construction contract documents.
(8) Prepare easements and right-of-way acquisition conveyance documents, from
descriptions provided by the Architect, contact owners, negotiate for or condemn
all easements and right-of-way, pay all filing and legal fees associated therewith.
(9) Manage the advertisement and bidding of the project, issue addenda, distribute
bid documents, award contract, and execute the contracts.
(10) Administer the construction of the Project.
(11) Provide inspection and management services.
(12) Provide contractors' prepared field drawings to the Architect for review.
(13) Pay all impact and utility fees and other fees not expressly assigned to the
Architect. This includes fees charged by Oncor for new or revised service.
(14) Bear all costs incident to compliance with this Article.
Article VIII
Insurance
(1) Architect shall not commence work under this Agreement until it has obtained all
insurance required under this Article and the City has approved such insurance,
nor shall Architect allow any subcontractor to commence work on its subcontract
until all similar insurance of the subcontractor has been so obtained and approval
given by the City; provided, however, Architect may elect to add any
subconsultant as an additional insured under its liability policies.
Commercial General Liability
$1,000,000 each occurrence
$2,000,000 general aggregate limit
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Automobile Liability
$1,000,000 each accident (or reasonably equivalent limits
of coverage if written on a split limits basis). Coverage
shall be on any vehicle used in the course of the Project.
Worker's Compensation
Coverage A: statutory limits
Coverage B: $100,000 each accident
$500,000 disease - policy limit
$100,000 disease -each employee
Professional Liability Insurance
$1,000,000 Errors & Omissions
$2,000,000 Annual Aggregate
(2) Additional Insurance Requirements
a. Except for employer's liability insurance coverage under Architect's worker's
compensation insurance policy, the City, its officers, employees and servants
shall be endorsed as an additional insured on Architect's insurance policies.
b. Certificates of insurance shall be delivered to the Property Management
Department, Attention: Brian R. Glass, AIA, Architectural Services
Manager, 401 West 13th Street, Fort Worth, Texas 76102, prior to
commencement of work.
c. Any failure on part of the City to request required insurance documentation
shall not constitute a waiver of the insurance requirements specified herein.
d. Each insurance policy shall be endorsed to provide the City a minimum thirty
days notice of cancellation, non-renewal, and/or material change in policy terms
or coverage. A ten days notice shall be acceptable in the event of non-payment
of premium.
e. Insurers must be authorized to do business in the State of Texas and have a
current A.M. Best rating of A: VII or equivalent measure of financial strength and
solvency.
f. Other than worker's compensation insurance, in lieu of traditional insurance,
City may consider alternative coverage or risk treatment measures through
insurance pools or risk retention groups. The City must approve in writing any
alternative coverage.
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g. Workers' compensation insurance policy(s) covering employees employed on
the Project shall be endorsed with a waiver of subrogation providing rights of
recovery in favor of the City
h. City shall not be responsible for the direct payment of insurance premium
costs for Architect's insurance.
i. Architect's insurance policies shall each be endorsed to provide that such
insurance is primary protection and any self-funded or commercial coverage
maintained by City shall not be called upon to contribute to loss recovery.
j. In the course of the Agreement, Architect shall report, in a timely manner, to
City's officially designated contract administrator any known loss occurrence
which could give rise to a liability claim or lawsuit or which could result in a
property loss.
k. Architect's liability shall not be limited to the specified amounts of insurance
required herein.
I. Upon the request of City, Architect shall provide complete copies of all
insurance policies required by these Agreement documents.
Article IX
Transfer or Assignment
City and Architect each bind themselves, and their lawful successors and assigns, to this
Agreement. Architect, its lawful successors and assigns, shall not assign, sublet or
transfer any interest in this Agreement without prior written consent of the City.
Article X
Termination of Contract
(1) City may terminate this Agreement for its convenience on 30 days written notice.
Either the City or the Architect for cause may terminate this Agreement if either
Party fails substantially to perform through no fault of the other and does not
commence correction of such nonperformance with 5 days of written notice and
diligently complete the correction thereafter
(2) If City chooses to terminate this Agreement under Article IX, upon receipt of
notice of termination, Architect shall discontinue services rendered up to the date
of such termination and City shall compensate Architect based upon calculations
in Article II of this Agreement.
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(3) All reports, whether partial or complete, prepared under this Agreement,
including any original drawings or documents, whether furnished by the City, its
officers, agents, employees, Architects, or contractors, or prepared by Architect,
shall be or become the property of the City, and shall be furnished to the City
prior to or at the time such services are completed, or upon termination or
expiration of this Agreement.
Article XI
Right to Audit
(1) Architect agrees that the City shall, until the expiration of three (3) years after final
payment under this Agreement, have access to and the right to examine any
directly pertinent books, documents, papers and records of Architect involving
transactions relating to this Agreement. Architect agrees that the City shall have
access during normal working hours to all necessary facilities and shall be provided
adequate and appropriate workspace in order to conduct audits in compliance with
the provisions of this section. City shall give Architect reasonable advance notice of
intended audits.
(2) Architect further agrees to include in all its subcontracts hereunder, a provision to
the effect that the subcontracting consultant agrees that the City shall, until the
expiration of three (3) years after final payment under the subcontract, have
access to and the right to examine any directly pertinent books, documents,
papers and records of such sub-consultant, involving transactions to the
subcontract, and further, that City shall have access during normal working hours
to all sub-consultant facilities, and shall be provided adequate and appropriate
work space in order to conduct audits in compliance with the provisions of this
article. City shall give Architect and any sub-consultant reasonable advance
notice of intended audit.
(3) Architect and sub-consultants agree to photocopy such documents as may be
requested by the City. The City agrees to reimburse Architect for the cost of copies
at the rate published in the Texas Administrative Code in effect as of the time
copying is performed.
Article XII
Minority Business and Small Business Enterprise (MBE) (SBE) Participation
In accordance with the City's Business Diversity Enterprise Ordinance No. 20020-12-2011,
as amended, the City has goals for the participation of minority business enterprises
and/or small business enterprises in City contracts. Architect acknowledges the MBE and
SBE goals established for this Agreement and its accepted written commitment to MBE
and SBE participation. Any misrepresentation of facts (other than a negligent
misrepresentation) and/or the commission of fraud by the Architect may result in the
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termination of this Agreement and debarment from participating in City contracts for a
period of time of not less than three (3) years.
Article XIII
Observe and Comply
Architect shall at all times observe and comply with all federal, state, and local laws and
regulations and with all City ordinances and regulations which in any way affect this
Agreement and the work hereunder, and shall observe and comply with all orders, laws
ordinances and regulations which may exist or may be enacted later by governing bodies
having jurisdiction or authority for such enactment. No plea of misunderstanding or
ignorance thereof shall be considered. Architect agrees to defend, indemnify and hold
harmless City and all of its officers, agents and employees from and against all claims or
liability arising out of the violation of any such order, law, ordinance, or regulation, whether
it be by itself or its employees.
Article XIV
Venue and Jurisdiction
If any action, whether real or asserted, at law or in equity, arises on the basis of any
provision of this Agreement, venue for such action shall lie in state courts located in
Tarrant County, Texas or the United States District Court for the Northern District of
Texas — Fort Worth Division. This Agreement shall be construed in accordance with the
laws of the State of Texas.
Article XV
Contract Construction
The Parties acknowledge that each party and, if it so chooses, its counsel have
reviewed and revised this Agreement and that the normal rule of construction to the
effect that any ambiguities are to be resolved against the drafting party must not be
employed in the interpretation of this Agreement or any amendments or exhibits hereto.
Article XVI
Severability
The provisions of this Agreement are severable, and if any word, phrase, clause,
sentence, paragraph, section or other part of this Agreement or the application thereof
to any person or circumstance shall ever be held by any court of competent jurisdiction
to be invalid or unconstitutional for any reason, the remainder of this Agreement and the
application of such word, phrase, clause, sentence, paragraph, section, or other part of
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this Agreement to other persons or circumstances shall not be affected thereby and this
Agreement shall be construed as if such invalid or unconstitutional portion had never
been contained therein.
Article XVII
Immigration Nationality Act
City actively supports the Immigration & Nationality Act (INA) which includes provisions
addressing employment eligibility, employment verification, and nondiscrimination. Vendor
shall verify the identity and employment eligibility of all employees who perform work under
this Agreement. Vendor shall complete the Employment Eligibility Verification Form (1-9),
maintain photocopies of all supporting employment eligibility and identity documentation
for all employees, and upon request, provide City with copies of all 1-9 forms and
supporting eligibility documentation for each employee who performs work under this
Agreement. Vendor shall establish appropriate procedures and controls so that no
services will be performed by any employee who is not legally eligible to perform such
services. Vendor shall provide City with a certification letter that it has complied with the
verification requirements required by this Agreement. Vendor shall indemnify City from any
penalties or liabilities due to violations of this provision. City shall have the right to
immediately terminate this Agreement for violations of this provision by Vendor.
Article XVIII
House Bill 89
Contractor acknowledges that in accordance with Chapter 2270 of the Texas Government
Code, the City is prohibited from entering into a contract with a company for goods or
services unless the contract contains a written verification from the company that it: (1)
does not boycott Israel; and (2) will not boycott Israel during the term of the contract. The
terms "boycott Israel" and "company" shall have the meanings ascribed to those terms in
Section 808.001 of the Texas Government Code. By signing this contract, Contractor
certifies that Contractor's signature provides written verification to the City that
Contractor: (1) does not boycott Israel; and (2) will not boycott Israel during the
term of the contract.
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Article XIX
Notices
Notices to be provided hereunder shall be sufficient if forwarded to the other Party by
hand-delivery or via U.S. Postal Service certified mail return receipt requested, postage
prepaid, to the address of the other Party shown below:
City of Fort Worth:
Property Management Department
Attn. Brian R. Glass, AIA
Architectural Services Manager
401 West 13th Street
Fort Worth, Texas 76103
Architect:
Pierce Goodwin Alexander& Linville, Inc.
Attn: Jeff D. Bulla, AIA
3030 LBJ Freeway, Suite 1220
Dallas, Texas 75234
Article XX
Headings
The headings contained herein are for the convenience in reference and are not
intended to define or limit the scope of any provision of this Agreement.
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Article XXI
Counterparts: This Agreement may be executed in one or more counterparts and each
counterpart shall, for all purposes, be deemed an original, but all such counterparts
shall together constitute but one and
n ldthe same instrument.
Executed and effective this the day of' 2017.
BY: BY:
CITY OF FORT WORTH ARCHITECT
Pierce Goodwin Alexander& Linville, Inc.
419�
Jesus J. Chapa Jeff D. Bulla, AIA
Assistant City Manager Principal in Charge
Date: Date:_ /A61
APP,RqVAL ECOM E DED:
By: a
eve Cooke, Director
6P,2!, Property Management Department
APPROVED AS TO FORM AND M&C No.:- O,
LEGALITY
By: M&C Date: 3b11 — 9,610 4a
John 'fro FORT
Assistantity Attorney . Gy
Q. .,o
ATTE — :�-A
s
Marry J. Kay
City Secretary
ACAS
CONTRACT COMPLIANCE MANAGER: By signing I acknowledge that I am the person responsible for the
monitoring and admini-±ration of this contract, including ensuring all performance and reporting requirements.
By: �o�.. R• C��
Brian R.Glass,AIA
Architectural Services Manager
The Texas Board of Architectural Examiners, 8213 Shoal Creek Boulevard, Suite 107,Austin, Texas, 78758,
telephone (512) 305-9000, has jurisdiction over individuals licensed under the Architects' Registration Law,
Texas Civil Statutes, Article 249a.
PGAL Agreement Second Animal Care and Control—October 2017
OFFICIAL.R�COitp 15
CITY 8140'
IST•WORY141 TX
Attachment"A"
ARCHITECTURE
ENGINEERING
INTERIORS
PLANNING '
September 14,2017
Letter of Proposal for Professional Architectural Services for the
CITY OF FORT WORTH -SECOND ANIMAL CARE & CONTROL FACILITY
This Letter of Proposal is for professional architectural services by PGAL(the"Architect")
for the City of Fort Worth(the"City'and"Owner')for the Second Animal Care&
Control Facility-(the"Project").
1.o PROJECT SCOPE
1.1 The Project scope includes comprehensive needs assessment,program
development,design and construction administration for a new Animal Care and
Control Facility to be Located in north Fort Worth.
1.2 Initial project information was established by the City's Request for Statements
of Qualification issued in April 2017.
1.3 The budget for the Cost of Work is$10,000,000.
1.4 Although the optimal geographic location for the new facility must be
evaluated during the needs assessment phase,for the purposes of this Proposal
the Site is assumed to be a specific parcel of land at the City's North Services
Center.
1.5 The project goals are as follows:
1.5.1 To evaluate current and future needs of the City to provide animal
shelter services,to property house and care for impounded animals,and
to increase positive outcomes for all animals in its custody and care.
1.5.2 To conduct sufficient public engagement such that this project is
embraced by the community's stakeholders and non-profit partners.
1.5.3 To provide a facility that will serve a 30-year horizon considering
projected population growth and best practices for animal management
and welfare.
1.5.4 To provide a sustainably-designed facility essentially meeting the
requirements for USGBC LEED Silver Certification;however,no specific
Certification will be applied for.
2.o ARCHITECTURAL SERVICES
The Architect shall collaborate with the City as needed to provide the following
professional services:
2.1. Needs Assessment and Programming-
2.1.1 Data Gathering:
303o LBJ Freeway,Suite 1220 972 871 2225
PGAL.COM Dallas,TX 75234 972 8712228
• Host a kickoff meeting with the City of Fort Worth to review
deliverables,timelines,and protocols for communication.
• Analyze the contribution and data of other non-profit community
partners.
• Gather FWACC data for the past ten years and analyze it for trend
projections. Review other pertinent trends such as primary
demographic developments within Fort Worth,human population
growth patterns,etc.to predict the future needs for animal care and
control in Fort Worth. Review trend projections with the team.
• Develop requirements for animal capacities for the new shelter
using industry best practices.
• Conduct a stakeholders'survey using Survey Monkey.
2.1.2 Programming:
• Host an interactive all-day workshop to review the needs of the new
animal shelter with a group of decision makers. We will cover animal
capacity requirements,program requirements,and overall Project
vision. During the workshop,an interactive ballpark cost estimate
will be projected so we can make decisions with the Project budget
in mind.
• Based on information gathered in the workshop,we will develop a
preliminary program with hard and soft costs for review. Once the
program is confirmed,we will assist the City of Fort Worth with
developing operational budgets including staffing for the new
shelter. Because we are not an expert in staffing,we will use typical
industry standards as well as the staffing for the current shelter as a
guide in developing requirements for the new shelter.
• Interactive public meetings are an important part of this phase of the
Project. We have included scope to host two public/private
partnership meetings and two open-house meetings.
• We will assist the City in reviewing and evaluating the proposed
Project site,and will validate its location based on the other factors
that need consideration including drive times for animal control
officers,animal intakes,etc.
• At the end of the programming phase,we will produce a dynamic
Needs Assessment Report that can be updated during the schematic
design phase of the Project,or as Project requirements change.
However,a full Room Design Manual will not be provided.
2.1.3 Four on-site visits by our out-of-town animal specialty consultant are
included in this phase.
2.2. Schematic Design—Based on the approved Program,the Architect will
develop a Schematic Design package for review and approval by the City.The
following scope is included:
• A charrette/blocking diagram exercise with City staff to develop
multiple conceptual design alternatives in the form of adjacency
"bubble"diagrams. These will be evaluated with Staff to determine
the desired concept with which to move forward.
• The selected concept will be developed into a detailed site plan and
floor plan including vehicular and pedestrian circulation,room size
and layout and equipment. Two major design iterations are included.
• We will develop the 3-D architectural design for review,refinement
and approval by the City.
• We will coordinate with the City's selected CMAR by providing Basis
of Design narratives for MEP systems as well as sustainability
initiatives and interior finishes narratives.
• The dynamic Needs Assessment Report will be updated as required.
• The final Schematic Design package will include a presentation-
quality site plan,floor plan with FF&E layout,exterior elevations,
color renderings of the exterior and of the lobby interior,preliminary
finish schedule,and MEP and sustainable design narratives.
• The Cost Estimate will be provided by the CMAR.
2.3. Design Development- The Architect will prepare Design Development
documents for the Citys approval and the Construction Manager's review,to
illustrate more detailed development of the approved Schematic Design. This
phase will include the integration of the various structural and MEP systems.
Deliverables will include site plan,floor plans,sections,elevations,finish
schedules,diagrammatic layouts of the building systems,preliminary
specifications,and other details to describe the size and character of the Project.
2.4. Construction Documents-During this phase,the Architect will prepare
detailed Construction Documents,including drawings and technical
specifications to be used for bidding and construction.The Architect will select
interior finishes,patterns and colors,and prepare a presentation board for
approval by the City. There will be interim review submittals at 50%and 90%
completion.
2.5. Bidding&Negotiation-In this phase,the CMAR will prepare the various
packages for bidding. The Architect will address and issue addenda as required
to clarify the Construction Documents and design intent.
2.6. Construction Administration-The Architect will provide general
administration of the Contract between the Owner and the Construction
Manager as set forth in the current version of AIA Document A201. The
Architect shall provide Construction Phase services exceeding the limits set
forth below as Additional Services.When the limits below are reached,the
Architect shall notify the Owner:
• Up to 2 reviews of each Shop Drawing,Product Data item,sample and
similar submittals of the Contractor.
• Up to thirty-six(36)visits to the site by the Architect over the duration of
the Project during construction,including attendance at twice monthly
construction Progress Meetings,to review the progress and quality of work
and to determine if work is proceeding in accordance with the Contract
Documents.
• Up to two(2)observations for any portion of the Work to determine
whether such portion of the Work is substantially complete in accordance
with the requirements of the Contract Documents.
• Up to one(1)observations for any portion of the Work to determine final
completion.
• Up to sixty(60)days after the date of Substantial Completion of the Work
or the originally scheduled date of Substantial Completion,whichever is
earlier.
2.7. Survey and Civil Engineering-The Architect will provide Surveying and Civil
Engineering Services in accordance with Attachment C-RLG Proposal for
Survey&Civil Engineering 08-29-17.
2.8. Geotechnical Investigation-Once the Project Site is confirmed,the Architect
will secure the services of a local geotechnical investigations firm to conduct a
geotechnical analysis of the soil and provide foundation and paving design
recommendations.
2.9. Landscape Architectural Design-The Architect will provide landscape and
irrigation design for this project to comply with the City's Landscape and tree
preservation ordinances.
2.10. FF&E Design&Procurement Assistance-During Design,alternate FFE
T buts will be proposed and reviewed with the Owner.Once the furniture and
equipment Layout is finalized,the Architect will assist the Owner in the
selection and specification of the required FF&E specific items including
materials,fabrics and colors. The Architect will assist the Owner in the
procurement of the FF&E items through the use of approved buy-lists such as
TXMAS or similar.
3.o EXCLUDED SERVICES
It is agreed that the following services are not included herein at this time. If required,
they may be added as an Additional Service:
• Cost Estimating . As-built drawings
• Environmental Assessment • Measured Drawings
• Traffic Impact Studies • LEED Certification
• Materials Testing
4.o PROFESSIONAL FEES
For the services described,the Client shall compensate the Architect as follows:.
Services Sub Fee Markup Total
Needs Assessment&Programming $65,000
Architectural,Struct,MEP&Low Voltage Design $850,000
FF&E Design&Procurement Assistance $42,500
Geotechnical Investigation 15,000 1.15 $17,250
Survey 6,300 1.15 $7,245
Civil Engineering 56,000 1.15 $64,400
Landscape Architecture 24,000 1.15 $27,600
Subtotal Professional Fees $1,073,995
Reimbursable Expenses(not to exceed) $50,000
Tota[Professlonat Fans+Rellmbursabtes $1,123.995
5.0 REIMBURSABLE EXPENSES
5.1. Client shall reimburse the Architect for actual expenditures made by the
Architect in the interest of the Project. Compensation for Reimbursable
Expenses shall be computed as a multiple of one and one tenth (1.10)times the
actual expense incurred,and shall not exceed$50,000 without prior written
approval. Reimbursable expenses shall include:
5.1.1. Transportation to and from the Project location including automobile
mileage at prevailing rates,tolls and parking costs;
5.1.2. Out-of-town travel and subsistence limited to our specialty animal
design consultant traveling from Boulder,CO;
5.1.3. Reproductions,plots,reprographic services,standard form documents,
postage,courier or express mail services required for the delivery of
Instruments of Service,.
5.1.4. Telecommunications expenses related to online or video conferences
such as GoToMeetings or WebEx;
5.1.5. Fees paid for securing approval of authorities having jurisdiction over the
Project.
6.o ADDITIONAL SERVICES
6.1 Scope Revisions: Following prior written authorization and approval of Client,
Architect shall make revisions in drawings,specifications or other documents
when such revisions are:
• necessitated by inconsistencies with approvals or instructions previously
given by the Client,including revisions made necessary by adjustments in
the Client's program or Project budget;
• required by the enactment or revision of codes,laws or regulations
subsequent to the preparation of such documents;
• necessitated because of significant changes in the Project and authorized by
written Change Orders including,but not limited to,size,quality,
complexity,the Client's schedule,or the method of bidding or negotiating
and contracting for construction;
• providing any other services not included herein or not customarily
furnished in accordance with generally accepted architectural practice.
6.2 Project Delays: To the extent the Architect's services are affected,the
Architect shall be compensated for Additional Services if the services covered
by this Agreement have not been completed within Thirty-six(36)months of
the date of this Agreement,through no fault of the Architect.
6.3 Compensation for Additional Services: Compensation for Additional Services
shall by negotiated on a lump sum basis or provide on an hourly basis in accordance
with the Architect's current billing rate.
7.0 MISCELLANEOUS PROVISIONS
7.1 Project Schedule: The Architect's services shall be performed as expeditiously
as is consistent with professional skill and care and the orderly progress of the
Project. A mutually acceptable project schedule will be established at the
outset based on the information known as of that date. If necessary and
mutually agreeable,such schedule may be adjusted as the Project proceeds.
7.2 Building Information Modeling: The Project will be designed utilizing
Building Information Modeling(BIM)software. BIM shall be limited to overall
building massing indicative of area,height,orientation and materials modeled in
three dimensions or represented by other data and its use is restricted to the
Architect and its Consultants for the purposes of internal coordination and
conceptual presentation to the Owner. No other party may rely on the accuracy
of the 3D Model for purposes beyond conceptual representation. Unless
otherwise agreed in writing,any use of,transmission of,or reliance on the Model
is at the receiving Party's sole risk.
7.3 Cost of the Work:
7.3.1, The Owner shall require the Construction Manager to include
appropriate contingencies for design,bidding or negotiating,price
escalation,and market conditions in estimates of the Cost of the Work.
The Architect shall be entitled to rely on the accuracy and completeness
of estimates of the Cost of the Work the Construction Manager
prepares as the Architect progresses with its Services.The Architect shall
prepare,as an Additional Service,revisions to the Drawings,
Specifications or other documents required due to the Construction
Manager's inaccuracies or incompleteness in preparing cost estimates.
7.3.2. If,prior to the conclusion of the Design Development Phase,the
Construction Manager's estimate of the Cost of the Work exceeds the
Owner's budget for the Cost of the Work,the Architect,in consultation
with the Construction Manager,shall make appropriate recommen-
dations to the Owner to adjust the Project's size,quality or budget,and
the Owner shall cooperate with the Architect in making such
adjustments.
7.3.3. If the estimate of the Cost of the Work at the conclusion of the Design
Development Phase exceeds the Owner's budget for the Cost of the
Work,the Owner shall either 1)give written approval of an increase in
the budget for the Cost of the Work;2) revise the Project program,
scope,or quality as required to reduce the Cost of the Work;or 3)
implement any other mutually acceptable alternative.
If the Owner chooses to proceed under 7.2.3,the Architect,without
additional compensation,shall incorporate the required modifications in
the Construction Documents Phase as necessary to comply with the
Owner's budget for the Cost of the Work at the conclusion of the
Design Development Phase Services,or the budget as adjusted.The
Architect's modification of the Construction Documents shall be the
Limit of the Architect's responsibility as a Basic Service.
7.3.4. After incorporation of modifications under Section 6.6,the Architect
shall,as an Additional Service,make any required revisions to the
Drawings,Specifications or other documents necessitated by
subsequent cost estimates that exceed the Owner's budget for the Cost
of the Work,except when the excess is due to changes initiated by the
Architect in scope,basic systems,or the kinds and quality of materials,
finishes or equipment.
7.3 Project Contingency: The Owner and the Architect agree that this is a one of a
kind Project that constitutes a number of unique variables including but not
Limited to the site and setting,local environment,the context,program,budget,
stakeholders involved,the set of consultants and team assembled,the
Contractor,jurisdiction,timeframe,etc. Increased costs and changes may be
required because of possible omissions,ambiguities or inconsistencies in the
drawings and specifications prepared by the Architect;therefore,the final design
and construction costs of the project may exceed the estimated or bid cost. The
Owner agrees to set aside a reserve in the amount of 1.5%of the cost of the
Project as a Contingency to be used,as required,to pay for any such increased
costs and changes. The Owner further agrees to make no claim by way of direct
or third-party action against the Architect or its consultants with respect to any
increased costs within the Contingency because of such changes or because of
claims made by the Contractor relating to such changes.
7.4 Statement of Jurisdiction: In accordance with requirements of the Texas
Board of Architectural Examiners(TBAE),the Architect makes the following
Statement of Jurisdiction:"The TBAE has jurisdiction over complaints regarding
the professional practices of persons registered as architects in Texas".The
Board may be contacted as follows: 1) By mail:Texas Board of Architectural
Examiners,P.O.Box 12337 Austin,TX 7871 1-2337;2) In person:333
Guadalupe,Suite 2-350 Austin,TX 78701-3942;3) By telephone:512/305-
9000;4) By fax:512/305-8900;or 5)Via website:www.tbae.state.tx.us.
ATTACHMENT "6"
VERIFICATION OF SIGNATURE AUTHORITY
Consultant hereby agrees to provide City with independent audit basic financial statements, but
also the fair presentation of the financial statements of individual funds.
Execution of this Signature Verification Form ("Form") hereby certifies that the following
individuals and/or positions have the authority to legally bind Consultant and to execute any
agreement, amendment or change order on behalf of Consultant. Such binding authority has
been granted by proper order, resolution, ordinance or other authorization of Consultant. City is
fully entitled to rely on the warranty and representation set forth in this Form in entering into any
agreement or amendment with Consultant. Consultant will submit an updated Form within ten
(10) business days if there are any changes to the signatory authority. City is entitled to rely on
any current executed Form until it receives a revised Form that has been properly executed by
Consultant.
1. Name:
Position:
Signature
2. Name:
Position:
Signature
3. Name:
Position:
Signature
Name:
Signature of President 1 CEO
Other Title:
Date:
PGAL Agreement Second Animal Care and Control—October 2017
2
ATTACHMENT "C"
FORT WORTH,,,,
CONSULTING SERVICES FOR PHASE I:
NEEDS ASSESSMENT,FEASIBILITY STUDY AND DESIGN
NORTH ANIMAL SHELTER
Introduction
The City of Fort Worth(City)is the sixteenth largest city in the country by population and the fifth largest
in Texas.The City covers approximately 353 square miles in Tarrant, Denton,Johnson, Parker, and Wise
counties. From 2000 (534,694 persons) to 2016 (806,380 persons), Fort Worth experienced a 50.81%
increase in its population, making it one of the fastest growing large cities in America. If growth
continues at a conservative estimate of 2.1 percent annually,which is below the average for the past 10 years,
population will exceed one million by 2030. The North Central Texas Council of Governments projects that
Fort Worth will gain another 200,000 individuals in the following decade and reach a population of
approximately 1.2 million by 2040.
Using pet population models,Fort Worth Animal Care and Control(FWACC)has estimated the dog and cat
population to be about 352,711 in Fort Worth. The formula for calculating the number of household pets is
derived from ownership statistics from a national survey conducted by the American Veterinary Association.
In order to serve the animal care and control needs generated from this dynamic growth,the City desires a
Design Plan for the future north animal shelter that is done in a logical, manageable, and cost efficient
manner that takes into account the City's human and animal needs over the next 30 years.
It is the City's goal that the Design Plan will also serve as a business planning document that identifies
animal service needs and feasibility, as well as,financial requirements,facility requirements,and program
requirements for the coming three decades. The City seeks qualified architectural firms interested in 1)
conducting a needs assessment and feasibility study of the current status of the present animal control
facilities,2)producing a Design Plan for future FWACC operational and facility needs, and 4)producing
construction plans,documents and cost estimates for a new animal shelter in north Fort Worth.
BACKGROUND OF THE ANIMAL CARE AND CONTROL CENTER
The current Animal Care and Control center opened in July 1998 as an 18,000 SF facility. It is located at
4900 Martin Street, Fort Worth, Texas 76119. In 2004, the residents approved $665,000 through the
Capital Improvement Bond Program to fund a spay/neuter clinic. On October 16, 2007 the City Council
approved an additional $498,000 to fully fund the clinic and additional office space. The 3,800 SF clinic
has a surgery room with two tables,a pre-op room,a post-op recovery area,a laboratory and office space.
In 2012 and 2013,FWACC received$1.2 million in donations for the construction on a medical treatment
ward to treat animals with minor ailments. The 3,600 SF medical treatment ward consists of both
contagious and non-contagious wards for large dogs, small dogs and cats. Many of the patients in the
contagious wards have upper respiratory infections(URIs). The new treatment facility handles over 2,000
animals per year.
The 2014 Bond program included $2.3 million for FWACC. FWACC is currently using a portion of
these funds to expand its current facility to increase capacity by over 100 animals and improve efficiency
and animal husbandry. The remaining Bond funds were set aside for a Design Plan, land acquisition and
design for a new animal shelter in north Fort Worth.
In fiscal year 2015, FWACC handled approximately 20,000 animals. The ACCC adopted 7,165 animals
and transferred 2,033 to rescue organizations. Another 2,050 animals were returned to their owners. It is
estimated that less than 20 percent of the animals were already spayed or neutered when they were
captured.The City enforces the ordinance requirements to spay or neuter animals before they are adopted,
rescued or reclaimed. The City and intends to institute new programs that support spay and neuter of all
licensed pets in the City.
The shelter is currently operating at TWICE its design capacity with large kennels designed for single
animals are now shared by two animals, hallways, store rooms and other locations are now being used to
house small animals, disease control is staff intensive (design/high density of animals), cleaning is staff
intensive (kennels have to be cleaned more thoroughly/often because of shared space), and adoptions and
reclaims are staff intensive due to poor original design and piecemeal kenneling(twice design standard).
In addition to the shelter's operational limitations, it is closer to the cities of Grand Prairie, Arlington and
Mansfield than it is to the areas of Fort Worth that have grown exponentially. In 1998, the City of Fort
Worth was approximately 300 square miles and is now approximately 353 square miles with most of the
growth in the north. This has created operational inefficiencies for field personnel who sometimes spend
up to half of their shift travelling to/from their service areas.
Fort Worth is a very diverse urban setting experiencing social and economic changes. FWACC and its
dedicated staff are preparing for the future. We realize that animal care and control is competing in a new
economic, social and business environment that is characterized by rapid change. Some challenges that
impact the ability of our organization to meet future needs and expectations are population growth, the
transitive nature of our population, apathy, budget constraints, anti-government sentiment, and
technology.
Our future goals include developing public private partnerships, community spay and neuter programs,
improving relationships with the veterinarian and animal welfare and rescue communities, and promoting
strategic solutions for efficient shelter and field operations. Operating goals include enhancing the
marketing of Animal Care and Control programs, improving field and shelter operations, providing
enhanced education programs for the public, improving compliance with the animal control ordinances,
and enhancing customer service.
PHASE I: COMPREHENSIVE NEEDS ASSESSMENT
The chosen consultant will evaluate current and future needs of the City to provide animal shelter services
to its citizens, to properly house and care for impounded animals, and to increase positive outcomes for
all animals it custody and care. The Needs Assessment must be a 30-year horizon considering projected
population growth and animal management and welfare trends. The Needs Assessment shall have at least
the following main parts and elements:
Phase I: Needs Assessment and Design for the North Animal Shelter,Page 2 of 5
• Executive Summary
• Current FWACC facilities and operations
• Animal Shelter Trends
• Citywide Animal Welfare Efforts
• Social and Economic Impact
• Public Health and Safety
• Public/Private Partnership Impact on Shelter Facilities
• Overview of the Development of the Planning Process
A complete Needs Assessment will ensure that the policies,programs and facilities meet the community's
needs and are embraced by the community's stakeholders.The plan should consider the economic impact
of animal and human population growth projections, shelter facility aesthetics and public perceptions of
municipal animal welfare efforts, as well as the impact of pet sterilization, public education, ordinance
compliance on animal populations and public health and safety, and other critical data/analyses that are
needed to support the shelter Design Plan recommended by the Consultant.
Conducting a transparent decision-making process by engaging community members early on and
working with them throughout the planning process can enhance the community's acceptance of new
facilities and support in paying for new improvements.
It is expected that the Consultant,with the assistance of City staff, will:
• Develop and carry out a public survey to garner overall public response to factors affecting
animal shelters, shelter operations,and costs
• Develop web-ready fact sheets for the City's website
• Hold Planned Workshops with key stakeholders:public officials,officials of other governmental
entities(such as school districts),academic members, local and regional planners,policy makers,
industry representatives,businesses representatives,interested general public
• Hold a minimum of two(2)Open Houses for the general public to convey information and gather
input
• Hold one-on-one meetings with FWACC and other area shelters and animal welfare providers to
explore potential public private partnerships with the City's Animal Shelter
• Make a public presentation before City Council during the development of the Plan
• Schedule a public hearing prior to the adoption of the Plan
Phase 1: Needs Assessment and Design for the North Animal Shelter,Page 3 of 5
DATA GATHERING AND ANALYSIS
It is expected that the Consultant,with the assistance of City staff,will:
• Collect and assemble historical and current background information including population
information and area specific densities;
• Collect, review and analyze information pertaining to local and regional growth
impacts to the City's service area(s)and apply these growth impacts to the City's current services,
programs, and facilities;
• Review and evaluate existing Animal Care and Control services, programs, and facilities,
including assessments of completeness of City coverage, success (or lack of) animal shelter
capacities, and ease of access to animal shelter services taking into account local and regional
growth impacts.
• Review and evaluate animal services,programs, and facilities within the City's services area as to
capacity, cost, quality, efficiency, effectiveness and adequacy and competitiveness of the private
sector, nonprofit, and other governmental entities. Determine how animal services provided by
the private sector, nonprofit organizations and other municipalities or governmental entities
within the region affect the City's animal shelter facility needs,and if so,in what ways could they
be improved.
• Identify any unmet facility needs, and make recommendations for meeting those needs through
private sector providers, public-private partnerships, partnerships with other governmental
entities in the region,and/or direct City service provision.
• Examine existing tools, models, and/or case studies which foster development of animal shelter
partnerships(public-public and public-private).
FUNDING
Capital Improvement Program (CIP) and funding plan are to be developed, with the assistance of City
staff, based on the recommendations and analyses developed that coordinate all recommended facilities.
The CIP funding plan will be comprehensive and consistent in its recommendations for how the City
should move forward in every aspect of its operations. The CIP will include facilities needed by type and
potential location, their initial estimated capital costs, and estimated annual operating costs. The CEP will
tie into developed economic and life-cycle analysis. Consultant will recommend potential funding sources
and work with the City to establish an affordable project sequence based on funding resources.
• A schedule timeline shall be developed projecting when new facilities will be needed, and shall
include where those facilities could potentially be located, an estimation of the capital
improvements and operating costs for these facilities.
• Any new facility developed or built as result of the Plan shall make use of sustainable practices
and design.
Phase I: Needs Assessment and Design for the North Animal Shelter,Page 4 of 5
• The Needs Assessment and Design Plan shall be developed as a"dynamic"document that will be
modified by City staff at regular intervals as appropriate to encompass new services, programs
and facilities, and adjust costs as planned services, programs and facilities are implemented.
Consultant will provide tools and training to selected Animal Care and Control staff to allow
them to carry out the regular updating of the Needs Assessment and Design Plan.
At a minimum, the Consultant will be expected to incorporate the following elements in the Needs
Assessment and Design Plan—not necessarily in the order presented here:
• FWACC structure and adequacy of staffing levels necessary for an additional North Animal
Shelter.This review has to include not only the yearly intake of animals, but also the enrichment
process of moving hundreds of dogs outside into play yards two times a day and the daily care
and treatment of dogs and cats in medical treatment wards.
• A needs assessment,including recommendation on City shelter services,programs or facilities.
• A cost estimate to develop a new, modern animal shelter facility that will meet current and
project municipal needs.
• Conceptual design options and alternatives based on the needs assessment group meetings and
budget. Drawings and other documents which depict several alternative concepts which satisfy
program, schedule and budget requirements.
• Site analysis,program and design including access to neighboring roads and trails.
• Preliminary cost estimates.
• Conceptual Design will also include renderings of the final selected concept plan(s). The
renderings will be used by the City and auxiliary organizations for presentations on the proposed
facility and bond proposals.
• The selected firm may be requested to provide presentation to City staff, City Council, auxiliary
groups,and the public to provide an appropriate summary of the project.
Phase I: Needs Assessment and Design for the North Animal Shelter,Page 5 of 5
CERTIFICATE OF INTERESTED PARTIES FORM 1295
loll
Complete Nos.1-4 and 6 if there are interested parties. OFFICE USE ONLY
Complete Nos.1,2,3,5,and 6 if there are no interested parties. CERTIFICATION OF FILING
1 Name of business entity filing form,and the city,state and country of the business entity's place Certificate Number.
of business. 2017-261042
Pierce Goodwin Alexander and Linville,Inc.dba PGAL
Dallas,TX United States Date Filed.
2 Name of governmental entity or state agency that is a party to the contract for which the forms 09/14/2017
being filed.
City of Fort Worth Date Acknowledged:
1A, y
3 Provide the identification number used by the governmental entity or state agency to track or identity the contract,and provide a
description of the services,goods,or other property to be provided under the contract.
N/A
Fort Worth Second Animal Care and Control Facility
Nature of interest
4 Name of Interested Party City,State Country(place of business) (check aapllcWe
)
Controlling Intermediary
Gerber,Jeffrey Houston,TX United States X
Brown, Kenneth Alexandria,VA United States X
Linville,Jack Houston,TX United States X
Weiner,Jeffrey Houston,TX United States X
Andrews,David Houston,TX United States X
Nestler, Ian Boca Futon,FL United States X
5 Check only if there is NO Interested Party.
6 AFFIDAVIT I swear,or affirm,under penalty of perjury,that the above disclosure is true and correct.
,w. y ID CHEYI2
Notary IQ # 14362686
Mit Commission Expires
December 30,2419 Signature of authorized agent of contracting business entity
AFFIX NOTARY STAMP/SEAL ABOVE
Sworn d subscribed before me,by the said Jay this the 1'4 day of
20 to certify which,witness my hand and seal of office.
1k, /fS
ignature of officer administering oath Printed name of officer administering oath Title bf officer administering oa
Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V1.0,3337
City of Fort Worth, Texas
Mayor and Council Communication
COUNCIL ACTION: ,Approved on X10/17/2017 ,�",°- ,,"
DATE: Tuesday, October 17, 2017 REFERENCE NO.: C-28439
LOG NAME: 21 SECOND ANIMAL CARE AND CONTROL FACILITY
SUBJECT:
Authorize Execution of Professional Service Agreement with Pierce Goodwin Alexander Linville, Inc., in an
Amount Not to Exceed $1,123,995.00, for Planning and Design Related to the New Second Animal Care
and Control Facility, for a Total Anticipated Design Project Cost of$1,303,900.00 (2014 Bond) (COUNCIL
DISTRICT 7)
RECOMMENDATION:
It is recommended that the City Council authorize execution of a Professional Service Agreement with
Pierce Goodwin Alexander Linville, Inc., in an amount not to exceed $1,123,995.00, for planning and
design related to the New Second Animal Care and Control Facility, for a total anticipated design project
cost of$1,303,900.00.
DISCUSSION:
The 2014 Bond Program, approved by the citizens of Fort Worth, includes funds for the design of a new
animal care and control facility in north Fort Worth, which would house approximately 100 animals. The
construction of this facility is proposed to be included in the 2018 Bond Program.
A request for Statements of Qualifications (SOQs) was advertised in the Fort Worth Star-Telegram on
Thursday, March 16 and March 23, 2017. The SOQs were due Thursday, April 20, 2017. The City
received six SOQs from qualified architectural firms. The selection committee included representatives
from two local allied community agencies, Code Compliance Department, M/WBE Office and Property
Management Department. The firms submitting SOQs were:
Bennett Benner Partners, Inc.
Franz Architects, Inc.
Komatsu-Rangel, Inc.
Pierce Goodwin Alexander Linville, Inc.
Quorum Architects, Inc.
Shelter Planners of America, Inc.
The six Statements of Qualification were reviewed and the selection team met on April 28, 2017 to create
a short list for interviews. The interviews were conducted on May 24, 2017. Based on this short listing
and interview process, the selection team recommends award of the professional services Agreement to
Pierce Goodwin Alexander Linville, Inc.
Pierce Goodwin Shelter Quorum
Interview Criteria Alexander Linville, Planners of Architects,
Inc. America Inc.
Experience with Animal
Logname: 21 SECOND ANIMAL CARE AND CONTROL FACILITY Page 1 of 3
Services Need 19 16 10
Assessments
Qualification & Experience 19 17 14
hof Staff
Experience with Animal
Shelter or Veterinary 10 9 7
Hospital Deign
Client References 9 8 8
Accurate Cost Estimating 10 9 8
Experience working with the 10 ._ 0 1.4
City of Fort Worth I I
M/WBE Plan 5.0 6.5 _ ( 6.5
TOTAL 82.0 74.0 67.5
The overall project costs are expected to be as described in the table below:
Second Animal Care and Control TOTALS
Architectural & Engineering Design, Geotechnical Reports $11123,995.00
Project Management, Survey, Platting, Special Studies, Public $179,905.00
Meetings, Design Contingency, etc.
PROJECT DESIGN TOTAL $1,303,900.00
This project will include the use of 2014 Bond Funds. Available resources within the General Fund will be
used to provide interim financing for these expenses until debt is issued. Once debt associated with this
project is sold, bond proceeds will reimburse the General Fund in accordance with the statement
expressing official intent to reimburse, that was adopted as part of the ordinance canvassing the bond
election (Ordinance no. 21241-05-2014) and subsequent events taken by the Mayor and Council.
In accordance with Chapter 7 Article III Section 7-47, Section 109.2.1 of the City Code, Building and
Trade permit fees are waived for this project.
M/WBE OFFICE - Pierce Goodwin Alexander Linville, Inc. (PGAL, Inc.) is in compliance with the City's
BDE Ordinance by committing to 27 percent SBE participation. The City's SBE goal on this project is 25
percent.
The Second Animal Care and Control Facility is anticipated to be located in COUNCIL DISTRICT 7
FISCAL INFORMATION /CERTIFICATION:
The Director of Finance certifies that funds are available within the existing appropriations of the 2014
Bond Fund for these expenditures and that prior to an expenditure being made, the participating
Department has responsibility to validate the availability of funds.
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FUND IDENTIFIERS (FIDs):
TO
Fund Department Accounj Project 'ProgramActivity Budget Reference # mount
ID ID j Year Chartfield 2
FROM
Fund Department ccoun Project �Program Activity Budget Reference # �mountl
ID ID Year (Chartfield 2
CERTIFICATIONS:
Submitted for City Manager's Office by: Jay Chapa (5804)
Originating Department Head: Steve Cooke (5134)
Additional Information Contact: Brian Glass (8088)
ATTACHMENTS
1. PGAL 1295.pdf (Public)
2. PGAL Inc. Compliance Memo.pdf (CFW Internal)
3. Proposed Site 02.pdf (CFW Internal)
4. SAM Pierce Goodwin Alexander Linville Inc.pd (CFW Internal)
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