HomeMy WebLinkAboutContract 50111 CSC No. G��
CITY OF FORT WORTH
pF S�G� And
COURTVIEW JUSTICE SOLUTIONS,INC.,DB/A EQUIVANT
December 29,2017
Jeffrey Harmon, General Manager
4825 Higbee Avenue NW, Suite 101
Canton,Ohio 44718
Re: Letter Agreement Extending City of Fort Worth's Application Software Support Agreement for
Municipal Court Integrated Case Management System Pending Execution of a Full One-Year Renewal
Jeffrey,
As you are aware, since 2007 the City of Fort Worth ("City") and CourtView Justice Solutions, Inc., d/b/a Equivant
("Equivant") have been parties to an agreement for application software support of the City's Municipal Court integrated
case management system, that agreement being known as Fort Worth City Secretary Contract 35728, as amended and
renewed(such agreement,amendments, and renewals referred to collectively as the"Contract").
The current renewal term of the Contract will expire on December 31, 2017 ("Expiration Date"). Although the City
anticipates renewing the Contract for another full-year renewal term, staff only has authority to administratively execute an
agreement or renewal with a cost of$100,000 of less. Given the cost of the full-year renewal,staff must obtain authorization
from the Fort Worth City Council.The City anticipates receiving authorization by the end of January 2018.
To address the period of time between the Expiration Date and City Council action, City and Equivant agree to enter into
this Letter Agreement to continue software support services. Equivant shall continue to provide the services described in
the Contract under the same terms and conditions, except as expressly stated otherwise in this agreement. The term of this
Letter Agreement shall begin on the date it is executed by both City and Equivant,and shall expire on the earlier occurrence
of either February 28, 2018, or the date that City and Equivant execute a renewal of the Contract. The City shall pay
Equivant ten thousand seven hundred and seventy-five dollars and thirty-four cents ($10,775.34) for each full calendar
month that Equivant provides services under this Letter Agreement. If this Letter Agreement is terminated in the middle of
a calendar month due to the renewal of the Contract, the City shall pay a pro-rated amount for the days services were
provided,which shall be figured using the daily cost of three hundred and fifty-nine dollars and eighteen cents($359.18).
A signature received via facsimile or electronically via email shall be as legally binding for all purposes as an
original signature. The person signing this Letter Agreement hereby warrants that he or she has the legal
authority to execute this Letter Agreement on behalf of his or her respective Party, and that such binding
authority has been granted by proper order, resolution,ordinance, or other authorization of the entity. The other
Party is fully entitled to rely on this warranty and representation in entering into this Letter Agreement.
Sincerely yours,
Theresa Ewing
Municipal Court Services Director
Signature page follows E01IFiFICIAL REC11rX
SECRETWORTH,
a
CSC No.
EXECUTED on this,th �ay of 2017.
CITY OF FORT WORTH: CourtView Justice Solutions,Inc. d/b/a Equivant
By: M
By: lie
Prie R. Washington Jeffrey Harmon
Assistant City Manager General Manager
Date: /2/�g L2,0/7 Date: 12/29/2017
APPROVAL RECOMMENDED BY:
By: — '
Theresa Ewing
Municipal Court Services Director
Date: �2` �n
APPROVED AS TO
FORM AND�LEG ITY:
1�1
By:
Jo An ate
Assigknt City Attorney
Contract Authorization:
Form 1295 Certification No. NOT REQUIRED
This agreement does not require City Council approval.
ATT T: OF
By G;
8'�v Mary J.Kayser :.O
City Secretary ;
OFFICIAL RECORD
a CITY SECRETARY
WORTH,TX
i
Contract Compliance Manager:
By signing I acknowledge that I am the person responsible
for the monitoring and administration of this contract, including
ensuring all performance and reporting requirements.
Theresa Ewing /
Name of Employee/Signatur
Director—Municipal Court Services
Title
❑ This form is N/A as No City Funds are associated with this Contract
Printed Name Signature
Addendum I to Software Support Letter Agreement between the City of Fort
Worth and CourtView justice Solutions, Inc., d/b/a Equivant
The Parties agree that this addendum is incorporated into the letter agreement as
though it was included at the time Equivant signed the agreement.
PROHIBITION ON CONTRACTS WITH COMPANIES BOYCOTTING
ISRAEL
Contractor acknowledges that in accordance with Chapter 2270 of the Texas
Government Code, the City is prohibited from entering into a contract with a
company for goods or services unless the contract contains a written verification
from the company that it: (1)does not boycott Israel; and(2) will not boycott Israel
during the term of the contract. The terms "boycott Israel" and "company" shall
have the meanings ascribed to those terms in Section 808.001 of the Texas
Government Code. By signing this contract, Contractor certifies tial Contractor's
signature provides written verification to the City that Contractor. (1) does not
boycott Israel, and(2) will not boycott Israel during the term of the contract.
Signature
`title
Date