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Home My WebLink AboutOrdinance 23062-01-2018 Ordinance No. 23062-01-2018 AN ORDINANCE INCREASING THE ESTIMATED RECEIPTS AND APPROPRIATIONS IN THE AMOUNT OF $275,000.00 IN THE WATER/SEWER CP FUND, FROM AVAILABLE FUNDS, FOR CONSTRUCTION OF THE IMPROVEMENTS OF PRIMARY AREA MISCELLANEOUS SWITCHGEAR AT THE VILLAGE CREEK WATER RECLAMATION FACILITY AND INTERNAL PROJECT COSTS; PROVIDING FOR A SEVERABILITY CLAUSE; MAKING THIS ORDINANCE CUMULATIVE OF PRIOR ORDINANCES; REPEALING ALL ORDINANCES IN CONFLICT HEREWITH; AND PROVIDING AN EFFECTIVE DATE. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FORT WORTH, TEXAS: SECTION 1. That in addition to those amounts allocated to the various City departments for Fiscal Year 2017-2018 in the Budget of the City Manager,there shall also be increased estimated receipts and appropriations in the amount of$275,000.00 in the Water/Sewer CP Fund, from available funds, for construction of the improvements of primary area miscellaneous switchgear at the Village Creek Water Reclamation Facility and internal project costs. SECTION 2. That should any portion, section or part of a section of this ordinance be declared invalid, inoperative or void for any reason by a court of competent jurisdiction, such decision, opinion or judgment shall in no way impair the remaining portions, sections, or parts of sections of this ordinance, which said remaining provisions shall be and remain in full force and effect. SECTION 3. That this ordinance shall be cumulative of Ordinance 22928-09-2017 and all other ordinances and appropriations amending the same except in those instances where the provisions of this ordinance are in direct conflict with such other ordinances and appropriations, in which instance said conflicting provisions of said prior ordinances and appropriations are hereby expressly repealed. SECTION 4. This ordinance shall take effect upon adoption. APPROVED AS TO FORM AND LEGALITY: CITY SECRETARY rNA r�9t4/ Douglas W Black Mary J. Kay r Sr.Assistant City Attorney ADOPTED AND EFFECTIVE: January 9, 2018 N N s 2 3 Village Creek Water Reclamation Facility (VCWRF) N N A NIT ALP nt 61000!0 „F•� IST -�.� �I.� p�_^�_�: "" :' � � _ a r Ile . RON p ` - ��r' Primary Area .:d .Irma I.-T ':C E1,11-0-We 0 F�JQ switchgear Improvement Locations 0 - :;IIF'• __.._y �N - .y Feet a •�� ,� Switchgear Improvement Location 0 300 600 FORT WORTH COPVRIGUCTION IS A VIO FORT WORTH Village Creek Water Reclamation Facility (VCWRF) JHAUTHORIZED REPRODUCTION ISA VIOLATION OF APPLICABLE LAWS THIS DATA IS TO BE USED FOR A GRAPHICAL REPRESENTATION ONLY, THE ACCURACY IS NOT TO BETAKEN I USEDAS DATA PRODUCED FOR Switchgear Improvements-Ph.1 Primary Area ENGINEERINGPURPOSES OR BVA REGISTERED PROFESSIONAL LAND CITY OFWATM SURVEYOR THE FOR THE F CORT CURACY OF H ASAID DATA RESPONSIBILITY W City of Fort Worth, Texas Mayor and Council Communication OWM ACTION: Approved on_11912018 Ordinance No. 23062-01-2014.$.Resol0onf o. 4892-01-2018 . DATE: Tuesday, January 9, 2018 REFERENCE NO.: **C-28531 LOG NAME: 60VCWRF PH1 PRIMARY AREA SWITCHGEAR -GUPTA AMENDMENT NO2 SUBJECT: Authorize Execution of Amendment No. 2 to the City Secretary Contract No. 47875, an Engineering Agreement with Gupta and Associates, Inc., in the Amount of$195,000.00 for Engineering Services During Construction for the Improvements of the Primary Area Miscellaneous Switchgear at the Village Creek Water Reclamation Facility, Increasing the Total Contract Cost to $795,725.00, Adopt Resolution Expressing Official Intent to Reimburse Expenditures with Proceeds of Future Debt and Adopt Appropriation Ordinance (COUNCIL DISTRICT 5) RECOMMENDATION: It is recommended that the City Council: 1. Adopt the attached resolution expressing official intent to reimburse expenditures with proceeds of future debt for the Improvements of Primary Area Miscellaneous Switchgear at Village Creek Water Reclamation Facility; 2. Adopt the attached appropriation ordinance increasing estimated appropriations in the Water/Sewer CP Fund in the amount of$275,000.00 and reducing the overall CP authority; and 3. Authorize execution of Amendment No. 2 to City Secretary Contract No 47875, an Engineering Agreement with Gupta and Associates, Inc., in the amount of$195,000.00, for Engineering Services during Construction for the Improvements of Primary Area Miscellaneous Switchgear at the Village Creek Water Reclamation Facility; DISCUSSION: On May 17, 2016, (M&C C-27720) the City Council awarded the execution of an Engineering Agreement with Gupta and Associates, Inc., in the amount of$517,782.00 (City Secretary Contract No. 47875), for the Design of the Replacement, Removal and/or Modification of the Primary Area Switchgear at the Village Creek Water Reclamation Facility (VCWRF). Subsequently, an administrative Amendment No. 1 (City Secretary Contract No. 47875-A1)was executed, for the amount of$82,943.00. This Amendment No. 2 will provide for the engineering services during construction. These services will include project administration and coordination; maintenance of electronic filing systems; pre-construction conference; monthly progress meetings and site visits; coordination with City, contractor and Inspector as necessary; review of shop drawings, pay estimates, record data, operational and maintenance manuals and other submittals; project closeout and completion activities; and preparation of Record Drawings from Redlines markups. Gupta and Associates, Inc., are proposing to provide the necessary services for a fee in the amount of Logname: 60VCWRF PHI PRIMARY AREA SWITCHGEAR- GUPTA AMENDMENT NO2 Page 1 of 3 $195,000.00. The Staff considers this fee to be fair and reasonable for the additional scope of services as proposed. This project is anticipated to be included in a future revenue bond issue for the Water and Sewer Fund. Available cash within the Water and Sewer portfolio and the City's portfolio along with the appropriation authority authorized under the Commercial Paper(CP) program will be used to provide interim financing for this project until debt is issued. To the extent resources other than the Water and Sewer portfolio are used to provide interim financing, the Water and Sewer Fund will be charged interest that is equivalent to the overall rate of return being earned by the City portfolio (currently approximately one-percent annually). Should the City's portfolio not support the liquidity needed to provide an interim short-term financing source, another funding source will be required, which could mean issuance of securities under the CP program or earlier issuance of Water and Sewer revenue bonds than is currently planned. Once debt associated with this project is sold, bond proceeds will be used to reimburse the Water and Sewer portfolio and the City's portfolio in accordance with the attached Reimbursement Resolution. The City Council adopted the Water Department's Fiscal Year 2017-2021 Five-Year Capital Improvement Plan on January 24, 2017 (M&C G-18927). This City Council adopted plan includes this specific project, with funding identified through the CP program to be reimbursed with future revenue bonds. In accordance with the provisions of the Financial Management Policy Statements, Staff anticipates presenting revenue- supported debt issuances to the City Council for consideration within the next three years. This debt must be issued within approximately three years to provide reimbursement for these expenses. If that does not occur, the costs will no longer be reimbursable by issuing tax-exempt debt and the funding source will have to be made whole through other budgetary methods. Adoption of this Resolution does not obligate the City to sell bonds, but preserves the ability to reimburse the City from tax-exempt bond proceeds. These engineering services are anticipated to commence in January 2018, with a contract time of 24 months, it is estimated to be completed by December 2019. M/WBE OFFICE: Gupta and Associates is in compliance with the City's BDE Ordinance by committing to 25 percent SBE participation on this Amendment No. 2. The City's goal on this Amendment is 18 percent. Additionally, Gupta and Associates is a certified M/WBE firm. In addition to the contract amount, $50,000.00 is required for project contingency allowance and $30,000.00 is required for project management and associated Staff time for the Water Department. This project serves the entire City and is located in COUNCIL DISTRICT 5. FISCAL INFORMATION I CERTIFICATION: The Director of Finance certifies that upon approval of the above recommendations and adoption of the attached appropriation ordinance, funds will be available in the Water/Sewer CP Fund for the Improvements of Primary Area Miscellaneous Switchgear at Village Creek Water Reclamation Facility Project. . The Water and Sewer CP Fund includes authority of$150,000,000.00 for the purpose of providing interim funding for Water and Sewer Capital Projects. After this transfer, the balance will be $76,025,529.00. Logname: 60VCWRF PHI PRIMARY AREA SWITCHGEAR- GUPTA AMENDMENT NO2 Page 2 of 3 Funding for this project is depicted in the table below. Fund Existing Additional Project Appropriations Appropriations Total* 2016 Water and Sewer $612,800.00 $0 $612,800.00 Bond Fund 56005 Water and Sewer CP $0 $275,000.00 $275,000.00 Fund 56014 Project Total 1 $612,800.00 F $275,000.00 $887,800.00 * Numbers rounded for presentation purposes. FUND IDENTIFIERS (FIDs): TO Fund Department ccoun Project JProgram ctivity Budget Reference # moun ID ID Year Chartfield 2 FROM Fund Departmentccoun Project JProgram ctivity Budget Reference # �mounl ID ID Year Chartfield 2 CERTIFICATIONS: Submitted for City Manager's Office by: Jay Chapa (5804) Originating Department Head: Kara Shuror (8819) Additional Information Contact: Farida Goderya (8214) Logname: 60V'CWRF PHI PRIMARY AREA SWITCHGEAR- GUPTA AMENDMENT NO2 Page 3 of 3