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AMENDMENT NO. 1
STATE OF TEXAS § CITY SECRETARY CONTRACT NO.
(No M&C Needed)
COUNTY OF TARRANT §
WHEREAS, the City of Fort Worth (City) and DMJM Aviation, Inc (Engineer)
made and entered into City Secretary Contract No. 31732 (the Contract) which was
authorized by the City Council by M&C C- 20624 on the 29th day of March, 2005; and
WHEREAS, the Contract involves engineering services for the following project:
Engineering Service For:
D.O.E. NO. 4710 : Upgrade Wind Cones and Signs
WHEREAS, it has become necessary to execute Amendment No. 1 to said
Contract to include an increased scope of work and revised maximum fee;
NOW THEREFORE, City and Engineer, acting herein by and through their duly
authorized representatives, enter into the following agreement, which amends the
Contract:
1.
Article I of the Contract is amended to include the additional engineering services
specified in a proposal letter dated November 1, 2005, a copy of which is attached hereto
and incorporated herein. The cost to City for the additional services to be performed by
Engineer total $ 8,059.63
2.
Article II of the Contract is amended to provide for an increase in the maximum
fee to be paid to Engineer for all work and services performed under the Contract, as
amended, so that the total fee paid by the City for all work and services shall not exceed
the sum of$49,789.43
3.
All other provisions of the contract, which are not expressly amended herein, shall
remain in full force and effect.
1
EXECUTED on this the day of 200 in
Fort Worth, Tarrant County, Texas.
APPROVAL RECOMMENDED: P ED:
A.Douglas Rademaker, P.E. Marc Ott
Director, Department of Assistant City Manager
Engineering
DMJM Aviation, Inc.
ENGINEER
ATTEST:
Marty Hendrix, ity Secretary
By:
Na e- y Beratan, P.E. NO M&C REQUIRED
Chief Aeee7 -4g Officer
Ak%iw4S r ,.
APP VED AS TO FORM AND LEGALITY:
y Ra sey
Assista City Attorney
DMJM AVIATION AECOM
DMJM Aviation
nmitA. r 32( ort h b 309
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November 1, 2005
Mr. Gopal Sahu, P.E.
Project Manager
City of Fort Worth
Engineering Department
Consultant Services
1000 Throckmorton Street
Fort Worth, Texas 76102
Re: General Engineering Consultant Services
Upgrade Wind Cones and Signs
Dear Mr. Sahu:
The attached manhour summary outlines our fee proposal for Construction
Phase Services related to the upgrade of the wind cones and signs at Fort Worth
Alliance Airport.
We propose a lump sum fee of $8,059.63 to complete the services. Aviation
Alliance is a DBE firm and will perform 71.5% of the proposed services. I have
attached their fee proposal for the project.
If you have any questions or comments, please do not hesitate to contact me.
JGK:jgk
Cc: File
L t.
FORTWORTH
May 23, 2005 DOE/Project/Bid Nos. DMJM-OCEng
James G. Kirschbaum, P.E.
DMJM Aviation
1200 Summit Avenue, Suite 600
Fort Worth, TX 76102-4409
RE: On-Call Engineering Services Contract,Phase 1 (Initial Design Fee)
City Contract# 31732
M&C # C-20624
To Whom It May Concern:
Your firm was awarded the above contract on March 29,2005,with the City of Fort Worth,Texas,in the amount of
$52,164.20. Part of the consideration in awarding the contract was your company's compliance with the City of Fort
Worth's Minority/Women Business Enterprise Ordinance#15530.
Your company's proposal committed to the following M/WBE participation:
Profile Consultants,Inc. Civil Design Services $21,490.00
...for a total fee of$21,490.00,representing a 41.00%overall MWBE participation commitment.
NOTE: COMPLIANCE WITH THE CITY'S M/WBE ORDINANCE 15530, AS WELL AS SUBSEQUENT
AMENDMENT(s), REQUIRES SUBMISSION OF 'LETTERS OF INTENT OR 'EXECUTED AGREEMENTS'
BETWEEN YOU AND THE M/WBE'S LISTED ABOVE. THESE LETTERS OR AGREEMENTS ARE TO INCLUDE 1)
THE NAME OF THE CONTRACT, 2) THE NAME OF THE M/WBE FIRM, 3) DEFINE SCOPE OF WORK, 4)
DOLLAR AMOUNT OF THE WORK AND 5) THE SIGNATURES OF BOTH PARTIES. AT THE REQUEST OF THE
MANAGING DEPARTMENT, THIS INFORMATION MUST BE SUBMITTED AT THE PRE-CONSTRUCTION
MEETING, OR TO THE PROJECT ENGINEER FOR ENGINEERING AGREEMENTS THE TIMELY SUBMISSION
OF THIS INFORMATION WILL EXPEDITE ALL CONTRACTUAL MATTERS AND THE ISSUANCE OF THE
NOTICE TO PROCEED.
Throughout the duration of this project,the City of Fort Worth is requesting that your company continue to adhere to the
M/WBE Ordinance by complying with the following procedures in this compliance letter. Failure to follow these
procedures in submitting reports and other renuested information, if any,as required shall authorized
the City to withold payment from the consultant and/or to refect future proposals from the consultant
until compliance with this ordinance is attained.
'A M/WBE Monthly Participation Report Form (enclosed) must be submitted monthly until the contract is
completed. The first report will be due 30(thirty)days after commencement of work. The monthly report must have an
original signature to ensure accountability for audit purposes.
' These reports shall be submitted monthly to the M/WBE Office, regardless of whether or not your firm utilized its
M/WBEs. If there was no activity by an M/WBE in a particular month, place a "0"or "no participation" in the spaces
provided,and provide a brief explanation.
'Provide this office with proof of payment to your M/WBE subconsultant and suppliers. The M/WBE cE_ . y
will accept the following as proof of payment:
CITY MANAGER'S OFFICE - "-
MINORITY OMEN BUSINESS ENTERPRISE
,j, •7
THE CrrY of FORT WORTH * 1000 THROcKMORTON STREEr * FORT WORTH, Texas 76102
817-392-6104 * Fax 817-392-6185
0 Printed on recycled paper
Compliance Letter
Page 2
May 23, 2005
I. Copies of M/WBE invoices with front and back copies of canceled checks, OR
2. A notarized letter explaining,in detail:
a Subconsultant/supplier scope of work
b. Date when services were received from subconsultant/supplier
c. Amounts paid to the subconsultant/supplier and
d. Orieinal sienatures from both parties must be included on this letter.
*If your company foresees a problem with submitting participation reports,copies of invoices and/or proof of payment on a
monthly basis,please notify this office in writing to discuss possible remedies.
*If your company wishes to add,change or delete a M/WBE subconsultant or supplier,you should adhere to
the following:
I. Immediately submit a Request for Approval of Change/Addition Form (enclosed)to this office,explaining
your request for the add,change or deletion.
2. If the change decreases your M/WBE participation commitment of 41.00%,please state clearly how and why and
submit support documentation. If the change affects the committed goal and it is not addressed,it shall have an
impact on the final compliance review.
a All requests for change must be reviewed and pre-approved by the M/WBE Office.
b. Change(s)or deletion(s)in the Subcontactors/Suppliers Utilization Form addressed in this compliance
letter made without prior approval by this office, will effect your compliance determination with
the M/WBE Ordinance and future contract(s)with the City of Fort Worth.
*Upon your company's successful completion of this project, and within ten(10)days after receipt of final payment from
the City of Fort Worth, you shall provide the M/WBE Office with a Prime Contractor's/Consultant's Final
Summary Payment Report Form (enclosed) to reflect the total participation from ALL subconsultants/suppliers
utilized on the project. Failure to comply with the City's request to provide the required documentation
shall entitle the City to refect future proposals from the consultant until compliance with this
ordinance is attained.
If at any time you should have questions or concerns regarding this compliance letter,or if you would like to obtain a copy of
City Ordinance No. 15530,please contact our office at(817)871-6104.
Thank you for your cooperation.
Thomas Jordan
Contract Complian pecialist
Enclosures(The required revised compliance reporting forms: Monthly,Request for Change and Final Summary)
cc: Mike Feeley,Project Manager
Profile Consultants, Inc.
Aviation Alliance,Inc. 8/19/2005
FORT WORTH ALLIANCE AIRPORT
FORT WORTH,TEXAS
AIRFIELD SIGNAGE AND WIND CONE CONSTRUCTION PHASE SERVICES
Project Senior CADD Support
AVIATION ALLIANCE,INC. Manager Engineer Technician Staff TOTALS
CONSTRUCTION SUPPORT PHASE
I .Respond to Requests for Information 6 1 1 8
2.Review Material Submittals/Shop Drawings 20 5 25
3 .Attend Final Inspection and Develop Punch List 0 0 0 0
4.Prepare Record Drawings 1 2 8 11
5.Submit Record Drawings(Reproducibles and Electronic Files) 1 2 1 4
TOTAL HOURS CONSTRUCTION SUPPORT PHASE 1 29 11 7 48
TOTAL RAW LABOR CONSTRUCTION SUPPORT PHASE $51 $1,479 $253 $135 $1,918
OVERHEAD C.,�).150% $77 $2,219 $380 $203 $2,877
FIXED FEE @ 15% $19 $555 $95 $51 $719
REIMBURSABLES(Mileage/Courier/Overnight Express) $250
TOTAL CONSTRUCTION SUPPORT PHASE $5,764
RAW LABOR RATES $51.00 $51.00 $23.00 $1926
AAI CS Fee Revised As Page 1 of
Alliance Airport
Signage and Wind Cone Improvements
Fee Estimate and Man-hour Summary
Construction Support Services
Date: September 22,2005
CONSTRUCTION SUPPORT SERVICES
Project Senior CADD Total Hours
ID ACTIVITY NAME Principal PM Engineer Engineer Technician Admin pertask
1.0 Construction Support
1.1 Respond to Request for Information(RFI) 1 2 1 4
1.2 Attend Pre-Construction Conference 2 2 1 5
1.4 Review and Approve Submittals&Shop Drawings 2 2 4
1.6 1 Prepare As-Built Drawings 1 1 6 1 9
Construction Support Subtotal 01 01 41 7 _
p
Alliance Airport
Signage and Wind Cone Improvements
Fee Estimate and Manhour Summary
Construction Support Services
Date: September 22,2005
Labor Classifications I Hours I Rate Icost
Project Principal 0.001 $64.00 1 $0.00
Project Manager 0,001 $52.00 1 $0.00
Senior Engineer 1 4.001 $45.00 $180.00
En ineer 1 7.001 $35.00 $245.00
CADD Technician 6.001 $28.001 $168.00
Administrative 5.001 $18.001 $90.00
Labor Total L 22.00 1 $683.00
Expenses I Unit I Quantity I Unit Price Cost
Plotting(drawing I EA 1 20 $6.00 $100.00
Printing(blue line drawings) I EA 1 1201 $0.60 $72.00
Mylars I EA 1 20 $8.00 $160.00
Expense Total $332.00
Alliance Airport
Signage and Wind Cone Improvements
Fee Estimate and Man-hour Summary
Construction Support Services
Date: September 22,2005
DMJM Aviation
Summary of Costs
Total
1. Direct Labor: $683.00
2. Labor and General Administration Overhead((150%)x Item 1-Direct Labor Cost) $1,024.50
3. Subtotal of Direct Labor and Overhead(Total of Items 1&2) $1,707.50
4. Profit(Item 3-Direct Labor and Overhead x.15) $256.13
Labor Total (Items 3&4) $1,963.63
5. Expenses:
DMJM(See Attached) $332.00
6. Subconsultants(All Subconsultants are MWBE Qualified)
Electrical Construction Support(Aviation Alliance) $5,764.00
7. Reimbursable Not-To-Exceed Fee Estimate(Items 3,4,5,and 6) $8,059.63