HomeMy WebLinkAboutContract 33119-A1 AMENDMENT NO. 1
STATE OF TEXAS § CITY SECRETARY CONTRACT NO._331 I C1 — k1I
I
COUNTY OF TARRANT §
WHEREAS, the City of Fort Worth (City) and Carter & Burgess Inc. (Engineer) made
and entered into City Secretary Contract No. 33119, executed on the 23rd day of January, 2006
(the Contract) which was authorized by the City Council by M&C C-21237 on the 10 day of
January, 2006; and subsequently revised by no previous amendments; and
WHEREAS, the Contract involves engineering services for the following project:
Eastern Hills Storm Drain Watershed Planninq Study (Phase 2), City Project No. 00081
WHEREAS, it has become necessary to execute Amendment No. 1 to said Contract to
include an increased scope of work and revised maximum fee;
NOW THEREFORE, City and Engineer, acting herein by and through their duly
authorized representatives, enter into the following agreement which amends the Contract:
1.
Article I of the Contract is amended to include the additional scope of work described in
Attachment A. The cost to City for the additional services to be performed by Engineer will be
up to an additional $53,927.00.
2.
Article II of the Contract is amended to provide for an increase in the maximum fee to be
paid to Engineer for all work and services performed under the Contract, as amended, so that
the total fee paid by the City for all work and services shall not exceed the sum of$161,427.00.
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OFFICIAL RECORD
CITY SECRETARY
v FT WORTH, TX
ENGINEERING CONTRACT(REV 4/14/05)
Page 1 of 2
3.
All other provisions of the Contract which are not expressly amended herein shall remain
in full force and effect.
EXECUTED on this the day of 2009, in Fort Worth, Tarrant County,
Texas.
ATTEST: CITY OF FORT WORTH
-'�� -_ • ABV: /G�'`ss...1 ,L�..
Y
Martry A Hbdhx Fernando Costa
City Secretary Assistant City Manager
APPROVED AS TO FORM APPROVAL RECOMMENDED:
AND�GALJTY
G
Assisthrity Attorney
Director, TransportatiorVPublic Works
ATTEST: ENGINEER
Carter& Burgess, Inc.
By:
Kevin P. Nelson, P.E.
Operations Manager, South Central Region
6
Contract Authoriaatioa
Data
,w nr
OFFICIAL RECORD
ITY SECRETARY
17.WORTH,TX
ENGINEERING CONTRACT(REV 4114103)
Popp 2 of 2
ATTACHMENT "A"
EASTERN HILLS STORM DRAIN WATERSHED PLANNING STUDY (PHASE 2)
CITY PROJECT NO. 00081
Amendment#1
Changes and Amendments to Scope of Services
Amendments to the Standard Attachment A:
Section VI.C. —To work with the Eastern Hills Work Group to refine the Improvement
Plan and develop the phasing and schedule for the Final Design, the
following scope of work is added.
VI. OTHER SERVICES
C. Additional Services
Due to the uniqueness of this study, additional services may be required as the
study progresses. These services shall be agreed upon by both City and
Consultant and shall be authorized only by written approval by the City.
a. Work Group Meeting #1
The first meeting of the Eastern Hills Work Group will be held in July 2008,
with the goal of updating the Work Group on the background and status of
the Watershed Planning Study and collecting any remaining flooding
information that the residents may share.
i. Attend up to 4 coordination meetings with City staff to discuss and
refine the meeting agenda and exhibits
ii. Develop a flowchart graphic of the Watershed Planning Study
process
iii. Meet with City staff and residents on site to discuss their concerns.
iv. Attend Work Group Meeting #1 and present overview of the
Watershed Planning Study to date.
b. Work Group Meeting #2
The second meeting of the Eastern Hills Work Group will be held in
October 2008, with the goal of presenting the trunk system improvements,
along with the additional solutions and alternatives to address the flooding
concerns.
i. Attend up to 2 coordination meetings with City staff to discuss and
refine the meeting agenda and exhibits.
ii. Develop a hydrologic model of the pond and upstream system
1
iii. Prepare a series of simplified graphics to present the trunk system
alternatives with respect to the capacity of the arch culvert at
Weiler, including incremental changes due to solutions upstream.
iv.
v. Meet with City staff and residents on site to discuss their concerns
as needed.
vi. Attend Work Group Meeting #2 and present the consultant
presentation.
c. Preliminary Jurisdictional Determination (PJD)
Since additional information on the depth, health and jurisdictional status
of the pond is required to evaluate the alternatives to modify the pond,
i. Perform an in-house review of pertinent documents prior to
conducting the fieldwork, including a review of aerial photographs,
the county soil survey, USGS topographic maps, and floodplain
maps of the project area.
ii. Perform a field investigation of the project area to determine the
extent of observed potential waters of the U.S., following the 1987
Manual with respect to wetland delineation methodology. Other
pertinent regulations and definitions will be followed for delineation
of non-wetland waters (i.e., ordinary high water mark).
iii. Survey potential waters of the U.S. using a Global Positioning
System (GPS) capable of sub-meter accuracy with post-
processing.
iv. Take photographs of the potential waters and surrounding habitats
along with field notes and data sheets (where appropriate).
v. Prepare the PJD report in accordance with USACE guidelines for
potential submittal to the USACE (only if required under the Section
404 permit program), including the following:
1. General purpose statement regarding the jurisdictional
determination.
2. Methods Used:
a. Applicant information.
b. Description of the approach used to delineate wetlands
and other WOUS.
c. Description of the conventions used to map the limits of
WOUS.
3. Results of the Delineation:
a. Vicinity map depicting the location of the site and
showing the limits of the site investigated.
b. Approximate size of area evaluated for WOUS.
c. Name and characterization of the nearest waterway.
d. Description of physical features of the property.
e. Information on existing site conditions for present and
past land uses.
f. Characterization of hydrology.
2
g. Identification of named waterways.
h. Characterization of vegetative communities and dominant
species.
i. Characterization of soils.
j. Description of riparian or upland buffer features.
k. Photographs with the date that the photos were taken.
I. 100-year floodplain map with project area defined.
m. Aerial photograph with project area defined.
n. USGS 7.5 minute topographic quad with project area
defined.
4. Conclusions:
a. Description of size/dimensions of potential WOUS, such
as linear feet and approximate distance between ordinary
high water marks for open waters (streams).
b. Map depicting potential WOUS with the type (perennial
stream, intermittent stream, ephemeral stream, and/or
open water) within the project area.
c. Basis for determining that water features are navigable
WOUS under 33 CFR part 329.
d. Basis for determining the presence of Ordinary High
Water Mark.
e. Basis for determining that water features are WOUS
under 33 CFR part 328.3(a).
f. Waters which are currently used, or were used in the
past, or may be susceptible to use in interstate or foreign
commerce.
g. Tributaries of water features identified under 33 CFR part
328.3(a) in paragraphs (1)-(4).
h. Tributary connection(s) water features identified under 33
CFR part 328.3(a) in paragraphs (1)-(4).
5. A brief conclusions section that outlines our professional
opinion of the jurisdictionality of on-site water features based
on observed conditions and our experience with the USACE.
The USACE is the agency that has the authority to verify
delineations.
d. Work Group Meeting #3
The third meeting of the Eastern Hills Work Group will be held in January
2009, with the goal of presenting the final set of improvements, along with
opinions of probable construction cost for each element, and the available
funding to facilitate a discussion of the phasing of the project.
i. Attend up to 2 coordination meetings with City staff to discuss and
refine the meeting agenda and exhibits
ii. Perform up to 16 hours of field survey to obtain additional
elevations along the pond and at upstream storm drain locations.
3
iii. Based on public input received from Work Group Meeting #2,
finalize the solution to address the pond issues.
iv. Prepare opinions of probable construction cost for each element of
the final improvement plan.
v. Meet with City staff and residents on site to discuss their concerns
as needed.
vi. Attend Work Group Meeting #3 and present the elements of the
final improvement plan, the opinions of probable construction cost
for each element and assist with the discussion on phasing the
project.
e. Work Group Meeting #4
The fourth meeting of the Eastern Hills Work Group will be held in
conjunction with the Eastern Hills homeowners Association in February
2009, to present the final scope and schedule of the proposed
improvements.
i. Attend up to 2 coordination meetings with City staff to discuss and
refine the meeting agenda and exhibits
ii. Prepare the scope of work for the Final Design
iii. Meet with City staff and residents on site to discuss their concerns.
iv. Attend Work Group Meeting #4 and present the Final Design scope
of work and project schedule.
4
ATTACHMENT "B"
EASTERN HILLS STORM DRAIN WATERSHED PLANNING STUDY (PHASE 2)
CITY PROJECT NO. 00081
Amendment#1
COMPENSATION AND PAYMENT SCHEDULE
I. The Engineer shall be compensated a total lump sum fee of$107,500.00, including
$105,350.00 in Basic Services and $2,150.00 in Additional Services. Engineer shall also
be compensated $53,927 in Additional Services as described in Attachment"C" of
Amendment#1, so that the total fee paid by the city for all work and services shall not
exceed the sum of$161,427.00.
II Payment of the total lump sum fee shall be considered full compensation for the services
described in Attachment"A" for all labor, materials, supplies and equipment necessary to
complete the project.
111. The Engineer shall be paid in accordance with "Exhibit B-1", Supplement to Attachment
"B", Each invoice from the Engineer shall be verified as to its accuracy and compliance
with the terms of this contract by an officer of the Engineer.
IV. Additional Services as outlined in Task VI.0 of Attachment"A", Scope of Work, shall be
billed and paid on an hourly basis for actual hours worked at an hourly billing rate as
provided in Exhibit"B-2". No Additional Services will be billed without prior written
authorization from the City.
V. Total project fees including MWBE participation is provided in Exhibit"B-3A."
VI, Professional Services Fee summary is provided in Exhibit"B-3B."
EXHIBIT "13-1"
(SUPPLEMENT TO ATTACHMENT B)
EASTERN HILLS STORM DRAIN WATERSHED PLANNING STUDY (PHASE 2)
CITY PROJECT NO. 00081
Amendment#1
METHOD OF PAYMENT AND PROGRESS REPORT REQUIREMENTS
I, Method of Payment
Partial Payment shall be made to the Engineer monthly upon City's approval of an invoice
from the Engineer outlining the current labor and expenses of the total project. The
aggregate of such monthly partial fee payments shall not exceed the following:
Until satisfactory completion of Attachment "A", Task III, submittal and approval by the City, a
sum not to exceed 32.1 percent of the total Basic Services fee.
Until satisfactory completion of Attachment"A", Task IV, submittal and approval by the City,
a sum not to exceed 62.7 percent of the total Basic Services fee.
Until satisfactory completion of Attachment "A", Task V, submittal and approval by the City, a
sum not to exceed 95 percent of the total Basic Services fee.
The balance of fees, less previous payments, shall be payable after the delivery of FINAL
report and electronic files.
Additional Services as outlined in Task VI.0 of Attachment "A", Scope of Work, shall be
billed and paid on an hourly basis for actual hours worked at an hourly billing rate as
provided in Exhibit "B-2". No Additional Services will be billed without prior written
authorization from the City.
Until satisfactory completion of Attachment "C.a", Work Group Meeting #1, submittal and
approval by the City, a sum not to exceed 23.4 percent of the total Additional Services fee.
Until satisfactory completion of Attachment "C.b", Work Group Meeting #2, submittal and
approval by the City, a sum not to exceed 49.4 percent of the total Additional Services fee.
Until satisfactory completion of Attachment"C.c", Preliminary Jurisdictional Determination,
submittal and approval by the City, a sum not to exceed 64.4 percent of the total Additional
Services fee.
Until satisfactory completion of Attachment"CA", Work Group Meeting #3, submittal and
approval by the City, a sum not to exceed 88.4 percent of the total Additional Services fee.
II. Progress Reports
A. The Engineer shall submit to the designated representative of the Director of the
Transportation and Public Works Department monthly progress reports covering all
phases of the project in the format required by the City.
B. Periodic reports concerning MWBE participation shall be submitted as required by the
MWBE Office.
EXHIBIT "B-2"
(SUPPLEMENT TO ATTACHMENT B)
EASTERN HILLS STORM DRAIN WATERSHED PLANNING STUDY (PHASE 2)
CITY PROJECT NO. 00081
Amendment#1
HOURLY RATE SCHEDULES
For the Additional Services as described in Attachment "A" Task 6C, the employees of the
Engineer and their total hourly charge shall be as follows:
Employee Classification Hourly Rate
Principal $180.00
Project Manager $130.00
Senior Engineer $121.00
Project Engineer $100.00
GIS Technician $85.00
CADD Technician $60.00
Survey Crew Chief $82.50
Survey Crew (per man) $55.00
Clerical $45.00
EXHIBIT "B-3A"
(SUPPLEMENT TO ATTACHMENT B)
EASTERN HILLS STORM DRAIN WATERSHED PLANNING STUDY (PHASE 2)
CITY PROJECT NO. 00081
Amendment#1
SUMMARY OF TOTAL PROJECT FEES
Consulting Firm Prime Responsibility Amount Percent
Prime Consultant:
Carter& Burgess, Inc. Project Mgmt., Engineering, GIS $51,067.00 94.70%
M/WBE Consultant:
ANA Consultants, LLC Survey, Engineering, Utility/ROW $2,860.00 5.30%
Engineering Solutions and Technology, Inc. TV Inspection $0.00 0.00%
Non-M/WBE Consultant:
None 0.00%
Total for Professional Services $53,927.00 100.00%
Proiect Descriation Scone of Services Total Fee M/WBE Fee Percent
Engineering Services Model/ Plan development $51,727.00 $660.00 1.28%
Survey Survey storm drain/channel $2,200.00 $2,200.00 100.00%
TV Inspection Inspect storm drain $0.00 $0.00 N/A
ANA Consultants, LLC., shall participate in performing the following Tasks as outlined in Attachment"C":
6.C.c; and 6.C.d.
Engineering Solutions and Technology, Inc., has no participation in Amendment#1 because no
additional TV inspection is required.
EXHIBIT "13-313"
(SUPPLEMENT TO ATTACHMENT B)
EASTERN HILLS STORM DRAIN WATERSHED PLANNING STUDY (PHASE 2)
CITY PROJECT NO. 00081
Amendment#1
PROFESSIONAL SERVICES FEE SUMMARY
Service Description Task III A Task III B Task IV Task V Total
Task Code* 14 15 16 30
Engineering Services $430.00 $10,736.00 $29,652.00 $35,807.00 $ 76,625.00
Surveying Task Code 51** $8,195.00** $0.00** $ 8,195.00
Televised Inspection $11,790.00 $ 11,790.00
Task VI A& B Work $907.00 $1,730.00 $2,639.00 $3,464.00 $ 8,740.00
Basic Services Lump Sum $9,532.00 $24,256.00 $32,291.00 $39,271.00 $ 105,350.00
Additional Services (Task $194.53 $495.02 $659.00 $801.45 $2,150.00
VI.0)***
Additional Services (Task $53,927.00 $53,927.00
Vl.c)***
Project Total $9,726.53 $24,751.02 $32,950.00 $93,999.45 $ 161,427.00
Notes:
* Invoices shall identify each task code for City funding purposes.
** All survey work shall be identified by Task Code 51 regardless of work phase.
*** Additional Services may be accrued at any time as authorized by City.
City of Fort Worth-2004 Watershed Studies
Eastern Hills Storm Drain System-Amendment 1-Work Group Meetings
Fee Estimate-10115108 MBE= 5.3%
Caw& urgm,Inc ANA ConsVlan% M ANA EST
TASK TASK PRINCIPAL PM PROJECT GIS CLERICAL SENIOR PROJECT CREW SURVEY LABOR LABOR LABOR EXPENSE TASK
NO DESCRIPTION SR ENGR ENGINEER HYDROLOGIST TECH ENGINEERENGINEER CHIEF CREW COST COST COST COST SUBTOTAL
180 130 100 75 85 45 110 85 82.5 55
Warts Car M 01 $12,230 f0 So tall 512,593
1 COWrO tan M— WM Cit Stag 4 ♦ 4 18 24 4 $6,380 $0 $0 $88 $5,488
2 Develop enhibft B 12 16 $3,340 $0 $0 $121 $3,461
3 Research Drama a Easements 4 2 $660 SO SO $33 5693
4 Perfg FWW VINM 4 8 $1.320 50 $0 $55 S1.375
5 Aperq Meehn 01 3 3 6 1 $1,530 1 $0 $0 $66 $1500
Work Group Meating 02 1 $13,620 $0 $0 $402 $14,022
1 C drat v th c4Y Staff(2) 2 2B 12 2 52.430 $0 SO $50 52.480
2 Fp—tate Allemakve Pond Solul— 12 32 4 S5.1 W $0 $0 $04 55,194
3 Pre eSumnnd Gmph(s 8 24 4 $3,700 SO 50 $127 $3.907
4 Perlorm Field VSOs in needed 4 8 $1.320 $0 $0 S61 $1.381
5 Attend Meetin 02 3 6 2900 s0 $0 $72 $1,062
Pre"I" Jurkdktlorel Detera1-d- $6,T20 $1,100 $0 $270 $8,090
1 InlquSe vertex 2 1 2 B B $1,840 $0 SO $50 $1B90
2 Freta I.Ob Wn l Depth MBaSeemMltS 4 8 8 4 8 B 52,260 $1.100 50 $94 $3,454
3 Repave PJD Report 4 1 12 12 1 1 $2,620 $0 SO $127 $2.747
Work Gr M"Ung 03 1 $10.630 $1,T68 So $523 $12,968
1 Cold-~MleeW — Suff(2) 2 2 6 0 2 $1,830 $o $0 $50 $1.680
2 Perlorm Field SUN Ida 4 B 8 8 $1,320 $1,100 SO $127 $2.547
3 Fln a Pond Sdu 8 12 4 4 52.580 $440 $0 $94 53.114
P,epare Opin*ns W Probable Cost B 16 2 $2 640 5220 $0 $127 $2.687
5 Pedgm Field VMM las nee000) B $1.320 $0 $0 S61 $1381
B Attend Meeting 03 3 B $990 $0 $0 $72 $1.062
Work Grwp MoioGnq$4 $3.980 $0 I so $273 1 $4,255
I CMxbA tion k4mW r M Cay Staff(2 1 2 1 2 6 6 2 $1.830 $0 SO $50 $1.080
2 Prepare F-I De n$cope I S&e,Ae 8 8 $1,840 SO $0 $94 $'.934
3 Pedorm Field V. (as needed) B $1,320 $0 $0 $6" $1 381
4 Attend MeeW 04 3 6 $990 $0 $0 $72 $1062
Amendment 1 Told Naas 14 121 248 28 32 10 6 0 16 18 460
Amond—M 1 TOW Cwt 52,520 516,640 $24,8W 52,100 1 $2,720 SI50 5680 f0 $1,320 5660 540,230 S2.86o SO 51,897 553,92]
ANA C—LA M• $2,860 $107,500
Engviwring Soi—s BTe rte gY $0 $161,427
COFWEaerenH♦LLTWIFee_F1n91 ArnenO_1.r1e 12110/2008
ATTACHMENT "C"
EASTERN HILLS STORM DRAIN WATERSHED PLANNING STUDY (PHASE 2)
CITY PROJECT NO. 00081
Amendment#1
Changes and Amendments to Standard Agreement
Amendments to Standard Agreement for Engineering Services:
There are no amendments to the Standard Agreement for Engineering Services.
1
M&C Review Page 1 of 2
Official site of the City of Fort Wr Texas
CITY COUNCIL AGENDA FoR�H
COUNCIL ACTION: Approved on 6/2312009
DATE: 6/23/2009 REFERENCE **C-23611 LOG 20SWMEASTERNHILLSDRAINPLAN
NO.: NAME:
CODE: C TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: Authorize Amendment No. 1 in the Amount of$53,927.00 to City Secretary Contract No.
33119, an Engineering Agreement with Carter & Burgess, Inc., for the Eastern Hills
Watershed Planning Study
RECOMMENDATION:
It is recommended that the City Council authorize the City Manager to execute Amendment No. 1 in
the amount of$53,927.00 to City Secretary Contract No. 33119, an engineering agreement with
Carter& Burgess, Inc., for the Eastern Hills Watershed Planning Study, thereby increasing the total
contract amount to $161,427.00.
DISCUSSION:
In March 2004 City staff issued a Request for Qualifications for Drainage Studies and Watershed
Planning Studies. Eighteen consultants responded and Carter& Burgess, Inc., was selected to
perform a Watershed Planning Study in the Eastern Hills watershed. The initial study documented
severe drainage capacity deficiencies in the existing storm drain system and developed a basic
improvement plan to provide drainage relief along the storm drain trunk lines. Staff has determined
that the improvement plan needs further refinement to address additional flooding in the upper
reaches of the watershed as reported by the neighborhood. The final improvement plan will be used
to develop specific capital projects to alleviate neighborhood flooding over the next several years.
Carter& Burgess, Inc., proposes to perform the study for a lump sum fee of$53,927.00. City staff
considers this fee to be fair and reasonable for the scope of services proposed. The initial study was
paid for through 2004 CIP funding. Storm Water Utility funds will be used for work under this
amendment.
Carter& Burgess, Inc., is in compliance with the City's M/WBE Ordinance by committing to five
percent M/WBE participation on this project. The City's M/WBE goal on this project is five percent.
This project is located in COUNCIL DISTRICT 4.
FISCAL INFORMATION/CERTIFICATION:
The Financial Management Services Director certifies that funds are available in the current operating
budget, as appropriated, of the Storm Water Utility Operating Fund.
TO Fund/Account/Centers FROM Fund/Account/Centers
PE69 531200 0209202 $53,927.00
http://apps.cfwnet.org/council_packet/mc_review.asp?ID=11289&councildate=6/23/2009 6/24/2009
M&C Feview Page 2 of 2
Submitted for City Manager's Office by: Fernando Costa (6122)
Originating Department Head: William Verkest (7801)
Additional Information Contact: Greg Simmons (7862)
ATTACHMENTS
20SWMEASTERN H I LLSDRAI N PLAN map.pdf
http://apps.cfwnet.org/council_packet/mc_review.asp?ID=11289&councildate=6/23/2009 6/24/2009