HomeMy WebLinkAboutContract 33120-A2 IS CITY SECRETARY .�
AMENDMENT No.2 MRRA=NO. )7-0,A-Z.
TO CITY SECRETARY CONTRACT No. 33120
WHEREAS, the City of Fort Worth (CITY) and Freese and Nichols, Inc. ,
(ENGINEER) made and entered into City Secretary Contract No. 33120, (the
CONTRACT) which was authorized by M&C #C-21234 on the 10th day of
January, 2006 in the amount of $ 189, 000; and
WHEREAS, the CONTRACT 'was subsequently revised by: Amendment
Number 1 in the amount of $314, 925 which was authorized by M&C #C-22994
on August 26, 2008; and
WHEREAS, the CONTRACT involves engineering services for the
following project:
Central Arlington Heights Storm Drain Watershed Planning Study; and
WHEREAS, it has become necessary to execute Amendment No. 3 to the
CONTRACT to include an increased scope of work and revised fee.
NOW THEREFORE, CITY and ENGINEER, acting herein by and through their
duly authorized representatives, enter into the following agreement,
which amends the CONTRACT:
Article I of the CONTRACT is amended to include the additional
engineering services specified in a proposal dated March 15, 2013, a copy
of which is attached hereto and incorporated herein. The cost to City
for the additional design services to be performed by Engineer totals
$352,,698 . ' (See Attached Funding Breakdown Sheet, Page -3-)
2.
Article II of the CONTRACT is amended to provide for an increase in
the fee to be paid to Engineer for all work and services performed under
the Contract, as amended, so that the total fee paid by the City for all
work and services shall be an amount of $856, 623 .
c� 3.
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my All other provisions of the Contract, which are not expressly
amended herein, shall remain in full force and effect.
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City of Fort Worth
Professional Services EOFFICIAL RECORD
N Agreement Amendment Template
w PMO Official Release 8/1/2012 CRETARYPage 1 aF 3RTH,TX
,
EXECUTED and EFFECTIVE as of the date last written by a signatory,
below.
APPROVED:
City of Fort Worth ENGINEER
Freese and Nichols, Inc.
Fernando Costa Jo n Dewar, P. E.
Assistant City Manager Pr ncipal and Vice President
DATE: DATE: ?
APPROV L RECOMMENDED:
, 0
Douglas W ersig
Director, Transportation d Public Works Department
APPROVED AS TO FORM AND LEGALITY: M&C:
Date: S��'.41/,3
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(""by tilt
c �.� �.c�,�//c it�.lC•-r f�
Assistant City Attorney_
ATTEST: 4 40� ��fr
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ar J. Kayser °dk
City Secretary �����+°qp *`
City of Fort Worth
Professional Services Agreement Amendment Template OFFICIAL RECORD
PMO Official Release 8/1/2012
Page 2 of 3 CITY SECRETARY
FT. WORTH, TX
FUNDING BREAKDOWN SHEET
City Secretary No. 33120
Amendment No. 2
Department Fund-Account-Center Amount
TPW PE69 531200 0209202 $352, 698
Total: $352, 698
City of Fort Worth
Professional Services Agreement Amendment Template
PMO Official Release 8/1/2012
Page 3 of 3
ATTACHMENT A
CENTRAL ARLINGTON HEIGHTS (CAH) STORM DRAIN WATERSHED PLANNING
STUDY PHASE 4
CITY PROJECT NO. 00080
SCOPE OF WORK
BASIC SERVICES
TASK 1. PROJECT MANAGEMENT AND MEETINGS
ENGINEER will manage the work outlined in this scope to ensure efficient and effective use of
ENGINEER's and CITY's time and resources. ENGINEER will manage change, communicate
effectively, coordinate internally and externally as needed, and proactively address issues with
the CITY's Project Manager and others as necessary to make progress on the work.
1.1. Managing the Team
• Lead, manage and direct team activities
• Ensure quality control is practiced in performance of the work
• Communicate internally among team members
• Task and allocate team resources
1.2. Communications and Reporting
• Attend a pre-project kickoff/chartering meeting with CITY staff to confirm and clarify
scope and understand CITY objectives
• Conduct and document bi-monthly project update meetings with CITY Project Manager.
• Conduct and document bi-weekly project team meetings.
• Prepare and submit monthly progress reports in the format provided by the respective
CITY Department to accompany monthly invoices.
• Prepare and submit baseline Project Schedule initially, and Project Schedule updates
with a schedule narrative monthly, as required in Attachment D to this Standard
Agreement and according to the CITY of Fort Worth's Schedule Guidance Document.
• Complete Monthly M/WBE Report Form and Final Summary Payment Report Form at the
end of the project.
• Personnel and Vehicle Identification: When conducting site visits to the project location,
the ENGINEER or any of its sub-consultants shall carry readily visible information
identifying the name of the company and the company representative.
LAResourues\Contract Blue Sheets\F\Fort Worth\CAH Watenhed\Plann;nv Study Phase 4\2013-04-05 Final Contract\02 Attachment A Scope of
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ASSUMPTIONS
• This scope assumes up to eight(8) project meetings including the project kickoff
meeting
DELIVERABLES
A. Meeting summaries with action items
B. Monthly progress reports
C. Baseline project schedule
D. Monthly schedule updates with schedule narrative describing any current or
anticipated schedule changes
E. Monthly M/WBE Report Form and Final Summary Payment Report Form
TASK 2. FIELD SURVEY
2.1 Field Survey
• Obtain surveyed finished floor elevations for up to 40 homes within the project area.
2.2 Temporary Right of Entry Preparation and Submittal
• Prior to entering property for field survey, the ENGINEER shall prepare and mail
Temporary Right of Entry notices to landowners.
DELIVERABLES
A. Copies of field survey data and notes signed and sealed by a licensed surveyor.
B. Drawing of the project layout with dimensions and coordinate list.
C. Right of Entry Letters
TASK 3. EXISTING CONDITIONS ANALYSIS
ENGINEER will update the existing conditions analysis to include the 121 modeling performed
by KHA. These models include the proposed 121 improvements and extend to the Trinity River.
This modeling will be incorporated to the baseline models to be used by FNI during this study.
TASK 4. DETENTION IMPROVEMENT ALTERNATIVES
In consultation with CITY staff, ENGINEER will develop alternatives from the Feasible Options
Study to include various forms of detention improvements that would provide varying levels of
flood protection to structures. The intent of these improvements will be to provide the maximum
practical amount of detention storage given the individual site constraints and then evaluate the
level of benefit provided by the improvements.
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4.1 ENGINEER will develop detailed engineering calculations of these alternatives including
hydraulic models using Infoworks SD or Infoworks ICM. Up to eight (8) detention
alternatives will be developed including:
• Local surface detention improvements at Stripling Middle School-
•- Local sub-surface detention improvements at Stripling Middle School
• Local sub-surface detention improvements at South Hi Mount Elementary School
• Regional sub-surface detention at.Stripling Middle School, including diversion tunnel
along Bryce from Hulen to Stripling and then gravity storm drain along Clover
• Regional sub-surface detention in series at Stripling Middle School and South Hi-
Mount Elementary, including Diversion tunnel along Bryce from Hulen to Stripling
and then gravity storm drain along Clover
• Additional storage on the Walgreens property including rain gardens in the right-of-
.way (ROW) and subsurface detention in the parking lot. Consideration will be given
to delivery trucks during construction.
• Surface detention on the commercial properties south of Bryce and east of Hulen
• Sub-surface detention within street ROW throughout watershed. ENGINEER will
identify and model up to ten (10) locations throughout the watershed for sub-surface
.detention within ROW.
4.2 Each alternative will be evaluated for the 1, 2, 5, 10, 25, 50, and 100-year synthetic
storm events including 24-hour, 6-hour, 3-hour, and 1-hour durations. In addition, the
alternatives will be evaluated for up to three (3) historic storm events if these storms are
provided by the CITY.
4.3 ENGINEER will prepare benefit cost analyses (BCAs). The BCAs will use standard
FEMA methodologies but will be prepared in a spreadsheet by ENGINEER. Preparation
of BCAs using FEMA software will be considered an additional service. All BCA
calculations will be based on the a single storm duration only, following the review of
Task 4.2. The BCA calculations will be based on current property values from the
Tarrant County Appraisal District. Surveyed finished floor values will be used where
available. Finished floors will be estimated from 2-ft topography when survey is not
available.
4.4 ENGINEER will summarize the results of the each improvement alternative for project
meeting in tabular and graphic form using color coded maps, inundation exhibits, and
other GIS maps as required.
4.5 Each alternative will be evaluated for its incremental benefit as well as in combination
with other detention alternatives. Recommendations for potential phasing of detention
improvements will be developed.
4.6 ENGINEER will develop opinions of probable construction cost (OPCC) for each
alternative as well as the cost of phasing each alternative.
LAResources\Contract Blue Sheets\F\Fort Worth\CAH Watershed\Planning Study Phase 4\2013-04-05 Final Contract\02 Attachment A Scope of
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TASK 5. COMBINED DETENTION AND CONVEYANCE IMPROVEMENT ALTERNATIVES
In consultation with CITY staff, ENGINEER will develop combined detention and conveyance
improvement alternatives that would provide varying levels of flood protection to structures.
Each of the improvement alternatives will be variations of the Alternative #5 — Open Cut Street
Grid. The objectives of this task include:
• Evaluation of the feasibility of conveyance improvements within the Central Arlington
Heights watershed in light of the cost considerations and downstream constraints at
Chisholm Trail Parkway and UPRR railroad.
0 Determination of the optimum level of protection for the CAH watershed in terms of
hypothetical design return events based on BCA as described in task 5.1 below.
5.1 ENGINEER will develop detailed engineering calculations of each alternative including
hydraulic models using Infoworks SD or Infoworks ICM. Improvement alternatives
providing structure flood protection for the 5-year, 10-year, 25-year, 50-year, and 100-
year will be developed. The Benefit-Cost Ratio (BCR) for each improvement scenario
will be plotted against the return event to determine the optimum level of protection for
the CAH watershed.
5.2 Each alternative will be evaluated for the 1, 2, 5, 10, 25, 50, and 100-year synthetic
storm events including 24-hour, 6-hour, 3-hour, and 1-hour durations. In addition, the
alternatives will be evaluated for up to three (3) historic storm events if these storms are
provided by the CITY.
5.3 ENGINEER will prepare benefit cost analyses (BCAs) for each alternative. The BCAs
will use standard FEMA methodologies but will be prepared in a spreadsheet by,
ENGINEER. Preparation of BCAs using FEMA software will be considered an additional
service. All BCA calculations will be based on a single storm duration only, following
the review of Task 5.2. The BCA calculations will be based on current property values
from the Tarrant County Appraisal District. Surveyed finished floor values will be used
where available. Finished floors will be estimated from 2-ft topography when survey is
not available.
5.4 ENGINEER will summarize the results of the each improvement alternative for project
meeting in tabular and graphic form using color coded maps, inundation exhibits, and
other GIS maps as required.
5.5 Recommendations for potential phasing of conveyance improvements will be developed.
In addition, alternatives will assume that the Ashland and Western sub-surface detention
projects have been constructed and will make recommendations for how to incorporate
the sub-surface detention improvements with the conveyance improvements.
5.6 ENGINEER will develop opinions of probable construction cost (OPCC) for each
alternative. OPCCs will include cost of easements, utility relocations, and surface
restoration where applicable.
5.7 ENGINEER will prepare up to three (3) versions of improvement alternatives that
combine detention improvements with conveyance improvements.
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TASK 6. EXISTING PIPE REHABILITATION
In consultation with CITY staff, ENGINEER will evaluate options for rehabilitation of the existing
concrete arch pipe and make recommendations for improvements. ENGINEER proposes to
subcontract with Dr. Mohammad Najafi, Ph.D., P.E. to complete this task.
6.1 Along with CITY staff, ENGINEER will make one (1) site visit to the existing pipe to
observe and inspect existing conditions.of the concrete.arch pipe. ENGINEER will also
review and rely upon previous CCN performed in 2007 for identification of known
problem areas.
6.2 ENGINEER will evaluate up to five (5) different methods for rehabilitation of the existing
pipe. FNI will consult with industry experts, product vendors, and contractors to evaluate
the applicability, requirements, limitations, and costs for the different options.
6.3 ENGINEER will make a recommendation for the most appropriate method of pipe
rehabilitation, including a summary of benefits and costs for each alternative.
TASK 7. CAPITAL IMPROVEMENT PLAN
7.1 Based on the results of Tasks 4, 5, and 6, and in consultation with City staff and
management team, prepare a long-term, phased plan for the drainage improvements in
the CAH watershed. The plan will include discrete projects that are documented in a
format (one-page report or other similar provided by the City) suitable for comparison to
other projects across the CITY for ranking and implementation purposes. The phasing
and CIP plan will include consideration of available annual funding by phase based on
funding constraint information provided by City staff.
TASK 8. NEIGHBORHOOD AMENITIES AND RAIN GARDENS EVALUATION
In consultation with CITY staff, ENGINEER will propose and evaluate secondary use
alternatives for flood prone residences that may be acquired by the CITY to serve as
neighborhood amenities. Although the City does not have any plans for property acquisition
program, from time to time chronically flooded properties do not get rebuilt and these proposals
are to turn any future vacant lots into assets.
8.1 ENGINEER will prepare up to three (3) renderings of potential secondary uses for the
residential lots. ENGINEER will submit drafts to CITY for review in-electronic PDF
format, incorporate comments from the CITY, and then submit final renderings in
electronic PDF format.
8.2 ENGINEER will prepare guidance for neighborhood-scale implementation of Low Impact
Development (LID) and/or Rain Garden sites for residential lots or street rights of way
within the project limits. Guidance will include consideration of planning, operations and
maintenance guidelines, conceptual designs, appropriate plant and soil
recommendations, and cost estimates. ENGINEER proposes to subcontract with
Verdunity, Inc. to complete this task.
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TASK 9. DELIVERABLES AND REPORT
9.1 Prepare a draft report that includes the methodology used for the formulation and
analysis of storm drainage improvement alternatives, results, opinion of probable
construction cost, and recommendations. Report will include an exhibit for each
alternative and will document Phases 3 (previous contract) and Phase 4 (this contract)of
the study. The report will include documentation of conversion from SWMM to
Infoworks, VE Alternatives, FNI deliverables prepared during Feasible Options Study,
and Phase 4 scope of work. Deliver 3 hard copies of the draft report to the CITY for
review.
9.2 Based on CITY review and comments, prepare a final report.
9.3 Deliver 5 hard copies and one electronic version of the final report to the CITY.
Electronic deliverable shall include the final report, exhibits, InfoWorks SD modeling
files, and applicable GIS layers and maps.
TASK 10. PUBLIC INVOLVEMENT
10.1 Prepare additional presentation material about this study that would facilitate
communications with the public. This material may include color maps, handouts,
PowerPoint presentations, or graphics to be posted in the CITY's website.
10.2 Prepare for, attend, and conduct up to three (3) public meetings. The first public
meeting will consist of a study kickoff meeting to inform the residents of the study and its
objectives. The second public meeting will present the results of the FNI study and
present the DRAFT plan for the watershed to obtain input. The final public meeting will
present the FINAL plan for the watershed. ENGINEER proposes to subcontract with
Pam Roach Public Relations to complete this task.
TIME OF COMPLETION:
FNI agrees to complete the services within fifteen (15) months from the notice to proceed.
IF FNI's services are delayed or suspended in whole or in part by CITY, or if FNI's services are
extended by the Contractor's actions or inactions for more than 90 days through no fault of FNI,
FNI shall be entitled to equitable adjustment of rates and amounts of compensation.
LAResources\Contract Blue Sheets\F%Fort Worth\CAH Watershed\Planning Study Phase 4\2013-04-05 Final Contract\02 Attachment A Scope of
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ATTACHMENT "B"
CENTRAL ARLINGTON HEIGHTS STORM DRAIN WATERSHED PLANNING STUDY
PHASE 4
CITY PROJECT NO. 0080
COMPENSATION AND PAYMENT SCHEDULE
A. The Engineer shall be compensated a total lump sum project fee of $352,698.
Payment of the total Lump sum fee shall be considered full compensation for the
services described in Attachment "A" for all labor materials, supplies and
equipment necessary to complete the project.
B. The Engineer shall be paid in accordance with "Exhibit B-1", Supplement to
Attachment B. Each invoice from the Engineer shall be verified as to its accuracy
and compliance with the terms of this contract by an officer of the Engineer.
C. Additional tasks assigned by the CITY not included in Attachment "A" Scope of
Services will be billed on an hourly basis. These tasks will not be performed
without written authorization from the CITY. A summary of current hourly billing
rates is provided in Exhibit "B-2".
D. Professional Services Fee summary is provided in Exhibit "B-3".
E. A Summary of Total Project Fees including MWBE participation percentages is
provided in Exhibit "13-3A".
F. A schedule of partial submittals for review will be based on the Project Schedule
Attachment "D" and is as follows:
Project Phase Estimated Completion Date
Detention Alternatives October 2013
Conveyance Alternatives January 2014
Final CIP April 2014
Preliminary Report June 2014
Final Report August 2014
ATTACHMENT"B"
Page 1 of 1
EXHIBIT "13-1"
(SUPPLEMENT.TO ATTACHMENT B)
CENTRAL ARLINGTON HEIGHTS STORM DRAIN WATERSHED PLANNING STUDY
PHASE 4
CITY PROJECT NO. 0080
METHOD OF PAYMENT
8
PROGRESS REPORT REQUIREMENTS
I. Method of Payment
Partial payment shall be made to the Engineer monthly based on a percentage of
work performed upon City's approval of an invoice from the Engineer outlining the
current labor and expenses of the total project. The aggregate of such monthly
partial fee payments shall not exceed the following:
Project Phase Estimated Project Percent Complete
Altematives Analysis 50%
Draft CIP 75%
Preliminary Report 90%
Final Report 100%
The balance of fees, less previous payments, shall be payable after delivery of the
FINAL report and electronic files.
II. Progress Reports
A. The Engineer shall submit to the designated representative of the Director of
the Department of Transportation/Public Works monthly progress reports
covering all phases of the analysis in the format required by the City.
B. Periodic reports conceming MWBE participation shall be submitted as required
by the MWBE Office.
EXHIBIT T-1°
Page 1 of 1
EXHIBIT "B-2"
(SUPPLEMENT TO ATTACHMENT B)
CENTRAL ARLINGTON HEIGHTS STORM DRAIN WATERSHED PLANNING STUDY
PHASE 4
CITY PROJECT NO. 0080
HOURLY RATE SHEDULES
A summary of current hourly billing rates is provided below:
Principal-in-Charge $200 — $405
Project Manager $110 — $270
Senior Professional Engineer $150 — $270
Junior Professional Engineer $110 — $190
Engineer-in-Training $85— $150
Registered Landscape Architect $110— $165
Landscape Architect Intern $85 — $135
Sr. GIS $85 — $135
Jr. GIS $50— $110
Engineering Intern $30— $90
CADD Technician $35— $120
Admin/Clerical $55 — $150
EXHIBIT'B-2"
Page 1 of 1
EXHIBIT 6&B-3"
(SUPPLEMENT TO ATTACHMENT B)
CENTRAL ARLINGTON HEIGHTS STORM DRAIN WATERSHED PLANNING STUDY
PHASE 4
CITY PROJECT NO. 0080
PROFESSIONAL SERVICES FEE SUMMARY
Task Description Fee
1 Pro`ect Management $32,962
2 Field Survey $5,106
3 Existing Conditions Analysis $7,004
4 Detention Improvement Alternatives $85,574
5 Conveyance Improvement Alternatives $65,298
6 Existing Pipe Rehabilitation $19,800 -
7 Capital Improvement Plan $19,628
8 Neighborhood Amenities and Rain Gardens Evaluation $40,961
9 Deliverables and Report $43,819
10 Public Involvement $32,546
Total Proposed Amendment $352,698
EXHIBIT"B-3"
Page 1 of 1
EXHIBIT "13-3A"
(SUPPLEMENT TO ATTACHMENT B)
CENTRAL ARLINGTON HEIGHTS STORM DRAIN WATERSHED PLANNING STUDY
PHASE 4
CITY PROJECT NO. 0080
SUMMARY OF TOTAL PROJECT FEES
Consulting Firm Prime Responsibility Amount Percent
PRIME ENGINEER:
Freese and Nichols, Inc. Engineering and Project Mgmt. $278,298 78.9%
SUB ENGINEER:
Gorrondona and Assoc. Field Survey $3,400 1.0%
Verdunity, Inc. LID Guidance $33,000 9.4%
Pam Roach PR Public Involvement $20,000 5.7%
Dr. Mohommad Najaf Pipe Rehabilitation $18,000 5.1%
Total for Professional Services $352,698 00
SUB ENGINEER. shall participate in performing portions of the following Tasks:
Proiect Description Scope of Services Total Fee MWBE Fee Percent
Field Survey Task 2 $352,698 $3,400 1.0%
LID Guidance Task 8 $352,698 $33,000 9.4%
Public Involvement Task 10 $352,698 $20,000 5.7%
Non-MWBE Participation Scope of Services Total Fee Non-MWBE Fee Percent
Pipe Rehabilitation Task 6 $352,698 $18,000 5.1%
EXHIBIT"B-W
Page 1 of 1
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M&C Review Page 1 of 2
Official site of the City of Fort Worth,Texas
CITY COUNCIL AGENDA FoRTWoRm
COUNCIL ACTION: Approved on 5/14/2013
DATE: 5/14/2013 REFERENCE **C-26245 LOG NAME: 20CENTRALARLHTSSTORMPLAN3
CODE: C TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: Authorize Execution of Amendment No. 2 to an Agreement with Freese and Nichols, Inc.,
City Secretary No. 33120, in the Amount of$352,698.00 to Perform a Feasibility
Engineering Evaluation for Various Surface and Subsurface Stormwater Detention
Options in the Central Arlington Heights Storm Drain System, Thereby Revising the Total
Contract in the Amount of$856,623.00 (COUNCIL DISTRICT 7)
RECOMMENDATION:
It is recommended that the City Council authorize execution of Amendment No. 2 to an Agreement
with Freese and Nichols, Inc., City Secretary No. 33120, in the amount of$352,698.00 to perform a
feasibility engineering evaluation for various surface and subsurface stormwater detention options in
the Central Arlington Heights storm drain system, thereby revising the total contract in the amount of
$856,623.00.
DISCUSSION:
A flood mitigation planning study of the Central Arlington Heights storm drain system is currently
contracted with Freese and Nichols, Inc. The previous phases evaluated a broad spectrum of
drainage improvements to address the chronic flooding in the neighborhood, and all solutions
providing complete flood protection were found to be unaffordable, infeasible, or unacceptable to the
neighborhood.
Subsequently the Feasible Options Study was performed by another consultant with significant public
input which found that several smaller, less intrusive measures might provide some affordable flood
relief. In the work under this Amendment, Freese and Nichols, Inc., will evaluate several individual
measures to determine the feasibility and effectiveness of each one in order to identify and develop
specific future capital projects.
The Central Arlington Heights watershed planning study was approved by the City Council on
January 10, 2006 (M&C C-21234, $189,000.00) and amended on August 26, 2008 (M&C C-22994,
$314,925.00).
Freese and Nichols, Inc., proposes to perform this second Amendment to the study for a lump-sum
fee in the amount of$352,698.00. Staff considers this fee to be fair and reasonable for the scope of
services proposed. The original study was funded in the 2004 CCIP and the Amendments are funded
through the Stormwater Utility Fund.
M/WBE Office: Freese and Nichols, Inc., is in compliance with the City's M/WBE Ordinance by
committing to an additional 16 percent M/WBE participation on this Amendment No. 2. The City's
goal on this Amendment is 15 percent.
This project is located in COUNCIL DISTRICT 7.
FISCAL INFORMATION/CERTIFICATION:
The Financial Management Services Director certifies that funds are available in the current operating
budget, as appropriated, of the Stormwater Utility Fund.
http://apps.cfwnet.org/council_packet/mc_review.asp?ID=18329&councildate=5/14/2013 5/29/2013
M&C Review Page 2 of 2
m
TO Fund/Account/Centers FROM Fund/Account/Centers
PE69 531200 0209202 $352,698.00
Submitted for City Manager's Office by: Fernando Costa (6122)
Originating Department Head: Douglas W. Wiersig (7801)
Additional Information Contact: Steven Eubanks (7857)
ATTACHMENTS
CAH Location Map.pdf
http://apps.cfwnet.org/council_packet/mc—review.asp?ID=l 8329&councildate=5/14/2013 5/29/2013