HomeMy WebLinkAboutContract 33121-A4 AMENDMENT TO ENGINEERING CONTRACT
STATE OF TEXAS § CITY SECRETARY
COUNTY OF TARRANT § Contract No. 331 a k
WHEREAS, the City of Fort Worth (City) and Halff Associates, Inc. (Engineer)
made and entered into City Secretary Contract No. 33121 (the"Contract") on the 23 day of
January, 2006; and
WHEREAS, the Contract involves engineering services for the following project:
Henderson Street Storm Drain Watershed Planning Study (Phase 6), an Amendment to
City of Fort Worth Project No. 00078
WHEREAS, it has become necessary to amend said Contract to include an
increased scope of work and revised maximum fee;
NOW THEREFORE, City and Engineer, acting herein by and through their duly
authorized representatives, enter into the following agreement which amends the Contract:
1.
Article I, Section 1 of the Contract is amended to include the additional engineering
services specified in a proposal letter dated May 6, 2011, a copy of which is attached
hereto and incorporated herein. The cost to City for the additional services to be
performed by the Engineer will be billed according to the revised rate schedule
incorporated into this amendment as Exhibit`B-2"and shall not exceed$726,000.
2.
Article III of the Contract is amended to provide for an increase in the maximum
fee to be paid to Engineer for all work and services performed under the Contract, as
amended, so that the total fee paid by the City for all work and services shall not exceed
the sum of$2,385,540.
3.
Engineer acknowledges its commitment to obtain 10% M/WBE participation for
this amendment. The Engineer's commitment for the Contract remains unchanged.
4.
All other provisionare not expressly amended herein, shall
remain in full force and of OFFICIAgL.RECORD
CITY SECRETARY
7� '�' ORTH,TX
EXECUTED on this the day of J v��..� 20_, in
Fort Worth, Tarrant County, Texas.
APPROVAL RECOMMENDED: CITY OF FORT WORTH
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Z'A lj, !e'j By: 5i°c�
Director, Transportation and Assistant City Manager
Public Works Department
APPROVED AS TO FORM AND ATTEST:
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ATTACHMENT"A"
Henderson Street Watershed Planning Study(Phase 6)Amendment
City of Fort Worth Project No. 00078
Scope of Work
Preface
Halff Associates, Inc.(Halff) has been under contract with the Storm Water Division of the City of
Fort Worth Transportation and Public Works Department since 2005 in several roles. Among
these roles are program management for the City's ongoing Neighborhood and Open Channel
Study Program and the oversight and quality control for the City's ongoing Storm Water
Management System Inventory Project. In this capacity Halff has provided contract
administration services,technical quality assurance and quality control(QA/QC)for those
studies under contract,and other services. More recently, Halff has provided its expertise to
the City for its GIS Storm Water Inventory Project,which includes several tasks such as QA/QC of
the GIS data and the resultant InfoNet/InfoWorks product. Finally,Halff has been responsible
for updating the Fort Worth Local Drainage Criteria Manual. It is the intent of the City to have
Halff Associates continue in this capacity.
A. Storm Water Management System Inventory and GIS Program Development Oversight
and Quality Control
With the assistance of Halff Associates, Inc.,the City of Fort Worth has developed a Storm
Water GIS Program. The City is currently in the process of implementing the program. During
the ongoing implementation of this project, Halff will continue to provide general oversight and
assist with the quality control of the GIS database. The following consulting services will be
provided to assist the City with their Storm Water GIS Program:
1. Perform quality control of the storm water GIS database for 80 mapsheds by checking:
a. Feature attributes
b. Random sample against plan information
c. Topology
d. Proper import to InfoNet/InfoWorks.
2. Migrate existing custom GIS tools to version 10 of ArcGIS Desktop.
3. Add enhancements to the custom GIS tools to increase quality control efficiency.
4. Assist with the development of a maintenance plan for the GIS database.
S. Provide general consulting services and assistance with the GIS program
implementation through the completion of the system inventory project(21 months).
B. Neighborhood and Open Channel Study Assistance
The City is currently conducting open channel and neighborhood drainage studies to review the
current drainage conditions in multiple watersheds to identify and evaluate potential
improvements in various watersheds throughout the City. The task will be to provide continuing
assistance to the City in the program. The goals of this task are to assist the City in:
1
1. Assist coordination of meetings between Storm Water Management and other
consultants.
2. Provide guidance to consultants for the management and review of GIS data including
topography,stream centerlines,and cross section layouts.
3. Provide administration assistance to the City for the review and coordination of a
standardized scope of services,fee and schedule for each consultant selected by the
City. This includes all awarded studies in which consultants have not submitted
information Halff.
4. Provide detailed review of hydraulic cross section layout and proposed survey cross
section layout.
S. Perform detailed technical review of hydrologic and hydraulic modeling and floodplain
mapping.
6. Perform cursory review of final report to ensure report format,as shown in scope of
services,is being followed appropriately. No additional detailed reviews of the report
will be prepared,unless requested by City staff.
7. Deliverables and Reports—Monthly progress reports will be prepared. Individual
QA/QC reports regarding detailed technical review of open channel studies by Halff staff
will be submitted to the City upon completion of the reviews. QA/QC reports will
provide technical details of the review and if consultants are following appropriate
format provided in scope of work. Hall will maintain project organization of data.
8. Attend both public and internal meetings relating to the Feasible Options Study for the
Central Arlington Heights and Forest Park/Berry Watershed Planning Studies and
observe and provide technical guidance as needed.
C. Updates to Storm Water Local Design Criteria Manual
Halff will coordinate with City staff to develop an updated Local Criteria Section (LCS)of the
City's Storm Water Management Design Manual. Effort for this task is summarized below:
1. Complete updates of Drainage Detail Sheets: SD-019 Concrete Riprap and new SD-025
Back fill of RCP Storm Drain.
2. Assist City in sub-committee meetings concerning four(4)issues that were identified at
the Storm Water Management Public Meeting on January 26, 2010
a. Mod.3—Frequency Factors
b. Mod.4—Rainfall distribution issue
c. Mod.5—Design Storm in Sump Inlets, Drop Inlets, and Headwall issue
d. Mod. 10—Easements for Closed Conduit Systems.
3. Assist City with Mod.15—Detention basin outlet structures,multiple uses, and grading.
4. Update the December 2009 draft of the City's Local Criteria Manual (LCM)to
incorporate comments.
S. Respond to comments from City on updated draft of LCM and prepare Final Version.
6. Convert the LCM from the 206 format to the new NCTCOG 2009-2010 format.
7. Print and prepare 150 hard copies of the LCM and iSWM Criteria Manual.
D. Updates to Grading Permit
Halff will assist the City with the development of a Grading Permit for the City of Fort Worth.
Effort for this task is summarized below:
2
1. Provide additional research on Grading Permits procedures,and other measures used to
control non-platted development and "in-fill'development. Sources will include but are
not limited to other Halff offices as well as large cities in the Southern United States
including Dallas,Austin, Houston,San Antonio,Oklahoma City,and Tulsa. This includes
discussions with Halff Associates Land Development Teams in various offices for input
and practically issues in other cities.
2. Assist city staff in the information of a draft Grading Permit which recognizes and
maintains consistency with floodplain development permits, land fill permits,landscape
regulations,SWPPP,and the city tree ordinance. Meet with various CFM departments
for input and feedback on this draft.
3. Prepare for and attend two(2)meetings with developers, engineers,and members of
the public to discuss the proposed permit.
4. Respond to comments from the City and others regarding draft Grading Permit.
5. Assist the City with Environmental Code Ordinance language addressing Grading Permit.
6. Assist in the training of selected individuals regarding the Storm Water Program. Five
(5)days of training, as well as an additional one(1)day of consultation will be provided.
7. Coordinate the text and figures of the Early Grading Permit,Grading Permit,and
Certificate with Revised Drainage Manual text.
8. Prepare single family residential lot drainage text and appendix.
9. Prepare grading permit requirements next to building foundations.
E. Assistance with Storm Water Plan Review
Halff will assist the City with the review of Engineering Drainage Plans. The scope for the plan
review is as follows:
1. Assist and help facilitate the process of implementing new procedures and
requirements related to the adoption of the 2011 iSWM Manual and new Grading
Permit Ordinance,including those related to the preparation and review of the required
iSWM Construction Plan. The first few months of implementation are critical for
establishing expectations and smoothing out new procedures.
a. New procedures: Assist with new permits,certifications and help translate new
requirements into new practices.
b. Detailed review of early submittals: As needed by city staff,provide detailed
reviews for early selected projects,which will set pattern and tone for future
submittals and reviews.
c. CIP and Infrastructure Review: Additional review needed to ensure that the
iSWM Construction Plan(TCEQ compliant Erosion/Sediment Control Plan)
requirements are met. As needed,provide support to help Infrastructure Plan
Review staff and TPW Project Managers review these documents.
2. Backup Staffing:As needed, provide additional technical support to the Stormwater
Department staff during this time of transition/implementation (remainder of FY11)to
avoid delaying the review of submitted plans.
3. Potential projects that could be included in the review process include:
a. Small Commercial Permits
b. Single Family Residential Permits: Could include referrals from Development for
Residential Building Permits that are not standard.
3
c. Plats
d. iSWM Construction Plan Review: This is the most significant change in
procedures and standards.
e. Grading Permit applications.
f. FEMA CLOMR and LOMR Review:As needed, provide support for review of
submitted floodplain-related applications,including review of hydrology and
hydraulics.
g. Review of Drainage Studies for Downstream Assessment:As needed,provide
review of detailed H&H computations and downstream impact assessments for
proposed development projects.
4. Other Services: This could include the complete array of review services provided by
City. This could also include a Lessons Learned training session at end of review project,
based on experiences during transition.
5. Meetings with City Staff and.Development engineers will be included,as needed.
4
EXHIBIT "B-2"
(SUPPLEMENT TO ATTACHMENT B)
HENDERSON STREET STORM DRAIN WATERSHED PLANNING STUDY(PHASE 6)
CITY PROJECT NO. 00078
HOURLY RATE SHEDULES
A summary of current hourly billing rates is provided below:
Principal-in-Charge $195 —$250
Project Manager $140 —$180
Senior Professional Engineer $130 —$150
Junior Professional Engineer $90 —$130
Engineer-in-Training $80 —$100
Sr. GIS $85 —$105
Jr. GIS $60 —$85
Engineering Intern $30 —$60
CADD Technician $55 —$95
Clerical $45 — $75
Contract Administration $65 — $90
B-2
EXHIBIT "B-3A"
(SUPPLEMENT TO ATTACHMENT B)
AMENDMENT TO:
HENDERSON STREET WATERSHED PLANNING STUDY (PHASE 6)
CITY PROJECT NO. 00078
SUMMARY OF TOTAL PROJECT FEES
Consulting Firm Prime Responsibility Amount Percent
Halff Associates
Engineering, GIS, and Project $653,400 90.0%
Management
Inventive Concepts
GIS Services $62,100 8.6%
ANA Consultants
Engineering Services $7,500 1.0%
DJ's Print & Promo
Printing Services $3,000 0.4%
Project Description Scope of Services Total Fee MWBE Fee Percent
Engineering Services (see below) $726,000 $72,600 10%
Inventive Concepts, Inc. shall participate in performing portions of the tasks outlined in
Attachment "A": Task A.
ANA Consultants, LLC shall participate in performing portions of the tasks outlined in
Attachment "A": Task E.
DJ's Print & Promo shall participate in perfo".ing portions of the tasks outlined in
Attachment "A": Task C.
B-3A
M&C Review Page 1 of 2
Official site of the Qty of Fort Worth,Texas
CITY COUNCIL AGENDA FbuWo`H
COUNCIL ACTION: Approved on 6/14/2011
DATE: 6/14/2011 REFERENCE NO.: "`C-24961 LOG NAME: 20SWM-
HENDERSON4
CODE: C TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: Authorize Execution of Amendment No. 4 in the Amount of$726,000.00 to City Secretary
Contract No. 33121 with Halff Associates, Inc., for Engineering Services Associated with
the City's Stormwater Management Program for a Total Contract Price of$2,385,540.00
(ALL COUNCIL DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council authorize the City Manager to execute Amendment No. 4,to
the engineering agreement with Halff Associates, Inc., City Secretary Contract No. 33121,for the
Henderson Street Storm Drain Watershed Planning Study in the amount of$726,000.00 for a total
contract price of$2,385,540.00.
DISCUSSION:
The scope for this Storm Water Management Division amendment provides for a continuation of
technical and management assistance for: the watershed and open channel study program; oversight
of the stormwater mapping program, independent QA/QC assistance to City staff; plan review
associated with on-going stormwater studies; and support for updating the City's stormwater design
manual and implementing new grading permit procedures.
In March 2004,City staff issued a Request for Qualifications (RFQ)for watershed planning studies
and for management assistance with the study program. Halff Associates, Inc.,was selected to
manage the City's watershed study program.These management services were included in the
Henderson Street Storm Drain Watershed Planning Study for which Halff Associates, Inc., was also
selected to perform at the same time. Program management work has included development of
technical standards and scoping review for stormwater studies, technical oversight of watershed
planning studies and open channel studies, and a pilot project that established basic parameters for
the City's current GIS mapping project.
Halff Associates, Inc., proposes to perform this work for a lump sum fee of$726,000.00. City staff
considers this fee to be fair and reasonable for the scope of services proposed. Phases 1 and 2 were
paid for through 2004 CIP funding. Storm Water Utility funds have been used for all subsequent
phases.
Halff Associates, Inc., is in compliance with the City' s M/WBE Ordinance by committing to an
additional 10 percent M/WBE participation on this Amendment No. 4.The City's goal on this
amendment is 10 percent.
This project is located CITYWIDE.
FISCAL INFORMATION/CERTIFICATION:
The Financial Management Services Director certifies that funds are available in the current operating
budget, as appropriated, of the Storm Water Utility Fund.
htt'D://www.fortworthgov.orQ/counciLvacket/mc_review.asi)?ID=15391&councildate=6/1... 6/15/2011
M&C Review Page 2 of 2
TO Fund/Account/Centers FROM Fund/Account(Centers
PE69 531200 0209202 $726.000.00
Submitted for City Manager's Office by: Fernando Costa(6122)
Originating Department Head: Doug Wiersig (7801)
Additional Information Contact: Elizabeth Young (6785)
Steve Eubanks(7857)
ATTACHMENTS
http://www.fortworthgov.org/council_packet/mc review.asp?ID=15391&councildate=6/1... 6/15/2011
mom HALFF"
May 6,2011
AVO 23837
Ms. Elizabeth Young,GISP
City of Fort worth
Storm Water Division
Transportation and Public Works III
1000 Throckmorton
Fort Worth,TX 76102
RE: Contract Amendment for Henderson Watershed Planning Study(Phase 6)—Amendment to City of
Fort Worth Project No.00078
Dear Ms.Young:
Halff Associates is pleased to present this Amendment to the Scope of Services for the above referenced
project. This amendment includes the following services and associated budget:
A. Storm Water GIS Program Oversight and Quality Control $470,000
B. Open Channel Study Reviews, Feasibility Options,Tech.Asst. $ 122,000
C. Storm Water Local Design Criteria Manual Updates $ 39,000
D. Grading Permit Updates $ 20,000
E. Storm Water Plan Review Assistance $ 75,000
TOTAL PROPOSED AMENDMENT $726,000
Included is the standard Amendment to Engineering Contract form, Scope (Attachment "A"), and
Summary of Total Project Fees (Exhibit "B-3A") to be considered under this amendment. In addition,
signed Letters of Intent from Inventive Concepts, Inc., ANA Consultants, LLC, and DJ's Print & Promo
have been included to verify that our M/WBE goals have been met.
Thank you for the opportunity for us to continue assisting the City, if you have any questions please feel
free to call me at(817)847-1422.
Sincerely,
HALFF ASSOCIATES, INC.
Erin Atkinson, PE,CFM,GISP
Director of GIS
C: Steve Eubanks, PE,City of Fort Worth
Terry Barr, PE,CFM, Halff Associates, Inc.
Lynn Lovell, PE,CFM, Halff Associates, Inc.
HALFF ASSOCIATES.INC.
4000 FOSSIL CREEK BOULEVARD TEL (817)847-1422 WWW.HALFF.COM
FORT WORTH.TX 76137-2720 FAX (817)232-9784
M&C Review Page 1 of 2
Official site of the City of Fort Worth,Texas
CITY COUNCIL AGENDA Fn�N
COUNCIL ACTION: Approved on 6/14/2011
DATE: 6/14/2011 REFERENCE NO.: **C-24961 LOG NAME: 20SWM-
HENDERSON4
CODE: C TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: Authorize Execution of Amendment No. 4 in the Amount of$726,000.00 to City Secretary
Contract No. 33121 with Halff Associates, Inc., for Engineering Services Associated with
the City's Stormwater Management Program for a Total Contract Price of$2,385,540.00
(ALL COUNCIL DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council authorize the City Manager to execute Amendment No. 4,to
the engineering agreement with Halff Associates, Inc., City Secretary Contract No. 33121,for the
Henderson Street Storm Drain Watershed Planning Study in the amount of$726,000.00 for a total
contract price of$2,385,540.00.
DISCUSSION:
The scope for this Storm Water Management Division amendment provides for a continuation of
technical and management assistance for:the watershed and open channel study program; oversight
of the stormwater mapping program, independent QA/QC assistance to City staff; plan review
associated with on-going stormwater studies; and support for updating the City's stormwater design
manual and implementing new grading permit procedures.
In March 2004, City staff issued a Request for Qualifications(RFQ)for watershed planning studies
and for management assistance with the study program. Halff Associates, Inc.,was selected to
manage the City's watershed study program.These management services were included in the
Henderson Street Storm Drain Watershed Planning Study for which Halff Associates, Inc.,was also
selected to perform at the same time. Program management work has included development of
technical standards and scoping review for stormwater studies, technical oversight of watershed
planning studies and open channel studies, and a pilot project that established basic parameters for
the City's current GIS mapping project.
Halff Associates, Inc., proposes to perform this work for a lump sum fee of$726,000.00. City staff
considers this fee to be fair and reasonable for the scope of services proposed. Phases 1 and 2 were
paid for through 2004 CIP funding. Storm Water Utility funds have been used for all subsequent
phases.
Halff Associates, Inc., is in compliance with the City' s M/WBE Ordinance by committing to an
additional 10 percent M/WBE participation on this Amendment No. 4.The City's goal on this
amendment is 10 percent.
This project is located CITYWIDE.
FISCAL INFORMATION/CERTIFICATION:
The Financial Management Services Director certifies that funds are available in the current operating
budget, as appropriated, of the Storm Water Utility Fund.
httv://www.fortworthgov.org/council_t)acket/mc_review.asv?ID=15391&councildate=6/1... 6/15/2011
M&C Review Page 2 of 2
TO Fund/Account/Centers FROM Fund/Account/Centers
PE69 531200 0209202 $726.000.00
Submitted for City Manager's Office b . Fernando Costa(6122)
Originating Department Head: Doug Wiersig (7801)
Additional Information Contact: Elizabeth Young (6785)
Steve Eubanks(7857)
ATTACHMENTS
http://www.fortworthgov.org/council_packet/mc review.asp?ID=15391&councildate=6/1... 6/15/2011