HomeMy WebLinkAboutContract 33121-A5 AMENDMENT No.5 CY SECRETARY
CONTRACT NO. '
TO CITY SECRETARY CONTRACT
WHEREAS, the City of Fort Worth (CITY) and Halff Associates, Inc. ,
(ENGINEER) made and entered into City Secretary Contract No. 33121, (the
CONTRACT) which was authorized by M&C C-21239 on the 23rd day of January,
2006 in the amount of $ 286, 640; and
WHEREAS, the CONTRACT was subsequently revised by: Amendment Number
1 in the amount of $195, 000 which was authorized [by M&C # C-22078] on
May 14, 2007, Amendment Number 2 in the amount of $577, 500 which was
authorized [by M&C # C-229951 on August 26, 2008, Amendment Number 3 in
the amount of $600, 400 which was authorized [by M&C # C-24212] on May 11,
2010, Amendment Number 4 in the amount of $726, 000 which was authorized
[by M&C # C-24961] on June 14, 2011; and
WHEREAS, the CONTRACT involves engineering services for the
following project:
HENDERSON STREET STORM DRAIN WATERSHED PLANNING STUDY (PHASE 7) ; and
WHEREAS, it has become necessary to execute Amendment No. 5 to the
CONTRACT to include an increased scope of work and revised fee.
NOW THEREFORE, CITY and ENGINEER, acting herein by and through their
duly authorized representatives, enter into the following agreement,
which amends the CONTRACT:
1.
Article I of the CONTRACT is amended to include the additional
engineering services specified in a proposal dated March 151 2012, a copy
of which is attached hereto and incorporated herein. The cost to City
for the additional design services to be performed by Engineer totals
$572, 000.
2 .
Article II of the CONTRACT is amended to provide for an increase in
the fee to be paid to Engineer for all work and services performed under
the Contract, as amended, so that the total fee paid by the City for all
work and services shall be an amount of $2, 957, 540.
3 .
Ali visions of the Contract, which are not expressly
OFFICIAL RECORD
CITY SECRETARY Page -1- 06-04-12 A09 : 17 IN
FT. WORTH, TX
amended herein, shall remain in full force and effect.
EXECUTED and EFFECTIVE as of the date last written by a signatory,
below.
APPROVED: ENGINEER
City of Fort Worth Halff Associates, Inc.
Fernando Costa Troy LynL,0 11, P.E. , CFM
Assistant City Manager Vice Pre ident
DATE: DATE: �2
APPR L RECOMMENDED:
&J
Doug W. iersig, Ph.D. P.E.
Director, Transportati and Public Works
Department
APPROVED AS TO FORM AND LEGALITY: M&C:
UG?j> Date: S. ( !Z
Douglas W. Black
Assistant City Attorney
ATTEST: ,a 0,0"000000
Mary J. e C 111101
City Secretary �`+o°°O°�'0° ,�
OFFICIAL. RECORD
Page -2- CITY SECRETARY
FT.WORTH,TX
HALFF*
March 15,2012
AVO 23837
Mr.Steve Eubanks,P.E.,CFM
City of Fort Worth
Storm Water Division
Transportation and Public Works
1000 Throckmorton
Fort Worth,TX 76102
RE: Contract Amendment for Henderson Watershed Planning Study(Phase 7)—Amendment to City of
Fort Worth Project No.00078
Dear Mr.Eubanks:
Halff Associates is pleased to present this Amendment to the Scope of Services for the above referenced
project. This amendment includes the following services and associated budget:
A. Storm Water GIS Program Oversight and Quality Control $244,000
B. Open Channel Study Reviews, Feasibility Options,Tech.Asst. $197,000
C. Storm Water Local Design Criteria Manual Updates,CIP Reviews/Training $ 51,000
D. Storm Water Plan Review Assistance $ 80,000
TOTAL PROPOSED AMENDMENT $572,0
Included is the standard Amendment to Engineering Contract form, Scope (Attachment "A"), and
Summary of Total Project Fees Exhibit B,Section IV(formerly Exhibit"B-3A")to be considered under this
amendment. In addition, a signed Letters of Intent from inventive Concepts, Inc. has been included to
verify that our M/WBE goals have been met.
Thank you for the opportunity for us to continue assisting the City, if you have any questions please feel
free to call me at(817)847-1422.
Sincerely,
HALFF ASSOCIATES,INC.
T.Lynn Lov I PE,CFM
Vice Preside t
C: Steve Eubanks,PE,City of Fort Worth
Terry Barr,PE,CFM,Halff Associates,Inc.
Erin Atkinson, PE,CFM,GISP, Halff Associates,Inc.
NALFF ASSOCIATES,INC.
4000 FOSSIL CREEK BOULEVARD TEL (817)847-1422 WWYY Hl,_
FORT WORTH.TX 76137-2720 FAX (817)232-9784
ATTACHMENT"A"
Henderson Street Watershed Planning Study(Phase 7)Amendment
City of Fort Worth Project No.00078
Scope of Work
Preface
Halff Associates, Inc. (Halff)has been under contract with the Stormwater Division of the City of
Fort Worth Transportation and Public Works Department since 2005 in several roles. Among
these roles are program management for the City's ongoing Neighborhood and Open Channel
Study Program and the oversight and quality control for the City's ongoing Storm Water
Management System Inventory Project. In this capacity Halff has provided contract
administration services,technical quality assurance and quality control (QA/QC)for those
studies under contract,and other services. More recently, Halff has provided its expertise to
the City for its GIS Storm Water Inventory Project,which includes several tasks such as QA/QC of
the GIS data and the resultant InfoWorks product. Finally, Halff has been responsible for
updating the Fort Worth Local Drainage Criteria Manual and has assisted the DTPW with
development drainage reviews. It is the intent of the City to have Halff Associates to continue in
this capacity.
A. Stormwater Management GIS Support and Quality Control
With the assistance of Halff Associates, Inc.,the City of Fort Worth has developed a Stormwater
GIS Program. The City is currently in the process of implementing the program. During the
ongoing implementation of this program, Halff will continue to provide GIS support and assist
with the quality control of the GIS database. The following consulting services will be provided
to assist the City with their Stormwater GIS Program:
1. Perform quality control of the stormwater GIS database for 111 mapsheds by checking:
a. Feature attributes
b. Random sample against plan information
c. Topology
d. Proper import to InfoWorks.
2. Perform final review and approval for 165 mapsheds.
3. Process the Parker County LiDAR data within the City's ET1 and expand the City's current
terrain database.
4. Update the mapshed boundaries using the City's terrain database and stormwater
network.
5. Maintain the stormwater GIS quality control tools developed by Halff through the
completion of the system inventory project(18 months).
6. Provide general consulting services and assistance with the GIS program
implementation through the completion of the system inventory project(18 months).
B. Neighborhood and Open Channel Study Assistance
1
The City is currently conducting open channel and neighborhood drainage studies to review the
current drainage conditions in multiple watersheds to identify and evaluate potential
improvements in various watersheds throughout the City. The task will be to provide continuing
assistance to the City in the program. The goals of this task are to assist the City in:
1. Assist coordination of meetings between Storm Water Management and other
consultants.
2. Provide guidance to consultants for the management and review of GIS data including
topography,stream centerlines, and cross section layouts.
3. Provide administration assistance to the City for the review and coordination of a
standardized scope of services,fee and schedule for each consultant selected by the
City. This includes all awarded studies in which consultants have not submitted
information Halff.
4. Provide detailed review of hydraulic cross section layout and proposed survey cross
section layout prior to contract submittal.
5. Perform detailed technical review of hydrologic and hydraulic modeling and floodplain
mapping for the 75%submittal (Existing Conditions). Halff will conduct a 75%review
meeting with the City and the study consultant.
6. Perform detailed technical review of hydrologic and hydraulic modeling and floodplain
mapping for the 90%submittal (Existing Conditions and Alternative Analysis). Halff will
conduct a 75%review meeting with the City and the study consultant.
7. Perform cursory review of final report to ensure report format,as shown in scope of
services,is being followed appropriately. No additional detailed reviews of the report
will be prepared,unless requested by City staff.
8. Deliverables and Reports—Monthly progress reports will be prepared. Individual
QA/QC reports regarding detailed technical review of open channel studies by Halff staff
will be submitted to the City upon completion of the reviews. QA/QC reports will
provide technical details of the review and if consultants are following appropriate
format provided in scope of work. Hall will maintain project organization of data.
C. Updates to Storm Water Local Design Criteria Manual and CIP Stormwater Plan Review
and Training
Halff will coordinate with City staff to finalize an updated Local Criteria Section(LCS)of the City's
Storm Water Management Design Manual. Effort for this task is summarized below:
1. Complete updates of all remaining figures and cross reference in manual text.
2. Update the April 2011 posted draft of the City's Local Criteria Manual(LCM)to
incorporate comments from past year. Post Final Draft on city website for public review
and comments.
3. Respond to comments from public and City on updated draft of LCM and prepare Final
Version for website posting and printing.
Halff will assist the City with the review of Engineering Drainage Plans. The scope for the plan
review is as follows:
2
1. Assist and help facilitate the process of implementing new procedures and
requirements related to the 2006 iSWM Manual and the adoption of the 2011 iSWM
Manual and new Grading Permit Ordinance,including those related to the preparation
and review of the required iSWM Construction Plan and Stormwater Management Plan.
2. Backup Staffing: As needed,provide additional technical support to the Stormwater
Department staff during this time of transition/implementation to avoid delaying the
review of submitted plans.
3. Potential projects that could be included in the review process include:
a. Small Commercial Permits
b. Single Family Residential Permits: Could include referrals from Development for
Residential Building Permits that are not standard.
c. Plats
d. iSWM Construction Plan Review: This is the most significant change in
procedures and standards.
e. Grading Permit applications, as required.
f. FEMA CLOMR and LOMR Review:As needed,provide support for review of
submitted floodplain-related applications,including review of hydrology and
hydraulics.
g. Review of Drainage Studies for Downstream Assessment:As needed, provide
review of detailed H&H computations and downstream impact assessments for
proposed development projects.
4. Other Services: This could include the complete array of review services provided by
City. This could also include a Lessons Learned training session at end of review project,
based on experiences during transition.
S. Meetings with City Staff and Development engineers on drainage reviews will be
included,as needed.
3
EXHIBIT B
COMPENSATION
IV. Summary of Total Project Fees
Firm Primary Responsibility Fee Amount %
Prime Consultant
Halff Associates, Inc. Open Channel Studies, GIS $514,800 90%
Applications, Drainage
Reviews, iSWM Manual
Update
Proposed MIWBE Sub-Consultants
Innovative Concepts, GIS QA/QC and related GIS $57,200 10%
Inc. tasks
Non-MNVBE Consultants
TOTAL $572,000 100%
Project Number& Name Total Fee MNVBE Fee MNVBE%
City Project#00078, Henderson Street $572,000 $52,000 10%
Watershed Planning Stud Phase 7
City M/WBE Goal = 10% Consultant Committed Goal = 10 %
MEN
mom HALFF'
mom
March 14,2012
AVO 23837
Ms.Alyssa Tucker
Inventive Concepts, Inc.
3304 Bobwhite Drive
Bedford,TX 76021
RE: Henderson Watershed Planning Study (Phase 7) — Amendment to City of Fort Worth
Project No.00078
Dear Ms.Tucker:
HalfF Associates, Inc. intends to contract with Inventive Concepts, Inc. for MWBE SERVICES on
the subject City of Fort Worth project. Haiff Associates,Inc.intends to contract$57,200 to your
firm for GIS Services and for other tasks to be assigned during the course of the project. Please
acknowledge this commitment by signing below and returning an original to me.
Sincerely,
HAIFF ASSOCIATES, INC.
Erin Atkinson,PE,CFM,GISP
Director of GIS
Alyssa doer Date
Inventive Concepts,Inc.
NALFF ASSOCIATES.INC.
4000 F05SIL CRCLR BOULEVARD TEL 0417)04/1•:22 INW W f ALF-COM
;0jJr WORTI I,IX/6137-2770 rAi !71/).'3?0/H'
HENDERSON WATERSHED PLANNING STUDY•AMENDMENT 5
CITY PROJECT NO.00078
EXHIBIT'B-0"
(SUPPLEMENT TO ATTACHMENT B)
C
Project Phases and Tasks' $ e e q•q a^' c,p5� s$ c c$ If _ V i p a y ! n E rn _ e
1
$250.00 $160.00 $14000 $160.00 $200:00 $150.00 $120.00 $130.00 $85.00 $75.00 $6000 $85.00 $60.00 Hours
Task 1:stone Water cls Program Overalght
Inroworks Re+iew 100 $12,000.00 $12,000
Mepshed OC(ill MepshWt) 400 476 950 $126,700.00 $126,700
OC Approval 065 Mapsheds) 160 $25,600.00 $25,600
Programming 80 $6,800.00 E6,B00
LiDARRenain Updates 10 40 40 $8,000.00 59,980
Mapshed Delineafon 40 80 124 $4500.00 522,500
GIB Suppm 265 $42,400.00 $42,400
SubfofalT kf 0 475 0 0 0 0 100 0 520 640 960 W 0 $244,000.00 $0.00 5244,000.00
Task 2:Open Channel study Management
Program Management 60 100 40 $23,800,00 f23,800
Study OA/OC and Comments(33 Studies)" 100 400 660 $173,200.00 $173,200
5.1notalTask 2 0 0 160 0 400 0 760 0 40 0 0 0 0 $197,000.00 $0.00 $197,000.00
Task 3:Storm Water Local DCM Updates
Revise 2011 DCM and!Past 8 8 17 15 $6,550.00 56,550
Final Revisions and Print 8 11 18 8 $6,800.00 $2.900.00 $9,700
Previously Charged Effort 32 40 51 24 $23,270.00 $1,700.00 $24,970
CIP Tnaining(City and Consultants) 11 4 47 $9,580.00 $200.00 $9,780
Subtotal Task3 59 0 0 63 0 0 0 133 0 0 0 0 $46,200.00 $4,80000 $51,000.00
Task 4:Storm Water Plan Review Assistance
Drainage Renrwa:(27 Renews)*'* 10 166 85 232 35 ET7,39000 52,61000
Subtotal Task 10 0 0 166 0 B.5 0 232 0 0 0 0 36 $77,390.00 $2,610.00 Sag,WaOg
•The Amendment Includes several separate tasks that will be the responslbility of different people.The position for a given task is identified by Tl,T2,etc.(i.e.Tl is for Task 1)
••The studies are at verlous levels of completion and contracting.A more detailed listing of the studies and associated effort can be provided upon request.
•••The average cost for review is approximately$3,OODfeach.
City of Fort Worth, Texas
Mayor and Council Communication
COUNCIL ACTION: Approved on 5/1/2012
DATE: Tuesday, May 01, 2012 REFERENCE NO.: **C-25582
LOG NAME: 20SWM-HENDERSON5
SUBJECT:
Authorize Execution of Amendment No. 5 with Halff Associates, Inc., in the Amount of$572,000.00 to City
Secretary Contract No. 33121 for Engineering Services Associated with the City's Stormwater
Management Program for a Total Contract Amount of$2,957,540.00 (ALL COUNCIL DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council authorize the execution of Amendment No. 5 to the engineering
Agreement with Halff Associates, Inc., City Secretary Contract No. 33121, for the Henderson Street Storm
Drain Watershed Planning Study in the amount of$572,000.00 for a total contract amount of
$2,957,540.00.
DISCUSSION:
The scope for this Storm Water Management Division amendment provides for a continuation of technical
and management assistance for the watershed and open channel study program, oversight of the
stormwater mapping program, independent QA/QC assistance to Staff, plan review associated with new
development activities and support for updating the City's stormwater design manual and implementing
new grading permit procedures.
In March 2004, Staff issued a Request for Qualifications (RFQ) for watershed planning studies and for
management assistance with the study program. Halff Associates, Inc., was selected to manage the City's
watershed study program. These management services were included in the Henderson Street Storm
Drain Watershed Planning Study, which Halff Associates, Inc., was also selected to perform through that
2004 RFQ selection process. Program management work in previous phases of this Agreement included
development of technical standards and scoping review for stormwater studies, technical oversight of
watershed planning studies and open channel studies, a pilot project that established basic parameters for
the City's current GIS mapping project and third-party technical review of the GIS mapping project.
This will be the final amendment to this Agreement and will complete the existing work program begun in
previous phases. A new consultant has been selected through a recent RFQ process to provide
necessary program management services for new initiatives going forward.
Halff Associates, Inc., proposes to perform this work for a lump sum fee of$572,000.00. Staff considers
this fee to be fair and reasonable for the scope of services proposed. The original contract was funded by
the 2004 CIP. Storm Water Utility funds have been used for all amendments.
Halff Associates, Inc., is in compliance with the City's M/WBE Ordinance by committing to an additional 10
percent M/WBE participation on this Amendment No. 5. The City's goal on this amendment is 10 percent.
Logname: 20SWM-HENDERSON5 Page 1 of 2
This project is CITYWIDE.
FISCAL INFORMATION /CERTIFICATION:
The Financial Management Services Director certifies that funds are available in the current operating
budget, as appropriated, of the Storm Water Utility Fund.
FUND CENTERS:
TO Fund/Account/Centers FROM Fund/Account/Centers
PE69 531200 0209202 $572,000.00
CERTIFICATIONS:
Submitted for City Manager's Office by: Fernando Costa (6122)
Originating Department Head: Doug Wiersig (7801)
Steve Eubanks (7857)
Additional Information Contact: Elizabeth Young (6785)
ATTACHMENTS
1. Amend 5 MWBE Compliance.pdf (CFW Internal)
2. PE69-531200-0209202.doc (CFW Internal)
Logname: 20SWM-HENDERSON5 Page 2 of 2