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Home My WebLink AboutContract 26906 CITY SECRETARY / CONTRACT NO. J40 qa� CITY OF FORT WORTH, TEXAS STANDARD AGREEMENT FOR ENGINEERING SERVICES This AGREEMENT is between the City of Fort Worth (the "CITY'), and RJN Group, Inc., (the "ENGINEER"), for a PROJECT generally described as: Water and Sanitary Sewer Replacement Contract 2001 STM-D. Article I Scope of Services A. The Scope of Services is set forth in Attachment A. Article II Compensation A. The ENGINEER's compensation is set forth in Attachment B. Article III Terms of Payment Payments to the ENGINEER will be made as follows: A. Invoice and Payment (1) The Engineer shall provide the City sufficient documentation to reasonably substantiate the invoices. (2) Monthly invoices will be issued by the ENGINEER for all work performed under this AGREEMENT. Invoices are due and payable within 30 days of receipt. (3) Upon completion of services enumerated in Article I, the final payment of any balance will be due within 30 days of receipt of the final invoice. (4) In the event of a disputed or contested billing, only that portion so contested will be withheld from payment, and the undisputed portion will be paid. The CITY will exercise reasonableness in contesting any bill or portion thereof. No interest will accrue on any contested portion of the billing until mutually resolved. (5) If the CITY fails to make payment in full to ENGINEER for billings contested in good faith within 60 days of the amount due, the ENGINEER may, after giving seven (7) days' written notice to CITY, suspend services under this AGREEMENT until paid in full, including interest. In the event of suspension of services, the ENGINEER shall have no liability to CITY for delays or damages caused the CITY because of such suspension of services. VyL1D Article IV Obligations of the Engineer Amendments to Article IV, if any, are included in Attachment C. A. General The ENGINEER will serve as the CITY's professional engineering representative under this Agreement, providing professional engineering consultation and advice and furnishing customary services incidental thereto. B. Standard of Care The standard of care applicable to the ENGINEER's services will be the degree of skill and diligence normally employed in the State of Texas by professional engineers or consultants performing the same or similar services at the time such services are performed. C. Subsurface Investigations (1) The ENGINEER shall advise the CITY with regard to the necessity for subcontract work such as special surveys, tests, test borings, or other subsurface investigations in connection with design and engineering work to be performed hereunder. The ENGINEER shall also advise the CITY concerning the results of same. Such surveys, tests, and investigations shall be furnished by the CITY, unless otherwise specified in Attachment A. (2) In soils, foundation, groundwater, and other subsurface investigations, the actual characteristics may vary significantly between successive test points and sample intervals and at locations other than where observations, exploration, and investigations have been made. Because of the inherent uncertainties in subsurface evaluations, changed or unanticipated underground conditions may occur that could affect the total PROJECT cost and/or execution. These conditions and cost/execution effects are not the responsibility of the ENGINEER. D. Preparation of Engineering Drawings The ENGINEER will provide to the CITY the original drawings of all plans in ink on reproducible plastic film sheets, or as otherwise approved by CITY, which shall become the property of the CITY. CITY may use such drawings in any manner it desires; provided, however, that the ENGINEER shall not be liable for the use of such drawings for any project other than the PROJECT described herein. V1D 0 E. Engineer's Personnel at Construction Site (1) The presence or duties of the ENGINEER's personnel at a construction site, whether as on-site representatives or otherwise, do not make the ENGINEER or its personnel in any way responsible for those duties that belong to the CITY and/or the CITY's construction contractors or other entities, and do not relieve the construction contractors or any other entity of their obligations, duties, and responsibilities, including, but not limited to, all construction methods, means, techniques, sequences, and procedures necessary for coordinating and completing all portions of the construction work in accordance with the Contract Documents and any health or safety precautions required by such construction work. The ENGINEER and its personnel have no authority to exercise any control over any construction contractor or other entity or their employees in connection with their work or any health or safety precautions. (2) Except to the extent of specific site visits expressly detailed and set forth in Attachment A, the ENGINEER or its personnel shall have no obligation or responsibility to visit the construction site to become familiar with the progress or quality of the completed work on the PROJECT or to determine, in general, if the work on the PROJECT is being performed in a manner indicating that the PROJECT, when completed, will be in accordance with the Contract Documents, nor shall anything in the Contract Documents or the agreement between CITY and ENGINEER be construed as requiring ENGINEER to make exhaustive or continuous on-site inspections to discover latent defects in the work or otherwise check the quality or quantity of the work on the PROJECT. If, for any reason, the ENGINEER should make an on-site observation(s), on the basis of such on-site observations, if any, the ENGINEER shall endeavor to keep the CITY informed of any deviation from the Contract Documents coming to the actual notice of ENGINEER regarding the PROJECT. (3) When professional certification of performance or characteristics of materials, systems or equipment is reasonably required to perform the services set forth in the Scope of Services, the ENGINEER shall be entitled to rely upon such certification to establish materials, systems or equipment and performance criteria to be required in the Contract Documents. F. Opinions of Probable Cost, Financial Considerations, and Schedules (1) The ENGINEER shall provide opinions of probable costs based on the current available information at the time of preparation, in accordance with Attachment A. (2) In providing opinions of cost, financial analyses, economic feasibility projections, and schedules for the PROJECT, the ENGINEER has no control over cost or price of labor and materials; unknown or latent conditions of existing equipment or structures that may affect operation or maintenance costs; competitive bidding pro and market '' a conditions; time or qualify of performance by third parties; quality, type, management, or direction of operating personnel; and other economic and operational factors that may materially affect the ultimate PROJECT cost or schedule. Therefore, the ENGINEER makes no warranty that the CITY's actual PROJECT costs, financial aspects, economic feasibility, or schedules will not vary from the ENGINEER's opinions, analyses, projections, or estimates. G. Construction Progress Payments Recommendations by the ENGINEER to the CITY for periodic construction progress payments to the construction contractor will be based on the ENGINEER's knowledge, information, and belief from selective sampling and observation that the work has progressed to the point indicated. Such recommendations do not represent that continuous or detailed examinations have been made by the ENGINEER to ascertain that the construction contractor has completed the work in exact accordance with the Contract Documents; that the final work will be acceptable in all respects; that the ENGINEER has made an examination to ascertain how or for what purpose the construction contractor has used the moneys paid; that title to any of the work, materials, or equipment has passed to the CITY free and clear of liens, claims, security interests, or encumbrances; or that there are not other matters at issue between the CITY and the construction contractor that affect the amount that should be paid. H. Record Drawings Record drawings, if required, will be prepared, in part, on the basis of information compiled and furnished by others, and may not always represent the exact location, type of various components, or exact manner in which the PROJECT was finally constructed. The ENGINEER is not responsible for any errors or omissions in the information from others that is incorporated into the record drawings. I. Minority and Woman Business Enterprise (M/WBE) participation In accord with City of Fort Worth Ordinance No. 11923, as amended by Ordinance 13471, the City has goals for the participation of minority business enterprises and woman business enterprises in City contracts. Engineer acknowledges the M/WBE goal established for this contract and its commitment to meet that goal. Any misrepresentation of facts (other than a negligent misrepresentation) and/or the commission of fraud by the Engineer may result in the termination of this agreement and debarment from participating in City contracts for a period of time of not less than three (3) years. J. Right to Audit (1) ENGINEER agrees that the CITY shall, until the expiration of three (3) years after final payment under this contract, have access to and the right to examine and photocopy any directly pertinent books, documents, papers and records of the ENGINEER involving transactions relating to UP this contract. ENGINEER agrees that the CITY shall have access during normal working hours to all necessary ENGINEER facilities and shall be provided adequate and appropriate work space in order to conduct audits in compliance with the provisions of this section. The CITY shall give ENGINEER reasonable advance notice of intended audits. (2) ENGINEER further agrees to include in all its subconsultant agreements hereunder a provision to the effect that the subconsultant agrees that the CITY shall, until the expiration of three (3) years after final payment under the subcontract, have access to and the right to examine and photocopy any directly pertinent books, documents, papers and records of such subconsultant, involving transactions to the subcontract, and further, that the CITY shall have access during normal working hours to all subconsultant facilities, and shall be provided adequate and appropriate work space, in order to conduct audits in compliance with the provisions of this article together with subsection (3)hereof. CITY shall give subconsultant reasonable advance notice of intended audits. (3) ENGINEER and subconsultant agree to photo copy such documents as may be requested by the CITY. The CITY agrees to reimburse ENGINEER for the cost of copies at the rate published in the Texas Administrative Code in effect as of the time copying is performed. K. ENGINEER's Insurance (1) Insurance coverage and limits: ENGINEER shall provide to the City certificate(s) of insurance documenting policies of the following coverage at minimum limits which are to be in effect prior to commencement of work on the PROJECT: Commercial General Liability $1,000,000 each occurrence $1,000,000 aggregate Automobile Liability $1,000,000 each accident (or reasonably equivalent limits of coverage if written on a split limits basis). Coverage shall be on any vehicle used in the course of the PROJECT. Worker's Compensation Coverage A: statutory limits Coverage B: $100,000 each accident $500,000 disease - policy limit $100,000 disease - each employee Professional Liability $1,000,000 each claim/annual aggregate (2) Certificates of insurance evidencing that the ENGINEER has obtained all —5— �'��-d/!,d gg��uD required insurance shall be delivered to the CITY prior to ENGINEER proceeding with the PROJECT. (a) Applicable policies shall be endorsed to name the CITY an Additional Insured thereon, as its interests may appear. The term CITY shall include its employees, officers, officials, agents, and volunteers as respects the contracted services. (b) Certificate(s) of insurance shall document that insurance coverages specified according to items section K.(1) and K.(2) of this agreement are provided under applicable policies documented thereon. (c) Any failure on part of the CITY to request required insurance documentation shall not constitute a waiver of the insurance requirements. (d) A minimum of thirty (30) days notice of cancellation, non-renewal or material change in coverage shall be provided to the CITY. A ten (10) days notice shall be acceptable in the event of non- payment of premium. Such terms shall be endorsed onto ENGINEER's insurance policies. Notice shall be sent to the respective Department Director (by name), City of Fort Worth, 1000 Throckmorton, Fort Worth, Texas 76102. (e) Insurers for all policies must be authorized to do business in the state of Texas or be otherwise approved by the CITY; and, such insurers shall be acceptable to the CITY in terms of their financial strength and solvency: (f) Deductible limits, or self insured retentions, affecting insurance required herein may be acceptable to the CITY at its sole discretion; and, in lieu of traditional insurance, any alternative coverage maintained through insurance pools or risk retention groups must be also approved. Dedicated financial resources or letters of credit may also be acceptable to the City. (g) Applicable policies shall each be endorsed with a waiver of subrogation in favor of the CITY as respects the PROJECT. (h) The City shall be entitled, upon its request and without incurring expense, to review the ENGINEER's insurance policies including endorsements thereto and, at the CITY's discretion, the ENGINEER may be required to provide proof of insurance premium payments. (1) The Commercial General Liability insurance policy shall have no exclusions by endorsements unless such are approved by the CITY. G��CoG°�D (j) The Professional Liability insurance policy, if written on a claims made basis shall be maintained by the ENGINEER for a minimum two (2) year period subsequent to the term of the respective PROJECT contract with the CITY unless such coverage is provided the ENGINEER on an occurrence basis. (k) The CITY shall not be responsible for the direct payment of any insurance premiums required by this agreement. It is understood that insurance cost is an allowable component of ENGINEER's overhead. (1) All insurance required in section K., except for the Professional Liability insurance policy, shall be written on an occurrence basis in order to be approved by the CITY. (m) Subconsultants to the ENGINEER shall be required by the ENGINEER to maintain the same or reasonably equivalent insurance coverage as required for the ENGINEER. When insurance coverage is maintained by subconsultants, ENGINEER shall provide CITY with documentation thereof on a certificate of insurance. Notwithstanding anything to the contrary contained herein, in the event a subconsultant's insurance coverage is canceled or terminated, such cancellation or termination shall not constitute a breach by ENGINEER of the Agreement. L. Independent Consultant The ENGINEER agrees to perform all services as an independent consultant and not as a subcontractor, agent, or employee of the CITY. M. Disclosure The ENGINEER acknowledges to the CITY that it has made full disclosure in writing of any existing conflicts of interest or potential conflicts of interest, including personal financial interest, direct or indirect, in property abutting the proposed PROJECT and business relationships with abutting property cities. The ENGINEER further acknowledges that it will make disclosure in writing of any conflicts of interest which develop subsequent to the signing of this contract and prior to final payment under the contract. N. Asbestos or Hazardous Substances (1) If asbestos or hazardous substances in any form are encountered or suspected, the ENGINEER will stop its own work in the affected portions of the PROJECT to permit testing and evaluation. (2) If asbestos or other hazardous substances are suspected, the ENGINEER will, if requested, assist the CITY in obtaining the services of a qualified subcontractor to manage the remediation activities of the PROJECT. —7— UFFIGO CGU'(V�� Ql� ( o I )bl-TH, �[ {o O. Permitting Authorities - Design Changes If permitting authorities require design changes so as to comply with published design criteria and/or current engineering practice standards which the ENGINEER should have been aware of at the time this Agreement was executed, the ENGINEER shall revise plans and specifications, as required, at its own cost and expense. However, if design changes are required due to the changes in the permitting authorities' published design criteria and/or practice standards criteria which are published after the date of this Agreement which the ENGINEER could not have been reasonably aware of, the ENGINEER shall notify the CITY of such changes and an adjustment in compensation will be made through an amendment to this AGREEMENT. Article V Obligations of the City Amendments to Article V, if any, are included in Attachment C. A. City-Furnished Data The CITY will make available to the ENGINEER all technical data in the CITY's possession relating to the ENGINEER's services on the PROJECT. The ENGINEER may rely upon the accuracy, timeliness, and completeness of the information provided by the CITY. B. Access to Facilities and Property The CITY will make its facilities accessible to the ENGINEER as required for the ENGINEER's performance of its services and will provide _labor and safety equipment as required by the ENGINEER for such access. The CITY will perform, at no cost to the ENGINEER, such tests of equipment, machinery, pipelines, and other components of the CITY's facilities as may be required in connection with the ENGINEER's services. The CITY will be responsible for all acts of the CITY's personnel. C. Advertisements, Permits, and Access Unless otherwise agreed to in the Scope of Services, the CITY will obtain, arrange, and pay for all advertisements for bids; permits and licenses required by local, state, or federal authorities; and land, easements, rights-of-way, and access necessary for the ENGINEER's services or PROJECT construction. D. Timely Review The CITY will examine the ENGINEER's studies, reports, sketches, drawings, specifications, proposals, and other documents; obtain advice of an attorney, insurance counselor, accountant, auditor, bond and financial advisors, and other consultants as the CITY deems appropriate; and re decisions s fl U Ifncpr,�Inlr ��' C G''ei (a�eJ required by the CITY in a timely manner in accordance with the project schedule in Attachment D. E. Prompt Notice The CITY will give prompt written notice to the ENGINEER whenever CITY observes or becomes aware of any development that affects the scope or timing of the ENGINEER's services or of any defect in the work of the ENGINEER or construction contractors. F. Asbestos or Hazardous Substances and Indemnification (1) To the maximum extent permitted by law, the CITY will indemnify and release ENGINEER and its officers, employees, and subcontractors from all claims, damages, losses, and costs, including, but not limited to, attorney's fees and litigation expenses arising out of or relating to the presence, discharge, release, or escape of hazardous substances, contaminants, or asbestos on or from the PROJECT. Nothing contained herein shall be construed to require the CITY to levy, assess or collect any tax to fund this indemnification. (2) The indemnification and release required above shall not apply in the event the discharge, release or escape of hazardous substances, contaminants, or asbestos is a result of ENGINEER'S negligence or if such hazardous substance, contaminant or asbestos is brought onto the PROJECT by ENGINEER. G. Contractor Indemnification and Claims The CITY agrees to include in all construction contracts the provisions of Article IV.E. regarding the ENGINEER's Personnel at Construction Site, and provisions providing contractor indemnification of the CITY and the ENGINEER for contractors negligence. H. Contractor Claims and Third-Party Beneficiaries (1) The CITY agrees to include the following clause in all contracts with construction contractors and equipment or materials suppliers: "Contractors, subcontractors and equipment and materials suppliers on the PROJECT, or their sureties, shall maintain no direct action against the ENGINEER, its officers, employees, and subcontractors, for any claim arising out of, in connection with, or resulting from the engineering services performed. Only the CITY will be the beneficiary of any undertaking by the ENGINEER." (2) This AGREEMENT gives no rights or benefits to anyone other than the CITY and the ENGINEER and there are no third-party beneficiaries. (3) The CITY will include in each agreement it enters into with any other entity or person regarding the PROJECT a provision that such entity or Ir r c11'�G'EAEY person shall have no third-party beneficiary rights under this Agreement. (4) Nothing contained in this section V.H. shall be construed as a waiver of any right the CITY has to bring a claim against ENGINEER. I. CITY's Insurance (1) The CITY may maintain property insurance on certain pre-existing structures associated with the PROJECT. (2) The CITY will ensure that Builders Risk/Installation insurance is maintained at the replacement cost value of the PROJECT. The CITY may provide ENGINEER a copy of the policy or documentation of such on a certificate of insurance. (3) The CITY will specify that the Builders Risk/installation insurance shall be comprehensive in coverage appropriate to the PROJECT risks. J. Litigation Assistance The Scope of Services does not include costs of the ENGINEER for required or requested assistance to support, prepare, document, bring, defend, or assist in litigation undertaken or defended by the CITY. In the event CITY requests such services of the ENGINEER, this AGREEMENT shall be amended or a separate agreement will be negotiated between the parties. K. Changes The CITY may make or approve changes within the general Scope of Services in this AGREEMENT. If such changes affect the ENGINEER's cost of or time required for performance of the services, an equitable adjustment will be made through an amendment to this AGREEMENT with appropriate CITY approval. Article VI General Legal Provisions Amendments to Article VI, if any, are included in Attachment C. A. Authorization to Proceed ENGINEER shall be authorized to proceed with this AGREEMENT upon receipt of a written Notice to Proceed from the CITY. B. Reuse of Project Documents All designs, drawings, specifications, documents, and other work products of the ENGINEER, whether in hard copy or in electronic form, are instruments of service for this PROJECT, whether the PROJECT is completed or not. Reuse, change, or alteration by the CITY or by others acting through or on behalf of the _10- Nl1'ti' �� 1[ �1 Ff. CITY of any such instruments of service without the written permission of the ENGINEER will be at the CITY's sole risk. The final designs, drawings, specifications and documents shall be owned by the CITY. C. Force Majeure The ENGINEER is not responsible for damages or delay in performance caused by acts of God, strikes, lockouts, accidents, or other events beyond the control of the ENGINEER. D. Termination (1) This AGREEMENT may be terminated only by the City for convenience on 30 days' written notice. This AGREEMENT may be terminated by either the CITY or the ENGINEER for cause if either party fails substantially to perform through no fault of the other and does not commence correction of such nonperformance with five (5) days of written notice and diligently complete the correction thereafter. (2) If this AGREEMENT is terminated for the convenience of the City, the ENGINEER will be paid for termination expenses as follows: a) Cost of reproduction of partial or complete studies, plans, specifications or other forms of ENGINEER'S work product; b) Out-of-pocket expenses for purchasing storage containers, microfilm, electronic data files, and other data storage supplies or services; C) The time requirements for the ENGINEER'S personnel to document the work underway at the time the CITY'S termination for convenience so that the work effort is suitable for long time storage. (3) Prior to proceeding with termination services, the ENGINEER will submit to the CITY an itemized statement of all termination expenses. The CITY'S approval will be obtained in writing prior to proceeding with termination services. E. Suspension, Delay, or Interruption to Work The CITY may suspend, delay, or interrupt the services of the ENGINEER for the convenience of the CITY. In the event of such suspension, delay, or interruption, an equitable adjustment in the PROJECT's schedule, commitment and cost of the ENGINEER's personnel and subcontractors, and ENGINEER's compensation will be made. �FRCIA,L �?C?P-�D F. Indemnification (1) The ENGINEER agrees to indemnify and defend the CITY from any loss, cost, or expense claimed by third parties for property damage and bodily injury, including death, caused solely by the negligence or willful misconduct of the ENGINEER, its employees, officers, and subcontractors in connection with the PROJECT. (2) If the negligence or willful misconduct of both the ENGINEER and the CITY (or a person identified above for whom each is liable) is a cause of such damage or injury, the loss, cost, or expense shall be shared between the ENGINEER and the CITY in proportion to their relative degrees of negligence or willful misconduct as determined pursuant to T.C.P. & R. Code, section 33.011(4) (Vernon Supplement 1996). G. Assignment Neither party will assign all or any part of this AGREEMENT without the prior written consent of the other party. H. Interpretation Limitations on liability and indemnities in this AGREEMENT are business understandings between the parties and shall apply to all the different theories of recovery, including breach of contract or warranty, tort including negligence, strict or statutory liability, or any other cause of action, except for willful misconduct or gross negligence for limitations of liability and sole negligence for indemnification. Parties means the CITY and the ENGINEER, and their officers, employees, agents, and subcontractors. 1. Jurisdiction The law of the State of Texas shall govern the validity of this AGREEMENT, its interpretation and performance, and any other claims related to it. The venue for any litigation related to this AGREEMENT shall be Tarrant County, Texas. J. Alternate Dispute Resolution (1) All claims, disputes, and other matters in question between the CITY and ENGINEER arising out of, or in connection with this Agreement or the PROJECT, or any breach of any obligation or duty of CITY or ENGINEER hereunder, will be submitted to mediation. If mediation is unsuccessful, the claim, dispute or other matter in question shall be submitted to arbitration if both parties acting reasonably agree that the amount of the dispute is likely to be less than $50,000, exclusive of attorney's fees, costs and expenses. Arbitration shall be in accordance with the Construction Industry Arbitration Rules of the American Arbitration Association or other applicable rules of the Association then in effect. Any award rendered by the arbitrators less than $50,000, exclusive of attorney's fees, costs and expeW ment may be entered thereon in any court having jurisdiction, and will not be subject to appeal or modification except to the extent permitted by Sections 10 and 11 of the Federal Arbitration Act (9 U.S.C. Sections 10 and 11). (2) Any award greater than $50,000, exclusive of attorney's fees, costs and expenses, may be litigated by either party on a de novo basis. The award shall become final ninety (90) days from the date same is issued. If litigation is filed by either party within said ninety (90) day period, the award shall become null and void and shall not be used by either party for any purpose in the litigation. K. Severability and Survival If any of the provisions contained in this AGREEMENT are held for any reason to be invalid, illegal, or unenforceable in any respect, such invalidity, illegality, or unenforceability will not affect any other provision, and this AGREEMENT shall be construed as if such invalid, illegal, or unenforceable provision had never been contained herein. Articles V.F., VI.B., VI.D., VI.H., VI.I., and VI.J. shall survive termination of this AGREEMENT for any cause. L. Observe and Comply ENGINEER shall at all times observe and comply with all federal and State laws and regulations and with all City ordinances and regulations which in any way affect this AGREEMENT and the work hereunder, and shall observe and comply with all orders, laws ordinances and regulations which may exist or may be enacted later by governing bodies having jurisdiction or authority for such enactment. No plea of misunderstanding or ignorance thereof shall be considered. ENGINEER agrees to defend, indemnify and hold harmless CITY and all of its officers, agents and employees from and against all claims or liability arising out of the violation of any such order, law, ordinance, or regulation, whether it be by itself or its employees. ��QY .. Article VII Attachments, Schedules, and Signatures This AGREEMENT, including its attachments and schedules, constitutes the entire AGREEMENT, supersedes all prior written or oral understandings, and may only be changed by a written amendment executed by both parties. The following attachments and schedules are hereby made a part of this AGREEMENT: Attachment A - Scope of Services Attachment B - Compensation Attachment C -Amendments to Standard Agreement for Engineering Services ATTEST: CITY OF FORT WORTH By. lona Pears �o v� Mike Groomer City Secret Assistant City Manager C / APPROVED Contract Authorization A. Douglas Rademaker, P.E. Date Director, Engineering Department APPROVED AS TO FORM AND LEGALITY RJN GROUP, INC_ ENGINEER — By. h� Assistant City Attorney Hugh . Kelso Regio al Vice President RJN -14- ATTACHMENT"A" General Scopeof Services "Scope of Services set forth herein can only be modified by additions, clarifications, and/or deletions set forth in the supplemental Scope of Services. In cases of conflict between the Supplemental Scope of Services and the General Scope of Services, the Supplemental Scope of Services shall have precedence over the General Scope of Services." riFNFRAL 1) Preliminary Conference with City The Engineer shall attend preliminary conferences with authorized representatives of the City regarding the scope of project so that the plans and specifications which are to be developed hereunder by the Engineer will result in providing facilities which are economical in design and conform to the City's requirements and budgetary constraints. 2) Coordination with Outside Agencies/Public Entities The Engineer shall coordinate with officials of other outside agencies as may be necessary for the design of the proposed street, and storm drain and/or water and wastewater facilities/improvements. It shall be the Engineers duty hereunder to secure necessary information from such outside agencies, to meet their requirements. 3) Geotechnical Investigations The Engineer shall advise the City of test borings, and other subsurface investigations that may be needed. In the event it is determined necessary to make borings or excavate test holes or pits, the Engineer shall in coordination with the City and the City's geotechnical engineering consultant, draw up specifications for such testing program. The cost of the borings or excavations shall be paid for by the City. 4) Agreements and Permits The Engineer shall complete all forms/applications to allow the City of Fort Worth to obtain any and all agreements and/or permits normally required for a project of this size and type. The Engineer will be responsible for negotiating and coordinating to obtain approval of the agency issuing the agreement and/or permits and will make any revisions necessary to bring the plans into compliance with the requirements of said agency, including but not limited to highways, railroads, water authorities, Corps of Engineers and other utilities. 5) Design Changes Relating to Permitting Authorities If permitting authorities require design changes, the Engineer shall revise the plans and specifications as required at the Engineers own cost and expense, unless such changes are required due to changes in the design of the facilities made by the COED E(I?FTAQY 7 permitting authority. If such changes are required, the Engineer shall notify the City and an amendment to the contract shall be made if the Engineer incurs additional cost. If there are unavoidable delays, a mutually agreeable and reasonable time extension shall be negotiated. 6) Plan Submittal Copies of the original plans shall be provided on reproducible mylar or approved plastic film sheets, or as otherwise approved by the Department of Engineering and shall become the property of the City. City may use such drawings in any manner it desires; provided, however that the Engineer shall not be liable for the use of such drawings for any project other than the project described herein; and further provided, that the Engineer shall not be liable for the consequences of any changes that are made to the drawings or changes that are made in the implementation of the drawings without the written approval of the Engineer. PHASE 1 7) Right-of-Way, Easement and Land Acquisition Needs The Engineer shall determine the rights-of-way, easement needs for the construction of the project. Engineer shall determine ownership of such land and furnish the City with the necessary right-of-way sketches, prepare necessary easement descriptions for acquiring the rights-of-way and/or easements for the construction of this project. Sketches and easement descriptions are to be presented in form suitable for direct use by the Department of Engineering in obtaining rights-of-way, easements, permits and licensing agreements. All materials shall be furnished on the appropriate City forms in a minimum of four(4) copies each. 8) Design Survey The Engineer shall provide necessary field survey for use in the preparation of Plans and Specifications. The Engineer shall furnish the City certified copies of the field data. 9) Utility Coordination The Engineer shall coordinate with all utilities, including utilities owned by the City, as to any proposed utility liens or adjustment to existing utility lines within the project limits. The information obtained shall be shown on the conceptual plans. The Engineer shall show on the preliminary and final plans the location of the proposed utility lines, existing utility lines, based on the information provided by the utility, and any adjustments and/or relocation of the existing lines within the project limits. The Engineer shall also evaluate the phasing of the water, wastewater, street and drainage work, and shall submit such evaluation in writing to the City as part of this phase of the project. �?E�(CGQ� rot. 10) Conceptual Plans The Engineer shall furnish four (4) copies of the Phase 1 concept engineering plans which include layouts, preliminary right-of-way needs and preliminary estimates of probable construction costs for the Engineers recommended plan. For all submittals, the Engineer shall submit plans and documents for street/storm drain and water/wastewater facilities. The Engineer shall receive written approval of the Phase 1 Plans from the City's project manager before proceeding with Phase 2. PHASE 2 11) Design Data The Engineer shall provide design data, reports, cross-sections, profiles, drainage calculations, and preliminary estimates of probable construction cost. 12) Preliminary Construction Plans and Technical Specifications The Engineer shall submit twenty (20) copies of Phase 2 preliminary construction plans and five (5) copies of the preliminary technical specifications for review by the City and for submission to utility companies and other agencies for the purposes of coordinating work with existing and proposed utilities. The preliminary construction plans shall indicate location of existing/proposed utilities and storm drain lines. The Engineer shall receive written approval of the Phase 2 plans from the City's project manager before proceeding with Phase 3. PHASE 3 13) Final Construction Plans The Engineer shall furnish five (5) copies of the final construction plans and contract specifications for review by the City. 14) Detailed Cost Estimate The Engineer shall furnish four(4) copies of detailed estimates of probable construction costs for the authorized construction project, which shall include summaries of bid items and quantities. 15) Plans and Specification Approval The Engineer shall furnish an original cover mylar for the signatures of authorized City officials. The Contract Documents shall comply with applicable local, state and federal laws and with applicable rules and regulations promulgated by local, state and national boards, bureaus and agencies. The Engineer shall receive written approval of the Phase 3 plans from the City's project manager before proceeding with Phase 4. uffltakI rsuxuo.,Ep�� PHASE 4 16) Final Approved Construction Plans The Engineer shall furnish 45 bound copies of Phase 4 final approved construction plans and contract specifications. The approved plans and contract specifications shall be used as authorized by the City for use in obtaining bids, awarding contracts, and constructing the project. 17) Bidding Assistance The Engineer shall issue addenda as appropriate to interpret, clarify, or expand the bidding documents, and assist the owner in determining the qualifications and acceptability of prospective constructors, subcontractors, and suppliers. When substitu- tion prior to the award of contracts is allowed by the bidding documents, the Engineer will advise the owner as to the acceptability of alternate materials and equipment proposed by the prospective constructors. 18) Recommendation of Award The Engineer shall assist in the tabulation and review of all bids received for the construction of the project and shall make a recommendation of award to the City. 19) Prebid Conference The Engineer shall attend the prebid conference and the bid opening, prepare bid tabulation sheets and provide assistance to the owner in evaluating bids or proposals and in assembling and awarding contracts for construction, materials, equipment, and services. PHASE 5 20) Preconstruction Conference The Engineer shall attend the preconstruction conference. 21) Construction Survey The Engineer shall be available to the City on matters concerning the layout of the project during its construction and will set control points in the field to allow City survey crews to stake the project. The setting of line and grade stakes and route inspection of construction will be performed by the City. 22) Site Visits The Engineer shall visit the project site at appropriate intervals as construction proceeds to observe and report on the progress and the quality of the executed work. �uD 23) Shop Drawing Review The Engineer shall review shop and erection drawings submitted by the contractor for compliance with design concepts. The Engineer shall review laboratory, shop, and mill test reports on materials and equipment. 24) Instructions to Contractor The Engineer shall provide necessary interpretations and clarifications of contract documents, review change orders and make recommendations as to the acceptability of the work, at the request of the City. 25) Differing Site Conditions The Engineer shall prepare sketches required to resolve problems due to actual field conditions encountered. 26) Record Drawings The Engineer shall prepare record drawings from information submitted by the contractor. G'[�� u�D -5- TEX. f EXHIBIT "A-1" SUPPLEMENTAL SCOPE OF SERVICES (SUPPLEMENT TO ATTACHMENT"A") Water and Sanitary Sewer Replacement Contract 2001, STM-D Water Project No. PW53-060530176180 Sewer Project No. PS58-070580175500 DOE No. 3357 PHASE I - DESIGN SERVICES: PIPELINE REHABILITATION The following is a clarification of the tasks that the ENGINEER will perform under ATTACHMENT "A". Work under this Exhibit includes replacement of approximately 4,200 linear feet of water line and 2,737 linear feet of sanitary sewers in various locations within the City. Specific water and sewer line locations are listed on Attachment "D" and shown on Exhibit"E". Upon receipt of Notice to Proceed, the ENGINEER will perform the following tasks: PART A— PRE-ENGINEERING 1. Initial Data Collection a. Pre-Design Coordination Meetings ENGINEER will attend and document meetings, as required, to discuss and coordinate various aspects of the project. For purposes of establishing a level of effort, two (2) meetings are anticipated. These include the following: • One (1) pre-design kick-off meeting (including the CITY's Water Department, Department of Engineering and other departments that are impacted by the project). • One (1) review meeting at completion of the CITY's review of the Design Summary Report. b. Research of Rehab History The ENGINEER will conduct a cursory review of completed water line and sanitary sewer replacement and rehabilitation work in the vicinity of the proposed locations. This will include discussions with various CITY departments, and coordination with local consultants engaged in past and current water line and sanitary sewer improvement projects. Interviews will also be conducted with staff in the Field Operations Division. The research data will be compiled and mapped to avoid potential duplication of work proposed under this contract. C. Coordination with Other Agencies ME EA1-1 During the concept phase, the ENGINEER will consult with all utilities, including utilities owned the City, and railroads. These entities shall also be contacted if applicable, to determine plans for any proposed facilities or adjustment to existing facilities within the project limits. The information obtained shall be shown on the concept plans. The ENGINEER shall show the location of the proposed utility lines, existing utility lines, and any adjustments and/or relocation of the existing lines within the project limits. ENGINEER shall complete all forms necessary for City to obtain permit letters from the railroad and submit such forms to the City. City shall be responsible for forwarding the forms to the affected agencies for execution. 2. Monthly Progress Report and Neighborhood Newsletter a. The ENGINEER shall host, attend and participate in progress meetings as requested by the CITY. The ENGINEER shall submit a progress schedule after the design contract is fully executed. b. ENGINEER will prepare a quarterly newsletter detailing the status of the project for distribution to the affected neighborhood Association. The newsletter will be reviewed and approved by the City prior to distribution . PART B - CONSTRUCTION PLANS AND SPECIFICATIONS 1. Conceptual Engineering a. Surveys for Design 1) The ENGINEER will perform field surveys to collect horizontal and vertical elevations and other information which will be needed for use by the ENGINEER in design and preparation of plans for the project. Information gathered during the survey shall include topographic data, elevations of all water appurtenances, sanitary sewer structures and adjacent storm sewers, rim/invert elevations, location of buried utilities, structures, and other features relevant to the final plan sheets. Locate horizontal and vertical alignment of utility lines. Tie improvements, trees, fences, walls, etc., horizontally within the limits of the existing R.O.W. In addition, locate all front house corners. Profile existing water and/or sewer line centerline. Compile base plan from field survey at 1"—40' horizontal and 1" =4' vertical scale. 2) ENGINEER Will Provide The Following Information: CITY c fil;'aff EA 1-2 All plans, field notes, plats, maps, legal descriptions, or other specified documents prepared in conjunction with the requested services shall be provided in a digital format compatible with the electronic data collection and computer-aided design and drafting software currently in use by the CITY Department of Engineering. All text data such as plan and profile, legal descriptions, coordinate files, cut sheets, etc., shall be provided in the American Standard Code for Information Interchange (ASCII) format, all drawing files shall be provided in AutoCAD (DWG or DXF) format (currently Release 13) or as otherwise approved in writing by the CITY, and all data collected and generated during the course of the project shall become the property of the CITY. The minimum information to be provide in the plans shall include the following: a. A Project Control Sheet, showing ALL Control Points used or set while gathering data. Generally on a scale of not less than 1:400: b. The following information about each Control Point: (1) Identified (Existing City Monument #8901, PK Nail, 5/8" Iron Rod) (2) X, Y, and Z Coordinates, in an identified coordinate system, and a referred bearing base. Z coordinate on City Datum only. (3) Descriptive Location (EX. Set in the centerline of the inlet in the south curb line of North Side Drive at the east end of radius at the' southeast corner of North Side Drive and North Main Street). C. Coordinates on all P.C.'s P.T.'s P.I.'s, Manholes, Valves, etc., in the same coordinate system, as the Control. d. No less than two horizontal control points, per line or location. e. Bearings given on all proposed centerlines, or baselines. f. Station equations relating utilities to paving, when appropriate. b. Public Notification L3l(i�ICClIAI �Rk)D EA 1-3 G u' U�i ra Prior to conducting design survey, ENGINEER will notify affected residents of the project in writing. The notification letter shall be on company letterhead and shall include the following: project name, limits, DOE project no., Consultant's project manager and phone number, scope of survey work and design survey schedule. The letter will be reviewed and approved by the City prior to distribution. C. Conceptual Design Summary Report A design summary report shall be submitted to City thirty (30) days after Notice to Proceed Letter is issued. 2. Preliminary Engineering Upon approval of Part B, Section 1,c., ENGINEER will prepare preliminary construction plans as follows: a. Overall water line and sanitary sewer layout sheets and an overall easement layout sheet(s). b. Preliminary project plans and profile sheets which show the following: Proposed water and/or sanitary sewer plan/profile and recommended pipe size, fire hydrants, water service lines and meter boxes, gate valves, isolation valves and all pertinent information needed to construct the project. Legal description (lot Nos., Block Nos., and Addition Names) along with property ownership shall be provided on the plan view. C. For water and sewer lines, rehabilitation and replacement will be located on the base sheets prepared from survey information gathered under Part B, Section 1. Conflicts shall be resolved where pipelines are to be rehabilitated on the same line segment. Base sheets shall reference affected or adjacent streets. Where open-cut construction is anticipated, below and above ground utilities will be located and shown on the base sheets. d. Existing utilities and utility easements will be shown on the plan and profile sheets. ENGINEER will coordinate with utility companies and the City of Fort Worth to determine if any future improvements are planned that may impact the project. e. The ENGINEER shall make provisions for reconnecting all water and/or wastewater service lines which connect directly to any main being replaced, including replacement of existing service lines within city right-of-way or utility easement. When the existing alignment of a water and sanitary sewer main or lateral is changed, provisions will be made in the final plans and/or specifications by the ENGINEER to relocate all service lines which are connected to the existing main and connect said service lines to the relocated main. 5F 01...d f. The ENGINEER will prepare standard and special detail sheets for water line installation and sewer rehabilitation or replacement that are not already included in the D-Section of the City's specifications. These may include connection details between various parts of the project, tunneling details, boring and jacking details, waterline relocations, details unique to the construction of the project, trenchless details, and special service lateral reconnections. g. Right-of-Way Research The ENGINEER shall conduct preliminary research for availability of existing easements where open-cut construction or relocation of existing alignments is probable. Temporary and permanent easements will be approximated based on available information and recommendations will be made for approval by the City. h. Right-of-Way/Easement Preparation and Submittal All anticipated work will be performed within existing street rights-of-way. No right-of-way or easement preparation is anticipated for this project. i. Utility Clearance Phase The ENGINEER will consult with the CITY's Water Department, Department of Engineering, and other CITY departments, public utilities, private utilities and government agencies to determine the approximate location of above and underground utilities, and other facilities that have an impact or influence on the project. ENGINEER will design City facilities to avoid or minimize conflicts with existing utilities. U Uo VV v��IYOU� ��a EA 1-5 The ENGINEER shall deliver a minimum of 13 sets of approved preliminary construction plans to the CITY's Utility Coordinator for forwarding to all utility companies, which have facilities within the limits of the project. j. Preliminary Construction Plan Submittal a) Preliminary plans and specifications shall be submitted to City ninety (90) days after approval of Part B, Section 1. b) The ENGINEER shall deliver two (2) sets of preliminary construction plans and two (2) sets of specifications and contract documents to CITY for review. Generally, plan sheets shall be organized as follows: - Cover Sheet - Easement Layout (if applicable) - Plan & Profile Sheets - Standard Construction Details - Special Details (if applicable) c) The ENGINEER will prepare a preliminary estimate of probable construction cost with the preliminary plans submitted. ENGINEER shall assist City in selecting the feasible and/or economical solutions to be pursued. k. Review Meetings with CITY The ENGINEER shall meet with CITY to discuss their review comments for preliminary submittal. The City shall direct the ENGINEER in writing to proceed with Final Design for Final Review. I. Public Meetings After the preliminary plans have been reviewed and approved by the CITY, ENGINEER shall prepare exhibits along with an invitation letter and attend public meeting to help explain the proposed project to residents. The CITY shall mail the invitation letter to the affected residents. 3. Final Engineering Plan Submittal a. Final Construction Documents shall be submitted to CITY thirty (30) days after approval of Part B, Section 2. 00 EA 1-6 Following CITY approval of the recommended improvements, the ENGINEER shall prepare final plans, specifications and contract documents (each sheet shall be stamped, dated, and signed by the ENGINEER) and submit two (2) sets of plans and construction contract documents within 15 days of CITY's final approval. Plan sets shall be used for Part C activities. b. Engineer's Estimate of Probable Construction Cost The ENGINEER shall prepare a final estimate of probable construction cost with the final plans submitted. PART C - PRE-CONSTRUCTION ASSISTANCE 1. Administration a. Deliver Bid Documents The ENGINEER will make available for bidding, upon request by the CITY, up to forty-five (45) sets of the final approved and dated plans, specifications and contract documents to the CITY for distribution to potential bidders. Proposal will be delivered in electronic format. b. Bidding Assistance The ENGINEER shall assist the CITY during bidding phase including preparation and delivery of addenda to plan holders and responses to questions submitted to the DOE by prospective bidders. ENGINEER shall attend the schedule pre-bid conference. The ENGINEER shall assist in reviewing the bids for completeness and accuracy. The ENGINEER shall attend the project bid opening(s) and develop bid tabulations in hard copy and electronic format and submit four (4) copies of the bid tabulation. C. Assistance During Construction The ENGINEER shall attend the pre-construction conference for the project. The ENGINEER shall also consult with and advise the CITY on design and/or construction changes, if necessary. The ENGINEER shall attend the substantial completion and final inspection meetings for this project, review the post-construction television inspection video tapes, and prepare a brief final report for the completed project as to compliance with the ENGINEER's design. EA 1-7 ATTACHMENT "B" COMPENSATION AND SCHEDULE Water and Sanitary Sewer Replacement Contract 2001 STM-D Water Project No. PW53-060530176180 Sewer Project No. PS58-070580175500 DOE No. 3357 I. Compensation A. The Engineer shall be compensated a total lump sum fee of $95,663 as summarized in Exhibit "B-4". Payment of total lump sum fee shall be considered full compensation for the services described in Exhibit ,A-1" for all labor, materials, supplies, and equipment necessary to complete the project. B. The Engineer shall be paid in four(4) partial payments as described in Exhibit B-1" upon receipt of four individual invoices from the Engineer. In this regard, the ENGINEER shall submit invoices for four partial payments as described in Exhibit „B-1" Section I - Method of Payment. C Subcontractor costs for any Additional Services, which are approved in advance by the City, shall be reimbursed at the actual invoice cost plus 10%. II. Schedule A. Preliminary Plans shall be complete 165 days after the "Notice to Proceed" letter is issued. B - 1 so EXHIBIT "B-1" (SUPPLEMENT TO ATTACHMENT B) METHOD OF PAYMENT Water and Sanitary Sewer Replacement Contract 2001 STM-D Water Project No. PW53-060530176180 Sewer Project No. PS58-070580175500 DOE No. 3357 I. Method of Payment The Engineer shall be paid in four (4) partial payments as outlined below: PARTIAL PAYMENT NO. 1: Until satisfactory completion of Exhibit A-1, Part B, Section 1, Part c, Design Summary Report, a sum not to exceed 40 percent of the total lump sum fee. PARTIAL PAYMENT NO. 2: Until satisfactory completion of Exhibit A-1, Part B, Section 2, Part j., Preliminary Construction Plans & Specifications; a sum not to exceed 75 percent of the total lump sum fee. PARTIAL PAYMENT NO. 3: Until satisfactory completion of Exhibit A-1, Part B, Section 3, Final Construction Plans & Specifications, a sum not to exceed 90 percent of the total lump sum fee. PARTIAL PAYMENT NO 4: Balance of earnings, less previous payuments, to be due and payable after the pre-construction meeting for the project. An officer of the ENGINEER shall verify the accuracy of each invoice submitted which shall comply with the terms of the agreement. NOTE: If the ENGINEER determines in the course of making design drawings and specifications that the opinions of probable cost of $985,701.00 (as estimated on Exhibit "B5" will be exceeded, whether by change in scope of the project, increased cost or other conditions, the ENGINEER shall immediately report such fact to the City's Director of the Department of Engineer and, if so instructed by Director of the Engineering Department, shall suspend all work hereunder. r EB-1(1) EXHIBIT "B-2" (SUPPLEMENT TO ATTACHMENT B) SUMMARY OF DESIGN FEES Water and Sanitary Sewer Replacement Contract 2001 STM-D Water Project No. PW53-060530176180 Sewer Project No. PS58-070580175500 DOE No. 3357 Basis of Design Fee—T.S.P.E. Curve A Engineer's Opinion of Probable Construction Cost for all work =$985,701 (See Exhibit B-3) Basic Engineering Fee = Construction Cost x 7.6% (From Curve) x 85% $985,701 X 7.6% x 85% = $63,676 DESIGN PHASE SERVICES BASIC SERVICES Fee* M/WBE % I. Prepare Plans, Specs, Estimate $ 63,726 $ 500 0.52 SPECIAL SERVICES II. Design Surveys $ 19,115 $ 17,377 18.16 III. Public Meetings, Public Notification $ 3,122 $ 0 00.00 IV. Other Direct Costs 2,200 $ 0 0.00 SUBTOTAL $ 88,163 $ 17,877 18.68 CONSTRUCTION PHASE SERVICES Fee* M/WBE % I. Bidding & Construction Assistance 7,500 2,500 2.61 SUBTOTAL $ 7,500 $ 2,500 2.61 TOTAL $ 95,663 $ 20,377 21.29 (Total Water Design Fee = $56,170) (Total Sewer Design Fee = $39,493) Proposed M/WBE Subconsultants Services Fees % of Total Fee Gorrondona &Associates Surveying $17,377 18.16 L.A. Blueline Reproduction $ 3,000 3.13 Total TOTAL $20,377 21.29 * NOTE: Fees include 10% subconsultant markup. EXHIBIT "B-3" (SUPPLEMENT TO ATTACHMENT B) ENGINEER'S OPINION OF PROBABLE CONSTRUCTION COST WATER AND SANITARY SEWER REPLACEMENT CONTRACT 2001 STM-D Water Project No. PW53-060530176180 Sewer Project No. PS58-070580175500 DOE No. 3357 SEWER PAY UNIT TOTAL PAY ITEM DESCRIPTION UNITS QUANTITY PRICE PRICE 1 8"PVC Sewer Pipe(All Depths) LF 2002 $50.00 $100,100.00 2 10"PVC Sewer Pipe(All Depths) LF 544 $65.00 $35,360.00 3 10"PVC In Casing Pipe by Bore and Jack LF 191 $400.00 $76,400.00 4 4"PVC Sewer Service Pipe LF 885 $37.00 $32,745.00 5 4"Service Tap EA 36 $250.00 $9,000.00 6 Post Rehab TV Inspection LF 2737 $1.50 $4,105.50 7 Standard Manhole,48",0'-6'Deep EA 11 $2,000.00 $22,000.00 8 Standard Manhole,48",Add.Depth VF 16 $150.00 $2,400.00 9 Watertight Gasketed Insert EA 11 $75.00 $825.00 10 Vacuum Test of SS Manhole EA 11 $150.00 $1,650.00 11 Remove Existing Manhole EA 8 $600.00 $4,800,00 12 Concrete Manhole Collar EA 12 $500.00 $6,000,00 13 Concrete Encasement LF 20 $100.00 $2,000,00 14 Asphalt Pavement Repair-per FIG 4 LF 2636 $40.00 $105,440.00 15 Trench Safety Systems LF 2737 $1.50 $4,105.50 16 $0,00 TOTAL: $406,931.00 WATER PAY UNIT TOTAL PAY ITEM DESCRIPTION UNITS QUANTITY PRICE PRICE 1 8" PVC Water Pie LF 4200 $35.00 $147,000,00 2 8" Gate Valve EA 11 $750.00 $8,250.00 3 Remove Existing Fire Hydrant EA 5 $325.00 $1,625.00 4 Fire Hydrant Assembly (Complete) EA 5 $1,500.00 $7,500.00 5 Water Service Tap EA 177 $500.00 $88,500.00 6 1" Copper Water Service LF 5185 $20.00 $103,700.00 7 Ductile Iron Fittings TON 5.75 $2,700.00 $15,525.00 8 Asphalt Pavement Repair-per FIG 4 LF 4680 $40.00 $187,200.00 9 Water Meter Box EA 177 $110.00 $19,470.00 10 $0.00 11 $0.00 TOTAL: $578,770.00 TOTAL SEWER AND WATER ESTIMATED CONSTRUCTION COST= $985,70.1.00 ( o 5/17/01 EB-3(1) o �� ALL JOBS ATTACHMENT "C" Water and Sanitary Sewer Replacement Contract 2001 STM-D Water Project No. PW53-060530176180 Sewer Project No. PS58-070580175500 DOE No. 3357 AMENDMENTS NONE C - 1 �r�r c"�'J U:�15 ATTACHMENT "D" PROJECT DESCRIPTION Water and Sanitary Sewer Replacement Contract 2001 STM-D Water Project No. PW53-060530176180 Sewer Project No. PS58-070580175500 DOE No. 3357 Kilpatrick Avenue from Prevost Street to Hervie Street (5300 Block) MAPSCO Page 75-N COUNCIL DISTRICT 7 Water: See Exhibit E — page E 1 A (from Prevost to Hervie) Sewer: See Exhibit E — page E1 B (No Sewer work on this street) N.W. 31St Street from Sherman Avenue to Titus Street (3400-3500 Block) MAPSCO Page 47-Y COUNCIL DISTRICT 2 Water: See Exhibit E — page E2A (from Sherman to Titus) Sewer: See Exhibit E — page E213 (from Sherman to Titus) N.W. 25th Street from Lydon Avenue to Long Street (2700-2899 Block) MAPSCO Page 61-C COUNCIL DISTRICT 2 Water: See Exhibit E — page E3A (from Lydon to Long) Sewer: See Exhibit E — page E313 (Midblock between Lydon and Kearney) Kearney Avenue from Azle Avenue to N.W. 32nd Street (2600-3299 Block) MAPSCO Page 61 C,61 D COUNCIL DISTRICT 2 Water: See Exhibit E — page E4A (from 29th St. to 30th St.) Sewer: See Exhibit E — page E413 (No sewer work on this street) McCart Avenue from Berry Street to Seminary Drive (3100-4200 Block) MAPSCO Pages 76X, 9013, 90F, 90K COUNCIL DISTRICT 9 Water: See Exhibit E — pages E5A1-E5A3 (from Bolt to Biddison) Sewer: See Exhibit E— pages E5131-E5133 (from Devitt to Biddison and from Flint to Seminary) PEI D - 1 ��QU b'V��ral U 24'C.q. - INT E 1 3 ' _ ie- ccie•. mCD N N d N 5 ` W $ 1 v ti zz e7 z. zs z6 r � n a z) 6-FL 6' 6' tz1J 21 20 19 IQ +T 16 !9 11 I] 6P 7R 6R SR .Q )R is ,a — _ C� J't2 is IBR ,IR+tR 1)P +• •SQ Iso 11 lR al 7- )Q 10 b 39 9 6' HIT M� 11 �gum L 39 tva 1. 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Authorize the City Manager to transfer $100,163 from the Water and Sewer Operating Fund to the Water Capital Project Fund in the amount of $58,870 and the Sewer Capital Project Fund in the amount of$41,293; and 2. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the Water Capital Projects Fund in the amount of $58,870 andthe Sewer Capital Projects Fund in the amount of$41,293 from available funds; and 3. Authorize the City Manager to execute an engineering agreement with RJN Group, Inc. in the amount of $95,663 for Water and Sanitary Sewer Replacement Contract 2001 STM-D. DISCUSSION: This project consists of the preparation of plans and specifications for water and/or sanitary sewer main replacements on the following streets: • Kilpatrick Avenue from Prevost Street to Hervie Street; and • N.W. 31st Street from Sherman Avenue to Titus Street; and • N.W. 25th Street from Lydon Avenue to Long Street; and • Kearney Avenue from Azle Avenue to N.W. 32nd Street; and • McCart Avenue from Berry Street to Seminary Drive. RJN Group, Inc. proposes to perform the design work for a lump sum fee of'$95,663. Staff considers this fee to be fair and reasonable for the scope of services proposed. RJN Group, Inc. is in compliance with the City's M/WBE Ordinance by committing to 21% MNVBE participation. The City's goal on this project is 20%. The project is located in COUNCIL DISTRICTS 2, 7 and 9, Mapsco 47Y, 61 C, D, 75N, 76X, 90B, F and K. In addition to the contract amount, $4,500 (water: $2,700, sewer: $1,800) is required for project management by the Engineering Department. City of Fort Worth, Texas "Avow and council communication DATE REFERENCE NUMBER LOG NAME PAGE 6/26/01 **C-18642 1 30RJN 1 2 of 2 SUBJECT APPROPRIATION ORDINANCE AND ENGINEERING AGREEMENT WITH RJN GROUP, INC. FOR WATER AND SANITARY SEWER REPLACEMENT CONTRACT 2001 STM-D FISCAL INFORMATION/CERTIFICATION: The Finance Director certifies that upon approval and completion of recommendation No. 1, and adoption of the attached appropriation ordinance, funds will be available in the current capital budgets, as appropriated, of the Water Capital Projects Fund and the Sewer Capital Projects Fund. MG:k Submitted for City Manager's FUND ACCOUNT CENTER AMOUNT CITY SECRETARY Office by: (to) 1&2)PW53 472045 060530176180 $58,870.00 APPROVED Mike Groomer 6140 1&2)PS58 472045 070580175500 $41,293.00 CITY COUNCIL Originating Department Head: 2)PW53 531200 060530176180 $56,170.00 CITY COUNCIL 2)PW53 531350 030530176180 $2,700.00 JUN 26 2001 2)PS58 531200 070580175500 $39,493.00 2)PS58 531350 030580175500 $ 1,800.00 A.Douglas Rademaker 6157 (from) 01-s-- 3)PW53 531200 060530176180 $56,170.00 Cihr seere7:ry of the Additional Information Contact: 3)PS58 531200 070580175500 $39,493.00 city of Fort V'105:0,,Tc:cos 1)PE45 538070 0609020 $58,870.00 A.Douglas Rademaker 6157 1)PE45 538070 0709020 $41,293.00 City of Fort Worth, Texas qvayor And Council Communication DATE REFERENCE NUMBER LOG NAME PAGE 6/26/01 **C-18642 30RJN 1 of 2 SUBJECT APPROPRIATION ORDINANCE AND ENGINEERING AGREEMENT WITH RJN GROUP, INC. FOR WATER AND SANITARY SEWER REPLACEMENT CONTRACT 2001 STM-D RECOMMENDATION: It is recommended that the City Council: 1. Authorize the City Manager to transfer $100,163 from the Water and Sewer Operating Fund to the Water Capital Project Fund in the amount of $58,870 and the Sewer Capital Project Fund in the amount of $41,293; and 2. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the Water Capital Projects Fund in the amount of $58,870 and the Sewer Capital Projects Fund in the amount of $41,293 from available funds; and 3. Authorize the City Manager to execute an engineering agreement with RJN Group, Inc. in the amount of $95,663 for Water and Sanitary Sewer Replacement Contract 2001 STM-D. DISCUSSION: This project consists of the preparation of plans and specifications for water and/or sanitary sewer main replacements on the following streets: • Kilpatrick Avenue from Prevost Street to Hervie Street; and • N.W. 31 st Street from Sherman Avenue to Titus Street; and • N.W. 25th Street from Lydon Avenue to Long Street; and • Kearney Avenue from Azle Avenue to N.W. 32nd Street; and • McCart Avenue from Berry Street to Seminary Drive. RJN Group, Inc. proposes to perform the design work for a lump sum fee of.,$95,663. Staff considers this fee to be fair and reasonable for the scope of services proposed. RJN Group, Inc. is in compliance with the City's M/WBE Ordinance by committing to 21% M/WBE participation. The City's goal on this project is 20%. The project is located in COUNCIL DISTRICTS 2, 7 and 9, Mapsco 47Y, 61 C, D, 75N, 76X, 90B, F and K. In addition to the contract amount, $4,500 (water: $2,700, sewer: $1,800) is required for project management by the Engineering Department. City of Fort Worth, Texas qV01yor AndC aaCommunicationncil DATE REFERENCE NUMBER LOG NAME PAGE 6/26/01 **C-18642 1 30RJN 2 of 2 SUBJECT APPROPRIATION ORDINANCE AND ENGINEERING AGREEMENT WITH RJN GROUP, INC. FOR WATER AND SANITARY SEWER REPLACEMENT CONTRACT 2001 STM-D FISCAL INFORMATION/CERTIFICATION: The Finance Director certifies that upon approval and completion of recommendation No. 1, and adoption of the attached appropriation ordinance, funds will be available in the current capital budgets, as appropriated, of the Water Capital Projects Fund and the Sewer Capital Projects Fund. MG:k Submitted for City Manager's FUND ACCOUNT CENTER AMOUNT CITY SECRETARY Office by: (to) 1&2)PW53 472045 060530176180 $58,870.00 APPROVED Mike Groomer 6140 1&2)PS58 472045 070580175500 $41,293.00 CITY COUNCIL Originating Department Head: 2)PW53 531200 060530176180 $56,170.00 v COUNCIL 2)PW53 531350 030530176180 $2,700.00 JUN 26 2001 2)PS58 531200 070580175500 $39,493.00 2 PS58 531350 030580175500 $ 1,800.00 A.Douglas Rademaker 6157 (from) � � 3)PW53 531200 060530176180 $56,170.00 City Secre'try of the Additional Information Contact: 3)PS58 531200 070580175500 $39,493.00 Citp of Fort?forth,Texas 1)PE45 538070 0609020 $58,870.00 A.Douglas Rademaker 6157 1 1)PE45 538070 0709020 $41,293.00 AdopteU Oret=nane No. I,