HomeMy WebLinkAboutContract 26948 CITY
R CTSECRETARY
CONTRACT
Citi
NI MEL
NETWORKS'
Authorized Distributor
MAINTENANCE AGREEMENT
1. This Maintenance Agreement,hereinafter, referred to as the "Agreement"
between Affiliated Telephone, Inc. (hereinafter "ATI") and City of Fort Worth
( hereinafter"Buyer") is entered into on June 13, 2001.
City of Fort Worth
1515 11th St
Fort Worth,TX
System Type: Meridian Option Systems
2. TERM
ATI shall provide service on the equipment(Appendix A) at the location
(Appendix A) for a period of 12 months, commencing June 1, 2001
and continuing through May 30, 2002, (the "Term"), and shall be
automatically renewed for consecutive terms of one year, unless either party
gives written notice, at least thirty(30) days prior to the end of such term to the
other of intent to allow the Agreement to expire as of the end of the then current
term.
3. EQUIPMENT AND CONTRACT DESCRIPTION
CONTRACT OPTION 7 days/24 Hours
Emergency Service
$ 2.10 Per Port
p7u G . '(U
� �`^1 ��q�
f�U U Afar iiC,
to Lu��.u:d
720 Avenue F,Suite 109 Plano, Texas 75074 972/423-4222 Fax:972/422-9867
4. AGREEMENT
It is agreed to and understood that this Agreement constitutes the entire Agreement between
the parties, and supersedes and replaces all other prior understanding or agreements relating
to equipment and services covered by this Agreement. This Agreement may not be changed,
modified or varied except by the specific written and signed approval by authorized
representatives of both parties. It is understood and agreed by and between the parties
hereto, that if there is any conflict between this Agreement and client's purchase order, or
any other document, this Agreement will govern.
5. SERVICE SCHEDULE
A. Standard Service between Monday thru Friday, 8:OOA.M. to 5:00 P.M.
shall be dispatched within eight hours (8) of call in time.
B. Emergency Service is defined at 25% of the "Buyer's" system out-of-service,
first trunks of the "Buyer's" main line out-of-service, a console out-of-service,
or any particulars needed covered in Appendix A and will be dispatched within
2 hours of call-in time, 7 days by 24 hours.
6. EXCLUSIONS
This Agreement does not include equipment lost, stolen, or damaged due to
negligence , tampering, misuse, accident, or resulting from electrical storms,
lightning due to violent weather, power outages or failure to maintain proper
equipment environment nor the labor associated with the repair or replacement of
these parts. Exclusions are also covered in Appendix A.
7. LIMITATIONS OF LIABILITY
"ATI " will not be liable for any injury, damage , or claim to persons and
properties that may arise through the operation or maintenance of the system
or failures thereof. In no event will "ATI "be liable for any indirect, incidental,
or consequential damages, including but not limited to loss of business, loss of
use, and loss of profits. " ATI " shall not be liable for failure to perform due
strikes, lock-out, civil disturbances, or Acts of God beyond"ATI's "control.
i
it
720 Avenue F,Suite 109 Plano, Texas 75074 9721423-4222 Fax:9721422-9867
8. TERMINATION
In the event of a breach or failure to perform obligation under the contract,
written notice shall be provided and the party responsible for the failure shall be
given 30 days to cure the default. Failure to cure would provide the other party
the right to terminate. In any case either party has the right to terminate with 30
days advance notification.
9. AUTHORIZED REPRESENTATIVES 1
CUSTOMER CONTA T A TITLE
CUSTOMER CONTACT B TITLE
CUSTOMER CONTACT C TITLE
ATI will receive and dispatch from the following Buyer's representatives to verify
that ATI has been requested by an acceptable Buyer's contact.
10. CUSTOMER SERVICE REPRESENTATIVE
Heather Law Customer Service Representative
Steve Tovar Customer Service Representative
Darlene Hamm Customer Service Representative
The " Buyer" contact when calling in service problems can direct calls to any of these
customer service representatives.
720 Avenue F,Suite 109 Plano, Texas 75074 9721413-4222 Fax:9721422-9867
SIGNING SECTION
On this day, 7, 100, we The "Buyer" want the Vendor"(ATI) "
to prow,{de Teleco unication Service to our company.
Name ( BUYER)
L- Title
4
Agreed to by" /ATI," Representative.
- -L � .r
e ( ATI )
�
Title
t
ATTESTED B
r
/SOI !VI
Contract Authorization
Date
ur N °,dVIC0)G?D
720 Avenue F,Suite 109 Plano, Texas 75074 972/423-4222 Far:972/422-9867
SCADA
INITIAL TERM: June 1, 2001 to May 30, 2002
CLIENT NAME: City of Fort Worth TYPE OF SYSTEM:Option 11C
ADDRESS: SOFTWARE:
CITY, STATE, ZIP: RELEASE: 25
CUSTOMER CONTACT: Mark Ferguson VERSION: 2111
PHONE NUMBER: 817/871-6040 OPTIONS:
TYPE OF CONTRACT
OPTION A SPECIFIC EXCLUSIONS: NONE
SERVICE HOURS - 7 days/ 24 hours
LABOR RATE - $ 65.00
SPECIFIC INCLUSIONS - SEB 24 hour monitoring
EQUIPMENT DESCRIPTION NUMBER OF PORTS
COT 39
DID 1
RAN 2
PAGE 1
TIE T1 23
DCHANNEL 1
SLI 12
3000 45
DTR 8
TTY/SDI 8
TOTAL PORTS: 140
COST PER PORT: $2.10
MERIDIAN MAX: $25.00
COST PER MONTH: $319.00
COST PER QUARTER: $957.00
COST PER YEAR: $3,828.00
�J�j�G`CN1141f PECOORD
�v U 6 Ur C��r�:c'Ly WNW U
710 Avenue F,Suite 109 Plano, Texas 75074 9721423-4222 Fax:9721422-9867 ` �V��'`°°P V�Q
CITY HALL
INITIAL TERM: June 1, 2001 to May 30, 2002
CLIENT NAME: City of Fort Worth TYPE OF SYSTEM:Option 81C
ADDRESS: SOFTWARE:
CITY, STATE, ZIP: RELEASE: 24
CUSTOMER CONTACT: Mark Ferguson VERSION: 3011
PHONE NUMBER: 817/871-6040 OPTIONS:
TYPE OF CONTRACT
OPTION A SPECIFIC EXCLUSIONS: NONE
SERVICE HOURS - 7 days/ 24 hours
LABOR RATE - $ 65.00
SPECIFIC INCLUSIONS - SEB 24 hour monitoring
EQUIPMENT DESCRIPTION NUMBER OF PORTS
COT 383
RAN 11
MUSIC 2
MIRAN DID 1
MIRAN RAN 6
T1 DID 95
TIE TI 46
DCHANNEL 5
SLI 12
2500 102
3000 350
TTY/SDI 12
TOTAL PORTS: 1025
COST PER PORT: $2.10
MERIDIAN MAX: $25.00
COST PER MONTH: $2,177.50
COST PER QUARTER: $6,532.50
COST PER YEAR: $26,130.00
1,14
720 Avenue F,Suite 109 Plano, Texas 75074 972/423-4222 Far:972/422-9867 D
POLICE 911
INITIAL TERM: June 1, 2001 to May 30, 2002
CLIENT NAME: City of Fort Worth TYPE OF SYSTEM:Option 61C
ADDRESS: SOFTWARE:
CITY, STATE, ZIP: RELEASE: 19
CUSTOMER CONTACT: Mark Ferguson VERSION: 1111
PHONE NUMBER: 817/871-6040 OPTIONS:
TYPE OF CONTRACT
OPTION A SPECIFIC EXCLUSIONS: NONE
SERVICE HOURS - 7 days/ 24 hours
LABOR RATE - $ 65.00
SPECIFIC INCLUSIONS - SEB 24 hour monitoring
EQUIPMENT DESCRIPTION NUMBER OF PORTS
COT 59
TIE 10
RAN 12
T 1 COT 24
T1 DID 48
TIE T1 23
DCHANNEL 1
2500 129
3000 80
DTR 8
TTY/SDI 8
TOTAL PORTS: 402
COST PER PORT: $2.10
COST PER MONTH: $844.20
COST PER QUARTER: $2,532.60
COST PER YEAR: $10,130.40
15ARCNA""A G>EctDED
C 6v' Ry
720 Avenue F,Suite/09 Plano, Texas 75074 9721423-4222 Fax:9721422-9867 �,��jjr i�M SII�EX
CITY HALL BACK UP
INITIAL TERM: June 1, 2001 to May 30, 2002
CLIENT NAME: City of Fort Worth TYPE OF SYSTEM:Option 61C
ADDRESS: SOFTWARE:
CITY, STATE, ZIP: RELEASE: 24
CUSTOMER CONTACT: Mark Ferguson VERSION: 2911
PHONE NUMBER: 817/871-6040 OPTIONS:
TYPE OF CONTRACT
OPTION A SPECIFIC EXCLUSIONS: NONE
SERVICE HOURS - 7 days/ 24 hours
LABOR RATE - $ 65.00
SPECIFIC INCLUSIONS - SEB 24 hour monitoring
EQUIPMENT DESCRIPTION NUMBER OF PORTS
COT 11
TIE 40
PAGE 5
MIRAN DID 1
MIRAN TIE 7
TI DID 46
TIE TI 23
DCHANNEL 3
2500 15
3000 52
DTR 8
TTY/SDI 12
TOTAL PORTS: 223
COST PER PORT: $2.10
MERIDIAN MAX: $25.00
COST PER MONTH: $493.30
COST PER QUARTER: $1,479.90
COST PER YEAR: $5,919.60
me
720 Avenue F,Suite 109 Plano, Texas 75074 9721423-4222 Foix:972/422-9867
POLICE ADMINISTRATION
INITIAL TERM: June 1, 2001 to May 30, 2002
CLIENT NAME: City of Fort Worth TYPE OF SYSTEM:Option 61C
ADDRESS: SOFTWARE:
CITY, STATE, ZIP: RELEASE: 19
CUSTOMER CONTACT: Mark Ferguson VERSION: 1811
PHONE NUMBER: 817/871-6040 OPTIONS:
TYPE OF CONTRACT
OPTION A SPECIFIC EXCLUSIONS: NONE
SERVICE HOURS - 7 days/ 24 hours
LABOR RATE - $ 65.00
SPECIFIC INCLUSIONS - SEB 24 hour monitoring
EQUIPMENT DESCRIPTION NUMBER OF PORTS
COT 52
DID 30
TIE 30
PAGE 2
PAGE 1
TIE TI 23
DCHANNEL 1
SLI 134
2500 447
DTR 16
TTY/SDI 13
TOTAL PORTS: 749
COST PER PORT: $2.10
COST PER MONTH: $1,572.90
COST PER QUARTER: $4,718.70
COST PER YEAR: $18,874.80
720 Avenue F,Suite 109 Plano, Texas 75074 9721413-4222 Fax:9711421-9867 i �
VILLAGE CREEK
INITIAL TERM: June 1, 2001 to May 30, 2002
CLIENT NAME: City of Fort Worth TYPE OF SYSTEM:Option SL1/ST
ADDRESS: SOFTWARE:
CITY, STATE, ZIP: RELEASE: 19
CUSTOMER CONTACT: Mark Ferguson VERSION: 1511
PHONE NUMBER: 817/871-6040 OPTIONS:
TYPE OF CONTRACT
OPTION A SPECIFIC EXCLUSIONS: NONE
SERVICE HOURS - 7 days/ 24 hours
LABOR RATE - $ 65.00
SPECIFIC INCLUSIONS - SEB 24 hour monitoring
EQUIPMENT DESCRIPTION NUMBER OF PORTS
COT 10
PAGE 1
FEX 2
PAGE 1
SLI 46
3000 140
DTR 4
TTY/SDI 4
TOTAL PORTS: 208
COST PER PORT: $2.00
COST PER MONTH: $436.80
COST PER QUARTER: $1,310.40
COST PER YEAR: $5,241.60
0iffl phot �clsccofwD
720 Avenue F,Suite 109 Plano,Texas 75074 972/4234222 Fax:972/422-9867
FIRE DEPT 911
INITIAL TERM: June 1, 2001 to May 30, 2002
CLIENT NAME: City of Fort Worth TYPE OF SYSTEM:Option 11C
ADDRESS: SOFTWARE:
CITY, STATE, ZIP: RELEASE: 25
CUSTOMER CONTACT: Mark Ferguson VERSION: 2111
PHONE NUMBER: 817/871-6040 OPTIONS:
TYPE OF CONTRACT
OPTION A SPECIFIC EXCLUSIONS: NONE
SERVICE HOURS - 7 days/ 24 hours
LABOR RATE - $ 65.00
SPECIFIC INCLUSIONS - SEB 24 hour monitoring
EQUIPMENT DESCRIPTION NUMBER OF PORTS
COT 52
Tl COT 12
Tl TIE 12
TIE TI 23
DCHANNEL 1
2500 40
3000 45
DTR 8
TTY/SDI 5
TOTAL PORTS: 198
COST PER PORT: $2.10
COST PER MONTH: $415.80
COST PER QUARTER: $1,247.40
COST PER YEAR: $4,989.60
Annual Total For All Sites $75,114.00
05FFCBAs EPEP E(C 05 P,05
720 Avenue F,Suite 109 Plano, Texas 75074 9721423-4221 Fax:9721422-9867
City of Fort Worth, Texas
4tayor and Council Communication
DATE REFERENCE NUMBER LOG NAME PAGE
7/17/01 **P-9421 0001-0257 1 of 2
SUBJECT PURCHASE AGREEMENT FOR TELEPHONE EQUIPMENT PREVENTIVE MAINTENANCE
AND REPAIR SERVICES FROM AFFILIATED TELEPHONE, INC. FOR THE INFORMATION
TECHNOLOGY SOLUTIONS DEPARTMENT
RECOMMENDATION:
It is recommended that the City Council:
1. Authorize a purchase agreement with Affiliated Telephone, Inc. (ATI) for telephone equipment
preventive maintenance and repair services for the Information Technology Solutions Department
using the Sate of Texas Catalogue purchasing procedures; and
2. Authorize this agreement to begin July 17, 2001, and expire July 16, 2002, with options to renew for
two successive one-year periods.
DISCUSSION:
Currently the City has Nortel PBX (Private Branch Exchange) Systems at City Hall, Police
Administration, the Bolt Street Communications Facility, and the Village Creek and Holly Water
Treatment Plant. These systems provide telephone service for such critical City functions as public
safety dispatching operations and Water customer service. These systems need a high level of
preventive maintenance to ensure problems are proactively addressed whenever possible, and that
repair personnel are immediately notified in case of a system failure.
The agreement with ATI includes remote monitoring of each PBX, 24 hours a day, seven days a week.
The monitoring system discovers problems and reports them to on-duty repair personnel who are then
automatically dispatched to the repair site if a remote repair fails to fix the problem. This way, failures
are automatically detected, and preventive maintenance requirements are discovered before they result
in system degradation or breakdown. ATI will provide this comprehensive coverage at a cost of
$75,114 per year for the above-mentioned PBX systems.
ATI has audited the City's PBX systems and identified numerous existing problems that need to be
corrected, but are not covered under the maintenance agreement due to their pre-existing nature. ATI
has estimated it will cost about $9,000 to complete the repair work, which will be done on a time and
materials basis. Additionally, it is expected that ATI will do work on phone systems outside the scope
of the PBX maintenance agreement. The work would be performed on an as-needed, time and
materials basis. The cost of the work will be determined using ATI's Quality Information Systems
Vendor (QISV) pricing guidelines.
Southwestern Bell has provided repair service for these systems on a time and materials basis for
several years, but has never provided comprehensive maintenance for any of the systems. Over
$120,000 has been spent in the last year for repair services on the PBX systems on this basis.
City of Fort Worth, Texas
4baffor AndCouncil Communication
_T
DATE REFERENCE NUMBER LOG NAME PAGE
7/17/01 **P-942, 0001-0257 2 of 2
SUBJECT PURCHASE AGREEMENT FOR TELEPHONE EQUIPMENT PREVENTIVE MAINTENANCE
AND REPAIR SERVICES FROM AFFILIATED TELEPHONE, INC. FOR THE INFORMATION
TECHNOLOGY SOLUTIONS DEPARTMENT
ATI is designated as a QISV by the State of Texas. Under Section 271.083 of the Texas Local
Government Code, a local government satisfies otherwise applicable competitive bidding requirements
when it makes a purchase through the State of Texas General Service Commission Catalogue
purchasing procedure established by Section 2157.061 of the Texas Government Code. The City will
comply with that procedure for the purchase agreement authorized under this Mayor and Council
Communication.
M/WBE - A wai3er of the goal for M/WBE subcontracting requirements was requested by the
Purchasing Division and approved by the M/WBE Office because the purchase of services is from
sources where subcontracting or supplier opportunities are negligible.
RENEWAL OPTIONS - This agreement may be renewed for up to two successive one-year terms at
the City's option. This action does not require specific City Council approval, provided that the City
Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term.
FISCAL INFORMATION/CERTIFICATION:
The Finance Director certifies that funds are available in the current operating budget, as appropriated,
of the Information Systems Fund.
CB:k
BQN/01-0257/ML
i
i
Submitted for City Manager's FUND ACCOUNT CENTER AMOUNT CITY SECRETARY -
Office by: (to) AWRQVM
Charles Boswell 8511 CITY COUNCIL
Originating Department Head:
,11)i 17, ?0.0,1 ,
Jim Keyes 8517 (from) f'
Additional Information Contact:
GfCltdEltrMFp��'l�+�: t
Robert Combs 8357