HomeMy WebLinkAboutOrdinance 18336-10-2008Ordinance No. 18336-10-2008
AN ORDINANCE INCREASING ESTIMATED RECEIPTS AND
APPROPRIATIONS IN THE SPECIALLY FUNDED CAPITAL PROJECTS FUND
IN THE AMOUNT OF $150,000.00 FROM AVAILABLE FUNDS TO UPDGRADE
THE BUYSPEED APPLICATION FOR THE FINANCIAL MANAGEMENT
SERVICES DEPARTMENT; PROVIDING FORA SEVERABILITY CLAUSE;
MAKING THIS ORDINANCE CUMULATIVE OF PRIOR ORDINANCES IN
CONFLICT HEREWITH; AND PROVIDING AN EFFECTIVE DATE.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FORT WORTH,
TEXAS:
SECTION 1
That in addition to those amounts allocated to the various City departments for Fiscal Year 2008-
2009 in the Budget ou the City Manager, there shall also be increased estimated receipts and
appropriations in the Specially Funded Capital Projects Fund in the amount $150,000.00 from
available funds to upgrade the BuySpeed application for the Financial Management Services
Department.
SECTION 2.
That should any portion, section or part of a section of this ordinance be declared invalid,
inoperative or void for any reason by a court of competent jurisdiction, such decision, opinion or
judgment shall in no way impair the remaining portions, sections, or parts of sections of this
ordinance, which said remaining provisions shall be and remain in full force and effect.
SECTION 3.
That this ordinance shall be cumulative of Ordinance No. 18283 and all other ordinances and
appropriations amending the same except in those instances where the provisions of this ordinance
are in direct conflict with such other ordinances and appropriations, in which instance said
conflicting provisions of said prior ordinances and appropriations are hereby expressly repealed.
SECTION 4
This ordinance shall take effect upon adoption.
APP OVED AS TO ORM AND LEGALITY:
Assistant City Attorney
ADOPTED AND EFFECTIVE: October 14, 2008
Cif of F® ®r~h9 Texas
Mayor and Council Communication
COUNCIL ACTION: Approved on 10/14/2008 -Ord. No. 18335-10-2008 & 18336-10-2008
DATE: Tuesday, October 14, 2008
LOG NAME: 13P08-0269 REFERENCE NO.: C-23125
SUBJECT:
Authorize Contract with Periscope Holdings, Inc., to Upgrade the BuySpeed Application for the
Financial Management Services Department for an Amount Not to Exceed $150,000.00 and Adopt
Appropriation Ordinances
RECOMMENDATION:
It is recommended that the City Council authorize the City Manager to:
1. Authorize Execution of a Contract with Periscope Holdings, Inc., to upgrade the BuySpeed Application for
the Financial Management Services Department for an amount not to exceed $150,000.00;
2. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the
Special Assessments Fund by $150,000.00 from available funds;
3. Authorize the transfer of $150,000.00 from the Special Assessments Fund to the Specially Funded
Capital Projects Fund; and
4. Adopt the attached appropriation ordinance increasing the estimated receipts and appropriations by
$150,000.00 in the Specially Funded Capital Projects Fund, from available funds for the upgrade of the
BuySpeed client to BuySpeed Online.
DISCUSSION:
Periscope Holdings, Inc., provides BuySpeed Online, an Internet-enabled application that provides
distributed and automated purchasing specifically designed for government agencies.
In July 2008, Financial Management Services Department (FMS) received a letter from Periscope Holdings,
Inc., stating that at the end of September, the current version of BuySpeed client would no longer be
supported. FMS staff hoped the upgrade would not be necessary due to the planned future implementation
of a Financial ERP system. However, due to the modified timeline for the implementation of the Financial
ERP system and the risk of using an unsupported software application, FMS staff recommends moving
forward with this upgrade as quickly as possible. The cost of the implementation services is minimal
compared to other solutions or the risk of being unable to issue purchase orders and to pay vendors.
Maintenance for the upgrade software will continue to be budgeted within FMS, Financial Systems Division,
as a separate line item for Purchasing, Vendor Maintenance and Invoicing, while Inventory Maintenance will
continue to be budgeted in the IT Solutions Department.
Periscope Holdings, Inc., is the documented sole source vendor for the BuySpeed Online application.
Therefore, pursuant to Section 252.022(a)(7), the City is exempt from competitive bidding requirements for
this purchase.
Logname: 13P08-0269 Page 1 of 2
M/WBE - A waiver of the goal for M/VVBE subcontracting requirements was requested by the Purchasing
Division and approved by the MMBE Office because the purchase of goods or services is from a source
where subcontracting or supplier opportunities are negligible.
FISCAL INFORMATION/CERTIFICATION:
The Financial Management Services Director certifies that upon adoption of the attached appropriation
ordinances and completion of the above recommendations, funds will be available in the current capital
budget, as appropriated, of the Specially Funded Capital Projects Fund.
TO Fund/Account/Centers FROM Fund/Account/Centers
(3) C291 541370 131020119080 $150,000.00
.(~ GS94 538070 020940099050 $150,000.00
(1) GS94 488032 013940099050 $150,000.00
f2) C291 472094 131020119080 $150,000.00
(3) C291 472094 131020119080 $150,000.00
(2) GS94 538070 029040099050 $150.000.00
(4ZC291 541370 131020119080 $150.000.00
Submitted for City Manager's Office by: Karen Montgomery (6222)
Originating Department Head: Lena Ellis (8517)
Additional Information Contact: Jack Dale (8357)
Logname: 13P08-0269 Page 2 of 2