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Home My WebLink AboutContract 46462-CO9 CITYSECRETARY4&q6Z_ eoq FORT WORTH City of Fort worth CONTRACT N0. Change Order Request Breakdown Project Namel South Main Street Improvements City Sec# 1 46462 —71 Client Project#(s)J City Proj#02113,Water#265-608140211383,Sewer#275-708130211383,DOE 7158,K-2294,X-22529 Contractorl JLB Contracting,LLC PMJ Patrick Buckley Inspector Jce Rogers Change Order Submittal# 0 Date 10/23/2017 Contract Time Dept. TPW Water Sewer Totals CD Original Contract Amount 5,180,599.11 1,497,009.31 1,170,739.14 7,848,347.56 540 Extras to Date $435,662.23 $93,001.76 $26,572.37 $555,236.36 340 Credits to Date Pending Change Orders(in M&C Process) Contract Cost to Date $5,616,261.34 $1,590,011.07 $1,197,311.51 $8,403,583.92 880 Amount of Proposed Change Order 1190,57825 $190,578.25 120 Revised Contract Amount $5,8w,839-59 1, 1. 1. 87594,162.17 1,000 Original Funds Available for Change Orders $326,496.21 $326,496.21 Remaining Funds Available for this CO $7,833.98 $0.00 $0.00 $7,833.98 Additional Funding(if necessary) $182,744.27 $182,744.27 CHANGE ORDERS to DATE(INCLUDING THIS ONE)AS%OF ORIGINAL CONTRACT 9.50% MAX ALLOWABLE CONTRACT AMOUNT(ORIGINAL CONTRACT COST+25%) $9,810,434.45 CO 9 is broken down into three categories: 1.The first is dealing with the irrigation system and planting bed preparation, 2.The second category are items that quantities were exceeded,and 3.The third section is requesting additional funds for pending work,but the funding has been exceeded,therefore additional funds are needed. The following items are requested by JLB to be modified on this projectby the above categories: 1.Additional boring for the irrigation system at the Oleander intersection was needed in order to complete Field Order No.5 that was issued on March 6,2017. Lump sum includes cost for material and labor. A bore is necessary to avoid replacing all of the pavement south of West Rosedale. A solar powered controller is required in lieu of the originally specified controller at the Magnolia intersection due to not having correct voltage availability. A final quantity for"Planting Bed Preparation"does not match the plan quantity. The plan amount is about half the total quantity used. A field verification of this item confirmed that the original plan quantity was incorrect. 2.14 additional barrier ramps are requested;the ramps vary from large ramps with two ramps within one ramp and smaller ramps composed of just one ramp;the original bid item called for a ramp at each comer. It was determined in the field that the large ramps should be counted as two ramps not as one ramp. The costs are consistent with this assumption. Eleven additional water valve meter boxes on several side streets needed minor adjustments. The plan quantity of 48 meter boxes was underestimated. Two additional curb inlets were added to the project quantity. One of the inlets had to be converted to a TxDOT standard inlet which was considered twice as expensive as the CFW standard. The reason for the TxDOT curb inlet was to avoid an ATT utility line. Near Southside increased the quantity of the bicycle racks and benches during constriction. This item was not addressed in any change order previously. 3.Remaining work—Need Funding: Eleven items are shown which have not been billed for,but will need to be paid. Prior payment applications where the quantity for different items exceeded the plan quantity. This change order is a final change order for the project. This work needs to be completed and additional funding is required. "'g �le � OFFICIAL RECORD 6 8 L 9 5 CITY SECRETARY Fr.WORTH,TX Fo TT HCity of Fort worth Change Order Additions Project Name I South Main StreetImprovements City Sec# 46482 Client Project# I City Pro'#02113,Water#265-608140211383,Sewer#275-768130211383,DOE 7158,K-2294,X-22529 Contractor JLB Contractirg,LLC PM Patrick Buckley Ir>speetor Joe Rogers Change Order Submittal# 0 Date 10123/2017 ADDITIONS Und UnitosToted 9999.0003 Irtigaboin System(Additional ring) TPW 1.000 9999.0003 Irrigation System(Radio Solar Ped Controller) TPW 1.00000000 9999.0007 Planting Bed Preparation(Addt'I area with bigger tree wells) TPW 217.00 00 Overrun of Quantity 3213.0502 Barrier Free Ramp TPW 14.00000000 3305.0111 Water Value&Box Adjustment,Minor TPW 11.00000000 ( ) 3349.5001 10'Curb Inlet TPW 2.00000000 9999.0004 Bicycle Rack TPW 18.00000000 9999.0009 Benches TPW 7.00000000 $1,94UOO--7739M 3214.0100 Brick Pvmt TPW 102.50000000 3214.0100 Brick Pvmt TPW 102.50000000 Remaining Work-Need Funding --T(25) 241.12 Salvage Street Name Tabs TPW 19.00000000 241.12 install Street Name Tiles TPW 19.00000000 3441.3501 Salvage Street Light Pole TPW 9.00000000 3441.3501 Salvage and reuse street name&near southside signs TPW 46.00000000 ( 3471.0001 Traffic Control TPW 0.05000000 L 3441.4003 Fumishllnstall Alum Sign Ground Mount City Std TPW 34.00000000 9999.0015 Small Signs-Remove TPW 34.00000000 EA --flum 3471.0001 Traffic Control TPW 0.80000000 LS u7m 3125.0101 SWPPP>1 acre TPW 0.20000000 ) 3471.0001 Traffic Control TPW 0.20000000 0471.2008 Grate&Frame(TxDOT specs) TPW 3.00000000 --X-(fIA7 Bench Substition TPW 7.00000000 Handrail @ 810 S.Main TPW 1.00000000 L TPW 190,578.25 Water $0.00 Sewer $0.00 u olio d ns Change Order Additions Page 2 of 4 Four WoRTri City Of Fort Worth Change Order Deletions Project Name I South Mein Street ImMyemerft City Sec# 46462 Client Project# I City Pro'#02113,Water#265-606140211363,Sewer#275-708130211383,DOE 7158,K-2294,X-22529 Contractor JLB Contracting,LLC PMJ Patrick Bur" Inspector Joe Rogers Change Orr Submittal# 0 Date 102312017 DELETIONS Unit Unit osTotal TPW0.00 Water x0.00 Sewer $0.00 Sub TotalDeletions Change Order Deletions Page 3 of 4 M/SBE Breakdown for this Change Order NVSBE Sub Tyre sof Seryic., Amount for this CO Bore, Landscaping $197,271.25 Total $197,271.25 Previous Change Orders CO# DATE AMOUNT 1 5/8/2015 $38,366.51 2 6/17/2015 $32,401.00 3 7/16/2015 $9,705.00 4 8/14/2015 $14,958.00 5 5/17/2016 $10,415.00 6 8/30/2016 $4,400.00 7 6/13/2017 $327,990.85 8 10/17/2017 $117,000.00 Total $555,236.36 CFW Change Order Approval St-COApp03 Page 1 of 4 Routin Assigned To: Due Date: Assigned By: Due Time: Links 1 Fortworthgov/Infrastructure Proiects/02113 - South Main Street Vickery to Magnolia/Contractor/Change Orders/C09/CO 9 Breakdown South Main ILB.XLS Attachments(0) No Attachments have been added to this form. https://projectpoint.buzzsaw.com/ bz web/Forms/ForrnPrint.aspx?Site1d=51500&Processld... 2/9/2018 CFW Change Order Approval St-COApp03 Page 2 of 4 FORT WORTH,, "Y of Fort Worth Change Order Request Approval (Change Order Breakdown Available in Links) For Change Order Submittal No.: 9 Change Order No.: St-COApp03 Date Started: 2017-10-23 City Sec. No.: 46462 Date Due: 2018-01-31 Project Name: 02113 - South Main Street Reconst - Vickery Blvd to Magnolia Ave. Project Numbers: CO2113 DOE Numbers: 7158 Project Change order is to add solar irrigation, planting bed Description: preparation, and add funds for bid items that overran the plan quantities. Project Manager: Patrick Buckley City Inspector: Joe Rogers Contractor: JLB Contracting, LLC COUNCIL ACTION (If Required): M&C Log Name: 20South Main C08 & C09 M&C Number: C-28555 M&C Date: 2018-01-31 COST AND DAYS SUMMARY: Requested Department: Cost($) Fund Account Center: Days: TPW $ 190,578.25 39007-0200431-5740010-CO2113 150 Total Cost: $ 190,578.25 Total Requested Days: 150 Approval Status: https://projectpoint.buzzsaw.com/ bz_web/Forms/FomiPrint.aspx?SiteId=51500&ProcessId... 2/9/2018 CFW Change Order Approval St-COApp03 Page 3 of 4 Approved: Yes Comments: User: Aaron Perez Date: 2018-02-05 10:10 AM Approved: Yes Comments: User: Patrick Buckley Date: 2018-02-06 8:52 AM Approved: Yes Comments: User: Mike Domenech Date: 2018-02-06 11:02 AM Approved: Yes Comments: User: Sam Davis Date: 2018-02-08 5:12 PM Approved: Yes Comments: User: Patrick Buckley Date: 2018-02-09 12:15 PM Approved: Yes Comments: User: Mike Domenech Date: 2018-02-09 1:11 PM Approved: Yes Comments: User: Greg Simmons Date: 2018-02-09 1:24 PM Approved: Yes Comments: User: Doug Wiersig Date: 2018-02-09 3:07 PM Approved: Yes Comments: User: Jay Chapa Date: 2018-02-09 3:28 PM https://projectpoint.buzzsaw.com/ bz_web/Forms/FormPrint.aspx?SiteId=51500&ProcessId... 2/9/2018 CFW Change Order Approval St-COApp03 Page 4 of 4 Action Required: Approve C09 rVI- cC' - A►tiested by° oF.... t*� 9��,`• .N !r Vka0kis °'l}�y Z , AS OFFICIAL RECORD CITY SECRETARY WORTH, https://projectpoint.buzzsaw.com/ bz web/Forms/FormPrint.aspx?SiteId=51500&ProcessId... 2/9/2018 CO2113 — South Main CO9 Contract Compliance Manager: By signing, I acknowledge that I am the person responsible for the monitoring and admi ' tration of this contract, including ensuring all performance and reporting ireq 'r ments. atrickkley, .E. Senior essi al engineer City of Fort Worth, Texas Mayor and Council Communication COUNCIL ACTION: Approved on 1/30/2018 -Ordinance No. 23097-01-2018 DATE: Tuesday, January 30, 2018 REFERENCE NO.: **C-28555 LOG NAME: 20SOUTH MAIN CHANGE ORDER 8 AND 9 SUBJECT: Authorize Execution of Change Order No. 8, in the Amount of$117,000.00 and Change Order No. 9 in the Amount of$190,578.25 to City Secretary Contract No. 46462 with JLB Contracting, LLC for Streetscape and Infrastructure Improvements along South Main Street from Vickery Boulevard to Magnolia Avenue and Adopt Appropriation Ordinance (COUNCIL DISTRICTS 8 and 9) RECOMMENDATION: It is recommended that the City Council: 1. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the Specially Funded Projects Fund, in the amount of$227,780.00 for contributions from Tax Increment Financing No. 4; 2. Authorize execution of Change Order No. 8, in the amount of$117,000.00 and Change Order No. 9, in the amount of$190,578.25, to City Secretary Contract No. 46462 with JLB Contracting, LLC for additional streetscape and infrastructure improvements along South Main Street from Vickery Boulevard to Magnolia Avenue (CO2113); and 3. Reduce the previously appropriated anticipated revenue and expenditure in the Specially Funded Projects Fund for expenses paid directly by Tax Increment Financing No. 4 in the amount of$776,019.76. DISCUSSION: The South Main Urban Village Complete Streets Project, which encompasses the South Main Urban Village, will construct streetscape and infrastructure improvements along South Main Street from Vickery Boulevard to Magnolia Avenue. The streetscape improvements include wide sidewalks, tree wells, pedestrian lighting, recessed on-street parking with bulb-outs to define pedestrian crossings and replacement of existing bike lanes. Infrastructure improvements include full roadway reconstruction, water and sewer upgrades (to replace aging facilities and provide additional capacity to accommodate anticipated development) and upgraded storm drainage facilities. The original contract, City Secretary Contract 46462, was awarded to JLB Contracting, LLC on February 10, 2015 Mayor and Council Communication (M&C C-27184). Change Order No. 8 adds $117,000.00 to the contract for street light foundation extensions. The plans details did not provide for the street light foundation to come up above the surrounding sidewalk and brick. It is proposed to raise each street light and extend the foundation above the existing sidewalk. This is necessary due to the slope of the area where the street lights are located and will provide a better finished product and provide protection of the anchor bolts. TPW Gas Lease Project Legacy funds are available in the project to accommodate the increased contract costs. Change Order No. 9 adds $190,578.25 to the contract for increased or new items not originally Logname: 20SOUTH MAIN CHANGE ORDER 8 AND 9 Page 1 of 3 included. The items include solar powered irrigation system, boring of street conduit, additional bedding preparation, curb inlet, benches, bicycle racks, barrier free ramps, handrails, additional traffic control and brick pavers not included originally. The additional increase in contract is funded by additional contributions from Tax Increment Financing No. 4. On November 21, 2013, (M&C C-26562) authorized acceptance and appropriation of a $2,000,000.00 contribution to the South Main Urban Village Sustainable Development Project from Tax Increment Financing District No. 4. To date, $1,223,980.29 of that contribution has been received by the City for applicable South Main construction project costs. The balance of the contribution, $776,019.76 for engineering services and surveying for South Main, was paid directly by Near Southside (TIF No. 4 funding)towards applicable project charges rather than to the City through the South Main construction project. Therefore, a reduction in the previous construction project budget appropriation by $776,019.76, is needed in the Specially Funded Projects Funds in the South Main Street Reconstruction project for the expenses covered directly by Near Southside. M/WBE OFFICE -JLB Contracting, LLC. agrees to maintain its initial MBE commitment of 15 percent that it made on the original contract and extend and maintain that same MBE commitment of 15 percent to all prior change orders up to and inclusive of these Change Orders No. 8 and 9. Therefore JLB Contracting, LLC. remains in compliance with the City's BDE Ordinance and attests to its commitment by its signature on the Acceptance of Previous MBE Commitment form executed by an authorized representative of its company. FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that upon approval of the above recommendations and adoption of the attached appropriation ordinance, funds will be available in the Special Funded Projects Fund and the TPW Gas Lease Project Legacy Fund, as needed to facilitate the actions within this Mayor and Council Communication. FUND IDENTIFIERS (FIDs): TO Fund Department ccoun Project Program ctivity Budget Reference # mound ID i ID Year (Chartfield 2) f FROM !Fund Department�cc�oun�ProjectPro�gram�ctivity Budget Reference# n ID D Year (Chartfield 2) CERTIFICATIONS: Submitted for City Manager's Office by: Jay Chapa (5804) Originating Department Head: Douglas Wiersig (7801) Additional Information Contact: Patrick Buckley (2443) ATTACHMENTS 1. 20SOUTH MAIN CHANGE ORDER 8 AND 9 39007 A018r.docx (Public) 2. APCF C08.pdf (CFW Internal) 3. change order 8 9 1295 form.pdf (Public) 4. CO 8 Breakdown South Main JLBALS (CFW Internal) 5. CO 9 Breakdown South Main JLB.XLS (CFW Internal) 6. FID South Main 2.pdf (CFW Internal) 7. Resolution.pdf (Public) Logname: 20SOUTH MAIN CHANGE ORDER 8 AND 9 Page 2 of 3 8. Revision CO 9 APCF.PDF (CFW Internal) 9. South Main Loction Map CO8 CO9.pdf (Public) Logname: 20SOUTH MAIN CHANGE ORDER 8 AND 9 Page 3 of 3 20SOUTH MAIN COFUNDS & N C08 & C09 LOCATION MAP PRESIDIO _vsT 0 WEST ' -1k, - . • s 11� Illi]-USTRIAL y Aw t.l J 9 Z '� JAI VIS ' �� DA ETT � DAGGETT DJ4GGETT [7i4GET T"ib I I 00 Ch DAGGETT�.�O.. Sa.. ' wV5v �_ ► �_ a ROAD .� a IBROADWAY 'STELSTELLA STELLA 0 .. > ` :� � ; 'Q�l ABESSIE Lj PETERSMITH �1, Z ,• PETERSMITH C7 ' 11 ■ O TUCKF;= >- TUCKER Z > TUCKER; - ,�°��-`-TUCKER- Q?�.� L A-A �.it �'� ,� r A hI F111 NIE. ANNIE ANNIE �• — -- - LIIL" _ ' "—° . 'PENNSYLVANIA H,4T71�� f _ O' - p►NNF#. CANNON fAhlh#DIW ,�, p .¢u�j yE— 1 d CO) Z' cal #2' LEUDA C �- , "LEUD+4 r, l ea x CD SF 4TERRELL _ ERREL-L" 1 " w° C TERRELL H*Ma�OLT All - w' DASHWOOD DASHW(?OD DASHWOOD - PULASKI , #� � PU"LKS KI ROSEDALE � � � _ � FO r C LU Q � Mr. I 3T b ,y� C /I�Jt 1 f '` " OLEANDEO C} RR Lo G.E3 A N I E FS i Q - '• t—u!''s s t _4,� Uj> MAGNOLIA ZE z _ _ SS •Yk e ---- - Copyright 2017 City of Fort Worth.Unauthorized reproduction is a violation of applicable laws. 5dI= This product is for informational purposes and may not have been prepared for or be suitable for legal,engineering,or surveying purposes.It does not represent an on-the-ground survey and represents only the approximate relative location of properly boundaries.The City of Fort Worth assumes no responsibility for the accuracy of said data. CERTIFICATE OF INTERESTED PARTIES FORM 1295 l of l Complete Nos.i-4 and 6 if there are interested parties. OFFICE USE ONLY Complete Nos.1,2,3,5,and 6 it there are no interested parties. CERTIFICATION OF FILING 1 Name of business entity filing form,and the city,state and country of the business entity's place Certificate Number: of business. 2017-279706 JLB Contracting,LLC Fort Worth,TX United States Date Filed: 2 Name of governmental entity or state agency that is a parry to the contract for which the form is 11/03/2017 being filed. City of Fort Worth Date Acknowtec)gedy oe 3 Provide the identification number used by the governmental entity or state agency to track or identify the contract,and provide a description of the services,goods,or other property to be provided under the contract. 02113-South Main St-C09 South Main Street Reconstruction-Change Order 9 4 Nature of interest Name of Interested Party City,State,Country(place of business) (check applicable) Controlling I Intermediary Davis,Sam Fort Worth,TX United States X Cabaza,Aaron Austin,TX United States X 5 Check only if there is NO Interested Party. ❑ 6 AFFIDAVIT I swear,or affirm,under penalty of perjury,that the above disclosure is true and correct. JAMIE GREENWAY P& Notary Public,State of Texas w Nom•. q� Comm.Expires 09-25-2020 ''rf of �� Notary SD 1211545-4 Signature of authorized agent of contracting business entity }I 1144111\\ y AFFIX NOTARY STAMP/SEAL ABOVE Sworn to and subibed before me,by the said �,w C this the `day of K�g&Cr 20 1-7 to c fy which,witness my hand and seal of office. [4ign ure offic adminis o Printed name of officer admi istering oath Title of offic r administering oath F s pr vided by Texas Ethics Commission www.ethics.state.tx.us Version V1.0.3337