HomeMy WebLinkAboutResolution 4909-02-2018 A Resolution
NO. 4909-02-2018
STATEMENT EXPRESSING
OFFICIAL INTENT TO REIMBURSE
EXPENDITURES WITH PROCEEDS OF FUTURE DEBT FOR THE REPAIR
& REPAINT OF THE SEMINARY ELEVATED STORAGE TANK AND INTERIOR
COATING REPLACEMENT OF THE WILLOW SPRINGS ELEVATED STORAGE
TANK PROJECT
WHEREAS, the City of Fort Worth, Texas (the "City") is a home-rule
municipality and political subdivision of the State of Texas; and
WHEREAS, the City expects to pay expenditures in connection with the design,
planning, acquisition and construction for the Repair & Repaint of the Seminary
Elevated Storage Tank and Interior Coating Replacement of the Willow Springs
Elevated Storage Tank Project (the "Project") prior to the issuance of obligations by
the City in connection with the financing of the Project from available funds; and
WHEREAS, the City finds, considers, and declares that the
reimbursement of the City for the payment of such expenditures will be
appropriate and consistent with the lawful objectives of the City and,
as such, chooses to declare its intention, in accordance with the
provisions of Section 1.150-2 of the Treasury Regulations, to reimburse
itself for such payments at such time as it issues obligations to finance
the Project;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF FORT WORTH, TEXAS:
Section 1. The City reasonably expects debt, as one or more series of
obligations, may be issued or incurred by the City with an aggregate maximum
principal amount not to exceed $1,850,000.00 for the purpose of paying the
aggregate costs of the Project.
Section 2. All costs to be reimbursed pursuant hereto will be capital
expenditures. No obligations will be issued by the City in furtherance of this
Statement after a date which is later than 18 months after the later of (1) the
date the expenditures are paid or (2) the date on which the property, with
respect to which such expenditures were made, is placed in service.
ORTWO
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Section 3. The foregoing notwithstanding, no obligation will be issued
pursuant to this Statement more than three years after the date any
expenditure which is to be reimbursed is paid.
Adopted this 20th day of February, 2018.
ATTE of FoR�,
By:
Ronald P. Gonzales, Assistan ity Secretary `*
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MAYOR AND COUNCIL COMMUNICATION MAP
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City of Fort Worth, Texas
Mayor and Council Communication
COUNCIL ACTION: Approved on 2/20/2018 - Ordinance No. 23.11902-201$ & Resolution
No. 4909-02-2018-
DATE:
909-02-2018DATE: Tuesday, February 20, 2018 REFERENCE NO.: **C-28588
LOG NAME: 60SHESANDWSCETREHAB-A&MCONST
SUBJECT:
Authorize Execution of a Contract with A&M Construction and Utilities, Inc., in the Amount of$1,495,200.00
for Repair and Repainting of the Seminary Hill Elevated Storage Tank and Interior Coating Replacement of
the Willow Springs Elevated Storage Tank, Provide for Staff Costs and Contingencies for a Total Project
Amount of$1,917,758.00, Adopt Resolution Expressing Official Intent to Reimburse Expenditures with
Proceeds of Future Debt and Adopt Appropriation Ordinance (COUNCIL DISTRICTS 4 and 7)
RECOMMENDATION:
It is recommended that the City Council:
1. Adopt the attached Resolution expressing official Intent to Reimburse expenditures with proceeds of
future enterprise fund debt for Repair and Repainting of the Seminary Hill Elevated Storage Tank and
Interior Coating Replacement of the Willow Springs Elevated Storage Tank;
2. Adopt the attached Appropriation Ordinance reducing unallocated appropriations and increasing
appropriations for the Repair and Repainting of the Seminary Hill Elevated Storage Tank and Interior
Coating Replacement of the Willow Springs Elevated Storage Tank Project in the Water and Sewer
Commercial Paper Fund in the amount of$1,637,758.00; and
3. Authorize the execution of a contract with A&M Construction and Utilities, Inc., in the amount of
$1,495,200.00 for Repair and Repainting of the Seminary Hill Elevated Storage Tank and Interior Coating
Replacement of the Willow Springs Elevated Storage Tank Project (City Project No. 100886).
DISCUSSION:
The Seminary Hill, 2 Million Gallon (2 MG) Elevated Storage Tank, located at 2700 W. Gambrell Street,
was built in 1947 and last rehabilitated in 1999. The Willow Springs Composite 2 MG Elevated Tank,
located at 2200 Avondale Haslet Road, was built in 2010. Both tanks provide potable water storage and
fire protection for areas in South and far North West Fort Worth respectively. The existing coating system
for both tanks is in need of replacement as required to protect the structural steel from erosion.
In February 2017, a Request for Qualifications (RFQ) was issued for several Water Department Projects
including the potable water Storage Tank Rehabilitation Project. In March 2017, a total of six proposals
were received from engineering consultants for the tank rehabilitation project. A Staff selection committee
recommended Dunham Engineering, Inc., to provide the necessary design services for the Seminary Hill
Elevated Storage Tank— Repair and Repainting. When a partial coating system failure occurred on the
interior of the Willow Springs Composite Elevated Storage Tank, this work was added to the project.
The project was advertised on December 7, 2017 and December 14, 2017, in the Fort Worth Star-
Logname: 60SHESANDWSCETREHAB-AMCONST Page 1 of 4
Telegram. On January 11, 2018, the following bids were received:
BIDDER BID AMOUNT CONTRACT
A & M Construction Utilities, Inc. $1,495,200.00 1240 calendar days
American Suncraft Co. $1,526,190.00
J. R. Stelzer Co. $1,558,600.00
N & G Painting $1,831,000.00
Horizon Brother Painting 1$2,064,300.00
Classic Protective Coatings $2,136,950.00
TMI Coating F$2,250,000.00
Blastco Texas $2,352,000.00
In addition to the contract cost, $67,798.00 is required for staff project management and $74,760.00 is
provided for project contingencies.
Construction for repair and repainting of the Seminary Hill Elevated Storage Tank and interior coating
replacement of the Willow Springs Elevated Storage Tank project is one component of the overall project
that includes design, project management, material and contingencies. The overall project budget is
$1,917,758.00. Construction is expected to start in April 2018 and be completed by December 2018.
This project is anticipated to be included in a future revenue bond issue for the Water and Sewer Fund.
Available cash within the Water and Sewer portfolio and the City's portfolio along with the appropriation
authority authorized under the Callable Commercial Paper Program (CP) will be used to provide interim
financing for this project until debt is issued. To the extent resources other than the Water and Sewer
portfolio are used to provide interim financing, the Water and Sewer Fund will be charged interest that is
equivalent to the overall rate of return being earned by the City portfolio (currently approximately one-
percent annually). Should the City's portfolio not support the liquidity needed to provide an interim short-
term financing source, another funding source will be required, which could mean issuance of securities
under the CP Program or earlier issuance of Water and Sewer revenue bonds than is currently planned.
Once debt associated with this project is sold, bond proceeds will be used to reimburse the Water and
Sewer portfolio and the City's portfolio in accordance with the attached Reimbursement Resolution.
The City Council adopted the Water Department's Fiscal Year 2018-2022 Five Year Capital Improvement
Plan on December 12, 2017, Mayor and Council Communication (M&C-19187). This City Council adopted
plan includes this specific project, with funding identified through the CP program to be reimbursed with
future revenue bonds. In accordance with the provisions of the Financial Management Policy Statement,
Staff anticipates presenting revenue-supported debt issuances to the City Council for consideration within
the next three years. This debt must be issued within approximately three years to provide reimbursement
for these expenses. If that does not occur, the costs will no longer be reimbursable by issuing tax-exempt
debt and the funding source will have to be made whole through budgetary methods. Adoption of this
resolution does not obligate the City to sell bonds, but preserves the ability to reimburse the City from tax-
exempt bond proceeds.
Logname: 60SHESANDWSCETREHAB-AMCONST Page 2 of 4
This project will have no impact on the Water Department's operating budget.
M/WBE OFFICE -A&M Construction Utilities, Inc., is in compliance with the City's BDE Ordinance by
committing to five percent MBE participation. The City's MBE goal on this project is five percent.
Additionally, A&M Construction & Utilities, Inc., is a certified M/WBE firm.
The project is located within the City limits COUNCIL DISTICTS 4 and 7.
FISCAL INFORMATION /CERTIFICATION:
The Director of Finance certifies that upon approval of the above recommendations and adoption of the
attached appropriation ordinance, funds will be available in the Water/Sewer Commercial Paper Fund for
Repair and Repainting of the Seminary Hill Elevated Storage Tank and Interior Coating Replacement of
the Willow Springs Elevated Storage Tank Project. The Water and Sewer Commercial Paper Fund
includes authority of$150,000,000.00 for the purpose of providing interim funding for Water and Sewer
Capital Projects. After this transfer, the balance will be $100,067,840.00 for future capital projects.
Funding for Repair and Repainting of the Seminary Hill Elevated Storage Tank and Interior Coating
Replacement of the Willow Springs Elevated Storage Tank project is depicted in the table below.
Fund Existing Additional Project
Appropriations Appropriations Total*
W&S Commercial Paper
Fund - 56014 $0.00 $1,637,758.00 $1,637,758.00
Water and Sewer Bond $280,000.00 $0.00 $280,000.00
2017A Fund - 56011
Project Total $280,000.00 $1,637,758.00 $1,917,758.00
*Numbers rounded for presentation purposes.
FUND IDENTIFIERS (FIDs):
TO
Fund Departmentccoun Project JProgram ctivity Budget Reference # moun
j I ID 1A ID Year Chartfield 2
FROM
Fund Department ccoun Project JProgram ctivity Budget Reference # Amoun
ID ID Year Chartfield 2
CERTIFICATIONS:
Submitted for City Manager's Office by: Jay Chapa (5804)
Logname: 60SHESANDWSCETREHAB-AMCONST Page 3 of 4
Originating Department Head: Kenneth Morgan (8246)
Additional Information Contact: Dena Johnson (7866)
Logname: 60SHESANDWSCETREHAB-AMCONST Page 4 of 4