HomeMy WebLinkAboutContract 27021 1
CITY SECRETARY
CITY OF FORT WORTH, TEXAS CONTRACT NO.
STANDARD AGREEMENT FOR ENGINEERING SERVICES
This AGREEMENT is between the City of Fort Worth (the "CITY'), and Freese and
Nichols, Inc., (the "ENGINEER"), for a PROJECT generally described as: Southside III Water
Main Extension from Cleburne Crowley Road to the City of Burleson at Shannon Creek.
Article I
Scope of Services
A. The Scope of Services is set forth in Attachment A.
Article 11
Compensation
A. The ENGINEER's compensation is set forth in Attachment B.
Article III
Terms of Payment
Payments to the ENGINEER will be made as follows:
A. Invoice and Payment
(1) The Engineer shall provide the City sufficient documentation to
reasonably substantiate the invoices.
(2) Monthly invoices will be issued by the ENGINEER for all work performed
under this AGREEMENT. Invoices are due and payable within 30 days
of receipt.
(3) Upon completion of services enumerated in Article I, the final payment of
any balance will be due within 30 days of receipt of the final invoice.
(4) In the event of a disputed or contested billing, only that portion so
contested will be withheld from payment, and the undisputed portion will
be paid. The CITY will exercise reasonableness in contesting any bill or
portion thereof. No interest will accrue on any contested portion of the
billing until mutually resolved.
(5) If the CITY fails to make payment in full to ENGINEER for billings
contested in good faith within 60 days of the amount due, the
ENGINEER may, after giving seven (7) days' written notice to CITY,
suspend services under this AGREEMENT until paid in full, including
interest. In the event of suspension of services, the ENGINEER shall
have no liability to CITY for delays or damages caused the CITY
because of such suspension of services.
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Article IV
Obligations of the Engineer
Amendments to Article IV, if any, are included in Attachment C.
A. General
The ENGINEER will serve as the CITY's professional engineering representative
under this Agreement, providing professional engineering consultation and
advice and furnishing customary services incidental thereto.
B. Standard of Care
The standard of care applicable to the ENGINEER's services will be the degree
of skill and diligence normally employed in the State of Texas by professional
engineers or consultants performing the same or similar services at the time
such services are performed.
C. Subsurface Investigations
(1) The ENGINEER shall advise the CITY with regard to the necessity for
subcontract work such as special surveys, tests, test borings, or other
subsurface investigations in connection with design and engineering
work to be performed hereunder. The ENGINEER shall also advise the
CITY concerning the results of same. Such surveys, tests, and
investigations shall be furnished by the CITY, unless otherwise specified
in Attachment A.
(2) In soils, foundation, groundwater, and other subsurface investigations,
the actual characteristics may vary significantly between successive test
points and sample intervals and at locations other than where
observations, exploration, and investigations have been made. Because
of the inherent uncertainties in subsurface evaluations, changed or
unanticipated underground conditions may occur that could affect the
total PROJECT cost and/or execution. These conditions and
costlexecution effects are not the responsibility of the ENGINEER.
D. Preparation of Engineering Drawings
The ENGINEER will provide to the CITY the original drawings of all plans in ink
on reproducible plastic film sheets, or as otherwise approved by CITY, which
shall become the property of the CITY. CITY may use such drawings in any
manner it desires; provided, however, that the ENGINEER shall not be liable for
the use of such drawings for any project other than the PROJECT described
herein.
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E. Engineer's Personnel at Construction Site
(1) The presence or duties of the ENGINEER's personnel at a construction
site, whether as on-site representatives or otherwise, do not make the
ENGINEER or its personnel in any way responsible for those duties that
belong to the CITY and/or the CITY's construction contractors or other
entities, and do not relieve the construction contractors or any other
entity of their obligations, duties, and responsibilities, including, but not
limited to, all construction methods, means, techniques, sequences, and
procedures necessary for coordinating and completing all portions of the
construction work in accordance with the Contract Documents and any
health or safety precautions required by such construction work. The
ENGINEER and its personnel have no authority to exercise any control
over any construction contractor or other entity or their employees in
connection with their work or any health or safety precautions.
(2) Except to the extent of specific site visits expressly detailed and set forth
in Attachment A, the ENGINEER or its personnel shall have no
obligation or responsibility to visit the construction site to become familiar
with the progress or quality of the completed work on the PROJECT or to
determine, in general, if the work on the PROJECT is being performed in
a manner indicating that the PROJECT, when completed, will be in
accordance with the Contract Documents, nor shall anything in the
Contract Documents or the agreement between CITY and ENGINEER
be construed as requiring ENGINEER to make exhaustive or continuous
on-site inspections to discover latent defects in the work or otherwise
check the quality or quantity of the work on the PROJECT. If, for any
reason, the ENGINEER should make an on-site observation(s), on the
basis of such on-site observations, if any, the ENGINEER shall endeavor
to keep the CITY informed of any deviation from the Contract Documents
coming to the actual notice of ENGINEER regarding the PROJECT.
(3) When professional certification of performance or characteristics of
materials, systems or equipment is reasonably required to perform the
services set forth in the Scope of Services, the ENGINEER shall be
entitled to rely upon such certification to establish materials, systems or
equipment and performance criteria to be required in the Contract
Documents.
F. Opinions of Probable Cost, Financial Considerations, and Schedules
(1) The ENGINEER shall provide opinions of probable costs based on the
current available information at the time of preparation, in accordance
with Attachment A.
(2) In providing opinions of cost, financial analyses, economic feasibility
projections, and schedules for the PROJECT, the ENGINEER has no
control over cost or price of labor and materials; unknown or latent
conditions of existing equipment or structures that may affect operation
or maintenance costs; competitive bidding procedures and market
conditions; time or qualify of performance by third parties; quality, type,
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management, or direction of operating personnel; and other economic
and operational factors that may materially affect the ultimate PROJECT
cost or schedule. Therefore, the ENGINEER makes no warranty that the
CITY's actual PROJECT costs, financial aspects, economic feasibility, or
schedules will not vary from the ENGINEER's opinions, analyses,
projections, or estimates.
G. Construction Progress Payments
Recommendations by the ENGINEER to the CITY for periodic construction
progress payments to the construction contractor will be based on the
ENGINEER's knowledge, information, and belief from selective sampling and
observation that the work has progressed to the point indicated. Such
recommendations do not represent that continuous or detailed examinations
have been made by the ENGINEER to ascertain that the construction contractor
has completed the work in exact accordance with the Contract Documents; that
the final work will be acceptable in all respects; that the ENGINEER has made
an examination to ascertain how or for what purpose the construction contractor
has used the moneys paid; that title to any of the work, materials, or equipment
has passed to the CITY free and clear of liens, claims, security interests, or
encumbrances; or that there are not other matters at issue between the CITY
and the construction contractor that affect the amount that should be paid.
H. Record Drawings
Record drawings, if required, will be prepared, in part, on the basis of
information compiled and furnished by others, and may not always represent
the exact location, type of various components, or exact manner in which the
PROJECT was finally constructed. The ENGINEER is not responsible for any
errors or omissions in the information from others that is incorporated into the
record drawings.
I. Minority and Woman Business Enterprise(M/WBE) participation
In accord with City of Fort Worth Ordinance No. 11923, as amended by
Ordinance 13471, the City has goals for the participation of minority business
enterprises and woman business enterprises in City contracts. Engineer
acknowledges the M/WBE goal established for this contract and its commitment
to meet that goal. Any misrepresentation of facts (other than a negligent
misrepresentation) and/or the commission of fraud by the Engineer may result in
the termination of this agreement and debarment from participating in City
contracts for a period of time of not less than three (3) years.
J. Right to Audit
(1) ENGINEER agrees that the CITY shall, until the expiration of three (3)
years after final payment under this contract, have access to and the
right to examine and photocopy any directly pertinent books, documents,
papers and records of the ENGINEER involving transactions relating to
this contract. ENGINEER agrees that the CITY shall have access during
normal working hours to all necessary ENGINEER facilities and shall be
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provided adequate and appropriate work space in order to conduct
audits in compliance with the provisions of this section. The CITY shall
give ENGINEER reasonable advance notice of intended audits.
(2) ENGINEER further agrees to include in all its subconsultant agreements
hereunder a provision to the effect that the subconsultant agrees that
the CITY shall, until the expiration of three (3) years after final payment
under the subcontract, have access to and the right to examine and
photocopy any directly pertinent books, documents, papers and records
of such subconsultant, involving transactions to the subcontract, and
further, that the CITY shall have access during normal working hours to
all subconsultant facilities, and shall be provided adequate and
appropriate work space, in order to conduct audits in compliance with the
provisions of this article together with subsection (3)hereof. CITY shall
give subconsultant reasonable advance notice of intended audits.
(3) ENGINEER and subconsultant agree to photo copy such documents as
may be requested by the CITY. The CITY agrees to reimburse
ENGINEER for the cost of copies at the rate published in the Texas
Administrative Code in effect as of the time copying is performed.
K. ENGINEER's Insurance
(1) Insurance coverage and limits:
ENGINEER shall provide to the City certificate(s) of insurance documenting
policies of the following coverage at minimum limits which are to be in effect
prior to commencement of work on the PROJECT:
Commercial General Liability
$1,000,000 each occurrence
$1,000,000 aggregate
Automobile Liability
$1,000,000 each accident (or reasonably equivalent limits of coverage if written
on a split limits basis). Coverage shall be on any vehicle used in the course of
the PROJECT.
Worker's Compensation
Coverage A: statutory limits
Coverage B: $100,000 each accident
$500,000 disease- policy limit
$100,000 disease- each employee
Professional Liability
$1,000,000 each claim/annual aggregate
(2) Certificates of insurance evidencing that the ENGINEER has obtained all
required insurance shall be delivered to the CITY prior to ENGINEER
proceeding with the PROJECT.
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(a) Applicable policies shall be endorsed to name the CITY an
Additional Insured thereon, as its interests may appear. The term
CITY shall include its employees, officers, officials, agents, and
volunteers as respects the contracted services.
(b) Certificate(s) of insurance shall document that insurance
coverages specified according to items section K.(1) and K.(2) of
this agreement are provided under applicable policies
documented thereon.
(c) Any failure on part of the CITY to request required insurance
documentation shall not constitute a waiver of the insurance
requirements.
(d) A minimum of thirty (30) days notice of cancellation, non-renewal
or material change in coverage shall be provided to the CITY. A
ten (10) days notice shall be acceptable in the event of non-
payment of premium. Such terms shall be endorsed onto
ENGINEER's insurance policies. Notice shall be sent to the
respective Department Director (by name), City of Fort Worth,
1000 Throckmorton, Fort Worth, Texas 76102.
(e) Insurers for all policies must be authorized to do business in the
state of Texas or be otherwise approved by the CITY; and, such
insurers shall be acceptable to the CITY in terms of their financial
strength and solvency.
(f) Deductible limits, or self insured retentions, affecting insurance
required herein may be acceptable to the CITY at its sole
discretion; and, in lieu of traditional insurance, any alternative
coverage maintained through insurance pools or risk retention
groups must be also approved. Dedicated financial resources or
letters of credit may also be acceptable to the City.
(g) Applicable policies shall each be endorsed with a waiver of
subrogation in favor of the CITY as respects the PROJECT.
(h) The City shall be entitled, upon its request and without incurring
expense, to review the ENGINEER's insurance policies including
endorsements thereto and, at the CITY's discretion, the
ENGINEER may be required to provide proof of insurance
premium payments.
(1) The Commercial General Liability insurance policy shall have no
exclusions by endorsements unless such are approved by the
CITY.
(j) The Professional Liability insurance policy, if written on a claims
made basis shall be maintained by the ENGINEER for a minimum
two (2) year period subsequent to the term of the respective
PROJECT contract with the CITY unless such coverage is
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provided the ENGINEER on an occurrence basis.
(k) The CITY shall not be responsible for the direct payment of any
insurance premiums required by this agreement. It is understood
that insurance cost is an allowable component of ENGINEER's
overhead.
(1) All insurance required in section K., except for the Professional
Liability insurance policy, shall be written on an occurrence basis
in order to be approved by the CITY.
(m) Subconsultants to the ENGINEER shall be required by the
ENGINEER to maintain the same or reasonably equivalent
insurance coverage as required for the ENGINEER. When
insurance coverage is maintained by subconsultants, ENGINEER
shall provide CITY with documentation thereof on a certificate of
insurance. Notwithstanding anything to the contrary contained
herein, in the event a subconsultant's insurance coverage is
canceled or terminated, such cancellation or termination shall not
constitute a breach by ENGINEER of the Agreement.
L. Independent Consultant
The ENGINEER agrees to perform all services as an independent consultant
and not as a subcontractor, agent, or employee of the CITY.
M. Disclosure
The ENGINEER acknowledges to the CITY that it has made full disclosure in
writing of any existing conflicts of interest or potential conflicts of interest,
including personal financial interest, direct or indirect, in property abutting the
proposed PROJECT and business relationships with abutting property cities.
The ENGINEER further acknowledges that it will make disclosure in writing of
any conflicts of interest which develop subsequent to the signing of this contract
and prior to final payment under the contract.
N. Asbestos or Hazardous Substances
(1) If asbestos or hazardous substances in any form are encountered or
suspected, the ENGINEER will stop its own work in the affected portions
of the PROJECT to permit testing and evaluation.
(2) If asbestos or other hazardous substances are suspected, the
ENGINEER will, if requested, assist the CITY in obtaining the services of
a qualified subcontractor to manage the remediation activities of the
PROJECT.
O. Permitting Authorities - Design Changes
If permitting authorities require design changes so as to comply with published
design criteria and/or current engineering practice standards which the
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ENGINEER should have been aware of at the time this Agreement was
executed, the ENGINEER shall revise plans and specifications, as required, at
its own cost and expense. However, if design changes are required due to the
changes in the permitting authorities' published design criteria and/or practice
standards criteria which are published after the date of this Agreement which
the ENGINEER could not have been reasonably aware of, the ENGINEER shall
notify the CITY of such changes and an adjustment in compensation will be
made through an amendment to this AGREEMENT.
Article V
Obligations of the City
Amendments to Article V, if any, are included in Attachment C.
A. City-Furnished Data
The CITY will make available to the ENGINEER all technical data in the CITY's
possession relating to the ENGINEER's services on the PROJECT. The
ENGINEER may rely upon the accuracy, timeliness, and completeness of the
information provided by the CITY.
B. Access to Facilities and Property
The CITY will make its facilities accessible to the ENGINEER as required for the
ENGINEER's performance of its services and will provide labor and safety
equipment as required by the ENGINEER for such access. The CITY will
perform, at no cost to the ENGINEER, such tests of equipment, machinery,
pipelines, and other components of the CITY's facilities as may be required in
connection with the ENGINEER's services. The CITY will be responsible for all
acts of the CITY's personnel.
C. Advertisements, Permits, and Access
Unless otherwise agreed to in the Scope of Services, the CITY will obtain,
arrange, and pay for all advertisements for bids; permits and licenses required
by local, state, or federal authorities; and land, easements, rights-of-way, and
access necessary for the ENGINEER's services or PROJECT construction.
D. Timely Review
The CITY will examine the ENGINEER's studies, reports, sketches, drawings,
specifications, proposals, and other documents; obtain advice of an attorney,
insurance counselor, accountant, auditor, bond and financial advisors, and other
consultants as the CITY deems appropriate; and render in writing decisions
required by the CITY in a timely manner in accordance with the project schedule
in Attachment D.
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E. Prompt Notice
The CITY will give prompt written notice to the ENGINEER whenever CITY
observes or becomes aware of any development that affects the scope or timing
of the ENGINEER's services or of any defect in the work of the ENGINEER or
construction contractors.
F. Asbestos or Hazardous Substances and Indemnification
(1) To the maximum extent permitted by law, the CITY will indemnify and
release ENGINEER and its officers, employees, and subcontractors from
all claims, damages, losses, and costs, including, but not limited to,
attorney's fees and litigation expenses arising out of or relating to the
presence, discharge, release, or escape of hazardous substances,
contaminants, or asbestos on or from the PROJECT. Nothing contained
herein shall be construed to require the CITY to levy, assess or collect
any tax to fund this indemnification.
(2) The indemnification and release required above shall not apply in the
event the discharge, release or escape of hazardous substances,
contaminants, or asbestos is a result of ENGINEER'S negligence or if
such hazardous substance, contaminant or asbestos is brought onto the
PROJECT by ENGINEER.
G. Contractor Indemnification and Claims
The CITY agrees to include in all construction contracts the provisions of Article
IV.E. regarding the ENGINEER's Personnel at Construction Site, and provisions
providing contractor indemnification of the CITY and the ENGINEER for
contractors negligence.
H. Contractor Claims and Third-Party Beneficiaries
(1) The CITY agrees to include the following clause in all contracts with
construction contractors and equipment or materials suppliers:
"Contractors, subcontractors and equipment and materials
suppliers on the PROJECT, or their sureties, shall maintain no
direct action against the ENGINEER, its officers, employees, and
subcontractors, for any claim arising out of, in connection with, or
resulting from the engineering services performed. Only the CITY
will be the beneficiary of any undertaking by the ENGINEER."
(2) This AGREEMENT gives no rights or benefits to anyone other than the
CITY and the ENGINEER and there are no third-party beneficiaries.
(3) The CITY will include in each agreement it enters into with any other
entity or person regarding the PROJECT a provision that such entity or
person shall have no third-party beneficiary rights under this Agreement.
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(4) Nothing contained in this section V.H. shall be construed as a waiver of
any right the CITY has to bring a claim against ENGINEER.
I. CITY's Insurance
(1) The CITY may maintain property insurance on certain pre-existing
structures associated with the PROJECT.
(2) The CITY will ensure that Builders Risk/Installation insurance is
maintained at the replacement cost value of the PROJECT. The CITY
may provide ENGINEER a copy of the policy or documentation of such
on a certificate of insurance.
(3) The CITY will specify that the Builders Risk/installation insurance shall
be comprehensive in coverage appropriate to the PROJECT risks.
J. Litigation Assistance
The Scope of Services does not include costs of the ENGINEER for required or
requested assistance to support, prepare, document, bring, defend, or assist in
litigation undertaken or defended by the CITY. In the event CITY requests such
services of the ENGINEER, this AGREEMENT shall be amended or a separate
agreement will be negotiated between the parties.
K. Changes
The CITY may make or approve changes within the general Scope of Services
in this AGREEMENT. If such changes affect the ENGINEER's cost of or time
required for performance of the services, an equitable adjustment will be made
through an amendment to this AGREEMENT with appropriate CITY approval.
Article VI
General Legal Provisions
Amendments to Article VI, if any, are included in Attachment C.
A. Authorization to Proceed
ENGINEER shall be authorized to proceed with this AGREEMENT upon receipt
of a written Notice to Proceed from the CITY.
B. Reuse of Project Documents
All designs, drawings, specifications, documents, and other work products of the
ENGINEER, whether in hard copy or in electronic form, are instruments of
service for this PROJECT, whether the PROJECT is completed or not. Reuse,
change, or alteration by the CITY or by others acting through or on behalf of the
CITY of any such instruments of service without the written permission of the
ENGINEER will be eat the CITY's sole risk. The final designs, drawings,
specifications and documents shall be owned by the CITY.
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C. Force Majeure
The ENGINEER is not responsible for damages or delay in performance caused
by acts of God, strikes, lockouts, accidents, or other events beyond the control
of the ENGINEER.
D. Termination
(9) This AGREEMENT may be terminated only by the City for convenience
on 30 days' written notice. This AGREEMENT may be terminated by
either the CITY or the ENGINEER for cause if either party fails
substantially to perform through no fault of the other and does not
commence correction of such nonperformance with five (5) days of
written notice and diligently complete the correction thereafter.
(2) If this AGREEMENT is terminated for the convenience of the City, the
ENGINEER will be paid for termination expenses as follows:
a) Cost of reproduction of partial or complete studies, plans,
specifications or other forms of ENGINEER'S work product;
b) Out-of-pocket expenses for purchasing storage containers,
microfilm, electronic data files, and other data storage supplies or
services;
c) The time requirements for the ENGINEER'S personnel to
document the work underway at the time the CITY'S termination
for convenience so that the work effort is suitable for long time
storage.
(3) Prior to proceeding with termination services, the ENGINEER will
submit to the CITY an itemized statement of all termination expenses.
The CITY'S approval will be obtained in writing prior to proceeding with
termination services.
E. Suspension, Delay, or Interruption to Work
The CITY may suspend, delay, or interrupt the services of the ENGINEER for
the convenience of the CITY. In the event of such suspension, delay, or
interruption, an equitable adjustment in the PROJECT's schedule, commitment
and cost of the ENGINEER's personnel and subcontractors, and ENGINEER's
compensation will be made.
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F. Indemnification
(1) The ENGINEER agrees to indemnify and defend the CITY from any loss,
cost, or expense claimed by third parties for property damage and bodily
injury, including death, caused solely by the negligence or willful
misconduct of the ENGINEER, its employees, officers, and
subcontractors in connection with the PROJECT.
(2) If the negligence or willful misconduct of both the ENGINEER and the
CITY (or a person identified above for whom each is liable) is a cause of
such damage or injury, the loss, cost, or expense shall be shared
between the ENGINEER and the CITY in proportion to their relative
degrees of negligence or willful misconduct as determined pursuant to
T.C.P. & R. Code, section 33.011(4) (Vernon Supplement 1996).
G. Assignment
Neither party will assign all or any part of this AGREEMENT without the prior
written consent of the other party.
H. Interpretation
Limitations on liability and indemnities in this AGREEMENT are business
understandings between the parties and shall apply to all the different theories
of recovery, including breach of contract or warranty, tort including negligence,
strict or statutory liability, or any other cause of action, except for willful
misconduct or gross negligence for limitations of liability and sole negligence for
indemnification. Parties means the CITY and the ENGINEER, and their officers,
employees, agents, and subcontractors.
1. Jurisdiction
The law of the State of Texas shall govern the validity of this AGREEMENT, its
interpretation and performance, and any other claims related to it. The venue
for any litigation related to this AGREEMENT shall be Tarrant County, Texas.
J. Alternate Dispute Resolution
(1) All claims, disputes, and other matters in question between the CITY and
ENGINEER arising out of, or in connection with this Agreement or the
PROJECT, or any breach of any obligation or duty of CITY or
ENGINEER hereunder, will be submitted to mediation. If mediation is
unsuccessful, the claim, dispute or other matter in question shall be
submitted to arbitration if both parties acting reasonably agree that the
amount of the dispute is likely to be less than $50,000, exclusive of
attorney's fees, costs and expenses. Arbitration shall be in accordance
with the Construction Industry Arbitration Rules of the American
Arbitration Association or other applicable rules of the Association then
in effect. Any award rendered by the arbitrators less than $50,000,
exclusive of attorney's fees, costs and expenses, will be final, judgment
may be entered thereon in any court having jurisdiction, and will not be
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subject to appeal or modification except to the extent permitted by
Sections 10 and 11 of the Federal Arbitration Act (9 U.S.C. Sections 10
and 11).
(2) Any award greater than $50,000, exclusive of attorney's fees, costs and
expenses, may be litigated by either party on a de novo basis. The
award shall become final ninety (90) days from.the date same is issued.
If litigation is filed by either party within said ninety (90) day period, the
award shall become null and void and shall not be used by either party
for any purpose in the litigation.
K. Severability and Survival
If any of the provisions contained in this AGREEMENT are held for any reason
to be invalid, illegal, or unenforceable in any respect, such invalidity, illegality, or
unenforceability will not affect any other provision, and this AGREEMENT shall
be construed as if such invalid, illegal, or unenforceable provision had never
been contained herein. Articles V.F., VI.B., VI.D., VI.H., VI.I., and VI.J. shall
survive termination of this AGREEMENT for any cause.
L. Observe and Comply
ENGINEER shall at all times observe and comply with all federal and State laws
and regulations and with all City ordinances and regulations which in any way
affect this AGREEMENT and the work hereunder, and shall observe and comply
with all orders, laws ordinances and regulations which may exist or may be
enacted later by governing bodies having jurisdiction or authority for such
enactment. No plea of misunderstanding or ignorance thereof shall be
considered. ENGINEER agrees to defend, indemnify and hold harmless CITY
and all of its officers, agents and employees from and against all claims or
liability arising out of the violation of any such order, law, ordinance, or
regulation, whether it be by itself or its employees.
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Article VII
Attachments, Schedules, and Signatures
This AGREEMENT, including its attachments and schedules, constitutes the entire
AGREEMENT, supersedes all prior written or oral understandings, and may only be changed
by a written amendment executed by both parties. The following attachments and schedules
are hereby made a part of this AGREEMENT:
Attachment A- Scope of Services
Attachment B- Compensation
Attachment C-Amendments to Standard Agreement for Engineering Services
ATTEST: CITY OF FORT WORT
1 .
L' ,2/L
By:
Iona Pearson Mike Groomer
City Secretary Assistant City Manager
e:llyn--3
Contract Authorization APPROVED
Date A. Douglas Rademaker, P.E.
Director, Engineering Department
APPROVED AS TO FORM
AND LEGALITY
FRFFSF AND NI .HOLS, INC_
ENGINEER
Assistant City Attorney Robert F. Pence, P.E.
Senior Vice President
SOUTNSME
QCECv@
ATTACHMENT"A"
General Scope.&Services
"Scope of Services set forth herein can only be modified by additions, clarifications, and/or
deletions set forth in the supplemental Scope of Services. In cases of conflict between the
Supplemental Scope of Services and the General Scope of Services, the Supplemental Scope
of Services shall have precedence over the General Scope of Services."
GFNFRAL
1) Preliminary Conference with City
The Engineer shall attend preliminary conferences with authorized representatives of
the City regarding the scope of project so that the plans and specifications which are to
be developed hereunder by the Engineer will result in providing facilities which are
economical in design and conform to the City's requirements and budgetary
constraints.
2) Coordination with Outside Agencies/Public Entities
The Engineer shall coordinate with officials of other outside agencies as may be
necessary for the design of the proposed street, and storm drain and/or water and
wastewater facilities/improvements. It shall be the Engineers duty hereunder to secure
necessary information from such outside agencies, to meet their requirements.
3) Geotechnical Investigations
The Engineer shall advise the City of test borings, and other subsurface investigations
that may be needed. In the event it is determined necessary to make borings or
excavate test holes or pits, the Engineer shall in coordination with the City and the
City's geotechnical engineering consultant, draw up specifications for such testing
program. The cost of the borings or excavations shall be paid for by the City.
4) Agreements and Permits
The Engineer shall complete all forms/applications to allow the City of Fort Worth to
obtain any and all agreements and/or permits normally required for a project of this size
and type. The Engineer will be responsible for negotiating and coordinating to obtain
approval of the agency issuing the agreement and/or permits and will make any
revisions necessary to bring the plans into compliance with the requirements of said
agency, including but not limited to highways, railroads, water authorities, Corps of
Engineers and other utilities.
5) Design Changes Relating to Permitting Authorities
If permitting authorities require design changes, the Engineer shall revise the plans and
specifications as required at the Engineers own cost and expense, unless
changes are required due to changes in the design of the facilities �' ju
permitting authority. If such changes are required, the Engineer shall notify the City and
an amendment to the contract shall be made if the Engineer incurs additional cost. If
there are unavoidable delays, a mutually agreeable and reasonable time extension
shall be negotiated.
6) Plan Submittal
Copies of the original plans shall be provided on reproducible mylar or approved plastic
film sheets, or as otherwise approved by the Department of Engineering and shall
become the property of the City. City may use such drawings in any manner it desires;
provided, however that the Engineer shall not be liable for the use of such drawings for
any project other than the project described herein; and further provided, that the
Engineer shall not be liable for the consequences of any changes that are made to the
drawings or changes that are made in the implementation of the drawings without the
written approval of the Engineer.
PHASE 1
7) Right-of-Way, Easement and Land Acquisition Needs
The Engineer shall determine the rights-of-way, easement needs for the construction of
the project. Engineer shall determine ownership of such land and furnish the City with
the necessary right-of-way sketches, prepare necessary easement descriptions for
acquiring the rights-of-way and/or easements for the construction of this project.
Sketches and easement descriptions are to be presented in form suitable for direct use
by the Department of Engineering in obtaining rights-of-way, easements, permits and
licensing agreements. All materials shall be furnished on the appropriate City forms in a
minimum of four(4) copies each.
8) Design Survey
The Engineer shall provide necessary field survey for use in the preparation of Plans
and Specifications. The Engineer shall furnish the City certified copies of the field data.
9) Utility Coordination
The Engineer shall coordinate with all utilities, including utilities owned by the City, as to
any proposed utility liens or adjustment to existing utility lines within the project limits.
The information obtained shall be shown on the conceptual plans. The Engineer shall
show on the preliminary and final plans the location of the proposed utility lines,
existing utility lines, based on the information provided by the utility, and any
adjustments and/or relocation of the existing lines within the project limits. The
Engineer shall also evaluate the phasing of the water, wastewater, street and drainage
work, and shall submit such evaluation in writing to the City as part of this phase of the
project.
-2-
10) Conceptual Plans
The Engineer shall fumish four (4) copies of the Phase 1 concept engineering plans
which include layouts, preliminary right-of-way needs and preliminary estimates of
probable construction costs for the Engineers recommended plan. For all submittals,
the Engineer shall submit plans and documents for street/storm drain and
water/wastewater facilities. The Engineer shall receive written approval of the Phase 1
Plans from the City's project manager before proceeding with Phase 2.
PHASE 2
11) Design Data
The Engineer shall provide design data, reports, cross-sections, profiles, drainage
calculations, and preliminary estimates of probable construction cost.
12) Preliminary Construction Plans and Technical Specifications
The Engineer shall submit twenty (20) copies of Phase 2 preliminary construction plans
and five (5) copies of the preliminary technical specifications for review by the City and
for submission to utility companies and other agencies for the purposes of coordinating
work with existing and proposed utilities. The preliminary construction plans shall
indicate location of existing/proposed utilities and storm drain lines. The Engineer shall
receive written approval of the Phase 2 plans from the City's project manager before
proceeding with Phase 3.
PHASE 3
13) Final Construction Plans
The Engineer shall fumish five (5) copies of the final construction plans and contract
specifications for review by the City.
14) Detailed Cost Estimate
The Engineer shall fumish four(4) copies of detailed estimates of probable construction
costs for the authorized construction project, which shall include summaries of bid items
and quantities.
15) Plans and Specification Approval
The Engineer shall fumish an original cover mylar for the signatures of authorized City
officials. The Contract Documents shall comply with applicable local, state and federal
laws and with applicable rules and regulations promulgated by local, state and national
boards, bureaus and agencies. The Engineer shall receive written approval of the
Phase 3 plans from the City's project manager before proceeding with Phase 4.
-3-
PHASE 4
16) Final Approved Construction Plans
The Engineer shall furnish 45 bound copies of Phase 4 final approved construction
plans and contract specifications. The approved plans and contract specifications shall
be used as authorized by the City for use in obtaining bids, awarding contracts, and
constructing the project.
17) Bidding Assistance
The Engineer shall issue addenda as appropriate to interpret, clarify, or expand the
bidding documents, and assist the owner in determining the qualifications and
acceptability of prospective constructors, subcontractors, and suppliers. When substitu-
tion prior to the award of contracts is allowed by the bidding documents, the Engineer
will advise the owner as to the acceptability of alternate materials and equipment
proposed by the prospective constructors.
18) Recommendation of Award
The Engineer shall assist in the tabulation and review of all bids received for the
construction of the project and shall make a recommendation of award to the City.
19) Prebid Conference
The Engineer shall attend the prebid conference and the bid opening, prepare bid
tabulation sheets and provide assistance to the owner in evaluating bids or proposals
and in assembling and awarding contracts for construction, materials, equipment, and
services.
PHASE 5
20) Preconstruction Conference
The Engineer shall attend the preconstruction conference.
21) Construction Survey
The Engineer shall be available to the City on matters concerning the layout of the
project during its construction and will set control points in the field to allow City survey
crews to stake the project. The setting of line and grade stakes and route inspection of
construction will be performed by the City.
22) Site Visits
The Engineer shall visit the project site at appropriate intervals as construction
proceeds to observe and report on the progress and the-quality of the executed work.
-4-
23) Shop Drawing Review
The Engineer shall review shop and erection drawings submitted by the contractor for
compliance with design concepts. The Engineer shall review laboratory, shop, and mill
test reports on materials and equipment.
24) Instructions to Contractor
The Engineer shall provide necessary interpretations and clarifications of contract
documents, review change orders and make recommendations as to the acceptability
of the work, at the request of the City.
25) Differing Site Conditions
The Engineer shall prepare sketches required to resolve problems due to actual field
conditions encountered.
26) Record Drawings
The Engineer shall prepare record drawings from information submitted by the
contractor.
-5-
EXHIBIT "A-1"
SUPPLEMENTAL SCOPE OF SERVICES
(SUPPLEMENT TO ATTACHMENT "A")
The following is a clarification of the tasks that the ENGINEER will perform under ATTACHMENT"A".
Work under this attachment includes engineering services for water system improvements for the
following:
Approximately 23,500 feet of 36-inch Southside III Water Transmission Main from Cleburne Road to the
future intersection of Hulen St. and the Sante Fe Railroad and Wholesale Customer Metering Stations.
Upon receipt of notice to proceed, the ENGINEER will perform the following tasks.
PHASE 1 — WATER SYSTEM ANALYSIS
1.1 Attend and document coordination meetings between City and participating Wholesale
Customers. It is anticipated that five (5)meetings will be necessary during this phase of the
project.
1.2 Review City of Fort Worth and Wholesale Customer Southside 11 and III projected water
demands
1.3 Utilizing calibrated H2ONET Model, analyze short term water system improvements for the
Southside 11 Pressure Plane south of Crowley Road.
1.4 Evaluate the feasibility and required system improvements to transfer service area along Hwy. I-
35 into the Southside III Pressure Plane.
1.5 Evaluate and verify size of proposed Southside III 36-inch water transmission system.
1.6 Develop cost sharing plan for participating wholesale customers along proposed Southside I1136-
inch water transmission system.
1.7 Prepare and send three (3) copies of the Water System Analysis Memorandum outlining
projected water demands, assumptions and recommendations for system improvements along
Hwy. 1-35 and sizing of proposed Southside III transmission line with cost estimates and required
in-service dates.
A-1.1
TAFort Worth 36-inch lineVortworth36-proposal mze.doc
PHASE 2—ROUTE ANALYSIS
2.1 Attend and document coordination meetings between City and participating Wholesale
Customers. It is anticipated that three (3)meetings will be necessary during this phase of the
project.
2.2 Conduct data collection to obtain pertinent information regarding existing utilities, existing right-
of-ways, easement and land acquisition needs. ENGINEER will utilize Appraisal District Maps
to indicate property ownership.
2.3 Coordinate route analysis with other agencies including utilities owned by City or WSC's, TX
DOT, railroads, and franchise utilities.
2.4 Prepare a detailed route analysis for the proposed waterline examining a maximum of three
alternative routes. The route analysis will be based upon construction cost, permitting
requirements, right-of-way requirements, project schedule, system hydraulics and long term
accessibility and maintenance.
2.5 Following the route analysis,the ENGINEER shall identified the proposed water transmission
line route. Coordination meeting will be held with participating cities to discuss alignment and
coordinate design issues.
2.6 Evaluate the impacts of selected route to existing utilities and streets and prepare an updated
construction cost estimate.
2.7 Prepare and send Route Analysis Memorandum showing pipeline sizes and location, majoring
existing conflicts and recommended easement requirements for various sections of the proposed
water transmission project.
PHASE 3—PRELIMINARY DESIGN
3.1 Attend and document coordination meetings with City and participating Wholesale Customers.
It is anticipated that three (3)meetings will be necessary during this phase of the project.
3.2 Identify Wholesale Metering requirements for each wholesale customer. Metering sites along
with land acquisition and accessibility requirements will be determined.
3.3 Obtain surveying permission through private properties. Public notification for conducting
design survey shall be printed on surveying company's letterhead and shall include the project
name,project limits, DOE project number, and survey schedule.
3.4 Conduct design survey for water transmission line and metering stations. Design surveys will
include horizontal and vertical survey control for the entire length of the project with iron rods at
all PI's and control points not to exceed 500 foot intervals. Survey will identify property
boundaries, one foot topographic contours, roadway surfaces, utilities and other features needed
for design and establishment of monumentation during construction.
A-1.2
T:Tort Worth 36-inch line\fortworth36-proposal mze.doc
3.5 Conduct geotechnical analysis of proposed water transmission line to evaluate subsurface soil
and ground water conditions along route and to assist in design of structures associated with the
project.
3.6 The ENGINEER will conduct an evaluation to identify potential environmental permitting issues
along the water transmission route as well as preparing a Corps of Engineers Nationwide 404
permit application for proposed stream crossings.
3.7 Perform conceptual design of the water transmission line and furnish four(4) copies of the
concept engineering plans sheets which include layouts, tie-ins to existing waterlines and
preliminary right-of-way needs.
3.8 After approval of conceptual design, the ENGINEER shall prepare and submit permanent and
construction easement documents with exhibits and legal descriptions sealed by a registered
surveyor. A maximum of thirty (30) easement documents are anticipated for the Southside III
water transmission line.
PHASE 4— FINAL DESIGN
4.1 Prepare highway and railroad crossing permits for submittal by City.
4.2 Consult with City's Water Department, Department of Engineering and other public and private
utilities to determine approximate location of above and underground utilities. ENGINEER shall
design proposed water transmission line to avoid or minimize conflicts with existing utilities.
4.3 Prepare project plan and profile sheets showing the following: Proposed water plan/profile and
recommended pipe size, fire hydrants,water service lines, meter boxes, gate valves and all
pertinent information needed to construct the project. Property ownership shall be provided on
plan views.
4.4 Prepare project plan and profile sheets to show existing utility and utility easements and
coordinate with utility companies if any future improvements are planned that may impact
project.
4.5 Prepare standard and special detail sheets for the water transmission line that are not already
included in the D-section of the City's specifications. These may include connection details,
boring and casing details, and special embedment details.
4.6 Prepare plans and specifications for wholesale customer meterings.
4.7 Prepare and submit two (2) sets of 50% complete plans and specifications to City for review
along with a revised estimate of the probable construction costs.
4.8 ENGINEER shall meet with the City to discuss review comments for the 50% plan submittal.
The City shall direct the ENGINEER in writing to proceed with the Final Plans and
Specifications.
4.9 ENGINEER shall proceed with SCADA and instrumentation design for wholesale metering
A-1.3
TAFort Worth 36-inch line\fortworth36-proposal mze.doc
stations for both City and wholesale customers including line of sight study, and determining
required electrical supply and related appurtenances.
4.10 Prepare and submit 95%plans and specifications to City for approval and final review.
4.11 Following the City approval of the recommended improvements, the ENGINEER shall prepare
and send two (2) sets of final plans and specifications and contract documents to the City. Each
set shall be stamped, dated and signed by the ENGINEER.
4.12 ENGINEER shall submit final construction cost estimate with the final plan submission.
PHASE 5—BIDDING AND AWARD
5.1 Deliver up to forty (40) sets of final bid documents to the City for distribution to potential
bidders.
5.2 Assist City during bidding phase including preparation and delivery of addendums to plan
holders,responding to questions and attending pre bid conference.
5.3 Assist City in opening, tabulation and analysis of bids received and furnish recommendations on
the award of contracts or appropriate actions to be taken by City.
5.4 Assist City in the preparation of contract documents for construction contracts.
PHASE 6—GENERAL CONSTRUCTION REPRESENTATION
6.1 Assist City in conducting one (1) pre-construction conference for the project with the Contractor.
Review construction schedules prepared by the Contractor(s) pursuant to the requirements of the
construction contract.
6.2 Review submittals and shop drawings associated with contract documents.
6.3 Conduct monthly field visits to observe progress and quality of construction.
6.4 Assist in the preparation of change orders or field orders as necessary.
6.5 Review Pay Requests and provide interpretations of plans and specifications.
6.6 Conduct,in company with City's representative,a final review of the Project for conformance with
the design concept of the Project and general compliance with the Contract Documents, and review
and comment on the certificate of completion and the recommendation for final payment to the
Contractor(s).
6.7 Prepare one (1) set of reproducible Record Drawings based upon information provided by the City
A-1.4
TAFort Worth 36-inch line\fortworth36-proposal mze.doc
ATTACHMENT B
COMPENSATION AND SCHEDULE
36-INCH SOUTHSIDE III WATER TRANSMISSION MAIN
I. COMPENSATION
A. The ENGINEER shall be compensated a total lump sum fee of$448,300 for Basic and Special
Services as summarized on Exhibits `B-3" and"134". Payment of the total lump sum fee shall
be considered full compensation for the services described in Exhibit"A-1" for all labor,
materials supplies and equipment necessary to complete the project.
B. Partial payment shall be made monthly as stipulated on Exhibit B-1 upon receipt of an invoice
from the ENGINEER, prepared from the books and records of the ENGINEER. Each invoice
is to be verified as to its accuracy and compliance with the terms of this contract by an officer
of the ENGINEER. Payment according to statements will be subject to certification by the
Director of Engineering Department or his authorized representative that such work has been
performed.
II. SCHEDULE
A. Phase I —Water System Analysis Memorandum will be submitted within 60 calendar days
after the "Notice to Proceed".
B. Phase 2—Route Analysis Memorandum will be submitted 60 calendar days after the "Notice to
Proceed".
C. Phase 3 —Preliminary Design including the preparation of permanent and construction
easement documents will be completed 90 calendar days after the City selection of route and
approval of Route Analysis Memorandum.
D. Phase 4—Final Design including submittal of final plans, specifications and contract
documents, and final construction cost estimate will be completed 60 calendar days after City's
approval of Conceptual Design of the water transmission line.
E. Phase 5 —Bidding and Award will be completed 60 calendar days after the City's approval of
Final Design plans, specifications and contract documents.
F. Phase 6—Construction will have and estimated completion date 9 months after contract award.
B-1
TAFort Worth 36-inch line\fortworth36-proposal mze.doc
EXHIBIT "B-1"
METHOD OF PAYMENT
(SUPPLEMENT TO ATTACHMENT "B")
II. METHOD OF PAYMENTS
The Engineer shall be paid in monthly partial payments as outlined below:
A. The ENGINEER shall be paid in monthly payments upon the receipt of individual invoices
for each partial payment request from the ENGINEER.
B. Partial payments shall not exceed the equivalent of 18% of the total lump sum fee, until
City approval of Exhibit A-4,Phase 1, Section 1.7 Water System Analysis Memorandum
and Exhibit A-1,Phase 2, Section 2.7 Route Analysis Memorandum.
C. Partial payments shall not exceed the equivalent to 57% of the total lump sum fee, less
previous payments, until City approval of Exhibit A-1, Phase 3, Sections 3.6 and 3.7
Preliminary Design.
D. Partial payments shall not exceed the equivalent to 78% of the total lump sum fee, less
previous payments, until City approval of Exhibit A-1, Phase 4, Sections 4.11 and 4.12
Final Design.
E. Partial payment number 4, which shall represent the balance of earnings, less previous
payments, shall be payable after City approval of Exhibit A-1, Phase 6, Section 6.6
Certificate of Completion Review and 6.7 Record Drawings Submittal.
II. PROGRESS REPORT
A. The ENGINEER shall submit to the designated representative ofDrector of Department of
Engineering monthly progress reports covering all phases of design by the 15`h of every
month in the format required by the City.
B. If the ENGINEER determines in the course of making design drawings and specifications
that the construction cost estimate of$4,621,400 (as estimated in Exhibit`B-5") will be
exceeded whether by change in scope of the Project,increased costs or other conditions,the
ENGINEER shall immediately report such fact to the City's Director of the Department of
Engineering and,if so instructed by Director of the Engineer Department,shall suspend all
work hereunder.
B-1.1
TAFort Worth 36-inch Iin6fortworthexhibitBl.doc
EXHIBIT B-2
COMPENSATION
A. LUMP SUM The total fee for Basic Services in Attachment SC shall be a lump sum fee of
Four Hundred Forty-Eight Thousand Three Hundred Dollars(5448,300). If FNI sees the Scope of Services changing so
that additional services are needed,including but not limited to those services described as Additional Services in Attachment SC,FNI will
notify OWNER for OWNER's approval before proceeding.Additional Services shall be computed base on the Schedule of Charges.
B. Schedule of Charges for Additional Work:
POSITION MIN MAX
PRINICIPAL 185.46 23536
SENIOR CONSULTANT 87.65 266.48
MANAGER-LOCAL OFFICE 147.66 183.00
GROUP MANAGER 158.76 196.42
SR DISCIPLINE LEADER 176.47 208.87
DISCIPLINE LEADER 82.90 179.07
PROGRAM MANAGER 104.36 130.45
ENGINEER VI 110.67 181.50
ENGINEER V 103.57 156.05
ENGINEER IV 91.82 119.05
ENGINEER INTERN Ili 81.50 103.80
ENGINEER INTERN II 72.97 9821
ENGINEER INTERN I 66.94 8325
ELECTRICAL ENGINEER VI 119.14 148.93
ELECTRICAL ENGINEER V 105.36 13828
ELECTRICAL ENGINEER IV 109.60 126.96
ELECTRICAL ENGINEER INTERN II 84.97 91.01
MECHANICAL ENGINEER VI 141.09 161.52
MECHANICAL ENGINEER IV 85.11 106.38
MECHANICAL ENGINEER INTERN 111 73.60 96.60
RESIDENT ENGINEER 115.75 151.93
SENIOR RESIDENT REPRESENTATIVE 90.11 168.68
CONSTRUCTION PHASE PROJECT MANAGER 82.07 114.74
SPECIALTY OBSERVER 79.60 104.47
SR DESIGNER 92.05 120.81
DESIGNER II 96.64 119.95
DESIGNER I 59.73 105.93
SENIOR ENGINEERING TECHNICIAN 91.57 106.83
ENGINEERING TECHNICIAN 68.54 93.82
TECHNICIAN II 57.12 8029
TECHNICIAN I 55.16 72.98
DRAFTER 47.12 58.81
ESTIMATOR/SCHEDULER 67.79 78.57
DOCUMENT CONTROL CLERK 46.81 58.51
ENVIRONMENTAL SCIENTIST V 89.25 105.30
ENVIRONMENTAL SCIENTIST IV 71.34 89.18
ENVIRONMENTAL SCIENTIST III 64.37 83.44
ENVIRONMENTAL SCIENTIST 1 53.73 58.81
SENIOR ARCHITECT 119.10 148.88
ARCHITECT V 110.71 131.09
ARCHITECT IV 81.96 102.45
ARCHITECT III 89.45 111.82
ARCHITECT 11 78.11 85.62
ARCHITECT I 62.30 72.42
HYDROLOGIST V 87.21 109.01
HYDROLOGIST IV 78.30 97.87
HYDROLOGIST I 56.80 71.00
GEOTECHNICAL ENGINEER VI 124.60 155.75
SENIOR GEOLOGIST 89.96 112.46
WORD PROCESSING/SECRETARIAL 46.91 54.99
OPERATIONS ANALYST 67.78 96.89
CONTRACT ADMINISTRATOR 66.90 83.63
INFORMATION SERVICES CLERK 35.24 46.14
CO-OP 24.13 48.73
The ranges and Individual salaries will be adjusted annually.
RATES FOR INHOI JS .SERVICES
Computer and CAD Caleomp Plotter
PC CAD Stations $10.00 per hour Bond $2.00 per plot
PC Stations $8.00 per hour Color $3.50 per plot
VAX Computer $20.00 per hour Vellum $4.00 per plot
Mylar $10.00 per plot
Print Shop
Bluelines $0.08 per square foot
Offset and Xerox Copies $0.07 per single side copy
Offset and Xerox Copies $0.14 per double side copy
GBC Binding(Reg.Cover) $2.00 per book
GBC Binding(Emboss.Cover) $4.00 per book
Tape Binding(Reg.Cover) $1.75 per book
Tape Binding(Emboss.Cover) $3.75 per book
Testing Apparatus
Density Meter $350.00 per month
Gas Detection S 10.00 per test
OTHER DIRECT EXPENSES
Other direct expenses are reimbursed at actual cost times a multiplier of 1.15.They include outside printing and reproduction
expense,communication expense,travel,transportation and subsistence away from Fort Worth and other miscellaneous
expenses directly related to the work,including costs of laboratory analysis,tests,and other work required to be done by
independent persons other than staff members.
FNI
cpm:A 03-31-01 OWNER
EXHIBIT "B-3"
COST SUMMARY
36-INCH SOUTHSIDE III WATER TRANSMISSION MAIN
SCOPE OF SERVICES
Iters Total Fee Garcia& Terra-MarKADD& °fo Total
Assoc.' Geotechnical Assoc:° MWBE
Basis Services
Route Analysis $43,500 $10,000 $0 1 $0 23.0
Preliminary Design $45,700 $0 $0 0.0
Final Design $102,500 $0 $10,000 9.7
Bidding&Award $23,500 $0 $0 0.0
General Const. Representation $42,500 $0 $0 0.0
Subtotal Basis Services $257,700 $10,000 $10,000 j 7.76%
Special Services
Water System Analysis $38,000 1 0.0%
Surveying&Easements $102,300 $93,000 I 90.0%
Environmental Permitting $22,000 E 0.0%
Geotechnical Analysis $6,300 $5,700 ` 90.0%
SCADA $22,000 0.0%
Subtotal Special Services I $190,600 $93,000 $5,700 51.8%
TOTAL $448,300 $103,000 $5,7001 $10,000 26.48%
Proposed MWBE Sub-Consultants:
Garcia&Assoc.—Route Analysis, Surveying, Easement Preparation $103,000
KADD &Assoc.—Drafting $ 10,000
Terra-Mar—Geotechnical Analysis $ 5,700
B-3
TAFort Worth 36-inch line\fortworth36-proposal mze.doc
EXHIBIT B4
Southside III Water Transmission System
Preliminary Estimate of Engineering Services
Project Project Structural Electrical I.CADD Cost Word :' :Fstimeta
Task - Phase 1-Water System Analysis - _ -.- Prindpal. Manager Engineer -Engineer -Engioeer :-r. Tech. Estimator Processor-ToW Hour :,.Tool Fc
1.1 Attend and Document Coordination Meetings 5 24 24 10 63 S6,47-3
1.2 Review Fort Worth/Wholesale Customer Southside II&III Demands 12 24 4 40 S3:-:
1.3 Analyze Short Term Water System Improvements for the Southside 11 Service 8 40 8 8 64
Area along Hwy.I-35 SS s=
1.4 Evaluate Feasibility to Transfer Service Area along Hwy.1-35 to Southside ID 8 33 8 49
Pressure Plane
1.5 Evaluate and Verify Size of Southside III Transmission Line
1.6 Develop Cost Sharing Plan for Participating Cities 2 3 4 16 r�-g
1.7 Prepare and Send Water System Analysis Memorandum 1 21 8 401 1 1 16 4 32 102 V.-r-
Labor Cost Subtotal 1 91 67 1781 01 01 32 20 541 318 S31 =�
Expenses
Computer Expenses $2,500
CADD Expenses 52,500
General Expenses SI,000
Printing 5345
Expenses Subtotal
Phase 1-Water System Analysis Subtotal S3&J"
Project Project :Structural- Electrical ::CADD Cost .. Word ' .Total Estimates
Task Phase2-Route Analysis Principd -
;. -: .Manager Engineer '.'Engineer ::;Engineer ..:.,Teel>_. ..Estimator :Processor Hoon TotalFx
2.1 Attend and Document Coordination meetings between City and Wholesale 2 14 14 4 34 53,E
customer
2.2 Conduct Data Collection to obtain information of exisitng utilities,AO.W. 8 24 3 35 Z'=4
easement and land acquisition suss
2.3 Coordinate route anaylisis with other agencies 8 22 S 35 53,3,
2.4 Prepare a detailed route analysis for the proposed waterline and a maximum of 12 24 12 48
three alternative routes
2.5 Identify the proposed water transmission line route.Hold coordination meeting 4 16 20 4 2 46 $4,3=8
with participating cities
2.6 Evaluate impacts of selected route and prepare updated construction cost 6 14 4 16 40 Z--•r0
estimate
2.7 Prepare and submit Route Analysis Memorandum 2 41 I8 2 24 50 S3,-r.^
Labor Cost Subtotal 8 "1 13610 il-251 18 33 288 S 24
Expenses
Computer Expenses - 52,104
CADD Expenses $2,000
General Expenses 51,415
Printing 5759
Subconsultant with 100.markup 511,000
Expenses Subtotal
Phase 2-Route Analysis Subtotal 543�0
Task Pha3s3-Preliminary Design PrincipalProject Project :Structural. Electrical CADD - Cost Word' Total Estimarms!
. Manager Engineer Engineer Engineer Tecb-.::.:,Estimator Processor `.Hour Total Fs
3.1 lAttend and document coordination meetings with City and wholesale customer 3 20 20 3 46 $-L,=
3.2 Identify Wholesale Metering requirements for each wholesale customer 2 4 2 8 S`3
3.3 Obtain surveying permission through private properties 2 4 8 14 S:_+
3.4 Conduct design survey for water transmission line and metering stations 2 9 16 27 SZ.-V
3.5 Conduct an environmental impact evaluation for potential environmental 16 220 8 16 260 S=LR
permitting issue
3.6 Perform conceptual design of the water transmission line 2 30 85 8 6 140 8 9 288 5=,_%U
3.7 Prepare and submit permanent and construction easement documents 2 24 8 34 S"�9
Labor Cost Subtotal 5 74 3"1 81 31 172. 8 36 677 S 5
Expenses
Computer Expenses $4,035
CADD Expenses 52,580
General Expenses SI,500
Printing SI,640
Geotechnical Subconsultant with 101.markup 56,300
Surveying Subconsultant with 101.markup 5102,300
Expenses Subtotal 511
Phau3-Preliminary Desi Subtotal S 1763801,
Task Phase 4-Final Design Principal Project Project Structural Electrical CADD Cost Word Total Estimated
- Manager Engineer Engineer Engineer -Tech. :- Estimator Processor Hours Total Fee
4.1 Prepare highway and railroad crossing permits for submittal by Ciry 2 24 6 2 34 52,899
4.2 Consult with City's Water Department and appropriate utilities to determine 3 24 27 $2,495
location of above and underground utilities
4.3 Prepare project plan and profile sheers with pertinent information for 2 10 32 12 12 45 113 $9,292
construction
4.4 10 20 24 54 54,677
Prepare project plan and profile sheets of existing utilities and utilities easements
4.5 Prepare standard and special detail sheets for information not contained in D- 10 43 20 73 $6,444
section of City's specifications
4.6 Prepare plans and specifications for wholesale customer meterings 8 241 20 20 40 12- 124 59,239
4.7 Prepare and submit 500%complete plans and specs and revised estimate of 45 120 12 16 80 32 40 345 527,401
probable construction costs
4.8 Meet with City to discuss review comments of 500.plan submittal 4 4 4' 4 16 51,748
4.9 Perform SCADA and instrumentation design for metering stations 4 20[- 80 104 54,656
4.10 Prepare and submit 95%plans and specifications 16 401 16 16 60 12 160 512,489
4.11 Prepare and submit final plans and specification;contract documents 8 40 60 12 120 59,353
4.12 Submitt final construction cost estimate 2 4 16 4 24 4 54 54,147
Labor Coat Subtotal 8 124 407 60 152 335 56 82 1224 594,842
Expenses
Computer Expenses 57,150
CARD Expenses 55,020
General Expenses 54,000
Printing 52,488
Subconsultant with IOY.markup SI1,000
Expenses Subtotal 529,658
Phase 4-Final Design Subtotal S1244N
Task Phases-Biddiagaod Award Prim
!Project :Project Struetarat::Electrical : CADB;: Cost ,i Wood Total_ Estimated'.
.. .. Manager 'Eogiaeer -Eagiaser Engineer::. Tee6. Estimator Processor HoanJ, TotalYea
5.1 Deliver up to forty sets of final bid documents 2 4 1 321 38 52,078
5.2 Assist City during bidding phase 8 16 24 $2,370
5.3 Assist City in opening,tabulation and analysis of bids and famish 4 16 40 10 4 74 $7,083
recommendations on award of contracts
5.4 Assist City in preparation of contract documents for construction 2 8 40, 8 58 $5,284
Labor Cost Subtotal 6 34 100 0 0 0 le 44 194 516,815
Expense
Computer Expenses 51,552
CADD Expenses s0
General Expenses SI,000
Printing 54,133
Expenses Subtotal 56,685
Phasic 5-Bidding and Award 523,500
Task Phese6=General Constroetiou Rcpreseatatioo Principal Project '::Project_::Structural Electrical CADD - Cost Word Total. Estimated
Managerer.. Engine - Engineer Eopoeer. :Tech Estimatoe Processor Hoam TotalFee
6.1 Assist City in condcting preconstruction conference and review contractoes 4 81 4 8 24 51,677
schedules
6.2 Review submittals and shop drawings associated with contract documents 10 24 24 8 96 57,517
6.3 Conduct monthly field visits to observe progress and quality 2 10 30119 14 8 73 56,011
6.4 Assist in the preparation of change orders or field orders as necessary 10 20 9 9 16 8 72 S5,711
6.5 Review Pay Requests and provide interpretations of plans and specifications 8 24 16 48 54,113
6.6 Conduct final review of the project for conformance,review and comment on 4 16 401 9 9 78 $7,489
certificate of completion and recommendation for final payment
6.7 Prepare one set of reproductible Record Drawings 8 8 24 2 42 $2,760
Labor Cost Subtotal 6 58 1601 51 681 40 16 34 4331 535,277
Expenses
Computer Expenses 51,400
CADD Expenses 5900
General Expenses 53,000
Printing S1,923
Expenses Subtotal 57,223
Phase 6-General Construction Representation 542.500
FNI TOTAL ENGINEERING SERVICES 5418,300
EXHIBIT "11-5"
ENGINEER'S ESTIMATE OF PROBABLE CONSTRUCTION COST
36-INCH SOUTHSIDE III WATER TRANSMISSION MAIN
Item ' Units Quantity Unit Cost
Cosh
36" Water Line L.F. 23,500 $130 $3,055,000
Hwy. & Railroad Borings L.F. 500 $600 $300,000
Wholesale Meter Vaults Ea. 3 $190,000 $570,000
Electrical & SCADA LS 1 $100,000 $100,000
Misc. Fittings&Valves @ 5% LS 1 ' - $152,800
Trench Safety L.F. 23,500 $1 $23,500
Subtotal $4,201,300
10% Contingency $420,100
TOTAL $4,621,400
B-5
TAFort Worth 36-inch line\fortworth36-proposal mze.doc
ATTACHMENT"C"
CHANGES AND AMENDMENTS TO STANDARD AGREEMENT
AND ATTACHMENT A
CAPITAL IMPROVEMENT PROJECTS
PROJECT NUMBER: WATER P161-060161141010
DOE#3146
None
C-l.l
TAFort Worth 36-inch line\fortworthexhibit B1 final.doc
City of Fort Worth, Texas
�A�ar And Council communication
DATE REFERENCE NUMBER LOG NAME PAGE
8/14/01 **C-18713 30SOUTH 1 of 2
SUBJECT ENGINEERING AGREEMENT WITH FREESE AND NICHOLS, INC. FOR SOUTHSIDE
III WATER MAIN EXTENSION FROM CLEBURNE CROWLEY ROAD TO THE CITY OF
BURLESON AT SHANNON CREEK
RECOMMENDATION:
It is recommended that the City Council authorize the City Manager to execute an engineering
agreement with Freese and Nichols, Inc. for a fee not to exceed $448,300 to prepare plans and
specifications for the Southside III water main extension from Cleburne Crowley Road to the City of I
Burleson at Shannon Creek.
DISCUSSION:
The Fort Worth Water Department and three wholesale customers (Bethesda Water Supply
Corporation and the cities of Burleson and Crowley) have come to an agreement to address the
provision of water service to the south Fort Worth area. The City's water plan shows that a new
delivery point from the Southside III water main pressure plane is needed to accommodate new growth
in the Fort Worth extraterritorial jurisdiction, as well as wholesale customers. This proposed system will
provide a secondary feed to these customers which is recommended by the Texas Natural Resources
Conservation Commission. These wholesale customers have agreed to participate in the cost of
engineering and construction based on the capacity of each customer's need.
The engineering services to be performed under this contract consist of the preparation of plans and
specifications for the extension of approximately 27,000 linear feet of 36-inch Southside III water main
extension from Cleburne Crowley Road to the City of Burleson at Shannon Creek, including wholesale
customer metering stations for the cities of Bethesda, Burleson and Crowley.
Freese and Nichols, Inc. proposes to.perform the design work for a lump sum fee of $448,300. Staff
considers this fee to be fair and reasonable for the scope of services proposed.
In addition to the contract amount, $45,000 is required for project management by the Engineering
Department.
Freese and Nichols, Inc. is in compliance with the City's M/WBE Ordinance by committing to 27%
M/WBE participation. The City's goal on this project is 27%.
This project is located in COUNCIL DISTRICT 6, Mapsco 117 and 118.
City of Fort Worth, Texas
*V01yor And Council Communication
DATE ' REFERENCE NUMBER LOG NAME PAGE
8/14/01 **C-18713 30SOUTH 2 of 2
SUBJECT ENGINEERING AGREEMENT WITH FREESE AND NICHOLS, INC. FOR SOUTHSIDE
III WATER MAIN EXTENSION FROM CLEBURNE CROWLEY ROAD TO THE CITY OF
BURLESON AT SHANNON CREEK
FISCAL INFORMATION/CERTIFICATION:
The Finance Director certifies that funds are available in the current budget, as appropriated, of the
Water Capital Projects Fund.
MG:k
Submitted for City Manager's FUND ACCOUNT CENTER AMOUNT CITY SECRETARY
Office by: (to)
Mike Groomer 6140 APPROVED
Originating Department Head: CITY COUNCIL
Douglas Rademaker 6157 (from)
AUG 14 2001
P161 531200 060161141010 $493,300.00 yy
Additional Information Contact: O
City Secretary of the
Douglas Rademaker 6157 City of Fort WorU,Texas
City of Fort Worth, Texas
Imayor and Council Communication
DATE REFERENCE NUMBER LOG NAME PAGE
8/14/01 **C-18713 1 30SOUTH 1 of 2
SUBJECT ENGINEERING AGREEMENT WITH FREESE AND NICHOLS, INC. FOR SOUTHSIDE
III WATER MAIN EXTENSION FROM CLEBURNE CROWLEY ROAD TO THE CITY OF
BURLESON AT SHANNON CREEK
RECOMMENDATION:
It is recommended that the City Council authorize the City Manager to execute an engineering
agreement with Freese and Nichols, Inc. for a fee not to exceed $448,300 to prepare plans and
specifications for the Southside III water main extension from Cleburne Crowley Road to the City of
Burleson at Shannon Creek.
DISCUSSION:
The Fort Worth Water Department and three wholesale customers (Bethesda Water Supply
Corporation and the cities of Burleson and Crowley) have come to an agreement to address the
provision of water service to the south Fort Worth area. The City's water plan shows that a new
delivery point from the Southside III water main pressure plane is needed to accommodate new growth
in the Fort Worth extraterritorial jurisdiction, as well as wholesale customers. This proposed system will
provide a secondary feed to these customers which is recommended by the Texas Natural Resources
Conservation Commission. These wholesale customers have agreed to participate in the cost of
engineering and construction based on the capacity of each customer's need.
The engineering services to be performed under this contract consist of the preparation of plans and
specifications for the extension of approximately 27,000 linear feet of 36-inch Southside III water main
extension from Cleburne Crowley Road to the City of Burleson at Shannon Creek, including wholesale
customer metering stations for the cities of Bethesda, Burleson and Crowley.
Freese and Nichols, Inc. proposes to perform the design work for a lump sum fee of $448,300. Staff
considers this fee to be fair and reasonable for the scope of services proposed.
In addition to the contract amount, $45,000 is required for project management by the Engineering
Department.
Freese and Nichols, Inc. is in compliance with the City's M/WBE Ordinance by committing to 27%
M/WBE participation. The City's goal on this project is 27%.
This project is located in COUNCIL DISTRICT 6, Mapsco 117 and 118.
City of Fort Worth, Texas
4velyor And cou""'I Communication
DATE REFERENCE NUMBERLPA
OG NAME GE
8/14/01 **C-18713 30SOUTH 2 of 2
SUBJECT ENGINEERING AGREEMENT WITH FREESE AND NICHOLS, INC. FOR SOUTHSIDE
III WATER MAIN EXTENSION FROM CLEBURNE CROWLEY ROAD TO THE CITY OF
BURLESON AT SHANNON CREEK
FISCAL INFORMATION/CERTIFICATION:
The Finance Director certifies that funds are available in the current budget, as appropriated, of the
Water Capital Projects Fund.
MG:k
Submitted for City Manager's FUND ACCOUNT CENTER AMOUNT CITY SECRETARY
Office by: (to)
*P
�1 RovEAa' q
Mike Groomer 6140 CITY COUNCIL
Originating Department Head:
AUG 14 Z001
Douglas Rademaker 6157 (from)
P161 531200 060161141010 $493,300.00 64
-11
Information Contact: u-a1
city l emiary of the
City of Fort Word,Tezaa
Douglas Rademaker 6157