HomeMy WebLinkAboutContract 46973-A4 112A�9
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TCEQ CONTRACT NUMBER 582-16-600i8
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7�`*V AMENDMENT 4
The Texas Commission on Environmental Quality("TCEQ")and the City of Fort Worth
('PERFORMING PARTY"),agree to amend Contract Number 582-16-60018 in accordance
with Special Terms and Conditions 6.1 and 6.2 as reflected in on the Cost Budget
Change Cooperative Reimbursement Contract for State Agencies and Local
Governments. The Contract is amended as follows:
1. The Maximum TCEQ Obligation is unchanged.The total compensation possible
under this contract is:
Original Contract Amount (FY16) $423,298.62
Amendment 1 (FY17 Renewal) $429,158.62
Amendment 2 (FY18 Renewal) S386,000.00
Amendment 3 (FY17 90 day Extension) 50.00
Amendment 4 (FY18 Cumulative transfer>10%) $0.00
Total Contract Amount(M um TCEQ Oft don) 51.23$=45724
2. The TCEQ has reviewed and approved the revised budget submitted by the City of
Fort Worth The Cost Budget for Fiscal Year 2018 is hereby included in its entirety
by Attachment A of this Amendment.
All other conditions and requirements of Contract Number 582-16-60018 remain
unchanged
TCEQ: PERFORMING PARTY:
Texas Commission on Environmental City of Fort Worth
Quality
BY'
By. 494A (�
(Signature) -
(Signat ) U Mr..Fernando Costa
e
Cook (Printed Nom)
(Printed Mame)
Assistant City Manager
Director.CdUgal jUf=ructure IM Qin (Title)
f Title) . 4Z42& i
a 6 a ()ate
(Date Signe )
APPROVED
0RT `�. As To You AND LWALny,
1SsaR CRY Attornc
Maly J. Ci
TCEQ Contract No 2- Qol . Mie
AS PaV 104
OFFICIAL RECORD
CITY SECRETARY
FT.WORTH,TX
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TCEQ CONTRACT NUMBER 58z-16-600i8
Attachment A
Cost Budget
Cooperative Reimbursement Contract
for State Agencies and Local Governments
1. Budget. Authorized budgeted expenditures for work performed are as
follows:
Budget Category Cost for Work to be Performed
Salary/Wages $200,000.00
Fringe Benefits $75,480.00(37.74%)
Travel $3,000.00
Supplies $24,000.00
Equipment $24,000.00
Contractual $0.00
Construction $0.00
Other 524,644.23
Indirect Costs $34,875.77
Total $386,O0n n0
2. Indirect Cost Reimbursable Rate. The reimbursable rate for this Contract is
21.48%of(check one):
® salary and fringe benefits
❑modified total direct costs
❑ other direct costs base
If other direct cost base, identify:
This rate is less than or equal to (check one):
® Predetermined Rate—an audited rate that is not subf ect to adjustment.
❑Negotiated Predetermined Rate—an experienced-based predetermined
rate agreed to by Performing Party and TCEQ.This rate is not subject to
adjustment.
❑ Default rate--a standard rate of ten percent of salary/wages may be used
in lieu of determining the actual indirect costs of the service-
=Q Contract No.582-16-6=8 Amendment No.4
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TCEQ CONTRACT NUMBER 58a i6-600i8
3. Other. If Budget Category "Other"is greater than $25,000 or more than 10%
of budget total, identify the main constituents: ISS Leased Equipment,
Cellular/mobile Phone Service
4. Travel. In order to be reimbursable, travel costs must be specifically
authorized in advance of the travel. Travel costs will be reimbursed only in
the amount of actual costs,up to the maximum allowed by law for
employees of the State of Texas at the time the cost is incurred.
S. Budget Categories. The Budget Categories above have the definitions,
requirements and limitations stated in UGMS. Construction costs are not
reimbursable without prior, specific written authorization from TCEQ.
6. Budget Control.
a. Cumulative transfers equal to or less than 10%of the Total Budget.
Performing Party may transfer amounts between the approved direct cost
budget categories so long as cumulative transfers from direct cost budget
categories during the Contract Period do not exceed ten percent(109q of
the Total Budget amount. Performing Party must timely submit a Budget
Revision Request (BRR) Form reflecting the revised budget. Upon
approval by TCEQ, the BRR will be incorporated into this Contract as
though it is a document revised under General Term and Condition
Section 1.2.The 10%limit does not reset with the approval of each BRR. It
resets when an amendment is signed by the parties reflecting changes to
the budget. E
i
b. Cumulative transfers greater than 10%of the Total Budget TCEQ must
pre-approve in writing all budget revisions that result in the cumulative
transfer from direct cost budget categories of funds greater than 10%of
i
the Total Budget during the Contract Period. The Performing Party must
request to amend the Contract.A contract amendment is required before
Performing Party incurs these costs.
c. Performing Party may not transfer amounts to budget categories
containing zero dollars without TCEQ pre-approval in writing.
7. Invoice Submittal. Unless otherwise stipulated in the Contract, invoices
must be submitted quarterly and invoices shall be submitted within thirty {
(30) days after the end of the fiscal quarter to the individual named in TCEQ
Project Representatives and Records Location. Final invoices shall be
submitted within two (2) calendar months after completing the Scope of
Work activities. TCEQ may unilaterally extend this deadline by e-mail.
a. All invoices must be submitted in a format that clearly shows how the t
budget control requirement is being met.
8. Supporting Records. Performing Party shall submit records and
documentation to TCEQ as appropriate for the review and approval of
reimbursing costs. TCEQ may reject invoices without appropriate supporting
documentation. TCEQ has the right to request additional documentation
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TCEQ Contract No.582-16-6=8 Amendment No.4
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TCEQ CONTRACT NUMBER 582-16-600i8
such as expenses for the invoice period,year-to-date expenses,projected
totals for the year(or applicable contract period), percent of budget spent to
date, and percentage of budget projected to be spent. Performing Party shall
maintain records subject to the terms of this Contract.
9. Indirect Costs. Performing Party's indirect costs will be reimbursed at the
reimbursable rate entered above. If no reimbursable rate is shown above,
indirect costs are not reimbursable under this Contract. The reimbursable
rate must be less than or equal to the rate authorized under UGMS. To the
extent that the reimbursable rate is lower than Performing Parry's actual
indirect costs, Performing Party is contributing its unreimbursed indirect
costs to the successful performance of this Contract, and waives any right it
may have to reimbursement of those costs (if this Contract requires
matching funds, Performing Party may claim its unreimbursed indirect costs I
as part or all of its match). Performing Party must fund all unreimbursed
indirect costs from other funds. It is the Performing Party's responsibility to
ensure that unreimbursed indirect costs are not charged to other projects
which do no benefit from them, and that it uses funding sources that may be
properly used to fund its unreimbursed costs.
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TCEQ Contract No.582-i6-600W Amendment No.4
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Contract Compliance Manager:
By signing this document, I acknowledge that I am the person responsible for the monitoring
and administration of this contract, including ensuring all performance and reporting
requirements.
Anthony Williams
NAME S URE
Environmental Supervisor
TITLE
❑ This form is N/A as No City Funds are associated with this Contract
Printed Name Signature