HomeMy WebLinkAboutContract 35728-R7CITY SECRETARY
CONTRACT NO.
APPLICATION SOFTWARE RENEWAL AGREEMENT
r CONTRACT RENEWAL OF CSC NO.35728
FOR MUNICIPAL COURT INTEGRATED CASE MANAGEMENT SYSTEM
This Contract Renewal Agreement (the "Agreement") is made and entered into by and between
the City of Fort Worth, a home -rule municipal corporation of the State of Texas, located within
Tarrant, Denton, and Wise Counties, (hereinafter referred to as the "City"), acting by and through
Valerie Washington, its duly authorized Assistant City Manager, and CourtView Justice Solutions,
Inc. d/b/a equivant (hereinafter referred to as the "Company"), a Delaware corporation with its
principal offices located at 4825 Higbee Avenue, NW, Suite 101, Canton, Ohio 44 718 acting by
and through Jeffery Harmon, its duly authorized General Manager, to provide application software
support services.
RECITALS
WHEREAS, on January 1, 2007, the City entered into an Agreement with the MAXIMUS,
Justice Solutions Division to provide application software support services (M&C G-15785, City
Secretary Office (CSO) Contract No. 35728) (the "Original Agreement"); and
WHEREAS, on October 16, 2009, the City entered into an amendment to CSO Contract
No. 35728 with Company, which assigned all responsibilities under the Original Agreement from
MAXIMUS, Justice Solutions Division to Company;
WHEREAS, the initial term of the Original Agreement expires December 31, 2011;
WHEREAS, Section 25 of the Original Agreement permits one-year renewal options,
which the Fort Worth City Council approved by way of M&C G-15785;
WHEREAS, on December 29, 2017, the City and Company entered into a letter agreement
(City of Fort Worth Contract No. 50111) to extend services for a two -month period, ending on
February 28, 2018, while City received authorization for the increased cost of the Original
Agreement;
WHEREAS, The City Council approved the increased spending authority for the Original
Agreement on February 6, 2018, (G-19220); and
WHEREAS, the City and Company wish to exercise a renewal option for the remaining
portion of the year term.
NOW THEREFORE City and Company do hereby agree to the following:
OFFICIAL RECORD
F �TION SOFTWARE RENEWAL AGREEMENT CITY SECRETARY Page 1 of3
CCU EWAL OF CSC NO.35728
YOR MUNICIPAL COURT INTEGRATED CASE MANAGEMENT SYSTEM FT- WORTH, TX
AGREEMENT
1. The Original Agreement, as amended, is hereby renewed and extended for a renewal term
commencing on March 1, 2018, and expiring on December 31, 2018.
2. The Amendment to the Original Agreement, Schedule A, "Application Software Systems
Covered Under this Agreement," is amended by replacing the pricing table with the following
pricing table:
Software
CourtView Application Software Support:
Case Management
Judicial Management
Financial Management
Accounts Receivable
Imaging and Workflow
CourtView eAccess
RAMserver API Interface Support
eCitation Exchange with Review Queue
and Image Handling
Monthly 922018 032018 24 2018
3/1/18 to 3/31/18 4/1/18 to 6/30/18 7/1/18 to 9/30/18 4/1/18 to 6/30/19
$9,699.00 $29,097.00 $29,097.00 $29,097.00
$307.25 $921.75 $921.75 $921.75
$769.07 $2,307.25 $2,307.25 $2,307.25
3. All other terms and conditions of the Original Agreement, as amended, between the City
and the Company shall remain unchanged and in full force and effect.
[THE REMAINDER OF THIS PAGE IS INTENTIONALLY LEFT BLANK]
[SIGNATURE PAGE FOLLOWS]
APPLICATION SOFTWARE RENEWAL AGREEMENT Page 2 of
RENEWAL OF CSC NO.35728
FOR MUNICIPAL COURT INTEGRATED CASE MANAGEMENT SYSTEM
IN WJTNESS " 'FREOF, the partio hereto have executed this agreement, to be effective this
;.day of , 20 / fir'.
FO=OFFO RTH:
Valerie R. Washington
Assistant City Manager
Date: qv- `�v
APPROVAL RECOMMENDED
Theresa Ewing, Direct
Municipal Court
Date: 2 � 23
APPROVED AS TO FORM AND
FOR EQUIV
Name: 94 *VVW
Title: 64WL,-?� A40��
Date:
ATTEST:
LEGALITY
j;
Jo Z n Pate, Assl t City Attorney Mary J. r, ty S
Contract Compliance Manager:
By signing I acknowledge that I am the
person responsible for the monitoring
and administration of this contract,
including ensuring all performance and
reporting requirements.
�! � I
Title AdI
APPLICATION SOFTWARE RENEWAL AGREEMENT
]Date:
M&C No.: lT
RENEWAL OF CSC NO.35728
FOR MUNICIPAL COURT INTEGRATED CASE MANAGEMENT
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Page 3 of 3
WERBral's
CERTIFICATE OF INTERESTED PARTIES FORM 1295
1 of 1
Complete Nos. 1- 4 and 6 if there are interested parties.
OFFICE USE ONLY
Complete Nos. 1, 2, 3, 5, and 6 if there are no interested parties.
CERTIFICATION OF FILING
Certificate Number:
1
Name of business entity filing form, and the city, state and country of the business entity's place
of business.
2018-299059
CourtView Justice Solutions Inc.
Canton, OH United States
Date Filed:
OV0512018
2
Name of govemmental entity or state agency that is a party to the contract for which the form is
being filed.
City of Fort Worth
Date Ackn rge
I�
3
Provide the identification number used by the governmental entity or state agency to track or identity the contract, and provide a
description of the services, goods, or other property to be provided under the contract.
35728
Sole source provider for software license, maintenance and services for all CourtView software products.
4
Name of Interested Party
City, State, Country (place of business)
Nature of interest
(check applicable)
Controlling
Intermediary
Harmon, Jeffrey
Canton, OH United States
X
5
Check only if there is NO Interested Party. ❑
6
LINSWORN DECLARATION
My name is c. r' �� ! } ��(� and my date of birth is
My address is ! Ss ! r t, bee— 06L,� Q, N L- � c; �z 1 Off ,
(street) (city) (state) (zip code) (country)
I declare under penalty of perjury that the foregoing is true and correct.
Executed in S Tc7 f M1. County, State of = - ` on the J I%& of n u. 20_S
(month) (yam)
Signature of authorized agent of contracting husiness entity
(Declarant)
Forms provided by Texas Ethics Commission www.ethics.state.tx.us version V1.0.3337