Loading...
HomeMy WebLinkAboutContract 50324 6 M RECEIVED CITY SECRETARY CONTRACT NO. Z -22018 CITY OF FORT WORTH CITY SECRETARY AGREEMENT BETWEEN THE CITY OF FORT WORTH AND KORYN ROLSTAD STUDIOS FOR FINALIST INTERVIEW FOR EASTSIDE FAMILY LIBRARY PUBLIC ART PROJECT ,��y r This Agreement is entered into thisnoday of , 2018, by and between the City of Fort Worth,a home-rule municipal corporation of the State of Texas, ac ing by and through Fernando Costa, its duly authorized Assistant City Manager, and Bannerworks Inc. doing business as Koryn Rolstad Studios, located at P.O.Box 9446,Seattle,Washington 98109.City has designated the Arts Council of Fort Worth and Tarrant County, Inc., to manage this Agreement on its behalf. The Contract Manager shall act through its designated Public Art Contract Manager. WHEREAS,pursuant to Chapter 2,Sections 2-56 through 2-61 of the Fort Worth Code of Ordinances, the Fort Worth Public Art Program's goals are to create an enhanced visual environment for Fort Worth residents,to commemorate the City's rich cultural and ethnic diversity,to integrate the design work of artists into the development of the City's capital infrastructure improvements,and to promote tourism and economic vitality in the City through the artistic design of public spaces; WHEREAS,City is designing a new family library at 3851 E.Lancaster Avenue,Fort Worth,Texas 76103 (Council District 8). This building is scheduled to begin construction in January 2019 and open in Summer 2020; WHEREAS,since the new Eastside Family Library will be specifically focused on youth ages 0 18 and their families, the City, based on input from the Eastside Family Library Project Core Team, wishes to select an artist who will work with the architectural design team,KAI Texas,to create an immersive public art experience that encourages discovery and that will stand the test of time; WHEREAS, this project was included in the Fort Worth Public Art Fiscal Year 2018 Annual Work Plan, adopted by the Fort Worth City Council on October 17, 2017 (M&C G-19139) with a budget of $75,040.00($65,040.00 from the 2014 Bond Program,Proposition 3,and$10,000.00 pledged by Community Members Wanda Conlin and Don Boren); WHEREAS,on December 11, 2017, the Fort Worth Art Commission("FWAC")recommended the reallocation of funds 2008 Bond Program from a street project to enhance the Eastside Family Library's public art budget,which will create a total artwork budget of approximately$280,307.00 and will require a component of the artwork to be outdoors and be visible from the intersection of S. Perkins Street and East Lancaster Avenue; WHEREAS,the FWAC is overseeing an artist selection process in accordance wit ct ou .ne and the guidelines in the 2017 Fort Worth Public Art Master Plan Update; OFFICIAL RECORD CITY SECRETARY Agreement between the City of Fort Worth and FT.WORTH,TX Page 1 of 14 Koryn Rolstad Studios for Artist Selection Finalist Interview xccution Co 2/22/18 T . ' WHEREAS, the Contract Manager facilitated the Artist Selection Panel, which reviewed the qualifications of ten artists from the Fort Worth Public Art pre-qualified list,as well as additional invited artists, resulting in the recommendation of three artists as finalists for the Project; WHEREAS,Artist has been selected as one of the finalists for the Project and is being asked to travel to Fort Worth to interview with the Artist Selection Panel; WHEREAS, the City intends to select one artist for the Project based on the interviews by the individual artists with no guarantee that any particular artist will be selected to proceed to the next phase of the Project; and WHEREAS,City and Artist wish to set out the terms and conditions for the finalist interviews; NOW, THEREFORE, City and Artist for and in consideration of the covenants and agreements hereinafter set forth,the sufficiency of which is hereby acknowledged,agree as follows: ARTICLE 1 DEFINITIONS As used in this Agreement,the following terms shall have the meanings as set forth below: 1.1. Agreement--Means and includes this Agreement between the City of Fort Worth and Koryn Rolstad Studios for a Finalist Interview. 1.2. Artist—Means and includes Koryn Rolstad Studios. 1.3 Artist Selection Panel - Means and includes a panel comprised of arts professionals, community stakeholders,City staff representatives,a City Council Member,and a FWAC representative. 1.4. Contract Manager—Means and includes the Arts Council of Fort Worth and Tarrant County, Inc.,and/or its officers,directors,or employees. 1.5. City — Means and includes the City of Fort Worth, Texas and its officers, representatives, agents,servants,and employees. 1.6. Effective Date Means and includes the date represented in the first paragraph of this Agreement,which shall be the official date of execution of this Agreement. 1.7. Parties—Means and includes City and Artist. 1.8. Project—Means and includes the capital improvement or public art development undertaking of City at the Eastside Family Library for which Artist's services are to be provided pursuant to this Agreement. 1.9. Project Stakeholders—Means and includes the appropriate City Council Member(s),and the Eastside Family Library Project Core Team and the FWAC's appointed representative and others as may be appropriate. ARTICLE 2 PURPOSE AND INTERVIEW REQUIREMENTS 2.1. Purpose. The purpose of this Agreement is to invite the Artist for an interview conducted by the Artist Selection Panel for this Project and ultimately select an artist to proceed to the next phase o *s Project,which Agreement between the City of Fort Worth and Page 2 of 14 Koryn Rolstad Studios for Artist Selection Finalist Interview Execution Copy 2/22/18 may include preliminary and final design development and commission of the artwork. The City does not guarantee that Artist will be selected to proceed to the next phase of the Project and specifically reserves the right to reject all candidates. 2.2. Interview Requirements. a. Artist shall meet the KAI Texas design team at 3:00 p.m.Friday, March 2,2018. b. Artist shall participate in a site visit on Saturday, March 3,2018,from 9:45 10:45 a.m.followed by an interview with the Artist Selection Panel between 11:30 1:30 p.m.during a designated 30 minute time slot,at a location in Fort Worth,Texas. C. During this interview,the Artist shall: a. Briefly introduce his/her qualifications and may show a few examples of his/her relevant work as it might pertain to the Project; b. Respond to a series of questions about his/her work and availability to work within the timeframe of the Project;and c. And discuss how he/she might approach the Project; however, no specific proposal is required or permitted. d. Artist shall submit any interview presentation materials to the Contract Manager by 5:00 p.m.(CST) Thursday,March 1,2018. e. Artist shall be reimbursed for reasonable travel expenses approved in advance by Contract Manager (based on City guidelines)incurred in order to attend the required Artist Selection Panel interview. f. Artist shall allow video recording of the interview with the Artist Selection Panel. g. Artist shall cooperate with the Fort Worth Public Art staff,Contract Manager,and the City in preparing for the Artist Selection Panel intervicw. h. Artist shall notify the Contract Manager of any changes of address,email address,or telephone number during the duration of this Agreement. i. Artist shall make one trip to Fort Worth, Texas for the intcrview as indicated above. Additional trips, if requested,may be negotiated and agreed upon in writing by City and Artist. 2.3. City Assistance. Upon request by Artist, City shall promptly furnish all information and materials required by Artist to the extent that such materials are available. 2.4. Notification of Selection. The Contract Manager shall notify the Artist, by phone and in writing, of the final outcome of the Artist Selection Panel,i.e.,whether or not the Artist was selected to proceed to the next phase of the Project,wit 15 days of the FWAC's approval of the Project artist. 2.5. Alternate Artist. Agreement between the City of Fort Worth and Page 3 of 14 Koryn Rolstad Studios for Artist Selection Finalist Interview Execution Copy 2/22/18 r Any artist not selected to proceed to the next phase of the Project may be designated as an alternate for a period of one year from the date the City sends final payment to Artist under this Agreement. The Artist shall not receive any additional compensation for such designation. ARTICLE 3 COMPENSATION AND PAYMENT SCHEDULE 3.1. Compensation. Total compensation to Artist under the Agreement shall not exceed EIGHT HUNDRED FIFTY DOLLARS AND NO CENTS($850.00),which shall constitute full compensation for any and all costs associated with the Agreement, including,but not limited to, all travel expenses and services performed and materials furnished by Artist under this Agreement. Artist and City may amend this Agreement to allow for additional payment if additional services are required. 3.2. Payment Schedule. City agrees to pay Artist in the following installments set forth below, each installment to represent full and final,non-refundable payment for all services and materials provided prior to the due date thereof. a. City shall reimburse Artist for reasonable travel expenses incurred,as approved in advance by Contract Manager, in order to fulfill the terms of this agreement, including: (i.) Roundtrip airfare to Dallas Fort Worth International Airport of approximately$375.00(copy of receipt must be furnished);(ii)one night lodging not to exceed$163.00 plus tax(copy of receipt must be furnished);(iii.)Meals(excluding alcoholic beverages)and incidentals(copies of receipts must be furnished OR invoiced in accordance with the per diem table in the City of Fort Worth's Travel Quick Reference Guide,attached hereto as"Exhibit A",using GSA's FY 2018 Meals and Incidental Expenses (M&IE) Breakdown for ArlingtonlFort Worth/Grapevine, Texas)not to exceed$118.00; (iv.)Ground transportation,including(a.)Roundtrip from your home to your local airport OR roundtrip mileage plus airport parking; and(b.)One-way trip from Shamblee Library to Dallas Fort Worth International Airport(copies of receipts must be furnished);and b. Reimbursement payment shall be made within thirty (30) days of the date Artist's invoice (with copies of required receipts attached)is received by Contract Manager for a total amount not to exceed$865.00. 3.3. Sales Taxes. City is a tax-exempt organization and no state or local sales taxes or federal excise taxes shall be due-upon the Project. City shall supply Artist with the"Texas Certificate of Exemption,"in substantially the same form as that attached hereto as Exhibit"B"for use by Artist in the fulfillment of this Agreement 3.4. Artist's EM&nses. Agreement between the City of Fort Worth and Page 4 of 14 Koryn Rolstad Studios for Artist Selection Finalist Interview Execution Copy 2/22/18 Artist shall be responsible for the payments of all expenses incurred during the performance of this Agreement, including, but not limited to, services, cost of all travel, and costs for Artist's agents, consultants, and/or employees necessary for the proper performance of the services required under this Agreement. ARTICLE 4 TERM AND TERMINATION 4.1. Term. This Agreement shall be in effect from the Effective Date and, unless terminated earlier pursuant to such provisions in this Agreement, shall extend until final payment to Artist by City. 4.2. Gratuities. City may cancel this Agreement if it is found that gratuities in the form of entertainment, gifts, or otherwise were offered or given by Artist or any agent or representative to any City or Contract Manager official or employee with a view toward securing favorable treatment with respect to the awarding,amending,or making of any determinations with respect to this performance of this Agreement. 4.3. Termination for Cause. The City may terminate this Agreement for cause in the event Artist fails to perform in accordance with the requirements contained herein.In such event,City shall give Artist written notice of Artist's failure to perform, giving Artist seven(7)calendar days to come into compliance with the Agreement.If Artist fails to come into compliance with this Agreement,City shall notify Artist in writing,and this Agreement shall be terminated as of the date of such notification. In such event,Artist shall not be entitled to any additional compensation. 4.4. Termination for Convenience. a. The services to be performed under this Agreement may be terminated by either party, subject to written notice submitted thirty(30)calendar days before termination. b. If the termination is for the convenience of City,City shall pay Artist for services actually rendered up to the effective date of termination. C. If termination is for the convenience of Artist, City shall have the right, in its sole discretion, to pay Artist for services actually rendered up to the effective date of termination or require the Artist to remit to City a sum equal to all payments(if any)made to the Artist pursuant to this Agreement prior to the effective date of termination. ARTICLE 5 OWNERSHIP AND INTELLECTUAL PROPERTY RIGHTS 5.1. Non-Selected Artists. a. If Artist is not selected to proceed to the next phase of the Project as the Project artist, thea, upon payment in full to the Artist, the Artist may be considered an alternate for a period of one ye from the date the City sends final payment to Artist under this Agreement. Agreement between the City of Fort Worth and Page 5 of 14 Koryn Rolstad Studios for Artist Selection Finalist Interview Execution Copy 2/22/18 C. City is not responsible for any third-party infringement of Artist's copyright and not responsible for protecting the intellectual property rights of Artist. d. If,within the above-stated one-year period,the City decides to select the Artist to proceed to the next phase of the Project as the Project artist and Artist agrees to such selection,then the rights set forth in Article 5.2 for the selected artist shall supersede and govern any ownership and intellectual property rights associated with or related to this Agreement. 5.2. Selected Artist. a. If Artist is selected to proceed to the next phase of the Project as the Project artist,then the ownership and intellectual property rights set forth in this subsection shall apply. C. In view of the intention that the Work be unique,Artist shall not make any additional exact duplicate reproductions of the Preliminary Design Proposal or the Work, nor shall Artist grant permission to others to do so except with the express written permission of City. However, nothing herein shall prevent Artist from creating future artworks in Artist's manner and style of artistic expression. d. Artist reserves every right available under the Federal Copyright Act to control the making and dissemination of copies or reproductions of the Preliminary Design Proposal and/or Work,except as those rights are limited by this Agreement. If Artist is selected to proceed as the Project artist, City may make and disseminate photographs, drawings, and other two-dimensional reproductions of the Preliminary Design Proposal and/or Work and accompanying materials for any municipal purpose. All reproductions by the City shall contain a credit to the Artist and a copyright notice substantially in the following form:"©date,Artist's name." e. Nothing in this Agreement shall prevent the Artist from using images of the Preliminary Design Proposal and/or Work for marketing and promotional purposes in connection with the Artist's business. f. City is not responsible for any third-party infringement of Artist's copyright and not responsible for protecting the intellectual property rights of Artist. ARTICLE 6 WARRANTIES OF TITLE AND COPYRIGHT a. Artist represents and warrants that: i. Artwork examples presented are unique and original,and does not infringe upon any copyright or the rights of any person; ii. Artist has not sold, assigned, transferred, licensed, granted, encumbered, or utilized the artwork or any copyright related thereto that may affect or impair the rights granted pursuant to this Agreement; iii. Artist has the full power to enter into and perform this Agreement andto make the grant of rights contained in this Agreement;and Agreement between the City of Fort Worth and P c6 14 Koryn Rolstad Studios for Artist Selection Finalist Interview Execution Copy 2/22/18 iv. All services performed hereunder shall be performed in accordance with all applicable laws, regulations,ordinances,etc.,and with all necessary care,skill and diligence. ARTICLE 7 ARTIST AS INDEPENDENT CONTRACTOR Artist shall perform all work and services hereunder as an independent contractor,and not as an officer, agent,servant or employee of City.Artist shall have exclusive control of,and the exclusive right to control the details of the work performed hereunder,and all persons performing same,and shall be solely responsible for the acts and omissions of his/her officers, agents, employees, and subcontractors. Nothing herein shall be construed as creating a partnership or joint venture between City and Artist,his/her officers,agents,employees and subcontractors,and doctrine of respondent superior has no application as between City and Artist. ARTICLE 8 INDEMNIFICATION 8.1. GeneralIndemnity. a. ARTIST COVENANTS AND AGREES TO AND DOES HEREBY INDEMNIFY, HOLD HARMLESS, AND DEFEND, AT ITS OWN EXPENSE, CITY FROM AND AGAINST ANY AND ALL CLAIMS, LAWSUITS, JUDGMENTS, ACTIONS, CAUSES OF ACTION, LIENS, LOSSES, EXPENSES, COSTS, FEES (INCLUDING, BUT NOT LIMITED TO, ATTORNEY'S FEES AND COSTS OF DEFENSE), PROCEEDINGS, DEMANDS, DAMAGES, LIABILITIES, AND/OR SUITS OF ANY KIND OR NATURE, INCLUDING, BUT NOT LIMITED TO, THOSE FOR PROPERTY LOSS (INCLUDING, BUT NOT LIMITED TO, WORKERS' COMPENSATION ACT LIABILITY, LOST PROFITS, AND PROPERTY DAMAGE) AND/OR PERSONAL INJURY (INCLUDING, BUT NOT LIMITED TO, DEATH) TO ANY AND ALL PERSONS, OR OTHER HARM FOR WHICH RECOVERY OF DAMAGES IS SOUGHT,OF WHATSOEVER KIND OR CHARACTER,WHETHER REAL OR ASSERTED, ARISING OUT OF OR RESULTING FROM THE ACTS, ERRORS, OR OMMISSIONS OF ARTIST AND/OR ARTIST'S SUBARTISTS, CONTRACTORS AND SUBCONTRACTORS AND THEIR RESPECTIVE OFFICERS, AGENTS, EMPLOYEES, DIRECTORS, MEMBERS, PARTNERS, AND REPRESENTATIVES IN CONNECTION WITH THE EXECUTION, PERFORMANCE, ATTEMPTED PERFORMANCE, OR NONPERFORMANCE OF THIS AGREEMENT. b. Artist agrees to and shall release City from any and all liability for injury, death, damage, or loss to persons or property sustained or caused by Artist in connection with or incidental to performance under this Agreement. C. Artist shall require all of its subcontractors to include in their subcontracts a release and indemni in favor of City in substantially the same form as above. 8.2. Intellectual Property. Agreement between the City of Fort Worth and Page 7 of 14 Koryn Rolstad Studios for Artist Selection Finalist Interview Execution Copy 2/22/18 Artist agrees to assume full responsibility for complying with all State and Federal Copyright Laws and any other regulations, including, but not limited to, the assumption of any and all responsibilities for paying royalties that are due for the use of other third party copyrighted works by Artist. City expressly assumes no obligations, implied or otherwise, regarding payment or collection of any such fees or financial obligations. City specifically does not authorize,permit, or condone the reproduction or use of copyrighted materials by Artist without the appropriate licenses or permission being secured by Artist in advance. IT IS FURTHER AGREED THAT ARTIST SHALL RELEASE, DEFEND, INDEMNIFY, AND HOLD HARMLESS CITY FROM AND AGAINST ANY AND ALL CLAIMS, LOSSES, DAMAGES, ACTIONS, OR EXPENSES OF EVERY TYPE AND DESCRIPTION, INCLUDING, BUT NOT LIMITED TO, ATTORNEY'S FEES, TO WHICH THEY MAY BE SUBJECTED ARISING OUT OF CITY'S USE OR POSSESSION OF THE WORKS BY REASON OF AN ALLEGED OR ACTUAL COPYRIGHT VIOLATION OR OTHER LACK OF OWNERSHIP, AUTHORSHIP, OR ORIGINALITY. City expressly assumes no obligation to review or obtain appropriate licensing and all such licensing shall be the exclusive obligation of Artist. ARTICLE 9 MISCELLANEOUS 9.1. Compliance. Artist shall comply with all Federal, state, and local statutes, ordinances, and regulations applicable to the performance of Artist's services under this Agreement. 9.2. Entire Agreement. ement. This writing embodies the entire agreement and understanding between the Parties hereto, and there are no other agreements and understandings, oral or written, with reference to the subject matter hereof that are not merged herein and superseded hereby. 9.3. Amendments. No alteration,change, modification,or amendment of the terms of this Agreement shall be valid or effective unless made in writing and signed by both parties hereto and approved by appropriate action of City. 9.4. Waiver. No waiver of performance by either party shall be construed as or operate as a waiver of any subsequent default of any terms,covenants,and conditions of this Agreement. The payment or acceptance of fees for any period after a default shall not be deemed a waiver of any right or acceptance of defective performance. 9.5. Governing Law and Venue. If any action,whether real or asserted,at law or in equity,arises on the basis of any provision of this Agreement, venue for such action shall lie in state courts located in Tarrant County, Texas or the United States District Court for the Northern District of Texas Fort Worth Division. This Agreement shall be construed in accordance with the laws of the State of Texas. Agreement between the City of Fort Worth and age 8 of 1 Koryn Rolstad Studios for Artist Selection Finalist Interview Execution Copy 2/22/18 9.6. Successors and Assigns. Neither party hereto shall assign,sublet,or transfer its interest herein without prior written consent of the other party,and any attempted assignment, sublease,or transfer of all or any part hereof without such prior written consent shall be void. This Agreement shall be binding upon and shall inure to the benefit of City and Artist and their respective successors and permitted assigns. 9.7. No Third-Party Beneficiaries. The provisions and conditions of this Agreement are solely for the benefit of City and Artist,and any lawful successor or assign,and are not intended to create any rights,contractual,or otherwise,to any other person or entity. If Artist is represented by a person or an entity,including but not limited to a gallery,("Agent")Artist understands that this Agreement is being entered into solely for the benefit of City and Artist and that any such Agent shall not be considered a third-party beneficiary for purposes of this Agreement. By entering into this Agreement,Artist represents that he or she has authority to enter into this Agreement regardless of any Agent relationship he or she may have. 9.8. Severability. If any provision of this Agreement shall be held to be invalid, illegal, or unenforceable,the validity, legality, and enforceability of the remaining provisions shall not in any way be affected or impaired. 9.9. Force Majeure. It is expressly understood and agreed by the Parties to this Agreement that, if the performance of any obligations hereunder is delayed by reason of war; civil commotion; acts of God; inclement weather; governmental restrictions, regulations, or interferences; fires; strikes; lockouts, national disasters; riots; material or labor restrictions;transportation problems;or any other circumstances which are reasonably beyond the control of the party obligated or permitted under the terms of this Agreement to do or perform the same, regardless of whether any such circumstance is similar to any of those enumerated or not,the party so obligated or permitted shall be excused from doing or performing the same during such period of delay,so that the time period applicable to such design or construction requirement shall be extended for a period of time equal to the period such party was delayed. 9.10. Contract Construction. The Parties acknowledge that each party and, if it so chooses, its counsel, have reviewed and revised this Agreement and that the normal rule of construction to the effect that any ambiguities are to be resolved inst the drafting party must not be employed in the interpretation of this Agreement or any an or exhi 'ts hereto. 9.11. Fiscal Funding Out. Agreement between the City of Fort Worth and Page 9 of 14 Koryn Rolstad Studios for Artist Selection Finalist Interview Execution Copy 2/22/18 If, for any reason, at any time during any term of this Agreement, the Fort Worth City Council fails to appropriate funds sufficient for the City to fulfill its obligations under this Agreement,the City may terminate this Agreement to be effective on the later of(i)thirty(30)days following delivery by City to Artist of written notice of City's intention to terminate or(ii)the last date for which funding has been appropriated by the Fort Worth City Council for the purposes set forth in this Agreement. 9.12. Captions. Captions and headings used in this Agreement are for reference purposes only and shall not be deemed a part of this Agreement. 9.13. Right to Audit. Artist agrees that City will have the right to audit the financial and business records of Artist that relate to the Work(collectively"Records")at any time during the Term of this Agreement and for three(3)years thereafter in order to determine compliance with this Agreement. Throughout the Term of this Agreement and for three (3) years thereafter, the Artist shall make all Records available to the City at 200 Texas Street, Fort Worth, Texas or at another location in the City acceptable to both parties following reasonable advance notice by the City and shall otherwise cooperate fully with the City during any audit. Artist shall require all of its subcontractors to include in their subcontracts a right to audit in favor of City in substantially the same form as above. 9.14.Certified MBE/WBE. If applicable, Artist is encouraged to make its best effort to become a certified Minority Business Enterprise (MBE)or Woman Business Enterprise (WBE) firm with a certifying agency whose certification is accepted by the City under the City's Business Diversity Enterprise Ordinance. 9.15. Survival Provision. The provisions contained in Articles 5 (Ownership and Intellectual Property Rights), 6 (Warranties of Title and Copyright),7 (Artist as an Independent Contractor), 8 (Indemnification),and 9.13 (Right to Audit)shall survive the termination or expiration of this Agreement. 9.16. Counterparts and Electronic Signatures. This Agreement may be executed in several counterparts,each of which will be deemed an original,but all of which together will constitute one and the same instrument. A signature received via facsimile or electronically via email shall be as legally binding for all purposes as an original signature. 9.17. Time Extensions. The Parties may agree,in writing,to cxtend or modify any of the timc deadlincs set forth in this Agreement. 9.18. Israel. Artist acknowledgcs that in accordance with Chapter 2270 of the TexarG�e7rmment Code, the City is prohibited from entering into a contract with a company for goods or serve ntract contains a Agreement between the City of Fort Worth and a 10 of 14 Koryn Rolstad Studios for Artist Selection Finalist Interview Execution Copy 2/22/18 written verification from the company that it: (1)does not boycott Israel;and(2)will not boycott Israel during the term of the contract. The terms"boycott Israel"and"company"shall have the meanings ascribed to those terms in Section 808.001 of the Texas Government Code. If Artist is considered a "company,"by signing this contract,Artist certifes that Artist's signature provides written verification to the City that Artist. (1) does not boycott Israel;and(2) will not boycott Israel during the term of the Agreement. ARTICLE 10 NOTICES All notices,requests, demands, and other communications which are required or permitted to be given under this Agreement shall be in writing and shall be deemed to have been duly given upon the delivery or receipt thereof, as the case may be, if delivered personally or sent by registered or certified mail, return receipt requested,postage prepaid,as follows: 1. CITY OF FORT WORTH: Fernando Costa,Assistant City Manager City Manager's Office City of Fort Worth 200 Texas Street,Third Floor Fort Worth,Texas 76102 Copies to: Sarah Fullenwider,City Attorney Office of the City Attorney City of Fort Worth 200 Texas Street,Third Floor Fort Worth,Texas 76102 Martha Peters,Director of Public Art Arts Council of Fort Worth&Tarrant County 1300 Gendy Street Fort Worth,Texas 76107 2. ARTIST Koryn Rolstad Studios P.O. Box 9446 Seattle,Washington 98109 IN WITNESS HEREOF,the Parties hereto have executed this Agreement as of the Effective Date. CITY OF FORT WORTH ARTIST by:��s+�...d Fernando Costa K Rolstad Studios Assistant City Manager ist ^- yllo"N Xlb � c - Agreement between the City of Fort Worth and Page 11 of 14 Koryn Rolstad Studios for Artist Selection Finalist Interview Execution Copy 2/22/18 , Contract Compliance Manager By signing,I acknowledge that I am the person responsible for the monitoring and administration of this contract,including ensuring all performance and reporting requirements. CN,!XD: g"'o Name:Michelle Thomas Title:Public Art Project Manager APPROVED AS TO FORM AND LEGALITY: )e "'�)4 Jessica Sangsvang Assistant City Attorney Form 1295:Not required ATTESTED BY: OF FoRr �A M ry J.Ka er City Secretary k-XAS Contract Authorization: M&C—No M&C Required OFFICIAL RECORD CITY SECRETARY FT.WORTH,TX Agreement between the City of Fort Worth and Page 12 of 14 Koryn Rolstad Studios for Artist Selection Finalist Interview Execution Copy 2122118 Exhibit A: MI&E Travel Quick Reference Guide Travel Quick Reference Guide • n�"d=;;Art "' '� �� Em li� i ? israsia + atfeta actza � 1 E> la ir9ust=ire;:;eE 1p Clilinfi rm iatr ill Ir is i ° $kdiiriisbilw U , r re's varyind;ar�basad aapcar; �e iadtimeio�M6k#hnatlt �anamt � Miami �o�inklm the�SA�iiebsihe,��e��t�tate� site it trnal arrfiflPj��wuuvi!' 9OV/. y, , How oftheper diem you tea ea the chYdayls basedeon rhe times,of k+otart l `it�to`ta& 'much at ; botkcirnpaix�detrtline haw much al=oe pi�e +eil l�ocraai t A • If�+ou ar+��at6e din a ce filet inctucles yet=ea 43 hi # pe l�y�lli not be priav d� :! travel Yoti'%na�r sl�bmmit receipts roc other incidentalls blassnacks i ftS su�rriitbed fiar:reim� ilie 50 perWlnadentafs per.-diem uv11 be "• Per diemcovers meals arld 1rladelltai�thetefoleit is flat necessat)r to keep r�celpt5.lf'�roa-da rte use a dly e�`ed)t cart?then b ar+e not ti q10- Ybdng a Ctty a edit card fior tNY expem§es please hep the receipts.'. .{ a t = • Mileage dmE�ui�ernenk rat �re am cl�l[y establiidjied by the t nanoe Depaitinent ani�are.po FinaridaMaraagementr ces a foes oitilie9Ct�/'Intranet. Ba99 getees,taxis,and sliuttleservic are reimbulsable `SWit �elp�1brt�ese`,i9.1 x 1b'tie�r�inbtx ed:' _- • ?raver ex Brise s#aiarmeirts ale e#e+d i tJae uporrrettlt °and tiidilist4�ll ex uses incl lg thasaetpense5V06" a:tomcried acrd tshoUl beciiampletiedwitfiln da s rltr5ira� ig`�� our" 3ravel destination., --'Completed trao,,expense statements,vulth reoeipfs,'are submitted to'Adlrlinisb tive fnr processing • Retmblirsement of experare byrectdeposit x -der D6 Table Yi OLarn :bt?. m fib9 . .:olein - 1 Qj<_11W="S"00"OM At"ter:3t»' 339ro-, ifn` ;. ;JAtr5:t1 = m X11 "Qiiiein:_` References The krfoninatlan contained within this document is intended only as a quick source of information regarding Purchasing procedures, Credit Card usa9ei and Travel policies and Is by no means an all encompassing documentation. Foreorrrpiete documentation of the procedures and regulations regarding Purchasing and the Procurement of Goods and Services„Please refer to the UMndai Manage- ment gffld es and Admin3sl M in-Regulations iInk loratsd on the City of FortWorth Employee Intranet.The folloining sources pro- vided the information contained herein: • Administrative Rqpdatfons 69 Procurement of Goods and Services;Effective date February 16,2009;Reviewed February 16,;M10, • Administrative RegnWons CA Procurement of Goods and sarfoes; Appendix 11.1; • Administrative Regulations 610 Travel Policy;eve date AprU 1,2001; • Administrative RaphMons C-12 Financial Management Poilde%Directives,Practices and Procedures Agreement between the City of Fort Worth and Page 13 of 14 Koryn Rolstad Studios for Artist Selection Finalist Interview Execution Copy 2/22/18 a Exhibit B: Sales Tax Exemption °�aiJH9leaek) Oar.%woo TEXAS SALES AND USE TAX EXEMPTION CERTIFICATION Name of purchaser,firm or agency City of Fort Worth,Texas Address(SUret 6 cumber:P.O.Aar or Houk numbed �... .Phon9(Ares ands and rwalberl 200 Texas Street 817-392.8360 CRy,swe,LP code Fort Worth,Texas 76102 I,the purchaser named above,claim an exemption from payment of sales and use taxes(for the purchase of taxable items described below or on the attached order or invoice)from: SO All Vendors Street address: W State„ZIP cod: Description of Hems to be purchased or on the attached order or invoice: All items except motor vehicles as listed below Purchaser claims this exemption for the following reason: Municipality,Govemmental Entity 1 understand that I will be liable for payment of all state and local sales or use taxes which may become due for failure to comply with the provisions of the Tax Code and/or all applicable law. I understand thank Is a c&7*wl offense togfve an exemption cartiffcate to Me sellerfwtaxeltle Rem ftl l lama,at Me firm of purchase, wObe used hr a marmerolfwd err that expressed in Hus oetWcaM.and dependingon the am mW oftex eveded the offense may range from a Class C misdomeenor to a felonry of the second degree. Purchaser ...._ TWO .. Date here Finance Director1CF0 January 3,2017 NOTE: This certificate cannot be issued for the purchase.lease,or rental of a motor vehicle. THIS CERTIFICATE DOES NOT REQUIRE NUMBER TO BE VALID. Sales and Use Tax"Exemption Numbers'or'Tax Exempt"Numbers do not exist. This certificate should be furnished to the supplier.Do not send the completed certificate to the Comptroller of Public Accounts. Agreement between the City of Fort Worth and Page 14 of 14 Koryn Rolstad Studios for Artist Selection Finalist Interview Execution Copy 2/22/18