HomeMy WebLinkAboutContract 50335 City Secretary Contract No.
FORT WORTH, CITY SECRETARY
CONTRACT NO.
AUA-
PERSONAL SERVICES AGREEMENT
(Library)
This PERSONAL SERVICES AGREEMENT("Agreement")is made and entered into by and between
the CITY OF FORT WORTH(the"City"),a Texas home-rule municipal corporation,and Carter Classic Sound
("Engineer"), a sound engineer company. City and Engineer are each individually referred to herein as a"party"
and collectively referred to as the"parties."
CONTRACT DOCUMENTS:
The Contract documents shall include the following:
1. This Agreement for Personal Services
2. Exhibit"A"—Statement of Work plus any amendments to the Statement of Work
3. Exhibit"B"—Payment Schedule
4. Exhibit"C"—Signature Verification Form
All Exhibits attached hereto are incorporated herein and made a part of this Agreement for all purposes. In the event
of any conflict between the documents, the terms and conditions of this Personal Services Agreement shall control.
The term"Engineer" or"Contractor" shall include the Engineer or Contractor, and its officers, agents, employees,
representatives,servants,contractors or subcontractors.The term"City"shall include its officers,employees,agents,
and representatives.
1. Scope of Services.
Carter Classic Sound will provide a sound engineer and support services for the library's annual Third
Thursday Jazz series,Cliburn concert series and additional performances as needed.The sound engineer will arrive
at least 4 hours before performance time to set up the system and prepare for sound check.The sound engineer will
provide support services to the musicians for sound check and throughout the concert.The sound engineer will not
leave until the concert is completed and the sound system is broken down and stored.The fee is$500 USD for each
performance and will be presented at the conclusion of each performance.
Specifically,Engineer will perform all duties outlined and described in the Statement of Work,which is attached hereto
as Exhibit"A"and incorporated herein for all purposes,and further referred to herein as the"Services."Engineer shall
perform the Services in accordance with standards in the industry for the same or similar services. In addition,Engineer
shall perform the Services in accordance with all applicable federal, state, and local laws,rules,and regulations. If there
is any conflict between this Agreement and Exhibit A,the terms and conditions of this Agreement shall control.
2. Term.
This Agreement shall commence upon February 1, 2018, ("Effective Date") and shall expire no later than
January 31,2019,("Expiration Date"),unless terminated earlier in accordance with the provisions of this Agreement
or otherwise extended by the parties.This Agreement is not renewable.
FOFFFICIAL RECORD
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3. Compensation.
The City shall pay Engineer the amount of $500 USD per performance not to exceed 10
performances/$5000.00 USD in accordance with the provisions of this Agreement and Exhibit "B," Payment
Schedule, which is attached hereto and incorporated herein for all purposes. Engineer shall not perform any
additional services for the City not specified by this Agreement unless the City requests and approves in writing the
additional costs for such services. The City shall not be liable for any additional expenses of Engineer not specified
by this Agreement unless the City first approves such expenses in writing. City agrees to pay all invoices of
Engineer within thirty (30) days of receipt of such invoice. Engineer may charge interest on late payments not to
exceed one percent(1%).
4. Termination.
4.1. Convenience. Either the City or Engineer may terminate this Agreement at any time and for any reason by
providing the other party with 30 days written notice of termination.
4.2 Breach. Subject to Section 29 herein, either party may terminate this Agreement for breach of duty,
obligation or warranty upon exhaustion of all remedies set forth in Section 29.
4.3 Fiscal Funding Out. In the event no funds or insufficient funds are appropriated by the City in any fiscal
period for any payments due hereunder, the City will notify Engineer of such occurrence and this Agreement shall
terminate on the last day of the fiscal period for which appropriations were received without penalty or expense to
the City of any kind whatsoever,except as to the portions of the payments herein agreed upon for which funds have
been appropriated.
4.4 Duties and Obligations of the Parties. In the event that this Agreement is terminated prior to the
Expiration Date,the City shall pay Engineer for services actually rendered up to the effective date of termination
and Engineer shall continue to provide the City with services requested by the City and in accordance with this
Agreement up to the effective date of termination. Upon termination of this Agreement for any reason, Engineer
shall provide the City with copies of all completed or partially completed documents prepared under this
Agreement. In the event Engineer has received access to City information or data as a requirement to perform
services hereunder, Engineer shall return all City provided data to the City in a machine readable format or other
format deemed acceptable to the City.
5. Disclosure of Conflicts and Confidential Information.
5.1 Disclosure of Conflicts. Engineer hereby warrants to the City that Engineer has made full disclosure in
writing of any existing or potential conflicts of interest related to Engineer's services under this Agreement. In the
event that any conflicts of interest arise after the Effective Date of this Agreement, Engineer hereby agrees
immediately to make full disclosure to the City in writing.
5.2 Confidential Information. The City acknowledges that Engineer may use products, materials, or
methodologies proprietary to Engineer. The City agrees that Engineer's provision of services under this
Agreement shall not be grounds for the City to have or obtain any rights in such proprietary products,materials,or
methodologies unless the parties have executed a separate written agreement with respect thereto. Engineer, for
itself and its officers, agents and employees, agrees that it shall treat all information provided to it by the City
("City Information")as confidential and shall not disclose any such information to a third party without the prior
written approval of the City.
5.3 Unauthorized Access.Engineer shall store and maintain City Information in a secure manner and shall not
allow unauthorized users to access,modify,delete or otherwise corrupt City Information in any way.Engineer shall
notify the City immediately if the security or integrity of any City information has been compromised or is believed
to have been compromised,in which event,Engineer shall,in good faith,use all commercially reasonable efforts to
cooperate with the City in identifying what information has been accessed by unauthorized means and shall fully
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cooperate with the City to protect such information from further unauthorized disclosure.
6. Richt to Audit.
Engineer agrees that the City shall, until the expiration of three (3) years after final payment under this
Agreement, have access to and the right to examine at reasonable times any directly pertinent books, documents,
papers and records of the Engineer involving transactions relating to this Agreement at no additional cost to the
City. Engineer agrees that the City shall have access during normal working hours to all necessary Engineer
facilities and shall be provided adequate and appropriate work space in order to conduct audits in compliance with
the provisions of this section. The City shall give Engineer not less than 10 days written notice of any intended
audits.
Engineer further agrees to include in all its subcontractor agreements hereunder a provision to the effect
that the subcontractor agrees that the City shall, until expiration of three (3) years after final payment of the
subcontract,have access to and the right to examine at reasonable times any directly pertinent books,documents,
papers and records of such subcontractor involving transactions related to the subcontract, and further that City
shall have access during normal working hours to all subcontractor facilities and shall be provided adequate and
appropriate work space in order to conduct audits in compliance with the provisions of this paragraph. City shall
give subcontractor not less than 10 days written notice of any intended audits.
7. Independent Contractor.
It is expressly understood and agreed that Engineer shall operate as an independent contractor as to all
rights and privileges granted herein, and not as agent, representative or employee of the City. Subject to and in
accordance with the conditions and provisions of this Agreement,Engineer shall have the exclusive right to control
the details of its operations and activities and be solely responsible for the acts and omissions of its officers,agents,
servants, employees, contractors and subcontractors. Engineer acknowledges that the doctrine of respondeat
superior shall not apply as between the City,its officers,agents,servants and employees,and Engineer,its officers,
agents, employees, servants, contractors and subcontractors. Engineer further agrees that nothing herein shall be
construed as the creation of a partnership or joint enterprise between City and Engineer. It is further understood
that the City shall in no way be considered a Co-employer or a Joint employer of Engineer or any officers, agents,
servants, employees or subcontractors of Engineer.Neither Engineer,nor any officers,agents, servants,employees
or subcontractors of Engineer shall be entitled to any employment benefits from the City. Engineer shall be
responsible and liable for any and all payment and reporting of taxes on behalf of itself, and any of its officers,
agents,servants,employees or subcontractors.
8. LIABILITY AND INDEMNIFICATION.
A. LIABILITY - ENGINEER SHALL BE LIABLE AND RESPONSIBLE FOR ANY AND ALL
PROPERTY LOSS, PROPERTY DAMAGE AND/OR PERSONAL INJURY, INCLUDING DEATH, TO
ANY AND ALL PERSONS, OF ANY KIND OR CHARACTER, WHETHER REAL OR ASSERTED, TO
THE EXTENT CAUSED BY THE NEGLIGENT ACT(S) OR OMISSION(S), MALFEASANCE OR
INTENTIONAL MISCONDUCT OF ENGINEER, ITS OFFICERS, AGENTS, SERVANTS OR
EMPLOYEES.
B. INDEMNIFICATION-ENGINEER HEREBY COVENANTS AND AGREES TO INDEMNIFY,HOLD
HARMLESS AND DEFEND THE CITY, ITS OFFICERS, AGENTS, SERVANTS AND EMPLOYEES,
FROM AND AGAINST ANY AND ALL CLAIMS OR LAWSUITS OF ANY KIND OR CHARACTER,
WHETHER REAL OR ASSERTED, FOR EITHER PROPERTY DAMAGE OR LOSS (INCLUDING
ALLEGED DAMAGE OR LOSS TO ENGINEER'S BUSINESS, AND ANY RESULTING LOST
PROFITS) PERSONAL INJURY, INCLUDING DEATH, TO ANY AND ALL PERSONS, AND
DAMAGES FOR CLAIMS OF INTELLECTUAL PROPERTY INFRINGEMENT,ARISING OUT OF OR
IN CONNECTION WITH THIS AGREEMENT, TO THE EXTENT CAUSED BY THE ACTS OR
OMISSIONS OF ENGINEER, ITS OFFICERS, AGENTS, SUBCONTRACTORS, SERVANTS OR
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EMPLOYEES.
9. Assianment and Subcontracting.
Engineer shall not assign or subcontract any of its duties, obligations or rights under this Agreement
without the prior written consent of the City.If the City grants consent to an assignment,the assignee shall execute a
written agreement with the City and the Engineer under which the assignee agrees to be bound by the duties and
obligations of Engineer under this Agreement. The Engineer and Assignee shall be jointly liable for all obligations
under this Agreement prior to the assignment. If the City grants consent to a subcontract, the subcontractor shall
execute a written agreement with the Engineer referencing this Agreement under which the subcontractor shall agree
to be bound by the duties and obligations of the Engineer under this Agreement as such duties and obligations may
apply.The Engineer shall provide the City with a fully executed copy of any such subcontract.
[Insert language if goal has been set under the Business Diversity Ordinance]
Business Diversity Ordinance does not apply to this contract.
10. INSURANCE.
During the term of this Agreement,Engineer shall procure and maintain at all times,in full force and effect,
a policy or policies of insurance that provide the specific coverage set forth in this Section as well as any and all other
public risks related to Engineer's performance of its obligations under this Agreement.Engineer shall specifically
obtain the following types of insurance at the following limits:
Commercial General Liability:
$1,000,000 Each occurrence on a combined single limit
Engineer shall promptly provide the City with a certificate of insurance that verifies Engineer's compliance with the
insurance requirements of this Agreement.The City's Risk Manager shall have the right to review and evaluate
Engineer's insurance coverage and to make reasonable requests or revisions pertaining to the types and limits of that
coverage.Engineer shall comply with such requests or revisions as a condition precedent to the effectiveness of this
agreement.
11. Compliance with Laws,Ordinances,Rules and Reaulations.
Engineer agrees to comply with all applicable federal, state and local laws, ordinances, rules and
regulations. If the City notifies Engineer of any violation of such laws, ordinances, rules or regulations,Engineer
shall immediately desist from and correct the violation.
12. Non-Discrimination Covenant.
Engineer,for itself,its personal representatives,assigns,subcontractors and successors in interest,as part of
the consideration herein, agrees that in the performance of Engineer's duties and obligations hereunder, it shall not
discriminate in the treatment or employment of any individual or group of individuals on any basis prohibited by law.
If any claim arises from an alleged violation of this non-discrimination covenant by Engineer, its personal
representatives, assigns, subcontractors or successors in interest, Engineer agrees to assume such liability and to
indemnify and defend the City and hold the City harmless from such claim.
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13. Israel
Engineer acknowledges that in accordance with Chapter 2270 of the Texas Government Code, the City is
prohibited from entering into a contract with a company for goods or services unless the contract contains a written
verification from the company that it: (1)does not boycott Israel; and(2)will not boycott Israel during the term of
the contract. The terms"boycott Israel" and"company" shall have the meanings ascribed to those terms in Section
808.001 of the Texas Government Code. By signing this contract, Engineer certifies that Engineer's signature
provides written verification to the City that Engineer. (1) does not boycott Israel;and(2) will not boycott Israel
during the term of the contract.
14. Notices.
Notices required pursuant to the provisions of this Agreement shall be conclusively determined to have
been delivered when (1)hand-delivered to the other party, its agents, employees, servants or representatives, (2)
delivered by facsimile with electronic confirmation of the transmission, or (3) received by the other party by
United States Mail,registered,return receipt requested,addressed as follows:
TO THE CITY:
City of Fort Worth With Copy to the City Attorney
Attn:Jennifer Demas at same address
1000 Throckmorton
Fort Worth TX 76102
Facsimile:(817)392-7734
TO ENGINEER:
Name:Carter Classic Sound
7101 Brock Rd.
Weatherford,TX 76087
15. Solicitation of Employees.
Neither the City nor Engineer shall, during the term of this Agreement and additionally for a period of one
year after its termination, solicit for employment or employ, whether as employee or independent contractor, any
person who is or has been employed by the other during the term of this Agreement, without the prior written
consent of the person's employer. This provision shall not apply to an employee who responds to a general
solicitation or advertisement of employment by either party.
16. Governmental Powers.
It is understood and agreed that by execution of this Agreement,the City does not waive or surrender any of
its governmental powers.
17. No Waiver.
The failure of the City or Engineer to insist upon the performance of any term or provision of this
Agreement or to exercise any right granted herein shall not constitute a waiver of the City's or Engineer's respective
right to insist upon appropriate performance or to assert any such right on any future occasion.
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18. Governing Law and Venue.
This Agreement shall be construed in accordance with the laws of the State of Texas.If any action,whether
real or asserted, at law or in equity,is brought on the basis of this Agreement,venue for such action shall lie in state
courts located in Tarrant County, Texas or the United States District Court for the Northern District of Texas, Fort
Worth Division.
19. Severability.
If any provision of this Agreement is held to be invalid, illegal or unenforceable, the validity, legality and
enforceability of the remaining provisions shall not in any way be affected or impaired.
20. Force Majeure.
The City and Engineer shall exercise their best efforts to meet their respective duties and obligations as set
forth in this Agreement,but shall not be held liable for any delay or omission in performance due to force majeure
or other causes beyond their reasonable control(force majeure), including,but not limited to,compliance with any
government law, ordinance or regulation, acts of God, acts of the public enemy, fires, strikes, lockouts, natural
disasters, wars, riots, material or labor restrictions by any governmental authority, transportation problems and/or
any other similar causes.
21. Headings Not Controlline.
Headings and titles used in this Agreement are for reference purposes only and shall not be deemed a part of
this Agreement.
22. Review of Counsel.
The parties acknowledge that each party and its counsel have reviewed this Agreement and that the normal
rules of construction to the effect that any ambiguities are to be resolved against the drafting party shall not be
employed in the interpretation of this Agreement or exhibits hereto.
23. Amendments.
No amendment of this Agreement shall be binding upon a party hereto unless such amendment is set forth in
a written instrument,and duly executed by an authorized representative of each party.
24. Entirety of Agreement.
This Agreement, including any exhibits attached hereto and any documents incorporated herein by
reference, contains the entire understanding and agreement between the City and Engineer, their assigns and
successors in interest, as to the matters contained herein. Any prior or contemporaneous oral or written agreement
is hereby declared null and void to the extent in conflict with any provision of this Agreement.
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25. Counterparts.
This Agreement may be executed in one or more counterparts and each counterpart shall,for all purposes,
be deemed an original,but all such counterparts shall together constitute one and the same instrument. An executed
Agreement, modification, amendment, or separate signature page shall constitute a duplicate if it is transmitted
through electronic means,such as fax or e-mail,and reflects the signing of the document by any party.Duplicates are
valid and binding even if an original paper document bearing each party's original signature is not delivered.
26. Warranty of Services.
Engineer warrants that its services will be of a professional quality and conform to generally prevailing
industry standards. City must give written notice of any breach of this warranty within thirty(30)days from the date
that the services are completed. In such event, at Engineer's option, Engineer shall either (a) use commercially
reasonable efforts to re-perform the services in a manner that conforms with the warranty,or(b)refund the fees paid
by the City to Engineer for the nonconforming services.
27. Network Access.
27.1 City Network Access. If Engineer, and/or any of its employees, officers, agents, servants or
subcontractors(for purposes of this section"Engineer Personnel"),requires access to the City's computer network in
order to provide the services herein, Engineer shall execute and comply with the Network Access Agreement which
shall be provided at the start of negotiations and incorporated herein for all purposes.
28. Immigration Nationality Act.
The City of Fort Worth actively supports the Immigration & Nationality Act (INA) which includes
provisions addressing employment eligibility,employment verification,and nondiscrimination.Engineer shall verify
the identity and employment eligibility of all employees who perform work under this Agreement. Engineer shall
complete the Employment Eligibility Verification Form (1-9), maintain photocopies of all supporting employment
eligibility and identity documentation for all employees, and upon request,provide City with copies of all l-9 forms
and supporting eligibility documentation for each employee who performs work under this Agreement. Engineer
shall establish appropriate procedures and controls so that no services will be performed by any employee who is not
legally eligible to perform such services. Engineer shall provide City with a certification letter that it has complied
with the verification requirements required by this Agreement. Engineer shall indemnify City from any penalties or
liabilities due to violations of this provision. City shall have the right to immediately terminate this Agreement for
violations of this provision by Engineer.
29. Signature Authority.
The person signing this agreement hereby warrants that he/she has the legal authority to execute this
agreement on behalf of the respective party, and that such binding authority has been granted by proper order,
resolution, ordinance or other authorization of the entity. This Agreement, and any amendment(s) hereto, may be
executed by any authorized representative of Engineer whose name,title and signature is affixed on the Verification
of Signature Authority Form, which is attached hereto as Exhibit "E" and incorporate herein by reference. Each
party is fully entitled to rely on these warranties and representations in entering into this Agreement or any
amendment hereto.
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1N vvIT'NESS REOF the partie hereto have executed this Agreement In multiples
this
ACCEPTED AND AGREED: ACCEPTED AND AGREED:
CITY OF FO—RT WORT/H: Carter Classic Sound:
y
By: TG..r C.�vL---- By: A4,-, I `'<14► I C'T
Fernando Costa Austin Carter
Assistant City Manager Owner,Carter Classic Sound
Date: ,Z/19 Date: 0/ �f� to
ATTEST: OF F
By:
Mary J.Kayser ;O
City Secretary
�� ..... .may
APD AS TO FORM AND LEGALITY:
By'-
Paige ebane
Assistant City Attorney
CONTRACT AUTHORIZATION:
M&C: No M&C Necessary
Date Approved:N/A
1295 Certification:N/A
CONTRACT COMPLIANCE MANAGER:
By signing,I acknowledge that I am the person responsible
�
r u".e monitoring and administration of this contract,including
erg performan d reporting requirements.
Mari'
it
Mary
Assis Libr irector
OFFICIAL,RECORD
CITY SECRETARY
FT.WORTH]TX
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EXHIBIT"A"
STATEMENT OF WORK
Scope of Work/Project Deliverables
Carter Classic Sound will provide a sound engineer and support services for the library's annual Third
Thursday Jazz series,Cliburn concert series and additional performances as needed.The sound engineer
will arrive at least 4 hours before performance time to set up the system and prepare for sound check.The
sound engineer will provide support services to the musicians for sound check and throughout the concert.
The sound engineer will not leave until the concert is completed and the sound system is broken down and
stored.
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EXHIBIT"B"
PAYMENT SCHEDULE
The City of Fort Worth will issue payment of$500.00 USD after each performance and payment will be presented at
the conclusion of the performance.
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EXHIBIT"C"
VERIFICATION OF SIGNATURE AUTHORITY
Full Legal Name of Company:Carter Classic Sound
Legal Address:7101 Brock Rd.,Weatherford,TX,76087
Services to be provided: Sound Engineer and Support
Execution of this Signature Verification Form ("Form") hereby certifies that the following individuals and/or
positions have the authority to legally bind the Company and to execute any agreement,amendment or change order
on behalf of Company. Such binding authority has been granted by proper order, resolution, ordinance or other
authorization of Company. The City is fully entitled to rely on the warranty and representation set forth in this Form
in entering into any agreement or amendment with Company.Company will submit an updated Form within ten(10)
business days if there are any changes to the signatory authority.The City is entitled to rely on any current executed
Form until it receives a revised Form that has been properly executed by the Company.
1 e Name:
Position:
Signature
2. Name:
Position:
Signature
3. Name:
Position:
Signature
Name:Austin Carter
4-x. Y1A ,. i Lr
Signature of President CEO
Other Title:
Date: 01 F /a
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Vl...Q 0 DATE(MMIDD/YYYY)
A
R.. C>RV CERTIFICATE OF LIABILITY INSURANCE 02/22/2016
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER.,AND THE CERTIFICATE HOLDER.
IMPORTANT. If the certificate holder is an ADDITIONAL INSURED,the policy(les)must have ADDITIONAL INSURED provisions or be endorsed.
If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on
this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).
PRODUCER NAME:M"E';" Kent Brown', _
Ravenwood Insurance PRDNE 5!69-43,5-755,0t Fuc No:469-557-8570
131 Quest Court r MAIL
hDDR=-ss: kent@ravenoodinsurance.com
oodinsurance.com
Keller TX 76248 ----_ .__
INSURER(St AFFOR[lINC;r'nWERAGE NlifC�
uNSURERA:Atain Specialty Insurance Co
INSURED I:NSURERB:
Carter Classic Sound
I'.NSURERC:
7101 Old Brock Rd
Weatherford TX 76087 INSURER D:
INSURER E:
INSURER F:
COVERAGES CERTIFICATE NUMBER: REVISION NUMBER:
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES-LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
INSR' -- ADDL.'SURRPOLICY EXP -
LTR TYPE OF INSURANCE INSn WVD, PtTI ICY NI.MRFR MMIDDIYYYY IYyYY L:M1T5
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GEN'LAGGREGATE LIMIT APPLIES PER GENERAL AGGREGATE 2,000,000
POLICY El JECT -PRO- F LOC PRODUCTS C ',''?'CP AGG S 2,000,000
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CERTIFICATE HOLDER CANCELLATION
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
City of Fort Worth THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
ACCORDANCE WITH THE POLICY PROVISIONS.
200 Texas St.
Fort Worth,TX 76102 AUTHORIZED REPRESENTATIVE
Kent Brown
2/22/2018
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