HomeMy WebLinkAboutContract 49974-A1 C'.TY SECRETARY
CCN% kACT N0. r T'
RAR 12 2018 FIRST AMENDMENT TO CITY SECRETARY CONTRACT NO. 49974
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C�TYSICR�7AHy', WHEREAS, the City of Fort Worth ("City") and Meals on Wheels, Inc. of Tarrant County
(hereafter"Agency")made and entered into City Secretary Contract No.49974("Contract");
WHEREAS, the Contract provides funding to Agency pursuant to a grant received by City from
the United States Department of Housing and Urban Development ("HUD") through the Community
Development Block Grant Program ("CDBG"), Program No. B-17-MC-48-0010, Catalog of Federal
Domestic Assistance No. 14.218;
WHEREAS, it is the mutual desire of City and Agency to amend the Contract to change the
submission method of required monthly reimbursement requests;
WHEREAS,the City has entered into an agreement with ZoomGrants to provide an online database
for Agency to submit monthly reimbursement requests;
WHEREAS,submission of monthly reimbursement requests is now required through Zoom Grants
and will be effective with the January reimbursement request that is due February 15,2418;
WHEREAS, paper submission and submission to the psa a.fortworthtexas.gov e-mail address or
contract administrator's e-mail address will no longer be accepted;
WHEREAS, it is the mutual desire of City and Agency to amend the Contract to complete the
Program and meet Contract objectives.
NOW,THEREFORE,City and Agency hereby agree to amend the Contract as follows:
1.
Section 9.2.4 Delivery of Reimbursement Reauest is deleted in its entirety, and replaced with
the following:
Reimbursement Requests will be submitted through ZoomGrants on the designated due date.
11.
This amendment is effective as of the Effective Date of the Contract.
III.
All terms and conditions of the Contract not amended herein remain unaffected and in full force
and effect,are binding on the Parties and are hereby ratified by the Parties. Capitalized terms not defined
herein shall have the meanings assigned to them in the Contract.
[SIGNATURES APPEAR ON FOLLOWING PAGE]
OFFICIAL RECORD
CM SECRET'AR'Y
Amendment No. 1 to CSC No.49974 FT.WORM9 TX Page I
Meals on Wheels, Inc. of Tarrant County(CDBG)
ACCEPTED AND AGREED:
MEALS ON WHEELS,INC.
OF TARR.ANT COUNTY CITY OF FORT WORTH
By By:
Carla Jutson, P ent and C 6 t �f y.�4 ,l Fernando Costa, Assistant City Manager
\
ATTEST: APPROVE AS TO FORM AND
it LEGALITY:
BY: TE)( B c
Y�
ity Secretary Paige Meba ,Assistant City Attorney
&C: C-4;43 ,-tgo's
1295 Certification No.2017-236105
Date: August 1, 2017
CONTRACT COMPLIANCE MANAGER:
By signing,I acknowledge that I am the person responsible
for the monitoring and administration of this contract, including
ensuring all performance and reporting requirements
9&�"
Barbara Asbury
Compliance and Planning Manager
O"ICML WORD
QTY 311CMARY
FT.Wom?Tx
Amendment No. 1 to CSC No.49974 Page 2
Meals on Wheels,Inc.of Tarrant County(CDBG)
City of Fort Worth, Texas
Mayor and Council Communication
COUNCIL ACTION: Approved on 8/1/2017 -Ordinance No.22814-08-2017
DATE: Tuesday,August 1,2017 REFERENCE NO.: G-19056
LOG NAME: 19NS HUDACTIONPLANPY2017-2018
SUBJECT:
Conduct Public Hearing and Approve the City's 2017-2018 Action Plan for the
Use of Federal Grant Funds in the Amount of$10,778,461.00 to be Awarded by
the United States Department of Housing and Urban Development from the
Community Development Block Grant,HOME Investment Partnerships Program,
Emergency Solutions Grant and Housing Opportunities for Persons with AIDS
Grant Programs, Authorize Collection and Use of Program Income,Authorize
Waiver of Application of Indirect Cost Rates,Authorize Execution of
Related Contracts and Adopt Appropriation Ordinance (ALL COUNCIL DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council:
1. Conduct a public hearing to allow citizen input and consideration of
the City's 2017-2018 Action Plan for use of federal grant funds to be
awarded by the United States Department of Housing and Urban Development in
the amount of$10,778,461.00 from the Community Development Block Grant,
HOME Investment Partnerships Program,Emergency Solutions Grant,and
Housing Opportunities for Person with AIDS grant programs,and for the use
of program income from activities using prior years' federal grant funds;
2. Approve the City's 2017-2018 Action Plan for submission to HUD,
including allocations of grant funds to particular programs and activities
as detailed below;
3. Authorize the collection and use of an estimated 5150,000.00 of program
income which resulted from activities using prior years'Community
Development Block Grant funds,for the City's Priority Repair Program;
4. Authorize the collection and use of an estimated $300,000.00 of program
income which resulted from activities using prior years'HOME Investment
Partnerships Program funds,for the completion of the Hardy Street and HFC
Terrell Single Family Infill housing development projects and 10 percent
for administrative costs as detailed below;
5. Authorize the City Manager or his designee to execute contracts for one
year terms with the agencies listed in Tables 1, 2 and 3 below, for Program
Year 2017-2018 for Community Development Block Grant,Emergency Solutions
Grant,and Housing Opportunities for Person with AIDS grant funds,
contingent upon receipt of funding and satisfactory completion of an
Environmental Review and all regulatory requirements;
6. Authorize the City Manager or his designee to extend the contracts for
up to one year if an agency or department requests an extension and such
extension is necessary for completion of the program or to amend the
contracts if necessary to achieve program goals provided any amendment is
within the scope of the program and in compliance with City policies and
all applicable laws and regulations governing the use of federal grant
funds;
7. Authorize a waiver of indirect cost rates as applicable for the Grants
Fund in accordance with the City's Administrative Regulations; and
8. Adopt the attached appropriation ordinance increasing the estimated
receipts and appropriations to the Grants Fund in the total amount of
510,778,461.00 consisting of 56,526,863.00 in Community Development Block
Grant funds, S2,047,626.00 in HOME Investment Partnerships Program funds,
$577,437.00 in Emergency Solutions Grant funds,and$1,176,535.00 in
Housing Opportunities for Person with AIDS grant funds,plus any program
income,all subject to receipt of such funds.
DISCUSSION:
The City's 2017-2018 Action Plan summarizes the major housing and community
development activities and proposed expenditures for the program year
beginning October 1,2017 and ending September 30,2018 for use of federal
grant funds totaling$10,778,461.00 from the United States Department of
Housing and Urban Development(HUD)for Community Development Block Grant
(CDBG),HOME Investment Partnerships Program(HOME),Emergency Solutions
Grant(ESG)and Housing Opportunities for Persons with AIDS (HOPWA) grant
programs. It also summarizes the use of program income resulting from
activities using prior years' CDBG and HOME funds, the primary purpose of
which is to benefit low and moderate income City of Fort Worth
residents. ESG funds primarily benefit homeless persons,and HOPWA funds
primarily benefit low and moderate income persons with HIV/AIDS.
Staff developed initial recommendations for the allocation of the estimated
funding from HUD based on prior years' funding levels.A public hearing was
held on April 19,2017 to provide citizens the opportunity to participate
in the development of the Action Plan. The Staff recommendations for award
amounts were presented to the Housing and Neighborhood Services Committee
on May 6,2017 and were adopted by the Community Development Council(CDC)
on May 10,2017.Following the publication of final funding amounts for
FY2017-18 from HUD on June 14,2017, Staff recommendations were updated to
reflect the actual grant amounts and these revised recommendations were
forwarded to the CDC and presented to the City Council through an Informal
Report at the City Council Work Session on June 20,2017.
Notice of a 30 day public comment period from June 30,2017 to July 31,
2017 was published in the Fort Worth Star-Telegram on June 25.2017.in La _
Estrella on June 27,2017,and in La Vida News: The Black Voice on June 29,
2017. Any comments received are maintained by the Neighborhood Services
Department in accordance with federal regulations. The City must hold two
public hearings as part of the HUD-required citizen participation
process. The first public hearing is scheduled to be held by City Staff on
July 19,2017,and the second public hearing is scheduled for August 1,
2017 at the City Council meeting.
A summary of Staff's final funding recommendations is provided below and
in Tables 1, 2 and 3. Additionally, a spreadsheet of all specific funding
recommendations is attached.The 2017-2018 Annual Action Plan must be
submitted to HUD by August 15,2017.
A waiver of indirect costs is being requested to maximize program benefits.
The CDBG program provides for 23 full-time positions with estimated
salaries of$1.3 million. Addition of indirect costs would result in
reduction in Staff and services.The indirect costs that are being asked to
be waived are estimated to be$215,386.00.
CDB
For Program Year 2017-2018, it is recommended that the amount of
$6,526,863.00 in CDBG funds, and an estimated amount of$150,000.00 in CDBG
program income totaling$6,676,863.00 be allocated as follows:
Public Services-$979,029.00
This item includes social services for low to moderate income,disabled and
disadvantaged populations.
Housing Program Services- $2,922,228.00
This item includes funding for the City's Priority Repair Program,Cowtown
Brush-Up,homebuyer and housing services, accessibility modifications to
the homes of senior and/or disabled individuals,the Lead Hazard Reduction
Demonstration Grant Match, and related project delivery costs for these
programs.
Infrastructure Projects&Public Facilities-$579,255.00
This item includes funding for the Worth Heights Community Center Americans
with Disability Act Improvements.
CDBG Economic Development-$740,979.00
This item is the City's annual payment of its Section 108 loan from
HUD. The Section 108 Program is a loan guarantee program which enables
CDBG grantees to borrow up to five times the annual entitlement grant.
CDBG Estimated Program Income-$150,000.00
This item includes funding for the City's Priority Repair Program. CDBG
program income that is received which is over the estimated amount but not
used for the City's Priority Repair Program will be allocated to priority
activities in the City's Consolidated Plan subject to City Council
approval.
CDBG General Administration-$1,305,372.00
This item includes costs for administering the CDBG grant including
allocations for Financial Management Services and Planning and Development
Departments.
HOME
For Program Year 2017-2018, it is recommended that the amount of
$2,047,626.00 in HOME funds,and an estimated amount of$300,000.00 in HOME.
program income totaling$2,347,626.00 be allocated as follows:
Homebuyers Assistance Program(HAP)-$700,000.00
This item includes funding for down payment and/or closing cost assistance
to low and moderate income homebuyers.
Community Development Housing Organizations(CHDO)Set Aside-$307,144.00
HUD requires that a minimum of 15 percent of HOME funds be allocated to
CHDOs for affordable housing projects and CHDO administrative operating
costs. These funds will be used by Housing Channel(formerly Tarrant
County Housing Partnership), a CHDO,for the Riverside Single Family Infill
Development(COUNCIL DISTRICT 8). The houses will be sold to homebuyers
making at or below 80 percent of the area median income as set by HUD.
Rental Housing Development–$835,720.00
This item represents gap financing for a portion of the costs of developing
Columbia Renaissance Square,Phase II,an affordable multifamily senior
development(COUNCIL DISTRICT 8).
HOME General Administration– $204,762.00
This item includes costs for administering the HOME grant.
HOME Estimated Program Income-$300,000.00
This item represents gap financing for the Columbia Renaissance Square,
Phase H multifamily senior development.HOME program income that is
received which is over the estimated amount but not used for the Columbia
Renaissance Square,Phase II project will be allocated to the Riverside
Single Family Infill development,or to priority activities in the City's
Consolidated Plan subject to Council approval.HUD allows the City to take
10 percent of any HOME program income to be used for the costs for
administering the HOME grant.
HOPWA
For Program Year 2017-2018, it is recommended that the amount of
$1,176,535.00 in HOPWA funds be allocated as follows:
Non-Profit Service Providers-$1,141,239.00
HOPWA Program Administration–$35,296.00
FUG
For Program Year 2017-2018, it is recommended that the amount of
$577,437,00 in ESG funds be allocated as follows:
Non-Profit Service Providers-$534,130.00
ESG Program Administration– ,543,307.00
COA TRACT iIECO-401ENDATLONS
The CIBC and Staff recommend that contracts be executed with the listed
agencies for the amounts shown in the following tables:
Cumfnunity Development fi&ek Grant Contracts:
Table 1– CDBG A envies
Organization - - Program Amount
AH Christian Learning Child Care Services $
.enter 76;350:00
Catholic Charities DioceseEmployment/Job $
of Fort Worth Inc. rainin 101,8 10.00
Girls Inc. of Tarrant Youth Services S
County 111,980.00
Goodwill Industries of Employment/Job S
Fort Worth,Inc. Training 76,350.00
Housing Channel Housing Counseling S 118,088.00
Services
The Ladder AllianceEmployment/Job S
Training 94,974:00
Meals on Wheels, Inc. of General&Special S
-;neater Tarrant County Needs 76,350.00
Presbyterian Night Shelter Public Service S
of Tarrant County Special Needs 144;987.00
Sixty and Better,Inc. Public Services: $
Elderly 101,800.00
United Community Centers Child Care Services S
75,350.00
CDDC Public Sen4ce $
Subtotal 979,029.00
Rehabilitation,Education Accessibility $
and Advocacy for Persons 102,000.00
with Handicaps,dba REACH,
�nc.**
Trtal C BG Contracts 1$1,08 ,029.00
**REACH will be funded from the CD13G Housing Programs and Services budget
Housing ftar unities For Persons With ALD Contra ct s
Table?–HOPFittl A envies
Organizadon Program Amount
Tarrant County Samaritan Administration S
Housing,Inc. seven percent); 510,204.00
Supportive Services
d Facility Based
ousing Subsidy
Assistance
IDS Outreach Center, Inc. Supportive Services,
Tenant Based Rental 631,035.00
Assistance(TIBRA),
d Short Tenn Rent
Mortgage and Utility
Assistance{STRMll
Total HOPWA Contracts 1,141,239.00
Exner n_a,Volutions Grant Contracts:—
Table 3–ESGAgencies
yf anization Program Amount
Presbyterian Flight Shelter Shelter S 126,625.00
f Tarrant County erationslServices
SafeHaven of Tarrant Shelter 75,975.00
County Operations/Services _
Lighthouse for the Shelter $ 95,343.00
Homeless dba True WorthOperations/Services
Place _
The Salvation Army, a Homeless Prevention $ 126,625.00
Georgia Corporation
Center for Transforming Rapid Rehousing $ 109,562.00
Ives
Total ESG Contracts $ 534,130.00
A waiver of the goal for.MBEISBE subcontracting requirements was requested
by the Neighborhood.Services Department and approved by the M/WB1~Office,
in accordance with the.lvll-V8E or BDE Ordinance, because the purchase of
goods or services from source(s)where subcontracting or supplier
opportunities are negligible.
All figures have been rounded to the nearest dollar for presentation
purposes.
These programs are available in ALL COUNCIL DISTRICTS.
FISCAL INFORMATIO—N!CERTIFICATION
The Director of Finance certifies that upon approval of the above
recommendations,adoption of the attached appropriation ordinance and
receipt of grant funds, funds will he available in the current operating
budget,as appropriated,of the Grants Operating Federal Fund. This is a
reimbursement grant. The Neighborhood Services Department has the
responsibility to validate the availability of funds prior to an
expenditure being made.
FUND IDENTIFIERS LFIDs
'tel
Fund Department Account Project Program Activity Budget Reference# Amount
ID ID Year (Charrtfield 2)
1m R
Fund Account Program Activity Amount
Department Project Budget Reference##
ID ID Year (Chartfield 2)
,RTIFICAT ONS:
Submitted for QU Manager's Fernando Costa (6122)
Originating De artm d: Aubrey Thagard (8187)
Additional Information Barbara Asbury (7331)
David Reitz (7563)
ATTACHMENTS
1. 19NS HUDA ANPY2017-2 1 AO 17.d cx lie)
2. 2017-2018 HUD Allocation.tzdf (CFW Intemai)
3. FoEM 1295 -All Agencies.12df, (F�,blic)
4, UH D 2017-18 AP Selected 5lides.12df (Pubiic)
5. MWBE Waiver.gdf f FW Internal)
6. SAM Search-All Agencies.pdf rcFW Intemaq
CERTIFICATE OF INTERESTED PARTIES FORM 1295
loft
Complete Nos,1-4 and 6 if there are interested parties. OFFICE USE ONLY
Complete Nos.1,2,3.5,and 6 if there are no interested parties. CERTIFICATION OF FILING
1 Name of Business entity filing form,and the city,state and country of the business entity's place Certificate Number:
of business.
120!7-236105
Meals On Wheels, Inc.of Tarrant County
Fort Worth,TX United States [late railed:
2 Name of governmental entity or state agency that is a party to the contract for which the form is 07/13/2017
being filed.
City of Fort Worth Date Acknowl-dged-
IJ
3 Provide the identification number used by the governmental entity or state agency to track or identify the contract,and provide at
description of the services,goods,or other property to be provided under the contract.
CD13G 2017-2018
Home Delivered Meals
4 Nature of interest
Name of Interested Party City,State,Country{place of business) (check applicable)
Controlling intermediary
5 Check only if there is NO Interested Party. ❑
x
6 AFFIDAVIT 1 swear,or affirm,under penalty of perjury,that the above disclosure is true and correct.
;= sCHERRIE W.STEVENS .-
:`•WIT-
k: MMy Notary Ifi]�B0G4643
' Fx irsra 4127,4020 Signature of Ezutl h d agent of contracting business entity
p hop g fl 9
AFFIX.NOTARY STAMP!SEAL ABOVE
Sworn to and subscribed before me,by the said -,U- CJD this the 3 day of —� Y
to Certify which,witness my hand and seal of office. — �^
r
Signature of officer ad nistering oath Printed name of officer administering oath Title of officer administering oath
Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V1.0.883