HomeMy WebLinkAboutContract 49981-A1 - 2 34
RECEIVED
RAR I E FIRST AMENDMENT TO CITY SECRETARY CONTRAC r.'SM..--T!r9� BY7,kRY
NO
CITY OF FORT WORTH WHEREAS,the City of Fort Worth("City")and Sixty and Better,Inc.dba Senior Citizen Services
CIP SECKTARY
(hereafter"Agency")made and entered into City Secretary Contract No.49981 ("Contract");
WHEREAS, the Contract provides funding to Agency pursuant to a grant received by City from
the United States Department of Housing and Urban Development ("HUD") through the Community
Development Block Grant Program ("CDBG"), Program No. B-I7-MC-48-0010, Catalog of Federal
Domestic Assistance No. 14.218;
WHEREAS, it is the mutual desire of City and Agency to amend the Contract to change the
submission method of required monthly reimbursement requests;
WHEREAS,the City has entered into an agreement with ZoomGrants to provide an online database
for Agency to submit monthly reimbursement requests;
WHEREAS, submission of monthly reimbursement requests is now required through Zoom Grants
and will be effective with the January reimbursement request that is due February 15,2018;
WHEREAS, paper submission and submission to the psakfortworthtexas.gov e-mail address or
contract administrator's e-mail address will no longer be accepted;
WHEREAS, effective January 8, 2018 transportation services are no longer being provided at
Eugene McCray and Hand ley-Meadowbrook Community Centers due to renovations taking place at these
centers;
WHEREAS,due to these renovations,Agency requested a change in the locations listed on Exhibit
A—Program Summary.
Whereas, Agency requested to add Martin Luther King Community Center and remove Eugene
McCray and Hand ley-M eadowbrook Community Centers.These changes are effective January 8, 2018;
WHEREAS, it is the mutual desire of City and Agency to amend the Contract to complete the
Program and meet Contract objectives.
NOW,THEREFORE, City and Agency hereby agree to amend the Contract as follows:
I.
Section 9.2.4 Delivery of Reimbursement Request is deleted in its entirety, and replaced with
the following:
Reimbursement Requests will be submitted through ZoomGrants on the designated due date.
11.
Exhibit"A"—Program Summary attached to the Contract is hereby replaced with the attached
Exhibit"A"—Program Summary revised OFFMAU RECORD
Amendment No. 1 to CSC No. 49981 Cr"81CMA" Page 1
Sixty and Better, Inc. dba Senior Citizen Services(CDBG) Flro �q TX
III.
This amendment is effective as of the Effective Date of the Contract.
IV.
All terms and conditions of the Contract not amended herein remain unaffected and in full force
and effect, are binding on the Parties and are hereby ratified by the Parties. Capitalized terms not defined
herein shall have the meanings assigned to them in the Contract.
[SIGNATURES APPEAR ON FOLLOWING PAGE]
Amendment No. 1 to CSC No.49981 Page 2
Sixty and Better, Inc. dba Senior Citizen Services(CDBG)
ACCEPTED AND AGREED:
SIXTY AND BETTER,INC.DSA
SENIOR CITIZEN SERVICES CITY OF FORT WORTH
By: �. �
rcus Rockwell,Interim CEO Fernando Costa, Assistant City Manager
ATTEST: {]RT j� APPROVE AS TO FORM AND
LEGALITY:
B --- By:
$ ity Secretary Pa ge Meba Assistant City Attorney
M&C: G=tSg9-3- �-�
1245 Certification No.2017-2
Date: August 1, 2017
CONTRACT COMPLIANCE MANAGER:
By signing, I acknowledge that I am the person responsible
for the monitoring and administration of this contract, including
ensuring all performance and reporting requirements
&4�A6&�
Barbara Asbury
Compliance and Planning Manager
OFFICIAL RECCRiD
CITY SSCMARY
LFY
WORTH
Amendment No. i to CSC No. 49981 Page 3
Sixty and Better, Inc.dba Senior Citizen Services(CDBG)
SIXTY AND BETTER, INC. DBA SENIOR EXHIBIT "A"
CITIZEN SERVICES
Connecting Seniors to Community PROGRAM SUMMARY
PROGRAM SUMMARY
(CDBG)
October 1, 2017 to September 30, 2018 $101,800.00
PERIOD AMOUNT
Capitalized terms not defined herein shall have meanings assigned them in the Contract.
PROGRAM:
The Program will provide transportation services to Fort Worth seniors age 62 and over to and
from their homes to activity centers and for shopping or field trips.
CDBG Funds will be used to pay for a percentage of salaries for Program employees supervising
the Program and administering the transportation contracts. CDBG Funds will also be used to pay
for rides for clients on a per unit basis. Cost for rides shall be the same as the rate charged to the
Agency by the vendor or subcontractor providing the rides.
Agency's office is located at 1400 Circle Dr. #300, Fort Worth, TX 76119, with operating hours
of 8:00 a.m. to 5:00 p.m., Monday through Friday.
Program services will be available to and from client homes to the following locations:
Locations 10/1/2017—0110812018:
City of Fort Worth Neighborhood Centers
Como Neighborhood Center-4900 Horne Street, Fort Worth, TX 76107
Northside Neighborhood Center - 1100 NW 18th, Fort Worth, TX 76164
Worth Heights Neighborhood Center - 3551 New York, Fort Worth, TX 76110
North Tri-Ethnic Community Center - 2950 Roosevelt, Fort Worth, TX 76106
Fellowship Corner - 1601 New York, Fort Worth, TX 76104
Additional Locations
Bamabas House, Christ Lutheran- 4409 Sycamore School Road, Fort Worth, TX 76133
CASA- 3201 Sandra, Fort Worth, TX 76107
Diamond Hill Community Center - 1701 NE 36th, Fort Worth, TX 76106
Eugene McCray Community Center- 4932 Wilbarger, Fort Worth, TX 76119
Handley-Meadowbrook Community Center - 6201 Beaty, Fort Worth, TX 76112
Hometown at Matador Ranch—8500 Crowley Road, Fort Worth, TX 76134
Jewish Family Services - 4940 Briarhaven, Fort Worth, TX 76109
CDBG PRESUME❑BENEFIT PSA CONTRACT 2017-2018—EXHIBIT"A"— PROGRAM SUMMARY
Sixty and Better, Inc. dba Senior Citizen Services Page I
Locations 01/08/2018—0913012018:
City of Fort Worth Neighborhood Centers
Como Neighborhood Center - 4900 Horne Street, Fort Worth, TX 76107
Northside Neighborhood Center- 1100 NW 18th, Fort Worth, TX 76164
Worth Heights Neighborhood Center- 3551 New York, Fort Worth, TX 75110
North Tri-Ethnic Community Center- 2950 Roosevelt, Fort Worth, TX 75106
Martin Luther King Community Center— 5565 Truman Drive, Fort Worth, TX 76112
Fellowship Corner- 1501 New York, Fort Worth, TX 76104
Additional Locations
Bamabas House, Christ Lutheran- 4409 Sycamore School Road, Fort Worth, TX 76133
CASA - 3201 Sandra, Fort Worth, TX 75107
Diamond Hill Community Center- 1701 NE 36th, Fort Worth, TX 75106
Hometown at Matador Ranch—8500 Crowley Road, Fort Worth, TX 75134
Jewish Family Services - 4900 Briarhaven, Fort Worth, TX 75109
Agency shall not change any locations without prior City approval. Costs incurred at any
locations that have not been approved by City will not be reimbursed.
REGULATORY CLASSIFICATION:
IDIS Matrix Code(s)and Service Category: 05A Senior Services
National Objective Citation: LMC Low/Mod Limited Clientele 24 CFR 570.208(a)(2)
Regulatory Citation(s): 24 CFR 570.201(e)
Agency will maintain documentation which verifies that 100% of clients served by the Program
are Elderly in accordance with the CDBG Presumed Benefit clientele definition.
PROGRAM GOALS:
Minimum Number of Fort Worth Clients to be Served: The Program must serve a minimum
of 300 Unduplicated Clients from Fort Worth as shown by the monthly reports on Attachment
III.
CDBG PRESUMED BENEFIT PSA CONTRACT 2017-2018—EXHIBIT"A"—PROGRAM SUMMARY
Sixty and Better, Inc. dba Senior Citizen Services Page 2
City of Fort Worth, Teras
Mayor and Council Communication
COUNCIL ACTION: Approved on 8/1/2017 -Ordinance No. 22814-08-2017
DATE: Tuesday,August 1,2017 REFERENCE NO.: G-19056
LOG NAME: 19NS HUDACTIONPLANPY2017-2018
SUBJECT:
Conduct Public Hearing and Approve the City's 2017-2018 Action Plan for the
Use of Federal Grant Funds in the Amount of$10,778,461.00 to be Awarded by
the United States Department of Housing and Urban Development from the
Community Development Block Grant,HOME Investment Partnerships Program,
Emergency Solutions Grant and Housing Opportunities for Persons with AIDS
Grant Programs,Authorize Collection and Use of Program Income,Authorize
Waiver of Application of Indirect Cost Rates,Authorize Execution of
Related Contracts and Adopt Appropriation Ordinance(ALL COUNCIL DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council:
1. Conduct a public hearing to allow citizen input and consideration of
the City's 2017-2018 Action Plan for use of federal grant funds to be
awarded by the United States Department of Housing and Urban Development in
the amount of$10,778,461.00 from the Community Development Block Grant,
HOME Investment Partnerships Program,Emergency Solutions Grant,and
Housing Opportunities for Person with AIDS grant programs,and for the use
of program income from activities using prior years' federal grant funds;
2. Approve the City's 2017-2018 Action Plan for submission to HUD,
including allocations of grant funds to particular programs and activities
as detailed below;
3. Authorize the collection and use of an estimated$150,000.00 of program
income which resulted from activities using prior years' Community
Development Block Grant funds, for the City's Priority Repair Program;
4. Authorize the collection and use of an estimated$300,000.00 of program
income which resulted from activities using prior years' HOME Investment
Partnerships Program funds,for the completion of the Hardy Street and HFC
Terrell Single Family Infill housing development projects and 10 percent
for administrative costs as detailed below;
5. Authorize the City Manager or his designee to execute contracts for one
year terms with the agencies listed in Tables 1,2 and 3 below, for Program
Year 2017-2018 for Community Development Block Grant,Emergency Solutions
Grant,and Housing Opportunities for Person with AIDS grant funds,
contingent upon receipt of funding and satisfactory completion of an
Environmental Review and all regulatory requirements;
6. Authorize the City Manager or his designee to extend the contracts for
up to one year if an agency or department requests an extension and such
extension is necessary for completion of the program or to amend the
contracts if necessary to achieve program goals provided any amendment is
within the scope of the program and in compliance with City policies and
all applicable laws and regulations governing the use of federal grant
funds;
7. Authorize a waiver of indirect cost rates as applicable for the Grants
Fund in accordance with the City's Administrative Regulations;and
8. Adopt the attached appropriation ordinance increasing the estimated
receipts and appropriations to the Grants Fund in the total amount of
$10,778,461.00 consisting of$6,526,863.00 in Community Development Block
Grant funds, $2,047,626.00 in HOME Investment Partnerships Program funds,
$577,437.00 in Emergency Solutions Grant funds,and$1,176,535.00 in
Housing Opportunities for Person with AIDS grant funds,plus any program
income,all subject to receipt of such funds.
DISCUSSION:
The City's 2017-2018 Action Plan summarizes the major housing and community
development activities and proposed expenditures for the program year
beginning October 1,2017 and ending September 30,2018 for use of federal
grant funds totaling$10,778,461.00 from the United States Department of
Housing and Urban Development(HUD)for Community Development Block Grant
(CDBG),HOME Investment Partnerships Program(HOME),Emergency Solutions
Grant(ESG) and Housing Opportunities for Persons with AIDS(HOPWA)grant
programs. It also summarizes the use of program income resulting from
activities using prior years'CDBG and HOME funds,the primary purpose of
which is to benefit low and moderate income City of Fort Worth
residents. ESG funds primarily benefit homeless persons, and HOPWA funds
primarily benefit low and moderate income persons with HIVIAIDS.
Staff developed initial recommendations for the allocation of the estimated
funding from HUD based on prior years' funding levels.A public hearing was
held on April 19,2017 to provide citizens the opportunity to participate
in the development of the Action Plan. The Staff recommendations for award
amounts were presented to the Housing and Neighborhood Services Committee
on May 6,2017 and were adopted by the Community Development Council(CDC)
on May 10,2017.Following the publication of final funding amounts for
FY2017-18 from HUD on June 14,2017, Staff recommendations were updated to
reflect the actual grant amounts and these revised recommendations were
forwarded to the CDC and presented to the City Council through an Informal
Report at the City Council Work Session on June 20,2017.
Notice of a 30 day public comment period from June 30,2017 to July 31,
2017 was published in the Fort Worth Star-Telem-am on June 25.2017.in La
Estrella on June 27,2017, and in La Vida News: The Black Voice on June 29,
2017. Any comments received are maintained by the Neighborhood Services
Department in accordance with federal regulations. The City must hold two
public hearings as part of the HUD-required citizen participation
process. The first public hearing is scheduled to be held by City Staff on
July 19,2017, and the second public hearing is scheduled for August 1,
2017 at the City Council meeting.
A summary of Staff's final funding recommendations is provided below and
in Tables 1,2 and 3. Additionally, a spreadsheet of all specific funding
recommendations is attached. The 2017-2018 Annual Action Plan must be
submitted to HUD by August 15,2017.
A waiver of'indirect costs is being requested to maximize program benefits.
The CDBG program provides for 23 full-time positions with estimated
salaries of$1.3 million.Addition of indirect costs would result in
rcduetion in Staff and services. The indirect costs that are being asked to
he waived are estimated to be$215,386.00.
CDBG
For Program Year 2017-2018,it is recommended that the amount of
$6,526,863.00 to CDBG funds,and an estimated amount of$150,000.00 in CDBG
program income totaling$6,676,863.00 he allocated as follows:
Public Services-$979,029.00
This item includes social services for low to moderate income,disabled and
disadvantaged populations.
Housing Program Services-$2,922,228.00
This item includes funding for the City's Priority Repair Program,Cowtown
Brush-Up,homebuyer and housing services,accessibility modifications to
the homes of senior and/or disabled individuals,the Lead Hazard Reduction
Demonstration Grant Match, and related project delivery costs for these
programs.
Infrastructure Projects& Public Facilities-$579,255.00
This item includes funding for the Worth Heights Community Center Americans
with Disability Act Improvements.
CDBG Economic Development-$740,979,00
This item is the City's annual payment of its Section 108 loan from
HUD. The Section 108 Program is a loan guarantee program which enables
CDBG grantees to harrow up to five times the annual entitlement grant.
CDBG Estimated Program Income-$150,000.00
This item includes funding for the City's Priority Repair Program. CDBG
program income that is received which is over the estimated amount but not
used for the City's Priority Repair Program will be allocated to priority
activities in the City's Consolidated Plan subject to City Council
approval.
CDBG General Administration-$1,305,372.00
This item includes costs for administering the CDBG grant including
allocations for Financial Management Services and Planning and Development
Departments.
LLUME
For Program Year 2017-2018, it is recommended that the amount of
$2,047,626 00 in HOME funds,and an estimated amount of$300,000.00 in HOME
program income totaling$2,347,626.00 be allocated as follows:
Homebuyers Assistance Program(HAP)-$700,000.00
This item includes funding for down payment and/or closing cost assistance
to low and moderate income homebuyers.
Community Development Housing Organizations(CHDO)Set Aside-$307,144.00
HUD requires that a minimum of 15 percent of HOME funds be allocated to
CHDOs for affordable housing projects and CHDO administrative operating
costs. These funds will be used by Housing Channel(formerly Tarrant
County Housing Partnership),a CHDO,for the Riverside Single Family Infill
Development(COUNCIL DISTRICT 8). The houses will be sold to homebuyers
making at or below 80 percent of the area median income as set by HUD.
Rental Housing Development– $835,720.00
This item represents gap financing for a portion of the costs of developing
Columbia Renaissance Square,Phase II,an affordable multifamily senior
development(COUNCIL DISTRICT 8).
HOME General Administration– S204,762.00
This item includes costs for administering the HOME grant.
HOME Estimated Program Income-$300,000.00
This item represents gap financing for the Columbia Renaissance Square,
Phase II multifamily senior development.HOME program income that is
received which is over the estimated amount but not used for the Columbia
Renaissance Square,Phase II project will be allocated to the Riverside
Single Family Infill development,or to priority activities in the City's
Consolidated Plan subject to Council approval.HUD allows the City to take
10 percent of any HOME program income to be used for the costs for
administering the HOME grant.
HO .EA
For Program Year 2017-2018, it is recommended that the amount of
$1,176,535.00 in HOPWA funds be allocated as follows:
Non-Profit Service Providers-$1,141,239.00
HOPWA Program Administration–$35,296.00
F4C;
For Program Year 2017-2018,it is recommended that the amount of
S577,437.00 in ESO funds be allocated as follows:
Non-Profit Service Providers-$534,130.06
ESG Program Administration&ndash, $43,307.00
COArTRA CT ELCOALVEN-D-4 TIONS
The CDC.and Staff recommend that contracts be executed with the listed
agencies for the amounts shown in the following tables:
Com munity Deve V ent Blocl, Grant Contrgets.
Table I – CDBG Agencies
Organization Pro rum Amount
B Christian Learning Child Care Services $
Center 76,350.00
Catholic Charities DioceseEmployment/Job $
jfFort Worth,Inc, Training 101,800.00
Girls Inc.of Tarrant Youth Services S
County 111,980.04
Goodwill Industries ofEmployment/Job S
Fort Worth,Inc. Training 76,350.00
Housing Channel Housing Counseling S 118,488.00
Services
The Ladder Alliance EmploymentlJob $
!Training 94,974.44
Meals on Wheels,Inc. of General&. Special $
Greater Tarrant County Needs 76,350.00
Presbyterian Night Shelter Public Service S
ofTarrantCopty Special Needs 144,987,04
Sixty and Better,Inc. Public Services. $
Iderly 101,800m
United Community Centers Child Care Services $
76,354.00
CDBG Public Service $
Subtotal 9_79,029.00
Rehabilitation,Education Accessibility $
and Advocacy for Persons 102,000.00
with Handicaps,dba REACH,
Inc."
Total CDBG Contracts $1,081,029.011
"REACH:will be funded from the CDBG Housing Programs and Services budget
Housing Oppori pities For Persons HIM ALD5 Contracts; _--
Table 2–HOPWA Agencies
Organization Program Amount
Tarrant County Samaritan Administration $
Housing, Inc. (seven percent), 510,204.00
Supportive Sei-vices
rod Facility Based
housing Subsidy
Assistance
AIDS Outreach Center,Inc. Supportive Services, $
Tenant Based Rental 631,035.00
Assistance(TBRA),
and Short Term Rent
Mortgage and Utility
Assistance STRMU
Total HOPW4 Contracts 1,141,239.00
FrneW 3'Solutions Grunt Contracts:
Table 3–ESG Agencies
Organization Program Amount
Presbyterian Night Shelter Shelter S 12.6,625.00
f Tarrant County OverationslServices
SafeHaven of Tarrant Shelter S 75,975.00
County Operations/Services
Lighthouse for the Shelter $ 95,343.00
Homeless dha True WorthOperations/Services
Place
The Salvation Anny,a Homeless Prevention S 126,625.00
Georgia Corporation
oration
Center for Transforming Rapid Rehousing 109,562.00
Ives
Total ESG Contracts $ 534,130.00
A waiver of the goal for MBE/SBE subcontracting requirements was requested
by the Neighborhood Services Department and:approved by the NffI VBE Office,
in accordance with the MlWBE or BDE Ordinance,because the purchase of
goods or services from source(s)where subcontracting or supplier
opportunities are negligible,
All figures have been rounded to the nearest dollar for presentation
purposes.
These programs are available in ALL COUNCIL DISTRICTS.
FISCAL INFi`ORMATION 1 CERTIFICATION,
The Director of Finance certifies that upon approval of the above
recommendations,adoption of the attached appropriation ordinanc.c and
receipt of grant funds,funds will be available in the current operating
budget,as appropriated,of the Grants Operating Federal Fund. This is a
reimbursement grant. The Neighborhood Services Department has the
responsibility to validate the availability of funds prior to an
expenditure being made.
FUND IDENTIFIERS(FIDsI:
MQ
Department Account Project Program Activity Budget Reference# Amount
Fund ID II] year (Chartfield 2)
F R. 1' 1
Fund Account Program Activity Amount
Department Project Budget Reference#
ID ID Year (Chartfield 2)
CERTIFICATIONS:
i m' led for Q4 Manager's Office by: Fernando Costa (6122)
Originatijig Denartment Head: Aubrey Thagard (8187)
Additional I Barbara Asbury (7331)
David Reitz (7563)
ATTACHMENTS
1. 19NS HUDACTIONPLANPY2017-2 18 019 AO_17.docx (Public)
2. 2017-2018 HUD Allocation.pdf WFW Internal)
3. Form 1295-All Agencies.pdf rPublic]
4. HUD 2017-18 AP Selected Slides.pdf (paic)
5. MWBE Waiver.pdf ( Fw Internal)
6. SAM Search-All Aaencies.pdf „(ffw lntemai)
CERTIFICATE OF INTERESTED PARTIES FORM 1295
1of1
Complete Nos.1-4 and 6 if there are interested parties. OFFICE USE ONLY
Complete Nos.1,2,3,5,and 6 if there are no interested parties. CERTIFICATION OF FILING
1 Name of business entity fWng form,and the city,stets and country of the business entity's place Certificate MMthw.
of business. 12017-235962
Sixty and getter, Inc.
Fort Worth,Tx United States pate Flied:
2 Name of governmental entity or state agency dw Is a party to 1 contract for which the form Is 0711=17
being filed.
City of Fort Vvfarth Date Acknowileft
a Provide the Identification number used by the govemmenW entity or state agency to track or Identify the contract,and
44provitle a
description of the services,goods,or a0ter property to be provided under titQ cartract.
SECI78G2017
Providing programming for seniors that includes meals and soclaliiaUon,educational and health presentations and workshops.
4
Future of interest
Name of Interested Parry City,State,Country(place of business) (check applteabra)
Controfffn
6 Check orAy Hthere is NO Interested Parry. ❑
x
6 AFFIDAVIT I swear,or affirm,under penalty of perjury,that the above disclosure is true and correct.
ELZEMIA RUIZNote of Texasir2f?-9 Signature of authorized agent of contracting business entity
hllyC .12Ml&
AF
V
Sworn to and subscribed before me,by the said this the / day of ._
20__)_I_;to certify which,witness my hand and al or office.
t
nature of administering o Printed name of officor Beirrilrdstaft oath Title of qt adrniristeriq
Forms provided by Texas Ethics Conxnrssion www.ethics.stata.tx.us Verson V1.0.883