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HomeMy WebLinkAboutContract 50380 CITY SECRETARY "r"7R4CTNO, a CITY OF FORT WORTH, TEXAS c�s•�a���lB ; STANDARD AGREEMENT FOR PROFESSIONAL SERVICES � This AGREEMENT is between the City of Fort. Worth, a Texas home-rule municipality (the "CITY"), and Hahnfeld Hoffer Stanford, Inc., authorized to do business in Texas, an independent contractor ("Consultant"), for a PROJECT generally described as; Cattle: Barn 1 and Poultry Barn Renovation. The Agreement documents shall include the following; 1, This Standard Agreement for Professional Services; 2. Attachment"A"—Scope of Services; 3. Attachment "B"--Verification of Signature Authority Form. Attachments A and B, which are attached hereto and incorporated herein, are made a part of this Agreement for all purposes. In the event of any conflict between the terms and conditions of Attachments A or B and the terms and conditions set forth in the body of this Agreement, the terms and conditions of this Agreement shall control. Article Scope of Services (1) Consultant hereby agrees to perform as an independent contractor the services set forth in the Scope of Services attached hereto as Attachment "A". These services shall be performed in connection with Fee Proposal, Cattle Barn 1 and Poultry Barn Renovation, Will Rogers Memorial Center, City of Fort Worth, Fort.Worth, Texas. (2) Additional services, if any, will be requested in writing by the City. City shall not pay for any work performed by Consultant or its subconsultants, subcontractors and/or suppliers that has not been ordered in writing. It is specifically agreed that Consultant shall not be compensated for any alleged additional work resulting from oral orders of any person. Article 11 Compensation Consultant shall be compensated in accordance with the Fee Schedule shown in Attachment "A". Payment shall be considered full compensation for all labor, materials, supplies, and equipment necessary to complete the services described in Attachment "A". However the total fee paid by the City shall not exceed a total of $291,000.00 unless the City and the Consultant mutually agree upon a fee amount for additional services and amend this Agreement accordingly. city of Fort Worth,Teras Standard Agreement for Prolessionat Sen&ex OFFICM RE RD Reftion Date:9/2(V2016 Page 1 of 10 C'I•l�Y SECR1�,1<ARY 11f rr WoliGm T) i The Consultant shall provide monthly invoices to the City. Payment for services rendered ; shall be due within thirty (30) days of the uncontested performance of the particular services so ordered and receipt by City of Consultant's invoice for payment of same. Acceptance by Consultant of said payment shall operate as and shall release the City from all claims or liabilities under this Agreement for anything related to, done, or furnished in connection with the services for which payment is made, including any act or omission of the City in connection with such services. Article III Term Unless terminated pursuant to the terms herein, this Agreement shall be for a term of 12 months, beginning upon the date of its execution, or until the completion of the subject matter contemplated herein, whichever occurs first. Article IV Independent Contractor Consultant shall operate hereunder as an independent contractor, and not as an officer, agent, servant, or employee of the City. Consultant shall have exclusive control of and the exclusive right to control the details of its work to be performed hereunder and all persons performing same, and shall be solely responsible for the acts and omissions of its officers, agents, employees, contractors and subcontractors. The doctrine of respondent superior shall not apply as between City and Consultant, its officers, agents, employees, contractors, and subcontractors, and nothing herein shall be construed as creating a partnership or joint venture between City and Consultant. Article V Professional Competence and Indemnification (1) Work performed by Consultant shall comply in all aspects with all applicable local, state and federal laws and with all applicable rules and regulations promulgated by the local, state and national boards, bureaus and agencies. Approval by the City shall not constitute or be deemed to be a release of the responsibility and liability of Consultant or its officers, agents, employees, contractors and subcontractors for the accuracy and competency of its services performed hereunder. (2) In accordance with Texas Local Government Code Section 271.904, the Consultant shall indemnify, hold harmless, and defend the City against liability for any damage caused by or resulting from an act of negligence, intentional tort, intellectual property infringement, or failure to pay a subcontractor or supplier committed by the Consultant or Consultant's agent, consultant under contract, or another entity over which the Consultant's exercises control. City of Fort Worth,Texas Standard Agreement for Professional servloes Revision nate:9128/2016 Page 2 of 10 Article V1 Insurance (1) Consultant shall not commence work under this Agreement until it has obtained all insurance required under this Article and the City has approved such insurance, nor shall Consultant allow any subcontractor to commence work on its subcontract until all similar insurance of the subcontractor has been so obtained and approval given by the City; provided, however, Consultant may elect to add any subconsultant as an additional insured cinder its liability policies. Commercial General Liability $1,000,000 each occurrence $2,000,000 aggregate t Automobile Liability $1,000,000 each accident (or reasonably equivalent limits of coverage if written on a split limits basis). Coverage shall be on any vehicle used in the course of the Project. Worker's Compensation Coverage A: statutory limits Coverage B: $100,000 each accident $500,000 disease - policy limit $100,000 disease -each employee (2) Additional Insurance Requirements a, Except for employer's liability insurance coverage under Consultant's worker's compensation insurance policy, the City, Its officers, employees and servants shall be endorsed as an additional insured on Consultant's insurance policies. b. Certificates of insurance shall be delivered to the Architectural Services, Attention: Brian R. Glass, 401 West 13t' Street, Fort Worth, TX 76012, prior to commencement of work. c. Any failure on part of the City to request required insurance documentation shall not constitute a waiver of the insurance requirements specified herein. d. Each insurance policy shall be endorsed to provide the City a minimum thirty days notice of cancellation, non-renewal, and/or material change in policy terms or coverage. A ten days notice shall be acceptable in the event of non-payment of premium, e. Insurers must be authorized to do business in the State of Texas and have a current A.M. Best rating of A: VI1 or equivalent measure of financial strength and solvency. Uy of Fart Worth,Texas Standard Agreement ror Protesslonat Services Revision Dale:912612016 Page 3 o€10 f. Other than worker's compensation insurance, in lieu of traditional insurance, City may consider alternative coverage or risk treatment measures through insurance pools or risk retention groups. The City must approve in writing any alternative coverage. g. Workers' compensation insurance policy(s) covering employees employed on the Project shall be endorsed with a waiver of subrogation providing rights of recovery in favor of the City. h. City shall not be responsible for the direct payment of insurance premium costs for Consultant's insurance. i. Consultant's insurance policies shall each be endorsed to provide that such insurance is primary protection and any self-funded or commercial coverage maintained by City shall not be called upon to contribute to loss recovery. j. In the course of the Agreement, Consultant shall report, in a timely manner, to City's officially designated contract administrator any known loss occurrence which could give rise to a liability claim or lawsuit or which could result in a property loss, k. Consultant's liability shall not be limited to the specified amounts of insurance required herein. I. Upon the request of City, Consultant shall provide complete copies of all insurance policies required by these Agreement documents. Article Vll Transfer or Assignment City and Consultant each bind themselves, and their lawful successors and assigns, to this Agreement. Consultant, its lawful successors and assigns, shall not assign, sublet or transfer any interest in this Agreement without prior written consent of the City. Article Vill t Termination of Contract (1) City may terminate this Agreement for its convenience on 30 days' written notice. Either the City or the Consultant for cause may terminate this Agreement if either Party fails substantially to perform through no fault of the other and does not commence correction of such nonperformance with 5 days of written notice and diligently complete the correction thereafter. City of Fart Worth,Tetras Siandard Agreement for Professional Services Revision Dale:WM2m Page 4 of 10 f (2) If City chooses to terminate this Agreement under Article 3, upon receipt of notice of termination, Consultant shall discontinue services rendered up to the date of such termination and City shall compensate Consultant based upon calculations in Article lI of this Agreement. (3) All reports, whether partial or complete, prepared under this Agreement, including any original drawings or documents, whether furnished by the City, its officers, agents, employees, consultants, or contractors, or prepared by Consultant, shall be or become the property of the City, and shall be furnished to the City prior to or at the time such services are completed, or upon termination or expiration of this Agreement. Article IX Right to Audit (1) Consultant agrees that the City shall, until the expiration of three (3) years after final payment under this Agreement, have access to and the right to examine any directly pertinent books, documents, papers and records of Consultant involving transactions relating to this Agreement. Consultant agrees that the City shall have access during normal working hours to all necessary facilities and shall be provided adequate and appropriate workspace in order to conduct audits in compliance with the provisions of this section. City shall give Consultant reasonable advance notice of intended audits. (2) Consultant further agrees to include in all its subcontracts hereunder, a provision to the effect that the subcontracting consultant agrees that the City shall, until the expiration of three (3) years after final payment under the subcontract, have access to and the right to examine any directly pertinent books, documents, papers and records of such sub-consultant, involving transactions to the subcontract, and further, that City shall have access during normal working hours to all sub- i consultant facilities, and shall be provided adequate and appropriate work space in order to conduct audits in compliance with the provisions of this article. City shall give Consultant and any sub-consultant reasonable advance notice of intended audit. (3) Consultant and sub-consultants agree to photocopy such documents as may be requested by the City. The City agrees to reimburse Consultant for the cost of copies at the rate published in the Texas Administrative Code in effect as of the time copying is pertormed. d City of Fort Worth.Texas Standard Agreement for Professional ServEces Revisbn pale:9128!2018 Page 5 of 10 Article x Minority Business and Small Business Enterprise (MBE)(SBE) Participation In accordance with the City's Business Diversity Enterprise Ordinance No. 20020-12-2011, as amended, the City has goals for the participation of minority business enterprises and/or j small business enterprises in City contracts. Consultant acknowledges the MBE and SBF- goals BEgoals established for this Agreement and its accepted written commitment to MBE and SBE participation. Any misrepresentation of facts (other than a negligent misrepresentation) and/or the commission of fraud by the Consultant may result in the termination of this Agreement and debarment from participating in City contracts for a period of time of not less than three (3) years. Article XI Observe and Comply Consultant shall at all times observe and comply with all federal, state, and local laws and regulations and with all City ordinances and regulations which in any way affect this Agreement and the work hereunder, and shall observe and comply with all orders, laws ordinances and regulations which may exist or may be enacted later by governing bodies having jurisdiction or authority for such enactment. No plea of misunderstanding or ignorance thereof shall be considered. Consultant agrees to defend, indemnify and hold harmless City and all of its officers, agents and employees from and against all claims or liability arising out of the violation of any such order, law, ordinance, or regulation, whether it be by itself or its employees. Article DCII Venue and Jurisdiction If any action, whether real or asserted, at law or in equity, arises on the basis of any provision of this Agreement, venue for such action shall lie in state courts located in Tarrant County, Texas or the United States District Court for the Northern District of Texas --- Fort Worth Division. This Agreement shall be construed in accordance with the laws of the State of Texas. Article Xlll Contract Construction The Parties acknowledge that each party and, if it so chooses, its counsel have reviewed and revised this Agreement and that the normal rule of construction to the effect that any ambiguities are to be resolved against the drafting party must not be employed in the interpretation of this Agreement or any amendments or exhibits hereto, City of Fort Worth,Texas Standard Agreernent for Profe s sio;1 a I Services Revision Date 912&2016 Page 6 of 10 1 Article XIV 1 f Severability The provisions of this Agreement are severable, and if any word, phrase, clause, sentence, paragraph, section or other part of this Agreement or the application thereof to any person or circumstance shall ever be held by any court of competent jurisdiction to be invalid or unconstitutional for any reason, the remainder of this Agreement and the application of such word, phrase, clause, sentence, paragraph, section, or other part of this Agreement to other persons or circumstances shall not be affected thereby and this Agreement shall be construed as if such invalid or unconstitutional portion had never been contained therein. Article XV Notices Notices to be provided hereunder shall be sufficient if forwarded to the other Party by hand-delivery or via U.S. Postal Service certified mail return receipt requested, postage prepaid, to the address of the other Party shown below: City of Fort Worth: ; Attn: Brian R. Glass, AIA Architectural Services Manager 401 West 13th Street Fort Worth, Texas 76102 Consultant: Hahnfeld Hoffer Stanford, Inc. Attn: Dayod Stamfi5rd, A V-V w., %%a&�1FwLO,A%A PW7 200 Bailey Ave, suite 200 Fort Worth, Texas 76107 Article XVI Headings The headings contained herein are for the convenience in reference and are not intended to define or limit the scope of any provision of this Agreement. City of Fart Waith,Texas SlandardAgreement for Professional SeMcas Revision pate.9/26/2018 Page 7 of 10 r i Article XVII Immigration Nationality Act City actively supports the Immigration & Nationality Act (INA) which includes provisions addressing employment eligibility, employment verification, and nondiscrimination. Vendor shall verify the identity and employment eligibility of all employees who perform work under this Agreement. Vendor shall complete the Employment Eligibility Verification Form (1-9), maintain photocopies of all supporting employment eligibility and identity documentation for all employees, and upon request, provide City with copies of all 1-9 forms and supporting eligibility documentation for each employee who performs work under this Agreement. Vendor shall establish appropriate procedures and controls so that no services will be performed by any employee who is not legally eligible to perform such services. Vendor shall provide City with a certification letter that it has complied with the verification requirements required by this Agreement. Vendor shall indemnify City from any penalties or liabilities due to violations of this provision. City shall have the right to immediately terminate this Agreement for violations of this provision by Vendor. Article XVIII =, House Bill 89 Contractor acknowledges that in accordance with Chapter 2270 of the Texas Government Code, the City is prohibited from entering into a contract with a company for goods or services unless the contract contains a written verification from the company that it: (1) does not boycott Israel; and (2) will not boycott Israel during the term of the contract, The terms "boycott Israel" and "company" shall have the meanings ascribed to those terms in Section 808.001 of the Texas Government Code. By signing this contract, Contractor certifies that Contractor's signature provides written verification to the City that Contractor. (1) does not boycott Israel;and(2) will not boycott Israel during the term of the contract. City or Fort Y t 1h,Texas S lanawd Ag reement ror Proressionai Seryices Revision Date!912fV2016 Page 8 of 10 i Article XIX Counterparts This Agreement may be executed in one or more counterparts and each counterpart shall, for all purposes, be deemed an original, but all such counterparts shall together constitute but one and the same instrument. Executed and effective this theday may, 2018. BY: BY' CITY OF FORT WORTH CONSULTANT Hahnfe Heifer Stanford, Inc. Jesus J. Chapa David Sta far ,AIA Assistant City Manager Principle Date: a d Date: APPROVAL ECOMMENDED: B : Ste,Je MoW4' Director, Property Management APPROVED AS TO FORM AND LEGALITY M&C No.: C-28559 n By: . r M&C Date: 1-30-2018 hn tro/ Assistant City Atto y T°= A E,/a ` -' arm 1295 Certification: 2918-298841 I•— ry J. Kayser City SecretaryN� ;;'f CONTRACT COMPLIANCE MANAGER: By signing I acknowledge that l am the person responsible for the monitoring and administration of this contract,including ensuring all performance and reporting requirements. By: 4311��R .&n�112 Brian R. Glass,AIA v Architectural Services Manager OFFICIAL RECORD Standard [d Fort Rh.Texas CITY SECRET` SSandard teernen!for Proressionai Services �u �R1 Page 8 of pRevivcn0ate'912BI2p16 I u W i �. : lI thtitt Hoffer B17-W,0692 F 0 Stanford rrr:lgtv.:iv/plururnrx I Int,rAurn d November 22, 2017 1 1 Mr. Ronald Clements Registered Architect City of Fort Worth Property Management Department 401 West 13'r'Street Fort Worth,Texas 76102 He: Fee Proposal, Cattle Barn 1 and Poultry Barn Renovation Will Rogers Memorial Center City of Fort Worth Fort Worth, Texas Dear Ronald: Hahnfeld Hoffer Stanford is excited about the opportunity to provide Architectural Construction Administration Services for Cattle Barn 1 and Poultry Barn Renovation, Will Rogers Memorial Center, City of Fort Worth. In response to our conversations, you are requesting a Professional Services Proposal for the Construction Administration Phase only. Basic Services fee for the Construction Administration Phase (Architectural, Structural, Mechanical, Electrical, Plumbing, Civil Engineering, Landscape, AudioNideo Systems, and Foodservice} is $291,000.00. 1. Structural Engineer: Ponce-Fuess Engineering, LLC 2r Mechanical, Electrical and Plumbing Engineer. Summit Consultant, Inc. 3. Civil Engineer: Dunaway Associates, Inc. 4. Landscape Architect: Dunaway Associates, Inc. 5. AudioNideo Systems: BAi, LLC. B, Foodservice Designer: Foodservice Design Professionals. The Scone of Services to Include the following: l CONSTRUCTION ADMINISTRATION 1. Hahnfeld Hoffer Stanford's responsibility to provide Basic Services for the Construction Administration Phase will commence with the award of the initial Contract for Construction and terminate at the earlier of the issuance to the Owner of the final Certificate for Payment or 60 days after the date of Substantial Completion of the Work. Hahnfeld Hoffer Stanford shall provide administration of the Contract for Construction as sot forth below and in the edition of AIA Document A201, General Conditions of the Contract for Construction, as amended, unless otherwise provided in this Agreement. Modificafion8 made to the General Conditions, when adopted as part of the Contract Documents, shall be enforceable under this Agreement only to the extent that they-aro consistent with this Agreernent or approved in writing by the Architect. 2. Hahnfeld Hoffer Stanford shall be a representative of and shall advise and consult with the Owner during the administration of the Contract for- Construction. The Architect shall have authority to act on behalf of the Owner only to the extent provided in this Agreement unless otherwise modified by written amandi-nent. 3. Hahnfeld Hoffer Stanford, as a representative of the Owner, shall visit the site at intervals appropriate to the stage of the Contractor's operations, to become generally familiar with and to heap the Owner informed about the progress and quality of the portion of the Work completed; to endeavor to guard the Owner against defects and deficiencies in the Work, and to determine in general if the Work is being performed in a manner indicating that the Work, when fully completed, will be in accordance with tho Contract Documents. However, Hahnfeld Hoffer Stanford shell not be required to make exhaustive or continuous on-site inspections to check the quality or quantity of the Warp. Hahnfeld Hoffen Stanford shall neither have control over or charge of, nor be responsible for, the construction means, methods, techniques, sequences or procedures, or for safely precautions and programs in connection vMh the Work, since these are solely the Contractor's rights and responsibilities under the Contract Documents. 4. Hahnfeld Hoffer Stanford snail report to the Owner known deviations from the Contract Documents and from the most recent construction schedule submitted by the Contractor. However, Hahnfeld Hoffer Stanford shall not be responsible for the Contractor's failure to perform the Work in accordance with the requirements of the Contract Documents. Hahnfeld Hoffor Stanford shall be responsible for the Ffahnfold Hoffer Stanford's negligent acts or omissions, but t shall riot have control over or charge of and shall not be responsible for acts or t omissions of the Contractor, Subcontractors, or their agents or employees, or of any other persons or entities performing portions of the Work. 5. Except as otherwise provided in this Agreement or when direct communicaVons have been specially aulhorizod, the Owner shall endeavor to communicate with the Contractor through the Architect about matters arising out of or relating to the Contract Documents. Communications by and with the Architect's consultants shall be through the Architect. G. Hahnfeld Hoffer Stanford shall attend Owner/Contractor bi-weekly meetings; review all shop drawings and product submittakVsamples; review RF1's and G monthly Applications for Payment; create a punchlist at completion of construction and; prepare a Certificate of Substantial Completion, 1 E E Additional Services The following setvices are not included in Basic Services and they shall be paid for by the Owner as provided in this Agreement, in addition to the compensation for Basic Services.The services shall only be provided if authorized or confirmed in writing by the Owner, 1. If more extensive representation at the site than is described above is required, the Architect shall provide one or more Project Representatives to assist in carrying out such additional on-site responsibilities. 2. Through the presence at the site of such Project Haprose ntatives, the Architect shalt endeavor to provide further protection for the Owner against defects and deficiencies in the Work, but the furnishing of such project representation shall not modify the rights, responsibilities, or obligations of the Architoc:ts as descrihed elsewhere in this Agreement. 3, Preparing Drawings, Specifications and other documontation 'and supporting data, evaluating Contractor's proposals, and providing other services in connection with Change Orders and Construction Change Directives, other that] those services normally required of Architect for a project of this size and complexity. 4. Providing services in connection with evaluating substitutions proposed by the Contractor and making significant subsequent revisions to Drawings, Specifications and other documentation resulting therefrom. 5_ Providing consultation concerning replacement of Work darnaged by fire or other.cause during construction, and furnishing services required in connection with replacement of such Work. 6. Providing services made necessary by the dt�fault of the Contractor, by major defects or deficiencies in the Work of the Contractor, or by failure of performance of either the Owner or Contractor under the Contract for Construction. T Providing services in evaluating an extensive number of claims submitted by the Contractor or others in connection with the Work. a. Providing services in connection with a public hearing, a dispute resolution proceeding or a legal proceeding except where the Architect is party hereto. (Representation roquired for Variances, Code or Fire Prevention Board of Appeals, etc., are included in Basic Services). 0. Providing coordination of construction performed by separate contractors or by the Owner's own forces and coordination of services required in connoction with construction performed and equipment supplied by the Owner. 13. Preparing a set of reproducible record drawings showing significant changes in the Work made during construction based on marked-up prints, drawings and other data furnished by the Contractor to the Architect. l I 3 4 i 11. Providing services after issuance to the Owner of the final Certificate for Payment, or in the absence of a final Certificate for Payment, more than 60 days after the date of Substantial Completion of the Work. 12. Providing services of consultants for other than noted above. 13. Providing any other services not otherwise included in this Agreement or not customarily furnished in accordance with generally accepted architectural practice. Reimbursable Expenses Reimbursable Expenses are in addition to the Compensation for Basic and Additional Services and include expenditures made by the Architect and consultants in the interest of the Project for the expenses listed in the following subparagraphs: Expense of reproductions, postage and handling of Drawings, Specifications, shop drawings and product data, and other documents; Expense of photographic production techniques when used in connection with Additional Services. In no event shall Reimbursable Expenses exceed $5,000.00 without written authorization from Owner. The fees included in this proposal are based on our assessment of the Project needs and the corresponding scope of effort. If you have any questions or comments, please advise. Sincerely, HAHNFELD HOFFER STANFORD architects planners Interiors David R. Stanford,AIA j Principal AT)ACHMEN B" PP415 I' VERIFI(:A"HON OF SIGNATURE AUTHORITY .c2gb Ami-0y rtr 5k rrT �ov Consultant hereby agrees to provide City with independent audit basic financial statements, but also the fair {presentation of the financial statements of individual funds. ExeCtltion of this Signature Verification For•rn ("Form") hereby certifies that the following individuals and/or positions have the authority to legally bind Consultant and to execute any agreement, amendment or change order on behalf of Consultant. Such binding authority has been granted by proper order, resolution, ordinance or other authorization of Consultant. City is fully entitled to rely on the warranty and representation set forth in this Form in entering into any agreement or amendment with Consultant. Consultant will submit an updated Form within ten (10) business days if there are any changes to the signatory authority. City is entitled to rely on any current executed Form until it receives a revised Form that has been properly executed by Consultant. 1. Name: ►tfG Position: fal GENT �r�G Signature 2. Name: , 0,4v!b 5- +►tI�7 Pos" on: P0e/too 1 r Signature 3. Name: Position: Signature Name: Signature of President! CEO Other Title: Date: Cily of Fort Worth,Texas Standard Agreement for Professional Services Revision Date:912612016 Page i0 of 10 M&C Review Page 1 of 2 official site of the City of Fort worth,Texas _ T13 CITY COUNCIL AGENDA FURTr COUNCIL ACTION: Approved on 1130!2018 LOG DATE: 1/30/2018 NEOFERENCE **C-28559 NAME: 25SWELSCATTLEBARNDESPROC CODE: C TYPE: CONSENT PUBLIC NO HEARING: SUBJECT: Authorize Execution of a Design Procurement Agreement with the Southwestern Exhibition and Livestock Show and Authorize Execution of a Construction Administration Agreement with Hahnfeld Hoffer Stanford for Services Related to the Construction of the Cattle Barn 1 Project at the Will Rogers Memorial Center(COUNCIL DISTRICT 7) RECOMMENDATION: It is recommended that the City Council: 1. Authorize Execution of a Design Procurement Agreement (DPA) with the Southwestern Exposition and Livestock Show (Stock Show) in the amount of$610,504.00 for Architectural, Engineering and Design services for the Cattle Barn 1 project at the Will Rogers Memorial Center(WRMC); and 2, Authorize Execution of a Construction Administration Agreement in the amount of$291,000.00 with Hahnfeld Hoffer Stanford for construction administration services for the Cattle Barn 1 project at the WRMC. DISCUSSION: The purpose of this Mayor and Council Communication (M&C) is to take actions associated with the design, engineering and construction administration services related to the renovation and remodeling of Cattle Barn 1 and associated construction at the Will Rogers Memorial Center (WRMC). On Tuesday June 6, 2017, Council approved M&C G-19020, authorizing the sale of bonds for the purpose of constructing the new Multi-Purpose Arena at the WRMC. $15,600,000.00 of the bonds were issued to support facility improvements to the Cattle Barn project and this M&C is to support the activities related to the project. On August 29, 2017, Council approved M&C C-28361, authorizing S185,557,94 to be paid to the Southwestern Exhibition and Livestock Show (SWELS) as a reimbursement for previously incurred design and engineering costs for Cattle Barn 1. Additional design and engineering services are required, and staff is seeking approval for a total of$610,504.00 for a Design Procurement Agreement with SWELS. The $185,557.94 previously approved by Council is included in the total amount of$610,504.00. Staff also seeks approval to enter into a Construction Administration Agreement in the amount of $291,000.00 with Hahnfeld Hoffer Stanford for construction administration services for the Cattle Barn 1 project at the WRMC. FISCAL INFORMATIONICERTIF1CATiON: The Director of Finance certifies that funds are available in the Culture & Tourism Venue Capital Project Fund for costs associated with these Agreements. http:llapps.cfwnet-org/councll_packet/mc_review.asp?ID=25496&Councildate=113012018 3/8/2018 M4,,C Review Page 2 of 2 TO _ laund Department Account Project Program Activity Budget Reference# Amount Ip ID Year 1 {Chartfield 27 FROM Fund Department Account Project Prograrn Activity Budget Reference#�Arno ID ID Year Chartfieid Z SubrSiltWu rur City Manager's Office by: Susan Alanis(8180) Originating Department Head: Kirk Slaughter (2501) Additional Information Contact: Kirk Slaughter(2501) ATTACHMENTS Form 1295 Design Proc.pdf Hahnfeld 1295.pdf http:llapps.cfwnet.org/council_packet/mc review.asp?ID=25496&councildate=113012018 3!8.12018 CERTIFICATE OF INTERESTED PARTIES FORM 1295 lofl Complete Nos,i-4 and 6 if there are interested parties. OFFICE USE ONLY Complete Nos.1,2,3,5,and 6 if there are no interested parties. CERTIFICATION OF FILING 1 Name of business entity filing form,and the city,state and country of the business entity's place Certificate Number: of business. 2G18-298841 Hahnfeld Hoffer Stanford Fort Worth,TX United States Date Filed: 2 Name of gavernme-nta entity ur state agency fhat is a party to the contract for which the form is 0110512018 being filed. City of Fort Worth date Acknowledged: g Provide the Identification number used by the governmental entity or state agency to track or identity the contract,and provide a description of the services,goods,or other property to be provided under the contract. PMD2017-09 Architectural services for constriction administration on the WRMC Cattle Barn 1 project 4 Nature of interest Name of Interested Party City,State,Country(place of business) (check applicable) Controlling intermediary Eric,Hahnfeld Fort Worth,TX United States X 5 Check only if there is NO Interested Party. ❑ 6 UNSWORN DECLARATION My name is A)r—C=L D and my date of birth is -7` of to 0 My address is_�+a a� a� eg RL 0 7'p ltJ , -7&1,3-1 , L1 S f4 (street) (city) (state) (zip code) (country) I declare under penalty of perjury that the foregoing is true and correct. Executed in A44A'AJ County, State of -r6"+S a on the 1 day of 20 I ff. (month) (year) Signature of aLqKori d agent contracting business entity (Declarant) Forms provided by Texas Ethics Commission www,ethics.state.tx.us Version V1.0,3337