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HomeMy WebLinkAboutContract 50409 CITY SECRETARY RECEIVED LETTER OF AUTHORIZATIOWONTRACTNO. O MAR 15 2018 CITY OF FORT WORTH North Central Texas CITYSECRETARY Regional Stormwater Monitoring Program CONSULTANT Monitoring Program Assistance for Fiscal Year 2018 (FY18) North Central Texas Council of Governments (NCTCOG) NCTCOG has coordinated the implementation of a cooperative Regional Stormwater Monitoring Program on behalf of the region's seven largest cities (Arlington, Dallas, Fort Worth, Garland, Irving, Mesquite, & Plano), and the North Texas Tollway Authority (NTTA), and with their support through the Regional Stormwater Monitoring Task Force ("Task Force"). The Regional Stormwater Monitoring Program, formally endorsed by the Texas Commission on Environmental Quality (TCEQ), is designed assist participating entities comply with the TPDES (Texas Pollutant Discharge Elimination System) stormwater monitoring requirements, including wet weather monitoring, for each individual permit holder, while providing a more efficient, consistent, and cost-effective regional effort. The NCTCOG and the City of Fort Worth ("Participant"), collectively referred to as "Parties," have executed an Interlocal Agreement (Attachment 1) that establishes the structure through which participating entities have agreed to participate in the Fourth Permit Term of the Regional Wet Weather Characterization Program, operating from October 1, 2017 through September 30, 2022. The Parties are executing this Letter of Authorization to allow the NCTCOG to enter into a phased contract with the Consultant, Atkins North America, Inc. ("Consultant"), chosen by the Task Force through a procurement process conducted by the NCTCOG, on behalf of the Participant, whereby the Consultant will provide regional monitoring program assistance to the Participant for FY18, from October 1, 2017 through Sept 30, 2018. The Scope of Work (Attachment 2) for the duration of the Consultant contract, as approved by the Task Force, is limited to those participating entities who have signed the Interlocal Agreement and the Letter of Authorization, and submitted payment for the appropriate fiscal year. This Agreement seeks funding and authorization to proceed with the scheduled tasks for FY18 for the Participant. The scheduled tasks are outlined in the Detailed Task List(FY18) (Attachment 3). Further, execution of this Letter of Authorization obligates the Participant to pay its cost-share portion of the Consultant Regional Monitoring Program Assistance for the specified fiscal year. The costs associated with this Agreement are shown on the Cost Breakdown by Year per Entity (FY18-22) (Attachment 4) and on the Cost-share Distribution by Year per Entity for Chemical and Biological Monitoring (FY18-22) (Attachment 5). NCTCOG will invoice the Participant for actual services expected to be received by the Participant for that fiscal year no more frequently than annually. The Participant shall remit the invoiced amount to NCTCOG within thirty (30) calendar days of receipt of the invoice. In the event the Participant finds an error in the invoice, the Participant shall notify NCTCOG as as possible within a thirty (30) calendar day period, and shall mak n R '(B10) calendar days after the problem(s)are corrected or the error is rec olved to the satisfacti n MP o��tt OFFICIAL RECORD t\v S zN?,( CITY SECRETARY UV I FT.WORTH,TX of all Parties. In the event that payment for invoiced goods or services is not received by the NCTCOG within thirty (30) calendar days of receipt of the accepted invoice, NCTCOG is authorized to charge the Participant interest in accordance with the Prompt Payment Act. Work under this Agreement is for the time period of October 1, 2017 through September 30, 2018 to complete the work tasks for FY18, as outlined in Attachment 2. The City of Fort Worth's share of the Consultant cost for FY18 Regional Stormwater Monitoring Program Assistance is $6,314.00 (Attachment 5). The undersigned, duly authorized to make such obligations, represent Parties' Agreement to these provisions and hereby execute this Authorizati in triplicate originals. (Authorized Si nature) Mie Eastland, Executive Director - / North Central Texas Council of Governments (Typed Name)) Date: ��/S�/o �/� Date: Ara wnD AS I FuRM AND LEGALITY. Assistant City A tzc— of FORT Ar b .. M&Q. o'-00-0609 OFFICIAL RECORD CITY SECRETARY FT. WORTH,TX 2 Contract Compliance Manager; By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. byiWnc, OS}eyw� 0 4006" Name of Employee/Signature CyironmeMaQ �wu\As R_ Title ❑ This form is N/A as No City Funds are associated with this Contract Printed Name Signature OFFICIAL RECORD CITY SECRETARY FT. WORTH,TX ATTACHMENT 1 HERE 3 ATTACHMENT 2 — Scope of Work (FYI 8) Field Collection and Analysis of Storm Water Samples The Atkins Team will conduct the following tasks to assist the contracting entities in performing monitoring at identified sites: PROJECT MANAGEMENT AND COORDINATION • Task 1110 — Project Management; • Task 1120 —General Training; and • Task 1130 —Annual Refresher Training. SAMPLE ANALYSIS PROJECT PLAN (SAPP) / QUALITY ASSURANCE PROJECT PLAN (QAPP) • Task 1210— Monitoring Plan Protocol Revision; and • Task 1220— Field Reconnaissance and Site Selection. FIELD SAMPLING AND ANALYSIS • Task 1310 —Storm Tracking; • Task 1320 — Mobilization to Sampling Sites; • Task 1330—Auto-Sample Retrieval; • Task 1340— Equipment Maintenance; • Task 1350— Deployment and Decommissioning; and • Task 1360—Analytical. ELECTRONIC DATA MONITORING REPORTS • Task 1410 — Data Management (Four Permit Years). ANNUAL REPORTS • Task 1510 —Annual Report (Four Permit Years). FINAL SUMMARY REPORT • Task 1610— Final Summary Report (Onetime only). BMP ANALYSIS AND EVALUATION PLAN • Task 1710— BMP Analysis and Evaluation Plan (Onetime only). Each of the proposed tasks is described below. PROJECT MANAGEMENT AND COORDINATION 4 Task 1110— Project Management Atkins will perform project management activities to coordinate project activities, staff, and subconsultants under this task. Project Management is expected to occur for 57 months starting October 1, 2017. Atkins will provide quarterly progress reports and invoices to NCTCOG and updates on sampling events and maintenance as they occur. Project updates will be provided to partners to this Agreement which may include the Cities of Arlington, Garland, Irving, Mesquite and Plano along with the North Texas Tollway Authority (NTTA). Project accounting, scheduling and coordination with internal staff, subconsultants and contract laboratory will be conducted. Atkins will attend up to four meetings with the Regional Stormwater Monitoring Task Force per year to provide updates, scheduling and answer questions about the program. Atkins will prepare for and attend up to three meetings with the Texas Commission on Environmental Quality (TCEQ) and/or the United States Environmental Protection Agency (EPA) related to permit renewal or reapplication processes. Task 1120—General Training Atkins sampling and maintenance staff will be trained in the revised monitoring protocol. Training will include: refresher on monitoring software; refresher on sampling procedures; quality assurance and quality control (QA/QC) sample collection methods and frequency; sample documentation and laboratory delivery protocol; maintenance tasks and required frequencies; and health and safety issues. Training will be conducted in an office setting. New site locations will be reviewed, but will not be visited until deployment of equipment. Task 1130—Annual Refresher Training Atkins will conduct brief annual refresher training sessions. Training will allow for a recap of health and safety issues for specific sites (if necessary), problematic sampling sites, security issues, new sampling locations, and any changes to the SAPP/QAPP (if they occur). Refresher training is expected to be one day annually and not exceed two hours for team members for each year. SAPP/QAPP Task 1210— Monitoring Plan Protocol Revision Atkins will revise the Regional Stormwater Monitoring Program: Monitoring Program and Quality Assurance Project Plan for Wet Weather Equipment Deployment and Sampling Program: 2011 - 2016. Revisions will include: • Updating sampling and maintenance procedures; • Revising maps for new sites; • Preparing new health and safety provisions; • Verifying laboratory analyses methodology; • Collecting watershed and rainfall information; and • Estimating annual flows for watersheds. Atkins will provide a draft; address one round of comments from the monitoring program participating partners to this Agreement (e.g. NCTCOG, Arlington, Garland, Irving, Mesquite, NTTA, and Plano) and produce a final document. Documents will be provided in electronic formats only (MS Word and Adobe pdf). Task 1220 — Field Reconnaissance and Site Selection 5 Atkins will perform field reconnaissance, in coordination with each entity, to identify "Candidate Storm Water Sampling Locations" in watersheds selected by each entity. Field reconnaissance and site selection will occur for Arlington, Garland, Irving, Mesquite, NTTA, and Plano. Atkins will conduct on-site inspections of the sites, where photographs will be taken at each potential sampling site, each with the specific site ID. Latitude and longitude will be recorded using a handheld Global Positioning System (GPS) unit. Detailed notes on the site, surrounding area and stream channel conditions, and any other relevant information will be recorded using a pre- approved "Candidate Wet Weather Sampling Site Evaluation Checklist and Data Collection Form." Sketches will also be drawn of the sites showing the stream crossing, surrounding roads, identified structures, and north arrow. Atkins will perform field reconnaissance in the fall of 2017 for watersheds to be sampled. Atkins will repeat this reconnaissance in 2019 to determine if the sites previously selected are still viable. Atkins will provide a brief Sampling Site Selection Memorandum to the NCTCOG that describes the physical site locations and the rationale for selecting specific sampling sites. FIELD SAMPLING AND ANALYSIS Task 1310—Storm Tracking Atkins will monitor meteorological conditions and storm fronts in order to anticipate qualified storm events. During warm weather months when afternoon showers are common, staff will check weather conditions at least twice a day to determine whether precipitation is likely at the site. During cold weather months, Atkins will monitor the approach of rain-producing cold and warm fronts. Atkins will not monitor weather when proper antecedent dry period requirements have not been met at the site. For likely precipitation events, the staff will evaluate whether a qualified rain event may occur and take necessary action as outlined in the monitoring plan. When tracking storms, the depth of rainfall in the previous 72-hour period will be obtained using the on-site rain gauges and by visiting the City of Dallas Flood Control rain gauge network web site at http://www.ci.dallas.tx.us/sts/html/fc.htmi, the Intellicast precipitation contour map at http://www.intellicast.com, and the Weather Underground network of local weather stations. Weather forecasts will be obtained from the National Weather Service web site http://www.srh.noaa.gov. Task 1320 — Mobilization to Sampling Site When suitable conditions are identified at one or more sampling sites, Atkins will mobilize to the appropriate sites to retrieve automatic samples, inspect sampling equipment and to collect grab samples. Prior to mobilization, field personnel will gather necessary equipment and data sheets, calibrate water quality meters, and travel to the site when mobilization has been authorized. Field teams will consist of two people for safety. Field personnel will attempt to arrive as soon as the storm starts. Atkins will use internal resources to remotely program and turn on samplers (those with cellular modems) to assist with mobilization efforts. Atkins will conduct tailgate safety meetings, reviewing the anticipated site hazards prior to each sampling mobilization. Task 1330 —Auto-Sample Retrieval Atkins will collect quarterly storm water samples in accordance with the revised monitoring plan protocol (Task 1210). Atkins will collect composite samples of the storm event at 30-minute intervals for 120 minutes. Sampling will be initiated during the first flush of a storm event. Each 6 sampling event will include collection of a first-flush grab sample and a time-weighted composite sample. The time-weighted composite sample will include a minimum of five aliquots. Physical water quality measurements will be collected for each storm water sample collected. These measurements include water and air temperature, specific conductance, and pH. This data will be recorded on field data forms. Task 1340 — Equipment Maintenance Atkins will perform routine maintenance on the monitoring equipment. Routine maintenance will include decontaminating field equipment; replacing auto-sampler composite containers; preparing sampling stations for next storm event; checking integrity of shelters, conduit, bubbler and sampler lines and sample strainer; cleaning on-site rain gauges where applicable, performing other site checks; and recording maintenance activities. Maintenance activities will take place prior to each sampling quarter and immediately after each storm water sampling event or dry run. Maintenance activities are expected to continue for 48 months or until the sampling activities have been completed. Task 1350 — Deployment and Decommissioning At the beginning of the project, Atkins will perform an evaluation on the storm water quality monitoring equipment. Each monitoring program participant, listed above, will deliver their monitoring equipment to Atkins at a time convenient to both the equipment owner and Atkins. Atkins will subcontract with a qualified technician to replace pump tubings, pump bushings, and internal desiccant for samplers to be used during the permit term. Atkins will provide a summary of the equipment evaluation and recommendations (if necessary) on further required maintenance action(s) to take. Atkins will update and coordinate with the NCTCOG regarding options for repairing or replacing equipment requiring service outside of the above mentioned items. Atkins will deploy and install the monitoring equipment. Staff will place equipment in the designated sites within a safe enclosure while striving to protect the equipment from vandalism, flooding, insects, etc. The enclosures will be anchored to the ground and piping will be used to guide the suction and bubbler tubing to the stream. Equipment deployed may include: • Automatic sampler; • Tipping bucket rain gauge (specific locations only); • Cellular modem (specific locations only); • 12-V marine battery; • Solar panel; • Sampling containers; • Bubbler tubing and bubbler stainless steel line; • Sample and pump tubing; • Earth anchors and steel cables; • Storm box sample shelter; • Protective conduit; and • Strainer. Atkins will perform equipment deployment twice, once in the fall of 2017 and again in December 2019. At the conclusion of the sampling activities in Year 2021, Atkins will wipe clean monitoring equipment and store the equipment for up to four weeks at the designated Atkins facility. Each 7 monitoring program participant will pick up their equipment at a time convenient for both the equipment owner and Atkins. Task 1360 —Analytical Over the course of the monitoring contract, Atkins will submit one quarterly sample per monitoring station along with QA/QC samples (10% of the total number of samples) to TTI Laboratories. Atkins will communicate with the laboratory regarding delivery times, weather forecast, and expected number of samples per submittal. Samples will be packed with ice and chain-of-custody forms will be filled out prior to submittal. A list of the analytes may be found in the revised monitoring protocol. TTI will be available 24-hours a day and on holidays for sample submittal. ELECTRONIC DATA MONITORING REPORT Task 1410 — Data Management(Four Permit Years) Data management will occur for Arlington, Garland, Irving, Mesquite, NTTA, and Plano. Atkins will prepare quarterly summaries of the successful events including laboratory analysis, water quality observations, and graphical representations of the rainfall and water level data. Atkins will prepare one draft set of summaries and address one round of comments and then finalize. Atkins will submit an electronic data deliverable in MS Excel format consistent with the NCTCOG data reporting requirements and the regional program monitoring database format requirements and digital documents of the quarterly summaries in MS Word and Adobe PDF formats. ANNUAL REPORT Task 1510—Annual Reports (Four Permit Years) Atkins will assist in the preparation of four annual reports. Atkins will compile rainfall data, laboratory data, FLOWLINK data, annual flow and loads into a pre-approved reporting format for Arlington, Garland, Irving, Mesquite, NTTA, and Plano. The NCTCOG will summarize the annual program components and sampling activities for the prior year and compile GIS-based maps of the sample locations. Atkins will review the document and provide one set of comments. NCTCOG will address stakeholder comments, finalize and submit to the TCEQ. Digital copies will be provided for stakeholders by NCTCOG. Atkins and the NCTCOG will perform these activities for four permit years (i.e. 2018 —2021). FINAL SUMMARY REPORT Task 1610 — Final Summary Report(One Time) Atkins and NCTCOG will jointly develop a Final Regional Summary Report at the conclusion of the monitoring efforts. Activities will support Arlington, Dallas, Fort Worth, Garland, Irving, Mesquite, NTTA, and Plano. The report will allow for a statistical analysis of the data, comparison of other data sets and recommendations for future monitoring activities. The following is a breakdown of the activities/roles for Atkins and NCTCOG: • Atkins o Perform analyses of data including: 8 ■ Summary statistics (number of samples, minimum, maximum, median, arithmetic mean, geometric mean). ■ Statistical comparisons (previous term baseline data, Clean River Program in-stream data, and watershed stations) o Obtain and enter reference data(e.g. previous monitoring term, the National Storm Water Quality Database and the Texas Surface Water Quality Criteria [30 TAC 307]) into statistical software package for comparisons. o Prepare statistical figures and tables including: • Summary table ■ Box-whisker plots ■ Results tables o Jointly formulate results and recommendations with NCTCOG. o Jointly address one round of comments and revisions with NCTCOG. o Jointly finalize the report with NCTCOG. • NCTCOG o Facilitate the development of the final report. Provide narratives, descriptions of the program components and sampling activities. o Prepare watershed maps. o Distribute draft and final digital copies to participants and post final copy to NCTCOG website. BMP Analysis and Evaluation Plan Task 1710— BMP Analysis and Evaluation Plan (One Time) Atkins will develop a BMP Analysis and Evaluation Plan that outlines a recommended approach for evaluating BMPs through the regional program. The BMP Analysis and Evaluation Plan will be a guidance document that outlines the approach to analyze BMPs. The plan will: 1. identify pollutants of concern; 2. describe procedures for documenting BMPs related to the pollutants of concern that have been implemented in monitored watersheds; 3. describe data requirements for the BMP metrics including construction dates, implementation timelines and frequencies, locations, and drainage areas; 4. describe the technique(s) for correlating watershed scale pollutant trends with BMP implementation metrics; and 5. recommend a methodology for evaluating BMP effectiveness at the watershed scale. 9 Biological Monitoring The Atkins Team (Atkins) will conduct the following tasks to assist the contracting entities in performing biological monitoring: PROJECT MANAGEMENT AND COORDINATION • Task 2110 — Project Management; SAMPLE ANALYSIS PROJECT PLAN (SAPP) / QUALITY ASSURANCE PROJECT PLAN (QAPP) • Task 2210— Monitoring Plan Development; and • Task 2220— Field Reconnaissance and Site Selection. FIELD SAMPLING AND ANALYSIS • Task 2310 —Sampling Preparation; • Task 2320 — Field Sampling and Maintenance; and • Task 2330 —Analytical ELECTRONIC DATA MONITORING REPORTS • Task 2410— Data Management (Four Permit Years). ANNUAL REPORTS • Task 2510 —Annual Report (Four Permit Years). FINAL SUMMARY REPORT • Task 2610 — Final Summary Report (Onetime only). Each of the proposed tasks is described below. PROJECT MANAGEMENT AND COORDINATION Task 2110— Project Management Atkins will perform project management activities to coordinate project activities, staff, and subconsultants under this task. Project management activities are expected to last up to 57 months. Quarterly progress reports and invoices will be submitted to NCTCOG along with the Part B invoice (under this same contract) and progress report. Invoice amounts and progress reports will be noted as different task items under one invoice. Project accounting, scheduling and coordination with internal staff and contract laboratory will be conducted. Atkins will attend one meeting with the Regional Storm Water Monitoring Program per year to provide updates, scheduling and answer questions about the program. 10 SAPP/QAPP Task 2210— Monitoring Plan Revision Atkins will revise the Regional Stormwater Monitoring Program: Bioassessment Monitoring Plan 2011 -2016. that will serve as a strict guide for data collection. The TCEQ Surface Water Quality Monitoring Procedures will provide the foundation for data collection, although the methodology will be modified in accordance with site-specific conditions. The QAPP will provide specific details on criteria for site selection, field data collection techniques, diel water quality monitoring, habitat assessment protocols, and data quality assurance. Atkins will prepare one draft, address one round of comments, finalize and provide electronically to NCTCOG, Garland, Irving, and Plano. Task 2220— Field Reconnaissance and Site Selection Atkins will perform field reconnaissance with the Cities of Garland, Irving, and Plano to identify two potential sites for each entity for biological monitoring. Station selection will be based on input from the project partners, representativeness of typical habitats, site access, and prior sampling history. Atkins will conduct on-site inspections for two watersheds for Garland, Irving, and Plano for potential sites. During the site inspection, Atkins will collect photographs for each potential biological monitoring site, latitude and longitude, and collect preliminary notes describing each site. Once all sites have been chosen, a Sample Site Selection Memorandum will be provided to NCTCOG, Garland, Irving, and Plano describing the sites (total of six) selected. Atkins will perform field reconnaissance in Year 2017 for all watersheds to be sampled. Atkins will repeat this reconnaissance in 2019 to determine if the sites previously selected are still viable. FIELD SAMPLING AND ANALYSIS Task 2310 —Sampling Preparation and Maintenance Atkins will notify the Cities of Garland, Irving, and Plano prior to each sampling event. Atkins will attempt to perform biological monitoring for both entities during one mobilization. Mobilizations and preparations will occur twice a year for four years. Atkins will watch weather forecasts to schedule during expected dry periods for sampling. Atkins will perform necessary equipment calibrations (pre- and post-), equipment maintenance, and gather appropriate field data forms. Task 2320— Field Sampling Atkins will perform biological monitoring in accordance with the monitoring plan/QAPP developed for Task 2210 under this contract. Field sampling will include habitat attribute documentation; flow measurements; basic water chemistry; diel water chemistry; and the collection of aquatic invertebrates, fish and mussels. Field sampling will occur two times per year (spring and fall) for four years. At the end of two years, Atkins will move to the second watershed (site) selected for each entity and schedule sampling for those sites. Task 2330 —Analytical Atkins will collect a suite of water chemistry samples for each biological monitoring site two times a year for four years. The specific water chemistry constituents will be listed in the monitoring plan/QAPP. One set of QA/QC samples will be collected during each year of monitoring. Water chemistry samples will be delivered to TTI Laboratories, where all samples will be packed with ice and chain-of-custody forms will be filled out prior to submittal. 11 ELECTRONIC DATA MONITORING REPORT Task 2410— Data Management(Four Permit Years) Atkins will prepare summaries for each successful biological monitoring event performed for Garland, Irving, and Plano. Each summary will include site descriptions, data analysis including IBI metrics, tabulated data, figures, and maps (one submittal per watershed). Atkins will prepare one draft set of summaries and address one round of comments and then finalize. Atkins will submit an electronic data deliverable in MS Excel format consistent with the NCTCOG data reporting requirements and the regional program monitoring database format requirements and MS Word documents of the summaries. ANNUAL REPORT Task 2510 —Annual Reports (Four Permit Years) Atkins will assist in the preparation of four annual reports. Annual report activities will support Garland, Irving, and Plano. Atkins will compile meteorological data, summary tables, preliminary data analysis (including IBI metrics), figures, and a brief summary of the results. Summary tables may include those for benthic macroinvertebrates, physical habitats, fish communities, physical/chemical data, and mussels. Atkins will provide input for the NCTCOG to develop narratives and maps for the report. Atkins will also work jointly with NCTCOG to address one round of comments and finalize the document. Digital copies will be provided for all stakeholders. FINAL SUMMARY REPORT Task 2610— Final Summary Report (One Time) Atkins and NCTCOG will jointly develop a Final Regional Summary Report at the conclusion of Part B. Final Summary Report activities will support Dallas, Fort Worth, Garland, Irving, and Plano. The report will summarize all annual reports, analyze all data, and interpret aquatic life use designations and possible ecosystem stressors for each site. The report will be structured to enhance local understanding by conveying information in a manner that is readily adaptable to communicate results to the public and the respective participating governing entities. The following is a breakdown of the specific activities/roles for Atkins and NCTCOG: • Atkins o Input all data and perform data analysis. o Obtain and prepare reference data for statistical comparisons. o Prepare statistical figures and tables. o Jointly formulate results and recommendations with NCTCOG. o Jointly address one round of comments and revisions with NCTCOG. o Jointly finalize the report with NCTCOG. • NCTCOG o Facilitate the development of the final report. Provide narratives, descriptions of the program components and sampling activities. o Prepare all watershed maps. o Distribute draft and final copies for all participants and post final copy to NCTCOG website. 12 ATTACHMENT 3 — Detailed Task List (FY18) Field Collection and Analysis of Stormwater Samples Atkins Task List for FY18 (Arlington and Irvin FY18 Task Task Name Activities 1110 Project . Coordinate work of subs and internal team. Management . Attend kickoff meeting with NCTCOG. • Prepare and provide progress reports. • Project accounting and internal meetings. 1120 General Training . Prepare new training materials. Conduct initial team training for project. 1130 Annual Refresher . No action this FY. Training 1210 Monitoring Plan . Prepare maps for new sampling sites. Protocol Revision . Coordinate and evaluate each piece of equipment. Prepare recommendations for monitoring equipment. Prepare new Health and Safety provisions. • Verify analyte methodology. Address comments from stakeholder review. • Update site information. Prepare draft and final Monitoring Plan (electronic format). 1220 Field Recon and . Visit multiple locations within a given watershed for the Site Selection selection of four sites. • Identify sampling sites that can be maintained for longer durations. Collect watershed and rainfall data needed to support annual flow and load estimations. Provide written documentation for recommended sites. 1310 Storm Tracking . Track storms. • Connect to and download data from sites with modems. • Program equipment in real time using modem connections. • Pay monthly charges for multiple cellular plans for modems. 1320 Mobilization to • Pre- and post- calibrate meters. Sampling Sites . Conduct tailgate safety meetings. • Clean meters and tools. Replace consumable items. Staff deployment to sampling sites. 1330 Auto-Sample • Inspect portable units and lines. Retrieval . Record required observations. Collect samples from two sites per quarter. • Ice down samples. Label 'ars. 13 • Complete chain of custody forms. 1340 Equipment . Reset and calibrate equipment (for two sites) prior to Maintenance each quarter. • Reset equipment due to flooding, vandalism, changes in stream or bank that affect suction line placement, and cleaning of strainer and bubbler lines(submerged). 1350 Deployment and . Evaluate and service water quality monitoring Decommissioning equipment. • Install water quality monitoring equipment for two sites. • Photo document installed equipment. • Purchase necessary materials for installation. 1360 Analytical . Place water chemistry samples on ice and deliver to laboratory. • Perform water chemistry analytical tests. 1410 Data Management For each successful sampling event: Perform data checks for consistency with monitoring plan, laboratory QA/QC, and abnormalities (e.g. illicit discharges, algal blooms, outliers). • Download and process FLOWLINK data. • Input data into EDD, summarize activities and data in summary sheets. 1510 Annual Report . No action this FY. 1610 Final Summary . No action this FY. Report 1710 BMP Analysis and • Develop outline of a recommended approach for Evaluation Report evaluating BMPs. • Prepare guidance document for BMPs analysis. • Prepare draft and final BMP Analysis and Evaluation Report electronic format). 14 Atkins Task List for FYI (Garland) FY18 Task Task Name Activities 1110 Project • Coordinate work of subs and internal team. Management . Attend kickoff meeting with NCTCOG. • Prepare and provide progress reports. Project accounting and internal meetings. 1120 General Training . Prepare new training materials. • Conduct Initial team training for project. 1130 Annual Refresher . No action this FY. Training 1210 Monitoring Plan • Prepare maps for new sampling sites. Protocol Revision . Coordinate and evaluate each piece of equipment. Prepare recommendations for monitoring equipment. Prepare new Health and Safety provisions. • Verify analyte methodology. • Address comments from stakeholder review. • Update site information. • Prepare draft and final Monitoring Plan (electronic format). 1220 Field Recon and . Visit multiple locations within a given watershed for the Site Selection selection of six sites. Identify sampling sites that can be maintained for longer durations. • Collect watershed and rainfall data needed to support annual flow and load estimations. Provide written documentation for recommended sites. 1310 Storm Tracking . Track storms. • Connect to and download data from sites with modems. • Program equipment in real time using modem connections. Pay monthly charges for multiple cellular plans for modems. 1320 Mobilization to . Pre- and post-calibrate meters. Sampling Sites . Conduct tailgate safety meetings. • Clean meters and tools. • Replace consumable items. • Staff deployment to sampling sites. 1330 Auto-Sample . Inspect portable units and lines. Retrieval . Record required observations. • Collect samples from three sites per quarter. Ice down samples. • Label jars. • Complete chain of custody forms. 1340 Equipment • Reset and calibrate equipment (for three sites) prior to Maintenance each quarter. 15 • Reset equipment due to flooding, vandalism, changes in stream or bank that affect suction line placement, and cleaning of strainer and bubbler lines(submerged). 1350 Deployment and • Evaluate and service water quality monitoring Decommissioning equipment. • Install water quality monitoring equipment for three sites. • Photo document installed equipment. Purchase necessary materials for installation. 1360 Analytical . Place water chemistry samples on ice and deliver to laboratory. • Perform water chemistry analytical tests. 1410 Data Management For each successful sampling event: Perform data checks for consistency with monitoring plan, laboratory QA/QC, and abnormalities (e.g. illicit discharges, algal blooms, outliers). Download and process FLOWLINK data. • Input data into EDD, summarize activities and data in summary sheets. 1510 Annual Report • No action this FY. 1610 Final Summary • No action this FY. Report 1710 BMP Analysis and . Develop outline of a recommended approach for Evaluation Report evaluating BMPs. • Prepare guidance document for BMPs analysis. • Prepare draft and final BMP Analysis and Evaluation Report electronic format). 16 Atkins Task List for FY18 (Mesquite and NTTA) FY18 Task Task Name Activities 1110 Project • Coordinate work of subs and internal team. Management . Attend kickoff meeting with NCTCOG. Prepare and provide progress reports. • Project accounting and internal meetings. 1120 General Training . Prepare new training materials. • Conduct Initial team training for project. 1130 Annual Refresher . No action this FY. Training 1210 Monitoring Plan . Prepare maps for new sampling sites. Protocol Revision . Coordinate and evaluate each piece of equipment. • Prepare recommendations for monitoring equipment. • Prepare new Health and Safety provisions. Verify analyte methodology. Address comments from stakeholder review. • Update site information. • Prepare draft and final Monitoring Plan (electronic format). 1220 Field Recon and • Visit multiple locations within a given watershed for the Site Selection selection of two sites. • Identify sampling sites that can be maintained for longer durations. • Collect watershed and rainfall data needed to support annual flow and load estimations. • Provide written documentation for recommended sites. 1310 Storm Tracking • Track storms. • Connect to and download data from sites with modems. • Program equipment in real time using modem connections. • Pay monthly charges for multiple cellular plans for modems. 1320 Mobilization to . Pre- and post- calibrate meters. Sampling Sites . Conduct tailgate safety meetings. • Clean meters and tools. • Replace consumable items. • Staff deployment to sampling sites. 1330 Auto-Sample . Inspect portable units and lines. Retrieval . Record required observations. • Collect samples from two sites per quarter. • Ice down samples. • Label jars. • Complete chain of custody forms. 1340 Equipment • Reset and calibrate equipment (for two sites) prior to Maintenance each quarter. 17 • Reset equipment due to flooding, vandalism, changes in stream or bank that affect suction line placement, and cleaning of strainer and bubbler lines(submerged). 1350 Deployment and • Install water quality monitoring equipment for two sites. Decommissioning . Photo document installed equipment. • Purchase necessary materials for installation. 1360 Analytical . Place water chemistry samples on ice and deliver to laboratory. • Perform water chemistry analytical tests. 1410 Data Management For each successful sampling event: • Perform data checks for consistency with monitoring plan, laboratory QA/QC, and abnormalities (e.g. illicit discharges, algal blooms, outliers). • Download and process FLOWLINK data. • Input data into EDD, summarize activities and data in summary sheets. 1510 Annual Report • No action this FY. 1610 Final Summary . No action this FY. Report 1710 BMP Analysis and . Develop outline of a recommended approach for Evaluation Report evaluating BMPs. • Prepare guidance document for BMPs analysis. • Prepare draft and final BMP Analysis and Evaluation Report electronic format). 18 Atkins Task List for FY18 (Plano) FY18 Task Task Name Activities 1110 Project • Coordinate work of subs and internal team. Management • Attend kickoff meeting with NCTCOG. Prepare and provide progress reports. • Project accounting and internal meetings. 1120 General Training . Prepare new training materials. • Conduct Initial team training for project. 1130 Annual Refresher • No action this FY. Training 1210 Monitoring Plan • Prepare maps for new sampling sites. Protocol Revision • Coordinate and evaluate each piece of equipment. • Prepare recommendations for monitoring equipment. Prepare new Health and Safety provisions. • Verify analyte methodology. • Address comments from stakeholder review. • Update site information. • Prepare draft and final Monitoring Plan (electronic format). 1220 Field Recon and . Visit multiple locations within a given watershed for the Site Selection selection of three sites. Identify sampling sites that can be maintained for longer durations. • Collect watershed and rainfall data needed to support annual flow and load estimations. Provide written documentation for recommended sites. 1310 Storm Tracking • Track storms. • Connect to and download data from sites with modems. Program equipment in real time using modem connections. Pay monthly charges for multiple cellular plans for modems. 1320 Mobilization to . Pre- and post- calibrate meters. Sampling Sites . Conduct tailgate safety meetings. • Clean meters and tools. • Replace consumable items. • Staff deployment to sampling sites. 1330 Auto-Sample • Inspect portable units and lines. Retrieval . Record required observations. • Collect samples from one site per quarter. • Ice down samples. • Label jars. • Complete chain of custody forms. 1340 Equipment • Reset and calibrate equipment (for one site) prior to Maintenance each quarter. 19 • Reset equipment due to flooding, vandalism, changes in stream or bank that affect suction line placement, and cleaning of strainer and bubbler lines(submerged). 1350 Deployment and . Install water quality monitoring equipment for one site. Decommissioning . Photo document installed equipment. • Purchase necessary materials for installation. 1360 Analytical . Place water chemistry samples on ice and deliver to laboratory. • Perform water chemistry analytical tests. 1410 Data Management For each successful sampling event: • Perform data checks for consistency with monitoring plan, laboratory QA/QC, and abnormalities (e.g. illicit discharges, algal blooms, outliers). • Download and process FLOWLINK data. • Input data into EDD, summarize activities and data in summary sheets. 1510 Annual Report . No action this FY. 1610 Final Summary . No action this FY. Report 1710 BMP Analysis and . Develop outline of a recommended approach for Evaluation Report evaluating BMPs. • Prepare guidance document for BMPs analysis. • Prepare draft and final BMP Analysis and Evaluation Report electronic format). 20 Atkins Task List for FY18 (Dallas and Fort Worth) FY18 Task Task Name Activities 1110 Project . Coordinate work of internal team. Management . Attend kickoff meeting with NCTCOG. Prepare and provide progress reports. • Project accounting and internal meetings. 1120 General Training . No action this FY. 1130 Annual Refresher . No action this FY. Training 1210 Monitoring Plan . No action this FY. Protocol Revision 1220 Field Recon and . No action this FY. Site Selection 1310 Storm Tracking . No action this FY. 1320 Mobilization to . No action this FY. Sampling Sites 1330 Auto-Sample . No action this FY. Retrieval 1340 Equipment . No action this FY. Maintenance 1350 Deployment and . No action this FY. Decommissioning 1360 Analytical . No action this FY. 1410 Data Management • No action this FY. 1510 Annual Report . No action this FY. 1610 Final Summary . No action this FY. Report 1710 BMP Analysis and . Develop outline of a recommended approach for Evaluation Report evaluating BMPs. Prepare guidance document for BMPs analysis. Prepare draft and final BMP Analysis and Evaluation Report electronic format). 21 Biological Monitoring Atkins Task List for FY18 FY18 Task Task Name Activities 2110 Project . Provide continuous project management. Management . Attend one monitoring meeting with NCTCOG and participating entities. • Coordination with laboratory and internal team. 2210 Monitoring Plan . Develop draft quality assurance project plan (QAPP)to Development guide biological monitoring activities. Respond to one round of comments, finalize document and distribute electronically. 2220 Field . Conduct reconnaissance within two watersheds for Reconnaissance Garland, Irving, and Plano. and Site Selection . Collect field photographs and latitude and longitude at potential sites. • Provide Sample Site Selection Memo for two selected sites for Garland, Irving, and Plano (six total)and select one site in each watershed. 2310 Sampling . Perform necessary equipment calibrations (pre- and Preparation and post-). Maintenance . Perform equipment maintenance. • Gather field data forms. 2320 Field Sampling . Conduct biological monitoring. • Document habitat attributes. Perform flow measurements. • Collect basic and diel water chemistry. • Collect aquatic invertebrates, fish and mussels. 2330 Analytical . Place water chemistry samples on ice and deliver to laboratory. • Perform water chemistry analytical tests. 2410 Data Management . Prepare data summaries and electronic data deliverable. 2510 Annual Report . No action this FY. 2610 Final Summary . No action this FY. Report 22 ATTACHMENT 4 - Cost Breakdown by Year per Entity (FY18-22) YEARLY DISTRIBUTION PER ENTITY (FY 18-22) Permit Term Four PARTA: Stormwater Monitoring EntityGrand Total Arlington $ 68,881 $ 57,417 $ 61,607 $ 57,417 $ 26,216 $ 271,538 Garland $ 80,552 $ 75,152 $ 81,437 75,152 $ 29,552 $ 341,845 Irving $ 68,882 $ 57,417 $ 61,60 $ 57,4 $ 26,216 $ 271,540 Mesquite $ 59,773 $ 53,028 $ 57,218 $ 53, $ 22,307 $ 245,354 Plano $ 58,492 $ 46,355 $ 49,498 $ 46,355 $ 22,593 $ 223,293 NTTA $ 59,774 $ 53,029 $ 57,218 $ 53,028 $ 22,307 $ 245,356 Dallas $ 13,434 $ 5,517, $ 18,951 Fort Worth $ 3,9581 $ 3,958 $ 3,9 $ 3,9 $ 3,9581 $ 19,790 Total $ 413,7461 $ 346,356 $ 372,5431 $ 346,3S61 $ 158,666 $ 1,637,667 PART B: Biological Monitoring Entity Grand Total Garland $11,104 $12,052 $ 12,05 $ 12,052 $ 6,359 $ 53,619 Irving $11,104 $12,052 $ 12,05 $ 12,052 $ 8,322 $ 55,582 Plano $11,104 $12,052 $ 12,052 $ 12,052 $ 8,322 $ 55,582 Dallas $ 7,853 $ 7,853 Fort Worth $ 2,3561 $ 2,356 $ 2,35 $ 2,356 $ 2,3561 $ 11,780 Total $35,6681 $38,S121 $38,S121 $38,512 $33,2121 $ 184,416 Total $ 11822,083 23 ATTACHMENT 5 - Cost-share Distribution by Year per Entity for Chemical and Biological Monitoring (FY18-22) YEARLY COST-SHARE DISTRIBUTION PER ENTITY (FY 18-22) Entity FY18 FY19 FY20 FY21 FY22 Arlington $68,881 $57,417 $61,607 $57,417 $ 26,216 Garland $91,656 $87,204 $93,489 $87,204 $ 35,911 Irving $ 79,986 $69,469 $73,659 $69,470 $ 34,538 Mesquite $ 59,773 $53,028 $57,218 $53,028 $ 22,307 Plano $ 69,596 $58,407 $61,550 $58,407 $ 30,915 NTTA $ 59,774 $53,029 $57,218 $53,028 $ 22,307 Dallas $ 13,434 $ 13,370 Fort Worth $ 6,314 $ 6,314 $ 6,314 $ 6,314 $ 6,314 Grand Total: $1,822,083 24 City of Fort Worth, Texas Mayor and Council Communication COUNCIL ACTION: Approved on 3/6/2018 DATE: Tuesday,March 6,2018 REFERENCE NO.: **C-28608 LOG NAME: 23AUTHORIZATION FOR NCTCOG FY2018 REGIONAL STORMWATER QUALITY SUBJECT: Authorize Execution of Interlocal Agreements and Letters of Authorization with the North Central Texas Council of Governments for the Regional Stormwater Management Program and the Regional Wet Weather Characterization Monitoring Program and Authorize Payment of Costs in the Total Amount of $28,917.00 for Fiscal Year 2017-2018 (ALL COUNCIL DISTRICTS) RECOMMENDATION: It is recommended that the City Council: 1. Authorize the City Manager to execute a Interlocal Agreements with the North Central Texas Council of Governments for the period of October 1,2017 through September 30,2022 for the Regional Stormwater Management Program and the Regional Wet Weather Characterization Programs; 2.Authorize the City Manager to execute a Letter of Authorization with the NCTCOG which sets the City of Fort Worth's annual cost-share of NCTCOG's administrative and implementation assistance for the Regional Stormwater Management Program in the amount of $22,603.00 for Fiscal Year 2017-2018. 3.Authorize the City Manager to execute a Letter of Authorization with the NCTCOG which sets the City of Fort Worth's annual cost-share of NCTCOG's monitoring assistance for the Regional Wet Weather Characterization Program in the amount of$6,314.00 for Fiscal Year 2017-2018. DISCUSSION: Stormwater regulations included in the Clean Water Act pose a significant impact for the DFW metroplex cities to include Fort Worth, Dallas,Arlington, Garland,Irving,Plano and Mesquite;the North Texas Tollway Authority; and the Texas Department of Transportation. Representatives from these entities have worked together for several years through the NCTCOG's Regional Storm Water Management and Regional Wet Weather Characterization Programs to support compliance with stormwater quality permit requirements. Because all of these entities are required to implement many of the same program elements,there is value in cost-sharing and coordinating programs across the Metroplex. The City of Fort Worth entered into an initial Interlocal Agreement with the NCTCOG to provide administrative support for regional initiatives in November 1993. The Interlocal Agreements will continue the programs for an additional five-year period of October 1,2017 through September 30,2022. The Fiscal Year 2017-2018 Letter of Authorization for the Regional Stormwater Management Program allocates the City of Fort Worth's cost-share in the amount of$22,603.00 for the administrative costs to be incurred by the NCTCOG in support of the regional program and its associated subcommittees. The Fiscal Year 2017-2018 Letter of Authorization for the Regional Wet Weather Characterization Program allocated the City of Fort Worth's annual cost-share at$6,314.00 for inclusion with regional stormwater quality monitoring efforts. This contract will be with a governmental entity,state agency or public institution of higher education:North Central Texas Council of Governments. FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that funds are available in the current operating budget as appropriated in the Environmental Protection Fund. FUND IDENTIFIERS(FIDs): 10 Department Account Project Program Activity Budget Reference# Amount Fund ID ID Year (Chartfield 2) FROM Department Account Project Program Activity Budget Reference# Amount Fund ID ID Year (Chartfield 2) CERTIFICATIONS: Submitted for City Manager's Office by: Fernando Costa (6122) Originating.Department Head: Brandon Bennett (6345) Additional Information Contact: Cody Whittenburg (5455) Elmer DePaula (7251) ATTACHMENTS No attachments found.