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Home My WebLink AboutContract 49506-A1 CITY SECRETARY CONTRACT N0.�1�. L. AMENDMENT No.1 N MaR � TO CITY SECRETARY CONTRACT No. 49506 WHEREAS, the City of Fort Worth (CITY) and Fort Worth South, Inc. , (a/k/a Near Southside, Inc. ) , ("COMMUNITY PARTNER") made and entered into City Secretary Contract No. 49506, (the CONTRACT) which was administratively authorized on the 17th day of August, 2017 in the amount not to exceed $20, 500.00 plus expenses, up to a maximum of $23, 000.00 and WHEREAS, the CONTRACT involves design services for the following project: Fire Station Park Master Plan; and WHEREAS, it has become necessary to execute Amendment No. 1 to the CONTRACT to include an increased scope of work and revised fee. NOW THEREFORE, CITY and COMMUNITY PARTNER, acting herein by and through their duly authorized representatives, enter into the following agreement, which amends the CONTRACT: 1. Article I of the CONTRACT is amended to include the additional design services specified in a proposal dated January 10, 2018, a copy of which is attached hereto and incorporated herein. The cost to City for the additional design services to be performed by COMMUNITY PARTNER totals $10, 552.82. (See Attached Funding Breakdown Sheet, Page -4-) 2 . Article I of the CONTRACT is amended to provide for an increase in the fee to be paid to COMMUNITY PARTNER for all work and services performed under the Contract, as amended, so that the total fee paid by the City for all work and services shall be an amount of not to exceed $33,552.82 . OFFICIAL RECORD City of Fort Worth Cf SECRETARY Services Agreement Amendment Template CFW Official Release 9/19/2017 FT.WORTH Page 1 of 4 PTX 3. All other provisions of the Contract, which are not expressly amended herein, shall remain in full force and effect. EXECUTED and EFFECTIVE as of the date last written by a signatory, below. APPROVED: City of Fort Worth Community Partner Fort Worth South, Inc. Susan Alanis Paul F. Paine Assistant City Manager President DATE: 3 2011B DATE: zlz( to APPROVAL REC ENDE Ric rd Zavala Director, Park & Recreation Department Contract Compliance Manager: By signing, I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. (�U* VAtt�� Naoto Kumazawa Landscape Architect City of Fort Worth 0"10"RECORD Professional Services Agreement Amendment Template �° • $EiP►R�� CFW Official Release 9/19/2017 Page 2 of 4 FT.WORTH9 TX APPROVED AS TO FORM AND LEGALITY: M&C: Date: Douglas W. Black Assistant City Attorney ATTEST: Mally J. Ka s ;� City Secre ry CAS OFFICIAL RECORD City of Fort Worth CITY SECRETARY Professional Services Agreement Amendment Template CFW Official Release 9/19/2017 FTa WORTHS TX Page 3 of 4 FUNDING BREAKDOWN SHEET City Secretary No. 49506 Amendment No. 1 Department Fund-Account-Center Amount 80 30100-0800450-5330500-CO2638-C04930 $10, 552 . 82 Total: $10, 552 . 82 City of Fort Worth Professional Services Agreement Amendment Template CFW Official Release 9/19/2017 Page 4 of 4 BOARD OF DIREfiORS LodBaldock' Near Southside, Inc. Paul Ballard Benjamin Barkley' Eric Behn Marlene Beckman Hayden Blackburn January 10,2018 Chuck Bouligny Kristen Camareno Joel McElhaney,Capital Program Manager Jack Clark City of Fort Worth Parks &Recreation Department John Corbeil 4200 South Fwy#2200 Kathleen Culebro Fort Worth,TX 76115 Nehme Elbitar Eric Garrison Dear Joel: Councilmember Kelly Allen Gray Bobby Grigsby Our collaborative effort working with you and the Parks &Recreation Jennifer Henderson Department to produce a Fire Station Park master plan is entering its Ginger Johnson final phase. We are very excited that planning and conceptual design Robert Kelly work to date by Project for Public Spaces (PPS) has allowed us to Chad Kerr' thoroughly analyze all issues and produce a preliminary concept plan Casey Kha that's achieved consensus among all of the project partners,following Lisa Lankes an extensive and inclusive public planning process. Mike Lozano Wilson Martin The final PPS master plan deliverables will include a rendered master Bobby Mays plan that incorporates all P&R comments,3-D renderings,phasing Mark McClendon recommendations,cost estimates,and a full summary of the analysis Lili Meisamy,D.O. and public input that served as the basis for the plan.As you're aware, Melissa Mitchell our planning study not only addressed the future of the expanded park, Noe Neaves but also incorporated the community center's future expansion.This Matt opitz resulted in additional but necessary work by PPS,which has led to an Ashley Paz proposed amendment to our contract with PPS to complete all work. Mark Presswood' I am writing to request approval of the attached amendment to our Erin Rahr' agreement,which would increase the budget for this planning and Gaye Reed design work and allow PPS to complete all of the deliverables listed Mike Sanborn' above. With your approval we will instruct PPS to complete the work Ken Schaefer as quickly as possible. We look forward to then working with P&R on Ted settle final design,fundraising,and first phase implementation. Shawn Snell Jesse Stamper` Please let me know of any questions or additional information needed. Robert Sturns Andy Taft Sincerely, Weston Voss__ Corrie Watson Natalie Wilkins Mike Brennan Kelly Williams Near Southside,Inc. Jason Williamson Councilmember Ann Zadeh Executive committee' Near Southside, Inc., 1606 Mistletoe Boulevard, Fort Worth,Texas 76104 Phone 817.923.4113, mike nearsouthsidefw.org ® PROJECT FON r PUBLIC `A SPACES December 21, 2017 To:Mike Brennan,Megan Henderson Near Southside Inc. 1606 Mistletoe Blvd Ft. Worth, TX 76104 Re.: Additional services to complete the Fire Station Park expansion concept plan and final report Dear Mike and Megan, This letter proposes an amendment to the agreement based on our conversation with you and Fort Worth Parks and Recreation during our visit on December 6th and 7`h, 2017. In 2016 NSI and Fort Worth P&R engaged PPS to develop a program and a concept plan for the newly designated parkland at 1616 Hemphill Street. Below is a list of additional services performed by PPS outside the original scope of work: DESCRIPTION OF ADDITIONAL SERVICES PERFORMED BY PPS DURING THE SUMMER/FALL 2017 • During the Spring and Summer 2017, in response to the City's analysis of community center expansion needs,a new programmatic requirement was added to PPS tasks: a 10,000 SF building expansion to the existing Fire Station Community Center. This new element needed to be included in the long term Park plan and renderings for city approvals and community outreach and to properly plan for activities and design. • In July 2017,as requested by NSI,PPS performed design work to analyze alternate locations for the building addition to the Community Center.From several alternatives studied in comparative diagrams,PPS and NSI identified a recommended location along Lipscomb Street,and PPS prepared draft park concept plan, park program, and two renderings for review. • After further consultation with community center operations staff,Fort Worth P&R asked PPS to investigate an additional alternate building location on Hemphill Street. P&R ultimately selected the alternative with a contiguous expansion east of the historic fire station building as the preferred location for the future building. • With the new expansion location approved by all parties,PPS worked with NSI and Fort Worth P&R to study parking demands,zoning requirements,and various potential parking locations and scenarios,developing several additional diagrams for this analysis. These additional tasks performed by PPS also included several conference calls and communications with Clients, in addition to the necessary drawings to convey the concepts. DESCRIPTION OF SCOPE OF WORK TO COMPLETE TASK 3. PPS original contract fee was spent to complete the above described work,including our last trip on 12/6 and 12/7. We are requesting additional services,in order to complete our tasks 3.2 and 3.3. Listed below is our proposed Scope of work: PPS will prepare a summary booklettreport.The purpose of this booklet will be for continued community outreach,proposal to potential fundraising partners,and City uses(the booklet will be in sections that could be added or removed according to who the audience is) Contents: 1-Summary of last year's workshop/survey and the results of the Open House(12/6)to be typed and organized as an appendix 2-Final illustrative plan(removing service road parking and transform that into a path,modifying building to be 1 story 8,000 SF no atrium,showing uses on the east side toward the lawn area and two renderings. (add a view from Maddox street looking into the park,and remove the 3D of the lawn)The plan will be rendered and labeled to be used for future planning board presentations. 3-Phasing plan strategies: Phase 1:grading and pathway,vacate easement,trees in key places Phase 2: Skate park,bike and entry plaza with shade, flex lawn,parking along Maddox(remove existing parking to be on street parking on Maddox)+itemized estimate Phase 3: Building addition and additional parking as required,playground relocation/change flex plaza and multi purpose court and shade structures +itemized estimate 4-Estimated probable costs associated to each area and phase (with Parks and Recreation support) 5-Management strategy: recommendation for partnership and different roles that partners could play The development of this booklet will include conference calls and feedback from NSI and P&R on an ongoing basis. PROPOSED FEES FOR ADDITIONAL SERVICES The cost for the additional services to complete Task 3 is $ $9,500,expenses are $ 1,000 that will cover the additional renderings presented on 12/6 and the corrections and additional rendering. Breakdown of fees A.Galletti P. Patel Project Dir. Designer Total hours Task 3.3 Additional Additional Final Report and Presentation Summary of Open House 1 5 6.00 Final illustrative plan 10 5 15.00 Phasing plan strategies 7 7 14.00 Cost estimates 7 7 14.00 Management strategy 5 5 10.00 Report layout/graphics 1 7 8.00 TOTAL HOURS : 31 36 67.00 Billing Rate/hour $169.30 $119.57 Total:Labor $5,248.30 $4,304.52 $9,552.82 Renderings $1,000.00 Pursuant to Texas Local Government Code Section 271.904, PPS indemnifies and hold harmless the City of Fort Worth against liability for any damage caused by or resulting from an act of negligence, intentional Mort, intellectual property infringement,or failure to pay a subcontractor or supplier committed by PPS or PPS's agent, consultant under contract,or another entity over which PPS exercises control. THIS AGREEMENT AUTHORIZES THE PARTICIPANTS TO PROCEED WITH ADDITIONAL SERVICES FOR TASK 3.2 AND 3.3 Participants in the agreement: tt1 rcoe Alessanda Galletti, Vice President Mike Brennan, Planning Director Project for Public Spaces Inc Near Southside, Inc. Date: 12/21/2017 Date: 1/11207