HomeMy WebLinkAboutContract 26749 a
CITY SECRETARY
CITY OF FORT WORTH, TEXAS CONTRACT NO.
STANDARD AGREEMENT FOR ENGINEERING SERVICES
This AGREEMENT is between the City of Fort Worth (the "CITY"), and A.N.A.
CONSULTANT, L.L.C., (the "ENGINEER"), for a PROJECT generally described as: Water and
Sewer Extension for Meadowbrook (Annexation A-00-21).
Article i
Scope of Services
A. The Scope of Services is set forth in Attachment A.
Article II
Compensation
A. The ENGINEER's compensation is set forth in Attachment B.
Article III
Terms of Payment
Payments to the ENGINEER will be made as follows:
A. Invoice and Payment
(1) The Engineer shall provide . the City sufficient documentation to
reasonably substantiate the invoices.
(2) Monthly invoices will be issued by the ENGINEER for all work performed
under this AGREEMENT. Invoices are due and payable within 30 days
of receipt.
(3) Upon completion of services enumerated in Article I, the final payment of
any balance will be due within 30 days of receipt of the final invoice.
(4) In the event of a disputed or contested billing, only that portion so
contested will be withheld from payment, and the undisputed portion will
be paid. The CITY will exercise reasonableness in contesting any bill or
portion thereof. No interest will accrue on any contested portion of the
billing until mutually resolved.
(5) If the CITY fails to make payment in full to ENGINEER for billings
contested in good faith within 60 days of the amount due, the
ENGINEER may, after giving seven (7) days' written notice to CITY,
suspend services under this AGREEMENT until paid in full, including
interest. In the event of suspension of services, the ENGINEER shall
have no liability to CITY for delays or damages caused the CITY
because of such suspension of services.
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Article IV
Obligations of the Engineer
Amendments to Article IV, if any, are included in Attachment C.
A. General
The ENGINEER will serve as the CITY's professional engineering representative
under this Agreement, providing professional engineering consultation and
advice and furnishing customary services incidental thereto.
B. Standard of Care
The standard of care applicable to the ENGINEER's services will be the degree
of skill and diligence normally employed in the State of Texas by professional
engineers or consultants performing the same or similar services at the time
such services are performed.
C. Subsurface Investigations
(1) The ENGINEER shall advise the CITY with regard to the necessity for
subcontract work such as special surveys, tests, test borings, or other
subsurface investigations in connection with design and engineering
work to be performed hereunder. The ENGINEER shall also advise the
CITY conceming the results of same. Such surveys, tests, and
investigations shall be furnished by the CITY, unless otherwise specked
in Attachment A.
(2) In soils, foundation, groundwater, and other subsurface investigations,
the actual characteristics may vary significantly between successive test
points and sample intervals and at locations other than where
observations, exploration, and investigations have been made. Because
of the inherent uncertainties in subsurface evaluations, changed or
unanticipated underground conditions may occur that could affect the
total PROJECT cost and/or execution. These conditions and
cost/execution effects are not the responsibility of the ENGINEER.
D. Preparation of Engineering Drawings
The ENGINEER will provide to the CITY the original drawings of all plans in ink
on reproducible plastic film sheets, or as otherwise approved by CITY, which
shall become the property of the CITY. CITY may use such drawings in any
manner it desires; provided, however, that the ENGINEER shall not be liable for
the use of such drawings for any project other than the PROJECT described
herein.
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E. Engineers Personnel at Construction Site
(1) The presence or duties of the ENGINEER's personnel at a construction
site, whether as on-site representatives or otherwise, do not make the
ENGINEER or its personnel in any way responsible for those duties that
belong to the CITY and/or the CITY's construction contractors or other
entities, and do not relieve the construction contractors or any other
entity of their obligations, duties, and responsibilities, including, but not
limited to, all construction methods, means, techniques, sequences, and
procedures necessary for coordinating and completing all portions of the
construction work in accordance with the Contract Documents and any
health or safety precautions required by such construction work. The
ENGINEER and its personnel have no authority to exercise any control
over any construction contractor or other entity or their employees in
connection with their work or any health or safety precautions.
(2) Except to the extent of specific site visits expressly detailed and set forth
in Attachment A, the ENGINEER or its personnel shall have no
obligation or responsibility to visit the construction site to become familiar
with the progress or quality of the completed work on the PROJECT or to
determine, in general, if the work on the PROJECT is being performed in
a manner indicating that the PROJECT, when completed, will be in
accordance with the Contract Documents, nor shall anything in the
Contract Documents or the agreement between CITY and ENGINEER
be construed as requiring ENGINEER to make exhaustive or continuous
on-site inspections to discover latent defects in the work or otherwise
check the quality or quantity of the work on the PROJECT. If, for any
reason, the ENGINEER should make an on-site observation(s), on the
basis of such on-site observations, if any, the ENGINEER shall endeavor
to keep the CITY informed of any deviation from the Contract Documents
coming to the actual notice of ENGINEER regarding the PROJECT.
(3) When professional certification of performance or characteristics of
materials, systems or equipment is reasonably required to perform the
services set forth in the Scope of Services, the ENGINEER shall be
entitled to rely upon such certification to establish materials, systems or
equipment and performance criteria to be required in the Contract
Documents.
F. Opinions of Probable Cost, Financial Considerations, and Schedules
(1) The ENGINEER shall provide opinions of probable costs based on the
current available information at the time of preparation, in accordance
with Attachment A.
(2) In providing opinions of cost, financial analyses, economic feasibility
projections, and schedules for the PROJECT, the ENGINEER has no
control over cost or price of labor and materials; unknown or latent
conditions of existing equipment or structures that m Y eration
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conditions; time or qualify of performance by third parties; quality, type,
management, or direction of operating personnel; and other economic
and operational factors that may materially affect the ultimate PROJECT
cost or schedule. Therefore, the ENGINEER makes no warranty that the
CITY's actual PROJECT costs, financial aspects, economic feasibility, or
schedules will not vary from the ENGINEER's opinions, analyses,
projections, or estimates.
G. Construction Progress Payments
Recommendations by the ENGINEER to the CITY for periodic construction
progress payments to the construction contractor will be based on the
ENGINEER's knowledge, information, and belief from selective sampling and
observation that the work has progressed to the point indicated. Such
recommendations do not represent that continuous or detailed examinations
have been made by the ENGINEER to ascertain that the construction contractor
has completed the work in exact accordance with the Contract Documents; that
the final work will be acceptable in all respects; that the ENGINEER has made
an examination to ascertain how or for what purpose the construction contractor
has used the moneys paid; that title to any of the work, materials, or equipment
has passed to the CITY free and Gear of liens, claims, security interests, or
encumbrances; or that there are not other matters at issue between the CITY
and the construction contractor that affect the amount that should be paid.
H. Record Drawings
Record drawings, if required, will be prepared, in part, on the basis of
information compiled and furnished by others, and may not always represent
the exact location, type of various components, or exact manner in which the
PROJECT was finally constructed. The ENGINEER is not responsible for any
errors or omissions in the information from others that are incorporated into the
record drawings.
1. Minority and Woman Business Enterprise (M/WBE) participation
In accord with City of Fort Worth Ordinance No. 11923, as amended by
Ordinance 13471, the City has goals for the participation of minority business
enterprises and woman business enterprises in City contracts. Engineer
acknowledges the M/WBE goal established for this contract and its commitment
to meet that goal. Any misrepresentation of facts (other than a negligent
misrepresentation) and/or the commission of fraud by the Engineer may result in
the termination of this agreement and debarment from participating in City
contracts for a period of time of not less than three (3) years.
J. Right to Audit
(1) ENGINEER agrees that the CITY shall, until the expiration of three (3)
years after final payment under this contract, have access to and the
right to examine and photocopy any directly pertinent books, documents,
papers and records of the ENGINEER involving transactions relating to
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this contract. ENGINEER agrees that the CITY shall have access during
normal working hours to all necessary ENGINEER facilities and shall be
provided adequate and appropriate workspace in order to conduct audits
in compliance with the provisions of this section. The CITY shall give
ENGINEER reasonable advance notice of intended audits.
(2) ENGINEER further agrees to include in all its subconsultant agreements
hereunder a provision to the effect that the subconsultant agrees that
the CITY shall, until the expiration of three (3) years after final payment
under the subcontract, have access to and the right to examine and
photocopy any directly pertinent books, documents, papers and records
of such subconsultant, involving transactions to the subcontract, and
further, that the CITY shall have access during normal working hours to
all subconsultant facilities, and shall be provided adequate and
appropriate work space, in order to conduct audits in compliance with the
provisions of this article together with subsection (3)hereof. CITY shall
give subconsultant reasonable advance notice of intended audits.
(3) ENGINEER and subconsultant agree to photo copy such documents as
may be requested by the CITY. The CITY agrees to reimburse
ENGINEER for the cost of copies at the rate published in the Texas
Administrative Code in effect as of the time copying is performed.
K. ENGINEER's Insurance
(1) Insurance coverage and limits:
ENGINEER shall provide to the City certificate(s) of insurance documenting
policies of the following coverage at minimum limits which are to be in effect
prior to commencement of work on the PROJECT:
Commercial General Liability
$1,000,000 each occurrence
$1,000,000 aggregate
Automobile Liability
$1,000,000 each accident (or reasonably equivalent limits of coverage if written
on a split limits basis). Coverage shall be on any vehicle used in the course of
the PROJECT.
Worker's Compensation
Coverage A: statutory limits
Coverage B: $100,000 each accident
$500,000 disease- policy limit
$100,000 disease- each employee
Professional Liability
$1,000,000 each claim/annual aggregate
(2) Certificates of insurance evidencing that the ENGINEER has obtained all
required insurance shall be delivered to the CITY prior to ENGINEER
proceeding with the PROJECT.
(a) Applicable policies shall be endorsed to name the CITY an
Additional Insured thereon, as its interests may appear. The term
CITY shall include its employees, officers, officials, agents, and
volunteers as respects the contracted services.
(b) Certificate(s) of insurance shall document that insurance
coverages specked according to items section K.(1) and K.(2) of
this agreement are provided under applicable policies
documented thereon.
(c) Any failure on part of the CITY to request required insurance
documentation shall not constitute a waiver of the insurance
requirements.
(d) A minimum of thirty (30) days notice of cancellation, non-renewal
or material change in coverage shall be provided to the CITY. A
ten (10) days notice shall be acceptable in the event of non-
payment of premium. Such terms shall be endorsed onto
ENGINEER's insurance policies. Notice shall be sent to the
respective Department Director (by name), City of Fort Worth,
1000 Throckmorton, Fort Worth, Texas 76102.
(e) Insurers for aU policies must be authorized to do business in the
state of Texas or be otherwise approved by the CITY; and, such
insurers shall be acceptable to the CITY in terms of their financial
strength and solvency.
(f) Deductible limits, or self insured retentions, affecting insurance
required herein may be acceptable to the CITY at its sole
discretion; and, in lieu of traditional insurance, any alternative
coverage maintained through insurance pools or risk retention
groups must be also approved. Dedicated financial resources or
letters of credit may also be acceptable to the City.
(g) Applicable policies shall each be endorsed with a waiver of
subrogation in favor of the CITY as respects the PROJECT.
(h) The City shall be entitled, upon its request and without incurring
expense, to review the ENGINEER's insurance policies including
endorsements thereto and, at the CITY's discretion, the
ENGINEER may be required to provide proof of insurance
premium payments.
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(1) The Commercial General Liability insurance policy shall have no
exclusions by endorsements unless such are approved by the
CITY.
Q) The Professional Liability insurance policy, if written on a claims
made basis shall be maintained by the ENGINEER for a minimum
two (2) year period subsequent to the term of the respective
PROJECT contract with the CITY unless such coverage is
provided the ENGINEER on an occurrence basis.
(k) The CITY shall not be responsible for the direct payment of any
insurance premiums required by this agreement. It is understood
that insurance cost is an allowable component of ENGINEER's
overhead.
(1) All insurance required in section K., except for the Professional
Liability insurance policy, shall be written on an occurrence basis
in order to be approved by the CITY.
(m) Subconsultants to the ENGINEER shall be required by the
ENGINEER to maintain the same or reasonably equivalent
insurance coverage as required for the ENGINEER. When
insurance coverage is maintained by subconsultants, ENGINEER
shall provide CITY with documentation thereof on a certificate of
insurance. Notwithstanding anything to the contrary contained
herein, in the event a subconsultant's insurance coverage is
canceled or terminated, such cancellation or termination shall not
constitute a breach by ENGINEER of the Agreement.
L. Independent Consultant
The ENGINEER agrees to perform all services as an independent consultant
and not as a subcontractor, agent, or employee of the CITY.
M. Disclosure
The ENGINEER acknowledges to the CITY that it has made full disclosure in
writing of any existing conflicts of interest or potential conflicts of interest,
including personal financial interest, direct or indirect, in property abutting the
proposed PROJECT and business relationships with abutting property cities.
The ENGINEER further acknowledges that it will make disclosure in writing of
any conflicts of interest which develop subsequent to the signing of this contract
and prior to final payment under the contract.
N. Asbestos or Hazardous Substances
(1) If asbestos or hazardous substances in any form are encountered or
suspected, the ENGINEER will stop its own work in the affected portions
of the PROJECT to permit testing and evaluation.
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(2) If asbestos or other hazardous substances are suspected, the
ENGINEER will, if requested, assist the CITY in obtaining the services of
a qualified subcontractor to manage the remediation activities of the
PROJECT.
O. Permitting Authorities - Design Changes
If permitting authorities require design changes so as to comply with published
design criteria and/or current engineering practice standards which the
ENGINEER should have been aware of at the time this Agreement was
executed, the ENGINEER shall revise plans and specifications, as required, at
its own cost and expense. However, if design changes are required due to the
changes in the permitting authorities' published design criteria and/or practice
standards criteria which are published after the date of this Agreement which
the ENGINEER could not have been reasonably aware of, the ENGINEER shall
notify the CITY of such changes and an adjustment in compensation will be
made through an amendment to this AGREEMENT.
Article V
Obligations of the City
Amendments to Article V, if any, are included in Attachment C.
A. City-Furnished Data
The CITY will make available to the ENGINEER all technical data in the CITY's
possession relating to the ENGINEER's services on the PROJECT. The
ENGINEER may rely upon the accuracy, timeliness, and completeness of the
information provided by the CITY.
B. Access to Facilities and Property
The CITY will make its facilities accessible to the ENGINEER as required for the
ENGINEER's performance of its services and will provide labor and safety
equipment as required by the ENGINEER for such access. The CITY will
perform, at no cost to the ENGINEER, such tests of equipment, machinery,
pipelines, and other components of the CITY's facilities as may be required in
connection with the ENGINEER's services. The CITY will be responsible for all
acts of the CITY's personnel.
C. Advertisements, Permits, and Access
Unless otherwise agreed to in the Scope of Services, the CITY will obtain,
arrange, and pay for all advertisements for bids; permits and licenses required
by local, state, or federal authorities; and land, easements, rights-of-way, and
access necessary for the ENGINEER's services or PROJECT construction.
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D. Timely Review
The CITY will examine the ENGINEER's studies, reports, sketches, drawings,
specifications, proposals, and other documents; obtain advice of an attorney,
insurance counselor, accountant, auditor, bond and financial advisors, and other
consultants as the CITY deems appropriate; and render in writing decisions
required by the CITY in a timely manner in accordance with the project schedule
in Attachment D.
E. Prompt Notice
The CITY will give prompt written notice to the ENGINEER whenever CITY
observes or becomes aware of any development that affects the scope or timing
of the ENGINEER's services or of any defect in the work of the ENGINEER or
construction contractors.
F. Asbestos or Hazardous Substances and Indemnification
(1) To the maximum extent permitted by law, the CITY will indemnify and
release ENGINEER and its officers, employees, and subcontractors from
all claims, damages, losses, and costs, including, but not limited to,
attorney's fees and litigation expenses arising out of or relating to the
presence, discharge, release, or escape of hazardous substances,
contaminants, or asbestos on or from the PROJECT. Nothing contained
herein shall be construed to require the CITY to levy, assess or collect
any tax to fund this indemnification.
(2) The indemnification and release required above shall not apply in the
event the discharge, release or escape of hazardous substances,
contaminants, or asbestos is a result of ENGINEER'S negligence or if
such hazardous substance, contaminant or asbestos is brought onto the
PROJECT by ENGINEER.
G. Contractor Indemnification and Claims
The CITY agrees to include in all construction contracts the provisions of Article
ME. regarding the ENGINEER's Personnel at Construction Site, and provisions
providing contractor indemnification of the CITY and the ENGINEER for
contractor's negligence.
H. Contractor Claims and Third-Party Beneficiaries
(1) The CITY agrees to include the following clause in all contracts with
construction contractors and equipment or materials suppliers:
"Contractors, subcontractors and equipment and materials
suppliers on the PROJECT, or their sureties, shall maintain no
direct action against the ENGINEER, its officers, employees, and
subcontractors, for any claim arising out of, in connection with, or
resulting from the engineering services performed. Only the CITY
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will be the beneficiary of any undertaking by the ENGINEER."
(2) This AGREEMENT gives no rights or benefits to anyone other than the
CITY and the ENGINEER and there are no third-party beneficiaries.
(3) The CITY will include in each agreement it enters into with any other
entity or person regarding the PROJECT a provision that such entity or
person shall have no third-party beneficiary rights under this Agreement.
(4) Nothing contained in this section V.H. shall be construed as a waiver of
any right the CITY has to bring a claim against ENGINEER.
I. CITY's Insurance
(1) The CITY may maintain property insurance on certain pre-existing
structures associated with the PROJECT.
(2) The CITY will ensure that Builders Risk/installation insurance is
maintained at the replacement cost value of the PROJECT. The CITY
may provide ENGINEER a copy of the policy or documentation of such
on a certificate of insurance.
(3) The CITY will specify that the Builders Risk/Installation insurance shall
be comprehensive in coverage appropriate to the PROJECT risks.
J. Litigation Assistance
The Scope of Services does not include costs of the ENGINEER for required or
requested assistance to support, prepare, document, bring, defend, or assist in
litigation undertaken or defended by the CITY. In the event CITY requests such
services of the ENGINEER, this AGREEMENT shall be amended or a separate
agreement will be negotiated between the parties.
K. Changes
The CITY may make or approve changes within the general Scope of Services
in this AGREEMENT. If such changes affect the ENGINEER's cost of or time
required for performance of the services, an equitable adjustment will be made
through an amendment to this AGREEMENT with appropriate CITY approval.
Article VI
General Legal Provisions
Amendments to Article VI, if any, are included in Attachment C.
A. Authorization to Proceed
ENGINEER shall be authorized to proceed with this AGREEMENT upon receipt
of a written Notice to Proceed from the CITY.
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B. Reuse of Project Documents
All designs, drawings, specifications, documents, and other work products of the
ENGINEER, whether in hard copy or in electronic form, are instruments of
service for this PROJECT, whether the PROJECT is completed or not. Reuse,
change, or alteration by the CITY or by others acting through or on behalf of the
CITY of any such instruments of service without the written permission of the
ENGINEER will be at the CITY's sole risk. The final designs, drawings,
specifications and documents shall be owned by the CITY.
C. Force Majeure
The ENGINEER is not responsible for damages or delay in performance caused
by acts of God, strikes, lockouts, accidents, or other events beyond the control
of the ENGINEER.
D. Termination
(1) This AGREEMENT may be terminated only by the City for convenience
on 30 days' written notice. This AGREEMENT may be terminated by
either the CITY or the ENGINEER for cause if either party fails
substantially to perform through no fault of the other and does not
commence correction of such nonperformance with five (5) days of
written notice and diligently complete the correction thereafter.
(2) If this AGREEMENT is terminated for the convenience of the City, the
ENGINEER will be paid for termination expenses as follows:
a) Cost of reproduction of partial or complete studies, plans,
specifications or other forms of ENGINEER'S work product;
b) Out-of-pocket expenses for purchasing storage containers,
microfilm, electronic data files, and other data storage supplies or
services;
c) The time requirements for the ENGINEER'S personnel to
document the work underway at the time the CITY'S termination
for convenience so that the work effort is suitable for long time
storage.
(3) Prior to proceeding with termination services, the ENGINEER will submit
to the CITY an itemized statement of all termination expenses. The
CITY'S approval will be obtained in writing prior to proceeding with
termination services.
E. Suspension, Delay, or Interruption to Work
The CITY may suspend, delay, or interrupt the services of the ENGINEER for
the convenience of the CITY. In the event of such suspension, delay, or
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interruption, an equitable adjustment in the PROJECTs schedule, commitment
and cost of the ENGINEER's personnel and subcontractors, and ENGINEER's
compensation will be made.
F. Indemnification
(1) The ENGINEER agrees to indemnify and defend the CITY from any loss,
cost, or expense claimed by third parties for property damage and bodily
injury, including death, caused solely by the negligence or willful
misconduct of the ENGINEER, its employees, officers, and
subcontractors in connection with the PROJECT.
(2) If the negligence or willful misconduct of both the ENGINEER and the
CITY (or a person identified above for whom each is liable) is a cause of
such damage or injury, the loss, cost, or expense shall be shared
between the ENGINEER and the CITY in proportion to their relative
degrees of negligence or willful misconduct as determined pursuant to
T.C.P. & R. Code, section 33.011(4) (Vernon Supplement 1996).
G. Assignment
Neither party will assign all or any part of this AGREEMENT without the prior
written consent of the other party.
H. Interpretation
Limitations on liability and indemnities in this AGREEMENT are business
understandings between the parties and shall apply to all the different theories
of recovery, including breach of contract or warranty, tort including negligence,
strict or statutory liability, or any other cause of action, except for willful
misconduct or gross negligence for limitations of liability and sole negligence for
indemnification. Parties means the CITY and the ENGINEER, and their officers,
employees, agents, and subcontractors.
1. Jurisdiction
The law of the State of Texas shall govem the validity of this AGREEMENT, its
interpretation and performance, and any other claims related to it. The venue
for any litigation related to this AGREEMENT shall be Tarrant County, Texas.
J. Alternate Dispute Resolution
(1) All claims, disputes, and other matters in question between the CITY and
ENGINEER arising out of, or in connection with this Agreement or the
PROJECT, or any breach of any obligation or duty of CITY or
ENGINEER hereunder, will be submitted to mediation. If mediation is
unsuccessful, the claim, dispute or other matter in question shall be
submitted to arbitration if both parties acting reasonably agree that the
amount of the dispute is likely to be less than $50,000, exclusive of
attorney's fees, costs and expenses. Arbitration shall be in accordance
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with the Construction Industry Arbitration Rules of the American
Arbitration Association or other applicable rules of the Association then
in effect. Any award rendered by the arbitrators less than $50,000,
exclusive of attorney's fees, costs and expenses, will be final, judgment
may be entered thereon in any court having jurisdiction, and will not be
subject to appeal or modification except to the extent permitted by
Sections 10 and 11 of the Federal Arbitration Act (9 U.S.C. Sections 10
and 11).
(2) Any award greater than $50,000, exclusive of attorney's fees, costs and
expenses, may be litigated by either party on a de novo basis. The
award shall become final ninety (90) days from the date same is issued.
If litigation is filed by either party within said ninety (90) day period, the
award shall become null and void and shall not be used by either party
for any purpose in the litigation.
K. Severability and Survival
If any of the provisions contained in this AGREEMENT are held for any reason
to be invalid, illegal, or unenforceable in any respect, such invalidity, illegality, or
unenforceability will not affect any other provision, and this AGREEMENT shall
be construed as if such invalid, illegal, or unenforceable provision had never
been contained herein. Articles V.F., VI.B., VI.D., VI.H., VI.I., and VI.J. shall
survive termination of this AGREEMENT for any cause.
L. Observe and Comply
ENGINEER shall at all times observe and comply with all federal and State laws
and regulations and with all City ordinances and regulations which in any way
affect this AGREEMENT and the work hereunder, and shall observe and comply
with all orders, laws ordinances and regulations which may exist or may be
enacted later by governing bodies having jurisdiction or authority for such
enactment. No plea of misunderstanding or ignorance thereof shall be
considered. ENGINEER agrees to defend, indemnify and hold harmless CITY
and all of its officers, agents and employees from and against all claims or
liability arising out of the violation of any such order, law, ordinance, or
regulation, whether it be by itself or its employees.
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Article VII
Attachments, Schedules, and Signatures
This AGREEMENT, including its attachments and schedules, constitutes the entire
AGREEMENT, supersedes all prior written or oral understandings, and may only be changed
by a written amendment executed by both parties. The following attachments and schedules
are hereby made a part of this AGREEMENT:
Attachment A - Scope of Services
Attachment B - Compensation
Attachment C -Amendments to Standard Agreement for Engineering Services
ATTEST: CITY OF FORT WORTH
4&1 0,11-W-0111-1
By:
Gloria Pea on Mike Groomer
City Secretary Assistant City Manager
APPROVED
Contract Authorization �•�-rdlJl(1 � -�
A. Douglas Rademaker, P.E.
Date Director, Engineering Department
APPROVED AS TO FORM
AND LEGALITY
A_N A. CONSULTANTS-L L- G.
ENGINEER
By: 1,
Assistant Ci Attorney Assaad N. Assaad
President
STANDARD ENO AOR MEADOWBROOK
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ATTACHMENT "A"
General ire of Servisas
"Scope of Services set forth herein can only be modified by additions, clarifications, and/or
deletions set forth in the supplemental Scope of Services. In cases of conflict between the
Supplemental Scope of Services and the General Scope of Services, the Supplemental Scope
of Services shall have precedence over the General Scope of Services."
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1) Preliminary Conference with City
The Engineer shall attend preliminary conferences with authorized representatives of
the City regarding the scope of project so that the plans and specifications which are to
be developed hereunder by the Engineer will result in providing facilities which are
economical in design and conform to the City's requirements and budgetary
constraints.
2) Coordination with Outside Agencies/Public Entities
The Engineer shall coordinate with officials of other outside agencies as may be
necessary for the design of the proposed street, and storm drain and/or water and
wastewater facilitiesAmprovements. It shall be the Engineer's duty hereunder to secure
necessary information from such outside agencies, to meet their requirements.
3) Geotechnical Investigations
The Engineer shall advise the City of test borings, and other subsurface investigations
that may be needed. In the event it is determined necessary to make borings or
excavate test holes or pits, the Engineer shall in coordination with the City and the
City's geotechnical engineering consultant, draw up specifications for such testing
program. The cost of the borings or excavations shall be paid for by the City.
4) Agreements and Permits
The Engineer shall complete all forms/applications to allow the City of Fort Worth to
obtain any and all agreements and/or permits normally required for a project of this size
and type. The Engineer will be responsible for negotiating and coordinating to obtain
approval of the agency issuing the agreement and/or permits and will make any
revisions necessary to bring the plans into compliance with the requirements of said
agency, including but not limited to highways, railroads, water authorities, Corps of
Engineers and other utilities.
S) Design Changes Relating to Permitting Authorities
If permitting authorities require design changes, the Engineer shall revise the plans and
specifications as required at the Engineers own cost and expense, unless such
changes are required due to changes in the design of the facilities made by the
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permitting authority. If such changes are required, the Engineer shall notify the City and
an amendment to the contract shall be made if the Engineer incurs additional cost. If
there are unavoidable delays, a mutually agreeable and reasonable time extension
shall be negotiated.
6) Plan Submittal
Copies of the original plans shall be provided on reproducible mylar or approved plastic
film sheets, or as otherwise approved by the Department of Engineering and shall
become the property of the City. City may use such drawings in any manner it desires;
provided, however that the Engineer shall not be liable for the use of such drawings for
any project other than the project described herein; and further provided, that the
Engineer shall not be liable for the consequences of any changes that are made to the
drawings or changes that are made in the implementation of the drawings without the
written approval of the Engineer.
PHASE 1
7) Right-of-Way, Easement and Land Acquisition Needs
The Engineer shall determine the rights-of-way, easement needs for the construction of
the project. Engineer shall determine ownership of such land and furnish the City with
the necessary right-of-way sketches, prepare necessary easement descriptions for
acquiring the rights-of-way and/or easements for the construction of this project.
Sketches and easement descriptions are to be presented in form suitable for direct use
by the Department of Engineering in obtaining rights-of-way, easements, permits and
licensing agreements. All materials shall be furnished on the appropriate City forms in a
minimum of four(4) copies each.
8) Design Survey.
The Engineer shall provide necessary field survey for use in the preparation of Plans
and Specifications. The Engineer shall furnish the City certified copies of the field data.
9) Utility Coordination
The Engineer shall coordinate with all utilities, including utilities owned by the City, as to
any proposed utility liens or adjustment to existing utility lines within the project limits.
The information obtained shall be shown on the conceptual plans. The Engineer shall
show on the preliminary and final plans the location of the proposed utility lines,
existing utility lines, based on the information provided by the utility, and any
adjustments and/or relocation of the existing lines within the project limits. The
Engineer shall also evaluate the phasing of the water, wastewater, street and drainage
work, and shall submit such evaluation in writing to the City as part of this phase of the
project.
-2-
10) Conceptual Plans
The Engineer shall furnish four (4) copies of the Phase 1 concept engineering plans
which include layouts, preliminary right-of-way needs and preliminary estimates of
probable construction costs for the Engineers recommended plan. For all submittals,
the Engineer shall submit plans and documents for street/storm drain and
water/wastewater facilities. The Engineer shall receive written approval of the Phase 1
Plans from the City's project manager before proceeding with Phase 2.
PHASE 2
11) Design Data
The Engineer shall provide design data, reports, cross-sections, profiles, drainage
calculations, and preliminary estimates of probable construction cost.
12) Preliminary Construction Plans and Technical Specifications
The Engineer shall submit twenty (20) copies of Phase 2 preliminary construction plans
and five (5) copies of the preliminary technical specifications for review by the City and
for submission to utility companies and other agencies for the purposes of coordinating
work with existing and proposed utilities. The preliminary construction plans shall
indicate location of existing/proposed utilities and storm drain lines. The Engineer shall
receive written approval of the Phase 2 plans from the City's project manager before
proceeding with Phase 3.
PHASE 3
13) Final Construction Plans
The Engineer shall furnish five (5) copies of the final construction plans and contract
specifications for review by the City.
14) Detailed Cost Estimate
The Engineer shall furnish four(4) copies of detailed estimates of probable construction
costs for the authorized construction project, which shall include summaries of bid items
and quantities.
15) Plans and Specification Approval
The Engineer shall furnish an original cover mylar for the signatures of authorized City
officials. The Contract Documents shall comply with applicable local, state and federal
laws and with applicable rules and regulations promulgated by local, state and national
boards, bureaus and agencies. The Engineer shall receive written approval of the
Phase 3 plans from the City's project manager before proceeding with Phase 4.
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PHASE 4
16) Final Approved Construction Plans
The Engineer shall furnish 45 bound copies of Phase 4 final approved construction
plans and contract specifications. The approved plans and contract specifications shall
be used as authorized by the City for use in obtaining bids, awarding contracts, and
constructing the project.
17) Bidding Assistance
The Engineer shall issue addenda as appropriate to interpret, clarify, or expand the
bidding documents, and assist the owner in determining the qualifications and
acceptability of prospective constructors, subcontractors, and suppliers. When substitu-
tion prior to the award of contracts is allowed by the bidding documents, the Engineer
will advise the owner as to the acceptability of alternate materials and equipment
proposed by the prospective constructors.
18) Recommendation of Award
The Engineer shall assist in the tabulation and review of all bids received for the
construction of the project and shall make a recommendation of award to the City.
19) Prebid Conference
The Engineer shall attend the prebid conference and the bid opening, prepare bid
tabulation sheets and provide assistance to the owner in evaluating bids or proposals
and in assembling and awarding contracts for construction, materials, equipment, and
services.
PHASE 5
20) Preconstruction Conference
The Engineer shall attend the preconstruction conference.
21) Construction Survey
The Engineer shall be available to the City on matters concerning the layout of the
project during its construction and will set control points in the field to allow City survey
crews to stake the project. The setting of line and grade stakes and route inspection of
construction will be performed by the City.
22) Site Visits
The Engineer shall visit the project site at appropriate intervals as construction
proceeds to observe and report on the progress and the quality of the executed work.
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23) Shop Drawing Review
The Engineer shall review shop and erection drawings submitted by the contractor for
compliance with design concepts. The Engineer shall review laboratory, shop, and mill
test reports on materials and equipment.
24) Instructions to Contractor
The Engineer shall provide necessary interpretations and clarifications of contract
documents, review change orders and make recommendations as to the acceptability
of the work, at the request of the City.
25) Differing Site Conditions
The Engineer shall prepare sketches required to resolve problems due to actual field
conditions encountered.
26) Record Drawings
The Engineer shall prepare record drawings from information submitted by the
contractor.
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EXHIBIT "A-1"
SUPPLEMENTAL SCOPE OF SERVICES
(SUPPLEMENT TO ATTACHMENT "A")
PHASE 1 - DESIGN SERVICES: WATER AND SANITARY SEWER EXTENSION
The following is a clarification of the tasks that the ENGINEER will perform under ATTACHMENT
"A". Work under this attachment includes engineering services for water and sanitary sewer
improvements for the following:
Water and Sewer Extension for Meadowbrook
(Annexation A-00-21) DOE No. 3296
Water Project No. P160-060160151760 and
Sewer Project No. P170-070170131750
SUMMARY
New Construction:
STREET WATER SEWER
Water Map Proposed size Length(ftSewer Map Proposed size Length(ft.)
No. (in.) .) No. (in.)
Meadowbrook Drive 2096-392 W 12" 2350 2096-392S 8" 2250
Hollow Hills 2096-392 W 8" 850 2096-392S 8" 850
Shelton Drive 2096-392 W 8" 1200 2096-392S 8" 1050
Cooks Lane 2096-392 W 12" 400
Connection to
2096-392 S 8" 850
WhitneySubdivision _ --" ---
Upon receipt of notice to proceed, the ENGINEER will perform the following tasks:
PART A—PRE-ENGINEERING
1. Initial Data Collection
a. Pre-Design Coordination Meetings
ENGINEER will attend and document meetings, as required, to discuss and
coordinate various aspects of the project and to ensure that the project stays on
schedule. For purposes of establishing a level of comfort, two (2) meetings are
anticipated. These include the following:
One (1) pre-design kick-off meeting, (including the CITY'
Engineering and other departments that are impacted by th a
S:WOB\010200\contract\Exhibit A-6.doc �Y Y ��I�'�"TAA
One (1) review meeting at completion of the City's review of the conceptual
engineering plans.
b. Data Collection
In addition to data obtained from the City, ENGINEER will research and
make efforts to obtain pertinent information to aid in coordination of the
proposed improvements with any planned future improvements that may
influence the project. ENGINEER will also identify and seek to obtain data
for existing conditions that may impact the project including; utilities, City
Master plans, property ownership as available from the Tax Assessor's
office.
C. Coordination with Other Agencies
During the concept phase the ENGINEER shall coordinate with all utilities,
including utilities owned by the City, TxDOT and railroads. These entities
shall also be contacted if applicable, to determine plans for any proposed
facilities or adjustment to existing facilities within the project limits. The
information obtained shall be shown on the concept plans. The ENGINEER
shall show the location of the proposed utility lines, existing utility lines and
any adjustments and/or relocation of the existing lines within the project
limits. ENGINEER shall complete all forms necessary for City to obtain
permit letters from TxDOT and railroads and submit such forms to the City.
City shall be responsible for forwarding the forms to the affected agencies
for execution.
2. Monthly Progress Report and Neighborhood Newsletter
a. The ENGINEER shall submit a progress schedule after the design contract is fully
executed. The schedule shall be updated and submitted to the CITY along with
monthly progress report as required under Attachment B of the contract.
b. ENGINEER will prepare a quarterly newsletter detailing the status of the project for
distribution to the affected Neighborhood Association. The newsletter will be reviewed
and approved by the City prior to distribution.
PART B - CONSTRUCTION PLANS AND SPECIFICATIONS
1. Conceptual Engineering
i. Surveys for Design
a. ENGINEER will perform field surveys to collect horizontal and vertical
elevations and other information which will be needed for use by the
ENGINEER in design and preparation of plans for the project.
Information gathered during the survey shall include topographic
data, elevations of all sanitary and adjacent storm sewers, ri
elevations, location and buried utilities, structures, and
SAJOBW10200\contractlExhibit A-6.doc C ffvv, �^�f��j� Py
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relevant to the final plan sheets. For sewer lines located in alleys or
backyards, ENGINEER will obtain the following:
Obtain permission for surveying through private property.
Locate horizontal and vertical alignment of utility lines. Tie
improvements, trees, fences, walls, etc., horizontally along rear lines
in an approximately 20' wide strip. In addition, locate all rear house
corners and building corners in backyards.
Profile existing water and/or sewer line centerline.
Compile base plan from field survey data at 1"-20' scale.
Obtain permission for surveying through private property. Locate
horizontal and vertical alignment of utility lines. The improvements,
trees, fences, walls, etc., horizontally along rear lot lines in an
approximately 20' wide strip. In addition, locate all rear house corners
and building corners in backyards. Compile base plan from field
survey data at 1" = 20' horizontal and 1" = 2' vertical scale.
b. Engineer Will Provide The Following Information:
All plans, field notes, plats, maps, legal descriptions, or other
specified documents prepared in conjunction with the requested
services shall be provided in a digital format compatible with the
electronic data collection and computer aided design and drafting
software currently in use by the CITY Department of Engineering.
All text data such as plan and profile, legal descriptions, coordinate
files, cut sheets, etc., shall be provided in the American Standard
Code for Information Interchange (ASCII) format, all drawing files
shall be provided in Autocad (DWG or DXF) format (currently
Release 12), or as otherwise approved in writing by the CITY, and
all data collected and generated during the course of the project
shall become the property of the CITY.
The minimum information to be provided in the plans shall include
the following:
1. A Project Control Sheet, showing ALL Control Points, used
or set while gathering data. Generally on a scale of_not less
than 1:400:
2. The following information about each Control Point;
a. Identified (Existing City Monument #8901, PK Nail,
5/8" Iron Rod)
b. X, Y and Z Coordinates, in ar ick i to
system, and a referred bearingi to to
SAJOB\010200\contract\Exhibit A-6.doc
on City Datum only.
C. Descriptive Location (Ex. Set in the centerline of the
inlet in the South curb line of North Side Drive at the
East end of radius at the Southeast corner of North
Side Drive and North Main Street).
3. Coordinates on all P.C.'s, P.T.'s, P.I.'s, Manholes, Valves,
etc., in the same coordinate system, as the Control.
4. No less than two horizontal control points, per line or
location.
5. Bearings given on all proposed centerlines, or baselines.
6. Station equations relating utilities to paving, when
appropriate.
ii. Public Notification
Prior to conducting design survey, ENGINEER will notify affected
residents of the project in writing. The notification letter shall be on
company letterhead and shall include the following: project name,
limits, DOE project no., Consultant's project manager and phone
no., scope of survey work and design survey schedule. The letter
will be reviewed and approved by the City prior to distribution.
iii. Conceptual Engineering Plan Submittal
a. Conceptual plans shall be submitted to City 4_days after
Notice to Proceed Letter is issued.
b. The ENGINEER shall perform conceptual design of the
proposed improvements and furnish four (4) copies of the
concept engineering plans which includes layouts,
preliminary right-of-way needs and cost estimates for the
ENGINEER's recommended plan. ENGINEER shall perform
remaining field surveys required for final design of selected
route(s). The ENGINEER shall also evaluate the phasing of
the water, sanitary sewer, street and drainage work, and
shall submit such evaluation in writing to the City as a part
of the concept phase of the project. All design shall be in
conformance with Fort Worth Water Department policy and
procedure for processing water and sewer design.
ENGINEER shall review the City's water and sewer master
plan and provide a summary of findings pertaining to the
proposed project.
2. Preliminary Engineering J}FF9C�AL V,EC�QUO
SA JOB10102001contract\Exhibit A-6.doc
Upon approval of Part B, Section 2, ENGINEER will prepare preliminary
construction plans as follows:
a. Overall water and/or sanitary sewer layout sheets and an
overall easement layout sheet(s).
b. Preliminary project plans and profile sheets which show the
following: Proposed water and/or sanitary sewer plan/profile
and recommended pipe size, fire hydrants, water service
lines and meter boxes, gate valves, isolation valves and all
pertinent information needed to construct the project. Legal
description (Lot Nos., Block Nos., and Addition Names)
along with property ownership shall be provided on the plan
view.
C. For sewer lines, pipelines schedule for point repairs,
rehabilitation and replacement will be located on the base
sheets prepared from survey information gathered under
Part B, Section 2. Conflicts shall be resolved where
pipelines are to be rehabilitated on the same line segment.
Base sheets shall reference affected or adjacent streets.
Where open-cut construction is anticipated, below and
above ground utilities will be located and shown on the base
sheets.
d. Existing utilities and utility easements will be shown on the
plan and profile sheets. ENGINEER will coordinate with
utility companies and the City of Fort Worth to determine if
any future improvements are planned that may impact the
project.
e. The ENGINEER shall make provisions for reconnecting all
water and/or wastewater service lines which connect
directly to any main being replaced, including replacement
of existing service lines within City right-of-way or utility
easement. When the existing alignment of a water and
sanitary sewer main or lateral is changed, provisions will
be made in the final plans and/or specifications by the
ENGINEER to relocate all service lines which are
connected to the existing main and connect said service
lines to the relocated main.
f. The ENGINEER will prepare standard and special detail
sheets for water line installation and sewer rehabilitation or
replacement that are not already included in the D-Section
of the City's specifications. These may include connection
details between various parts of the project, tunneling
details, boring and jacking details waterline relocations,
details unique to the constructiono�;t�" °t 1°�o v"Ie�1�� ss
C�
details, and special service latera r Y�[�'GG�E�Q1�
SAJOB\010200\contract\Exhibit A-6.doc l TFX■
g. Right-of-Way Research
The ENGINEER will conduct preliminary research for
availability of existing easements where open-cut
construction or relocation of existing alignments is probable.
Temporary and permanent easements will be appropriated
based on available information and recommendations will
be made for approval by the City.
h. Right-of-way/Easement Preparation and Submittal
Preparation and submittal of right-of-way, easements and
rights-of-entry will be in conformance with "Submittal of
Information to Real Property for Acquisition of Property".
i. Utility Clearance Phase
The ENGINEER will consult with the City's Water
Department, Department of Engineering, and other CITY
departments, public utilities, private utilities, private utilities
and government agencies to determine the approximate
location of above and underground utilities, and other
facilities that have an impact or influence on the project.
ENGINEER will design City facilities to avoid or minimize
conflicts with existing utilities.
The ENGINEER shall deliver .a minimum of 13 sets of
approved preliminary construction plans to the City's Utility
Coordinator for forwarding to all utility companies, which
have facilities within the limits of the project.
j. Preliminary construction plan submittal
i. Preliminary plans and specifications shall be
submitted to City _EL days after approval of Part B,
Section 2.
ii. The ENGINEER shall deliver two (2) sets of
preliminary construction plans and two (2) sets of
specifications and contract documents to CITY for
review. Generally, plan sheets shall be organized as
follows:
Cover Sheet
Easement layout (if applicable)
Plan & Profile Sheets
Standard Construction Details
Special Details (If applicable)
le
S: JOB10102001contract\Exhibit A-6.doc 0 11�11dvir,�M9 �r /a
iii. The ENGINEER shall submit a preliminary estimate
of probable construction cost with the preliminary
plans submitted. ENGINEER shall assist City in
selecting the feasible and/or economical solutions to
be pursued.
k. Review Meetings with City
The ENGINEER shall meet with CITY to discuss review
comments for preliminary submittal. The CITY shall direct
the ENGINEER in writing to proceed with Final Design for
Final Review.
I. Public Meeting
After the preliminary plans have been reviewed and
approved by the City, ENGINEER shall prepare exhibits
along with an invitation letter and attend public meeting to
help explain the proposed project to residents. The CITY
shall mail the invitation letters.
3. Final Engineering Plan Submittal
a. Final Construction Documents shall be submitted to CITY _5L days after
approval of Part B, Section 4.
Following CITY approval of the recommended improvements, the
ENGINEER shall prepare final plans and specifications and contract
documents to CITY (each sheet shall be stamped, dated, and signed by
the ENGINEER) and submit two (2) sets of plans and construction contract
documents within 15 days of CITY's final approval. Plan sets shall be used
for Part C activities.
b. ENGINEER's Estimate of Probable Construction Cost
The ENGINEER shall submit a final estimate of probable construction cost
with the final plans submitted.
PART C - PRE-CONSTRUCTION ASSISTANCE
Administration
a. Deliver Bid Documents
The ENGINEER will make available for bidding, upon request by the CITY, up to
forty-five (45) sets of the final approved and dated plans and specifications and
contract documents for the projects to the CITY for distribution to ot ial
Proposal will be delivered in electronic format.
SAJ0B\010200\contract\Exhibit A-6.doc
b. Bidding Assistance
The ENGINEER shall assist the CITY during phase including preparation and
delivery of addenda to plan holders and responses to questions submitted to the
DOE by prospective bidders.. Engineer shall attend the scheduled pre-bid
conference.
The ENGINEER shall assist in reviewing the bids for completeness and accuracy.
The ENGINEER shall attend the project bid opening develop bid tabulations in
hard copy and electronic format and submit four(4) copies of the bid tabulation.
C. Assistance During Construction
The ENGINEER shall attend the pre-construction conference for the project. The
ENGINEER shall also consult with and advise the CITY on design and/or
construction changes, if necessary.
The ENGINEER shall attend the substantial completion and final inspection for this
project, review the post-construction television inspection video tapes, and prepare
a brief final report of the completed project as to compliance with the ENGINEER's
design.
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SAJOB101020ftontract\ExhibitA-6.doc
ATTACHMENT "B"
COMPENSATION AND SCHEDULE
Water and Sewer Extension for Meadowbrook
(Annexation A-00-21) DOE No. 3296
Water Project No. P160-060160151760 and
Sewer Project No. P170-070170131750
I. Compensation
A. The Engineer shall be compensated a total lump sum fee of $120,804.00 as summarized
in Exhibit"13-3". Payment of the total sump sum fee shall be considered full compensation
forthe services described in Attachment"A"and Exhibit"A-1"forall labor materials,supplies
and equipment necessary to complete the project.
B. The Engineer shall be paid in four(4) partial payments as described in Exhibit"B-1" upon
receipt of four individual invoices from the Engineer. In this regard, the Engineer shall
submit invoices for four partial payments as described in Exhibit"13-1", Section 1 -Method of
Payment.
II. Schedule
A. Final Phase I Plans shall be submitted within 200 calendar days after the "Notice to
Proceed" letter is issued.
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B — 1 + i'o tVUI:_J I'I1�C UL50Uo
EXHIBIT B-1
(SUPPLEMENT TO ATTACHMENT B)
METHOD OF PAYMENT
Water and Sewer Extension for Meadowbrook
(Annexation A-00-21) DOE No. 3296
Water Project No. P160-060160151760 and
Sewer Project No. P170-070170131750
I. Method of Payment
The ENGINEER shall be paid in four(4) partial payments as outlined below:
Partial Payment Number 1,which shall be equivalent to 40%of the total lump sum fee, shall
be payable after City approval of Exhibit "A-1", Part A Section 2, Conceptual Design
Summary Report.
Partial Payment Number 2,which shall be equivalent to 75%of the total lump sum fee, less
previous payments, shall be payable after City approval of Exhibit"A-1", Part B, Section 1 i,
Preliminary Submittal to City.
Partial Payment Number 3,which shall be equivalent to 90% of the total lump sum fee, less
previous payments, shall be payable after City approval of Exhibit"A-1", Part B, Section 2a,
Final Construction Documents.
Partial Payment Number 4,which shall represent the balance of the earnings, less previous
payments, shall be payable after all the pre-construction meetings for the Project have been
conducted.
Note: If the ENGINEER determines in the course of making design drawings and specifications
that the construction cost estimate of$1,128.375.00 (as estimated in Exhibit"B-5")will be
exceeded, whether by change in the scope of the project, increased costs or other
conditions, the ENGINEER shall immediately report such fact to the CITY's Director of the
Department of Engineering and, if so instructed by the Director of the Engineering
Department shall suspend all work hereunder.
S:\JOB\010200\contract\Exhibit A-1.doc CNN U�'�(����t:;fUM�Ws vl"lU
EXHIBIT B-2
NOT APPLICABLE TO THIS PROJECT
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EXHIBIT B-2
(SUPPLEMENT TO ATTACHMENT B)
HOURLY RATE SCHEDULE
Water and Sewer Extension for Meadowbrook
(Annexation A-00-21) DOE No. 3296
Water Project No. P160-060160151760 and
Sewer Project No. P170-070170131750
Employee Classification Rate/Hour(Range)
Principal $100 - 150
Project Manager/ Planner $ 80 - 100
RPLS $ 60 - 75
Design Engineer $ 60- 75
Designer/ CAD Operator $ 40 - 75
Survey Technician $ 50-60
Draftsman $ 40 - 50
Clerical $ 30 -45
Survey Crew $ 70 - 100
Reimbursables Cost + 10%
Mileage $ 0.32 Per Mile
Reproduction work will be at current commercial rates. Subcontractors will be paid for at actual
invoice cost plus ten percent(10%).
CITY
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SAJ013\010200\contract\Exhibit A-1.doc
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EXHIBIT B-3
(SUPPLEMENT TO ATTACHMENT B)
DESIGN FEE COST SUMMARY
Water and Sewer Extension for Meadowbrook
(Annexation A-00-21) DOE No. 3296
Water Project No. P160-060160151760 and
Sewer Project No. P170-070170131750
Phase Scope of Services Fee M/WBE %
I -Water Design Services New Construction $53,154.00 $10,630.00 20%
II - Sewer Design Services New Construction $67,650.00 $13,530.00 20%
Total $120,804.00 $24,160.00
Proposed M/WBE Subconsultants Services Fees % of Contract
Pereira ETS Civil Engineering & $21,160.00 17.52%
Utility Research
Jim's Reproduction Printing $ 3,000.00 2.48%
Total $24,160.00 20.0%
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EB3 - 1
EXHIBIT B-3A
(SUPPLEMENT TO ATTACHMENT B)
SUMMARY OF DESIGN FEE
Water and Sewer Extension for Meadowbrook
(Annexation A-00-21) DOE No. 3296
Water Project No. P160-060160151760 and
Sewer Project No. P170-070170131750
March 9, 2001
Mr. Tony Sholola, P.E.
Consultant Services Division
Department of Engineering
City of Fort Worth
1000 Throckmorton St.
Fort Worth, TX 76102-6311
Reference: Water and Sewer Extension for Meadowbrook
(Annexation A-00-21) DOE No. 3296
Water Project No. P160-060160151760 and
Sewer Project No. P170-070170131750
Dear Mr. Sholola:
We appreciate the opportunity to present this proposal and fee schedule for your consideration.
Attached please find construction cost estimates, schedule, and exhibits depicting the scope of
work.
We propose to complete the proposed work in accordance with the following fee schedule.
Estimated Construction Costs for All Lines = $1,128,375.00
Basic Engineering Fee based on % of construction (T.S.P.E. Curve 7.5%) x 85%
T.S.P.E. Curve 7.5% x 85% x Estimated Construction Cost= Basic Design Fee
7.50% x 85% x $1,128,375.00 =$71,934.00
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S:\JOB\010200\contract\Exhibit A-1.doc
Exhibit 13-3A
Mr. Tony Sholola, P.E.
March 9, 2001
Page 2
Special Services Total $111,164.00
Basic Design Fee $ 71,934.00
Design Surveys $ 31,500.00
Easement Preparation (4 at $450.00/EA.) $ 3,000.00
Temporary Construction Easement (4 at $75.00/EA.) $ 400.00
Public Meeting & Public Notification $ 2,000.00
10% for M/WBE Subcontractors $ 2,330.00
Construction Services Total $5,030.00
Pre-Construction $ 2,830.00
Post Construction $ 2,200.00
Reproductions* Total $4,610.00
16 Sets of Preliminary Plans (utility clearance) $ 640.00
44 Sets of Construction Plans $ 1,760.00
44 Sets of Specifications $ 1,760.00
30 Mylars $ 450.00
* Estimated total of 30 sheets.
TOTAL LUMP SUM $120,804.00
(Water Cost: $493,570; Sewer Cost: $634,805)
We will be using Pereira ETS ($21.160.00) for civil engineering and utility research, and Jim's
Reproduction Service, Inc. ($3,000.00)for printing construction plans and specifications. This will
result in a 20 % ($24,160.00) portion of the contract that will be performed by approved M/WBE
firms which will meet the target of 20 %.
If you have any questions or require additional information, please give me a call.
Sincerely,
A.N.A. Consultants, L.L.C.
,4. .r. --
Assaad N. Assaad, P.E.
President
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S:\JOB\010200\contract\Exhibit—A-I.doc
EXHIBIT B -3C
(SUPPLEMENT TO EXHIBIT B-3A)
CONSTRUCTION COST ESTIMATE
ESTIMATED HOURS
Water and Sewer Extension for Meadowbrook
(Annexation A-00-21) DOE No. 3296
Water Project No. P160-060160151760 and
Sewer Project No. P170-070170131750
HOURLY RATE WORK
Total
Estimated Manhours Cost
Estimate
Project Super. ($)
WORK TASK DESCRIPTION Principal Manager Engr. Clerical
CONSTRUCTION SERVICES
A. Pre-Construction
1. Bid Openinq & Review Bids for Accuracy 2 8 $1,020.00
2. Compile Bid-Tab 8 4 4 $1,260.00
3. Pre-Construction Meetinq 4 2 $550.00
SUB TOTAL 2 20 6 4 $2,830.00
B. Post Construction
1. Final Field Inspection 16 8 $2,200.00
SUB TOTAL 16 8 $2,200.00
TOTAL 2 36 14 4 $5,030.00
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S:\JOB\010200\contract\EX_B-3C.doc ,
A.N.A.CONSULTANTS,L.L.C.
1701 RIVER RUN,SUITE 610
FORT WORTH,TX 76107
(817)335-9900 or FAX(817)335-9955
OPINION OF WATER AND SEWER PROBABLE CONSTRUCTION COST PER STREET
WATER AND SEWER EXTENSION FOR MEADOWBROOK
(ANNEXIATION A-00-21)
WATER PROJECT NO.P160 060160151760
SEWER PROJECT NO.P170-070170131750
DOE NO.3296
March 12,2001
ITEM NO. DESCRIPTION QUANTITY JUNITILINITCOST SUB-TOTAL I TOTAL
A. LINE DESCRIPTION
1 Water
1 12"WATER LINE 2550 LF $40.00 $102,000.00
2 8"WATER LINE 2,000 LF $35.00 $70,000.00
3 6"WATER LINE 100 LF $32.00 $3,200.00
4 12"DUCTILE IRON PIPE 100 LF $45.00 $4,500.00
5 8"DUCTILE IRON PIPE 100 LF $42.00 $4,200.00
6 6"DUCTILE IRON PIPE 50 LF $35.00 $1,750.00
7 12"WATER LINE BY BORE 120 LF $300.00 $36,000.00
8 12"GATE VALVE&BOX 6 EA $1,100.00 $6,600.00
9 8"GATE VALVE&BOX 5 EA $750.00 $3,750.00
10 6"GATE VALVE&BOX 5 EA $600.00 $3,000.00
11 STD.FIRE HYDRANT 5 EA $1,500.00 $7,500.00
12 FIRE HYDRANT BARRELL EXTENSION 50 LF $100.00 $5,000.00
13 CAST IRON FITTINGS 3 TN $3,000.00 $9,000.00
14 1 1/2"SERVICE TAP TO MAIN 23 EA $500.00 $11,500.00
15 1 1/2"SERVICE FROM METER TO MAIN 230 LF $30.00 $6,900.00
16 CL.A METER BOX 23 EA $100.00 $2,300.00
17 REMOVE&REPLACE EXIST.CONC.WALK 25 SF $4.00 $100.00
18 REMOVE&REPLACE EXIST.CONC.DRIVE 100 SF $5.00 $500.00
19 REMOVE EXIST.CONC.CURB 50 LF $5.00 $250.00
20 PERM.ASPH.PAVEMENT REPAIR 4400 LF $35.00 $154,000.00
21 PERM.CONC.PAVEMENT REPAIR 30 LF $40.00 $1,200.00
22 EXPLORITORY EXCAVATION DEHOLE 1 EA $1,600.00 $1,600.00
23 GRAVEL ROAD REPAIR 25 LF $30.00 $750.00
24 CONC.ENCASEMENT 10 CY $100.00 $1,000.00
25 EXTRA DEPTH FOR WATER MAIN 100 LF $1.00 $100.00
26 TRENCH SAFETY 500 LF $1.00 $500.00
27 PROJECT DESIGNATION SIGN 2 EA $200.00 $400.00
28 12"X 12"TAPPING TEE 1 EA $2,800.00 $2,800.00
29 TYPE"B"(2500#psi)CONC. 5 CY $20.00 $100.00
30 TYPE"E" 1500# si CONC. 5 CY $20.00 $100.00
31 CRUSHED LIMESTONE 5 CY $20.00 $100.00
32 BALLAST STONE 5 CY $20.00 $100.00
33 SEEDING 2450 LF $2.00 $4,900.00
34 EROSION CONTROL 1 LS $3,000.00 $3,000.00
Subtotal Section A. WATER $448,700.00
10%CONTINGENCY $44,870.00
TOTAL FOR WATER $493,570.00
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Page 1 of 2
A.N.A.CONSULTANTS,L.L.C.
1701 RIVER RUN,SUITE 610
FORT WORTH,TX 76107
(817)335-9900 or FAX(817)335-9955
OPINION OF WATER AND SEWER PROBABLE CONSTRUCTION COST PER STREET
WATER AND SEWER EXTENSION FOR MEADOWBROOK
(ANNEXIATION A-00-21)
WATER PROJECT NO.P160060160151760
SEWER PROJECT NO.P170-070170131750
DOE NO.3296
March 12,2001
ITEM NO. DESCRIPTION QUANTITY JUNITILINITCOST SUB-TOTAL I TOTAL
B. LINE DESCRIPTION
2 Sewer
1 8"SS BY BORE 120 LF $400.00 $48,000.00
2 8"SS VARIOUS DEPTHS 3930 LF $55.00 $216,150.00
3 8"DIP SS VARIOUS DEPTHS 1000 LF $65.00 $65,000.00
4 6"SEWER SERVICE TAP 20 EA $500.00 $10,000.00
5,6"SEWER SERVICE 300 LF $50.00 $15,000.00
6 4'DIA.MH 13EA $2,800.00 $36,400.00
7 EXTRA DEPTH FOR MH 25 VF $175.00 $4,375.00
8 WATER TIGHT MANHOLE INSERT 13 EA $90.00 $1,170.00
9 CONC COLLAR 13 EA $250.00 $3,250.00
10 MANHOLE INTERIOR PROTECTIVE COATING 25 VF $200.00 $5,000.00
11 VACUUM TEST MANHOLE 13 EA $150.00 $1,950.00
12 DEHOLE EXCAVATION TO VERIFY EXISTING UTILITY 1 EA $1,000.00 $1,000.00
13 REMOVE EXIST.CONC.CURB 50 LF $1.00 $50.00
14 REMOVE&REPLACE EXIST.CONC.WALK 100 SF $1.00 $100.00
15 REMOVE&REPLACE EXIST.CONC.DRIVE 100 SF $1.50 $150.00
16 CONST.STD.CONC.CURB&GUTTER 50 LF $12.00 .$600.00
17 CONC.ENCASEMENT 10 CY $100.00 $1,000.00
18 PERMANENT ASPH.PAVEMENT REPAIR 4000 LF $35.00 $140,000.00
19 PERMANENT CONC.PAVEMENT REPAIR 50 LF $40.00 $2,000.00
20 TRENCH SAFETY SYSTEM 5700 LF $1.00 $5,700.00
21 GRAVEL ROAD REPAIR 350 LF $6.00 $2,100.00
22 POST TV INSPECTION 5050 LF $2.00 $10,100.00
23 SEEDING 2500 LF $2.00 $5,000.00
24 EROSION CONTROL 1 LS $3,000.00 $3,000.00
Subtotal Section B. SEWER $577,095.00
10%CONTINGENCY $57,710.00
TOTAL FOR SANITARY SEWER $634,805.00
SUMMARY OF OPINION OF PROBABLE CONSTRUCTION COST
A. TOTAL FOR WATER $493,570.00
B. TOTAL FOR SANITARY SEWER $634,805.00
TOTAL $1,128,375.00
CFV ECVQ
Page 2 of 2
ATTACHMENT "C"
CHANGES AND AMENDMENTS TO STANDARD AGREEMENT AND ATTACHMENT A
Water and Sewer Extension for Meadowbrook
(Annexation A-00-21) DOE No. 3296
Water Project No. P160-060160151760 and
Sewer Project No. P170-070170131750
There are no changes and amendments to Standard Agreement and Attachment A
5 RMA PECOED
CITY RUMMY
U Lc J�C-r�uup Va.
Project Manager: Rakesh Chaubey P.E. EXHIBIT'D'SCHEDULE DOE Project No.:3296
Water and Sewer Extension for Meadowbrook Water Proj.No.P160-060160151760
(Annexation A-00-21) Sewer Proj.No.P170-070170131750
2001 2002
ID Task Name Duration Start Finish J J R S O N D J F M A M J J A S O N D J F M A
1 DESIGN 324 days Mon 06/04101 Wed 09104102
2 Notice to Proceed 0 days Mon 06/04/01 Mon 06104101 06104
.. .._....... '............................................... .................
3 Survey&Conceptual design 70 days Mon 06104/01 Tue 09/11/01 ;
4 Concept Review by City 14 days Thu 09/13/01 Tue 10/02/01
5 Preliminary Design Plans&Specs 50 days Wed 10/03101 Wed 12/12/01
6 Preliminary Design Review by City 14 days Thu 12/13101 Wed 01102/02
7 Final design Plans&Specs 50 days Thu 01103102 Wed 03/13/02 f� '
8 Final Design Plans Review by City 14 days Thu 03114102 Tue 04102/02
9 Incorporate Comments&Prep for Adv. 21 days Wed 04/03/02 Wed 05/01102 _
10 Prepare Draft Easements 30 days Thu 05/02/02 Wed 06/12/02
11 Obtain Easements 60 days Thu 06113/02 Wed 09104102
12 Bid&Award 79 days Thu 09/05/02 Tue 12/24102
13 Advertise for Construction 21 days Thu 09/05/02 Thu 10/03102
14 Award Process for Const.Contract 58 days Fri 10104102 Tue 12/24/02
15 Construction 87 days Wed 12!25/02 Thu 04/24/03
16 Construction(100 calendar days) 82 days Wed 12/25102 Thu 04117/03
17 Final Inspection&Acceptance 5 days Fri 04/18/03 Thu 04124/03
Task Rolled Up Milestone .
Task Progress Baseline Summary
____
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9
A.N.A.Consultants,L.L.G. Baseline �^ Roiled U Pro Ir l�l?yl Cl�pi�� aln��r�
PM:Assaad N.Assaad,P.E. Irry�R
Phone;(817)335-9900 Milestone ALExternalTasks i l( _ L' P�,�^��n
a u E, uiSGtlo
Baseline Milestone A Project Summary
Summary split
Rolled Up Task Rolled Up Split
Roiled Up Critical Task -- -
010200_scheduk.MPP Page 1 of 1 Mon 03112/01
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City of Fort Worth, Texas
4vagor And councit Communication
DATE REFERENCE NUMBER LOG NAME PAGE
4/24/01 **C-18565 30MEADOW 1 of 1
SUBJECT ENGINEERING AGREEMENT WITH A.N.A. CONSULTANTS, L.L.C. FOR WATER AND
SEWER EXTENSION FOR THE MEADOWBROOK AREA ANNEXATION A-00-21
RECOMMENDATION:
It is recommended that the City Council authorize the City Manager to execute an engineering
agreement with A.N.A. Consultants, L.L.C. for a fee not to exceed $120,804 to prepare plans and
specifications for water and sewer extension for the Meadowbrook area (Annexation A-00-21).
DISCUSSION:
On January 9, 2001, the City Council approved Ordinance No. 14454 for the annexation of 49.8 acres
of land out of the J. W. Steiner Survey, Abstract No. 1972, and a portion of blocks 1 and 2, Hollow Hills
Addition, Tarrant County, Texas (Annexation Case No. A-00-21).
The engineering services to be performed under this contact consist of the preparation of plans and
specifications for the extension of approximately 5,000 linear feet of various size water lines, and 5,000
linear feet of 8-inch sanitary sewer lines in order to provide water and sanitary sewer service to the
annexed area.
A.N.A. Consultants, L.L.C. proposes to perform the design work fora lump sum fee of $120,804. Staff
considers this fee to be fair and reasonable for the scope of services proposed.
In addition to the contract amount, $6,000 is required for project management by the Engineering
Department.
A.N.A. Consultants, L.L.C. is in compliance with the City's M/WBE Ordinance by committing to 20%
M/WBE participation. The City's goal on this project is 20%.
The property is located on Meadowbrook Drive, generally west of Dottie Lynn Parkway, and is in
COUNCIL DISTRICT 5, Mapsco 81A and B.
FISCAL INFORMATION/CERTIFICATION:
The Finance Director certifies that funds are available in the current budgets, as appropriated, of the
Water and Sewer Capital Projects Funds.
MG:k
Submitted for City Manager's FUND ACCOUNT CENTER AMOUNT CITY SECRETARY
Office by: (to) MPROVED
Mike Groomer 6140 CRY COUNCIL
Originating Department Head:
APR 24 2001
A.Douglas Rademaker 6157 (from)
P160 531200 060160151760 $53,154.00 V
Additional Information Contact: P170 531200 070170131750 $67,650.00 City Secretary of the
city of Fort 1i'c:th,iezas
A.Douglas Rademaker 6157