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HomeMy WebLinkAboutContract 50555 CITY SECRETARY — LETTER OF AUTHORIZATION COMRACTNo. u� � 2 6 201 North Centra[ Texas ���T{SECRETA Y 1 Regional Stormwater Management Program FY2018 Administrative and Implementation Assistance North Central Texas Council of Governments (NCTCOG) The NCTCOG and the City of Fort Worth (hereafter referred to as the"participant") have executed an Interlocal Agreement to provide a structure through which the participants can pursue initiatives that assist with the Regional Stormwater Management Program. The Interlocal Agreement established a structure by which a Regional Stormwater Management Coordinating Council may identify specific activities to be carried out by NCTCOG, and/or professional agencies, with cost allocations to be determined through Coordinating Council consensus.The participants to this agreement have reviewed the NCTCOG proposed work program for FY2018, which includes NCTCOG assistance to the participants for administrative and implementation support of stormwater related activities and the cost-share arrangement for funding of this effort. In accordance with Article 2, Paragraph 5, and Article 5 of the Interlocal Agreement, the purpose of this letter is to authorize the participant's cost-share of$22,503 for the FY2018 work program. Execution of this Letter of Authorization is considered a formal part of the Interlocal Agreement, and obligates the participant's cost share as identified above. If the participant fails to execute this agreement prior to January 15, 2017, a 5% penalty will be added to the above cost-share amount for every complete quarter of delay after the first. Once executed, billing of the participant by NCTCOG for these services will be made no more frequently than quarterly. NCTCOG will invoice the participant for its costs incurred resulting from the FY2017 work program, and the participant shall remit the amount of the invoice to NCTCOG within thirty (30) calendar days of receipt of the invoice. In the event that the participant does not accept the goods or services or finds an error in the invoice, the participant shall notify the NCTCOG Manager who is responsible for executing this program as soon as possible within the 30 calendar day period, and shall make payment not less than ten (10) calendar days after the problem(s) are corrected or the error is resolved to the satisfaction of all parties. In the event that payment of invoiced goods or services is not received by the NCTCOG within 30 calendar days of receipt of the accepted invoice, NCTCOG is authorized to charge the participant interest in accordance with the Prompt Payment Act. Participants that do not pay will not receive the benefits outlined in the FY2018 work program. Work under this program will be carried out from October 1, 2017 through September 30, 2018. It may become necessary for work to continue beyond September 30, 2018 in order to complete the authorized FY2018 work program. However, costs for the work program will not exceed the participant's cost-share as agreed to in this Letter of Authorization. Each individual signing this Letter of Authorization on behalf of a participant warrants that he or she is legally authorized to do so and that the participant is legally authorized to perform the obligations undertaken. The undersigned represent the agreement of NCTCOG and the Participant to these provisions and hereby execute this Authorization in triplicate originals. - Authorized Signature - - -- -- - Mik Eastland;Executive Director -- - -- North Central Texas Council of Governments OFFICIAL RECORD Name (please print) © CITY SECRETARY Date: '�('L�jl� Date: 7 FT.Mum,TX Contract Compliance Manager: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. Ultyl , 0 1416J�" Name of Employee/Signature �-nvlrcnWAe-,\ij— SwOetylsrsu Title ❑ This form is N/A as No City Funds are associated with this Contract Printed Name Signature ApoROVED AS TO FORM AND LEGALITY: Q C� -a$�o g 31� & 1 l� Msistan ity Attorney 1295: SIA by: J. Ka , Ci ec Of.FO�l, V� Q OFFICIAL RECORD * :yam CITY SECRETARY � FT.IMORTH,TX City of Fort Worth, Texas Mayor and Council Communication COUNCIL ACTION: Approved on 3!6/2018 DATE: Tuesday, March 6, 2018 REFERENCE NO.: **C-28608 LOG NAME: 23AUTHORIZATION FOR NCTCOG FY2018 REGIONAL STORMWATER QUALITY SUBJECT: Authorize Execution of Interlocal Agreements and Letters of Authorization with the North Central Texas Council of Governments for the Regional Stormwater Management Program and the Regional Wet Weather Characterization Monitoring Program and Authorize Payment of Costs in the Total Amount of$28,917.00 for Fiscal Year 2017-2018 (ALL COUNCIL DISTRICTS) RECOMMENDATION: It is recommended that the City Council: 1. Authorize the City Manager to execute a Interlocal Agreements with the North Central Texas Council of Governments for the period of October 1, 2017 through September 30, 2022 for the Regional Stormwater Management Program and the Regional Wet Weather Characterization Programs; 2. Authorize the City Manager to execute a Letter of Authorization with the NCTCOG which sets the City of Fort Worth's annual cost-share of NCTCOG's administrative and implementation assistance for the Regional Stormwater Management Program in the amount of$22,603.00 for Fiscal Year 2017-2018. 3. Authorize the City Manager to execute a Letter of Authorization with the NCTCOG which sets the City of Fort Worth's annual cost-share of NCTCOG's monitoring assistance for the Regional Wet Weather Characterization Program in the amount of$6,314.00 for Fiscal Year 2017-2018. DISCUSSION: Stormwater regulations included in the Clean Water Act pose a significant impact for the DFW metroplex cities to include Fort Worth, Dallas,Arlington, Garland, Irving, Plano and Mesquite;the North Texas Tollway Authority; and the Texas Department of Transportation. Representatives from these entities have worked together for several years through the NCTCOG's Regional Storm Water Management and Regional Wet Weather Characterization Programs to support compliance with stormwater quality permit requirements. Because all of these entities are required to implement many of the same program elements, there is value in cost-sharing and coordinating programs across the Metroplex. The City of Fort Worth entered into an initial Interlocal Agreement with the NCTCOG to provide administrative support for regional initiatives in November 1993. The Interlocal Agreements will continue the programs for an additional five-year period of October 1, 2017 through September 30, 2022. The Fiscal Year 2017-2018 Letter of Authorization for the Regional Stormwater Management Program allocates the City of Fort Worth's cost-share in the amount of$22,603.00 for the administrative costs to be incurred by the NCTCOG in support of the regional program and its associated subcommittees. The Fiscal Year 2017-2018 Letter of Authorization for the Regional Wet Weather Characterization Program allocated the City of Fort Worth's annual cost-share at $6,314.00 for inclusion with regional stormwater quality monitoring efforts. This contract will be with a governmental entity, state agency or public institution of higher education: North Central Texas Council of Governments. FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that funds are available in the current operating budget as appropriated in the Environmental Protection Fund. FUND IDENTIFIERS (FIDS): TO Fund Department Account Project ProgramActivity Budget Reference# Amount ID ID Year (Chartfield 2) FROM Fund Department Account Project ProgramActivity Budget Reference# Amount ID ID Year (Chartfield 2) CERTIFICATIONS: Submitted for City Manager's Office by: Fernando Costa (6122) Originating Department Head: Brandon Bennett (6345) Additional Information Contact: Cody Whittenburg (5455) Elmer DePaula (725 1) ATTACHMENTS No attachments found.