HomeMy WebLinkAboutContract 35728-A3 CITY SECRETARY
CONTRACT NO. 't.
AMENDMENT NO. 3 TO THE APPLICATION SOFTWARE SUPPORT CONTRACT
CITY SECRETARY CONTRACT NO. 35728
FORT MUNICIPAL COURT INTEGRATED CASE MANAGEMENT SYSTEM
This Amendment No. 3 (the "Amendment") is made and entered into by and between the
City of Fort Worth, a home-rule municipal corporation of the State of Texas, located within
Tarrant, Denton, and Wise Counties, (hereinafter referred to as the "City"), acting by and
through Charles Daniels, its duly authorized Assistant City Manager, and CourtView Justice
Solutions, Inc. (hereinafter referred to as the "Company"), a Delaware corporation with its
principal offices located at 5399 Lauby Road, Suite 200, North Canton, Ohio, acting by and
through Kevin Bade, its duly authorized General Manager.
RECITALS
WHEREAS, on January 1, 2007, the City entered into an Agreement with MAXIMUS
Justice Solutions Division to provide application software support services (M&C G-15785, City
Secretary Office(CSO)Contract NO. 35728) (the"Original Agreement"); and
WHEREAS, on October 16, 2009, the City entered into an amendment to CSO Contract
No. 35728 with Company, which assigned all responsibilities under the Original Agreement
from MAXIMUS, Justice Solutions Division to Company;
WHEREAS, on January 1, 2012, the City entered into a one year renewal to CSO
Contract No. 35728 with Company; and
WHEREAS, on April 26, 2012, the parties entered into an amendment to the Original
Agreement to add e-citation software and maintenance, including baseline services; and
WHEREAS, the parties now wish to further amend the Original Agreement to include
additional licenses,and software maintenance and related services for those additional licenses.
AGREEMENT
In consideration of the mutual covenants, promises and obligations contained herein, the
parties hereto agree as follows:
1. The Original Agreement, as renewed and amended, is hereby further amended to
include thirty-seven (37) additional CourtView CMS Licenses, and related
maintenance and support related to those licenses as included in the Quotation
attached to this Amendment as Exhibit A, and incorporated herein for all purposes.
2. The term of the Amendment will run concurrently with the Agreement.
CourtView Amendment No.Three
City Secretary Contract 35728
Page 1 of 3 OFFICIAL RECORD
RECEIVED NOV 2 12013 CITY SECRETARY
FT.WORTH,TX
3. Payment for the additional licenses and software maintenance and support will be
made in accordance with Exhibit A.
4. All other terms and conditions of the Original Agreement, as renewed, between the
City and the Company shall remain unchanged and in full force and effect.
Executed on this the /Z�day of_+jMje ren,ham, 2013.
CITY OF FORT WORTH: COURTVIEW JUSTICE SYSTEMS
By: By: �--
Char s W. Daniels Kevin Bade, General Manager
Assistant City Manager Courtview Justice Solutions
Date: //. /9. /, Date: November 7, 2013
ANTES WITNESS: 1'
yMa Kayser �' By:
City Secretary ��"0 ' rinted Name: Valerie Sebald
Date: V . ate: November 7, 2013
AS
APPROVED AS TO FORM AN ITY:
By:
I
Assistant City Attorney
Contract Authorization:
M&C: C-26252
Date: May 14, 2013
CourtView Amendment No.Three am
City Secretary Contract 35728
Page 2 of 3
EXHIBIT A
CourMEW Quote
To: Deidra Emerson,Municipal Court Services Director mote: FlNVCVL08102013
Fart Waith Muaicral Court Date: June 10.2013
100 Thrackmorhon Street Vaud through: July 10,2013
Fort Werth,Teras 78102-6312
?tokct Additional CaurBlrew and Uniface Licenses,Support and Maintenance
Run Gly UnItPrice TotW
ODu1VieW CAIU0MW 3' 54,1611 5149,E:40
com+^:-a GMS Uaerse Dtunt 37 -1`:S1% ;3345-95G;
WnttaceUcgt&es 37 SEW
Net sottwara MW
SOFfYY a M 1NrEN iur..
So'aa a Warr:_nanx-and a fforl(Furl year;, 1 W.,051 $37,851
5or'nac War-jenanae and Dippw lflw. "3t&--L-; 1 -7cf% 526.446
30RINUG Matrlteflanca 11,966
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ptad: Date:
>fitre.Hare?SiRxsh,te
Notes
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each r wth?Mia"ename and 3uppac wv4iided pna to the mntliGtn a the nutert mx*tera nce'ear.
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7 E=ept ad eives ri mrd a hem,suppan wA winwwce is slhiea to the CtlmE and Cbl mons ce Che entre:.LMw wme,—em.
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5399 LYJBY ROAD,NW 1 NORTH CANTON,oH)O 4VZ 1330A70 tM I 33DA94,7A63 FAX
CourtView Amendment No.Three
City Secretary Contract 35728
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City of Fort Worth, Texas
Mayor and Council Communication
DATE: Tuesday, May 14, 2013 REFERENCE NO.: **C-26252
LOG NAME: 38COURTVIEW AMENDMENT LICENSES WITH APPROPRIATION
SUBJECT:
Authorize Amendment No. 3 to City Secretary Contract No. 35728 with CourtView Justice Solutions for
Thirty-Seven Additional User Licenses Including Support and Maintenance and Adopt Appropriation
Ordinance in the Amount of$247,890.00 for This Cost and Other Technology Enhancement Projects in the
Municipal Court Services Department(ALL COUNCIL DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council:
1. Authorize an amendment to City Secretary Contract No. 35728 with CourtView Justice Solutions (CJS)
for thirty-seven additional user licenses. The amendment shall include the additional licenses to the
annual service Agreement and authorize the increased cost for the Agreement year; and
2. Adopt the attached appropriation ordinance, increasing estimated receipts and appropriations in the
Special Trust Fund, Municipal Court Technology Project by the amount of$247,890.00 from available
funds for the purpose of funding maintenance and support to the CourtView Case Management System
and other technology enhancement projects.
DISCUSSION:
On January 22, 2013, the Municipal Court Services Department upgraded its current case management
system to the vendor's most recent version. As a part of this upgrade, there was also a requirement to
migrate document images from the older Visiflow software to the new imaging system, NetDMS. After
months of preparation, the upgrade was implemented. The upgrade included a"license manager"which
was not previously implemented. As a result, it was determined that the City's current license count of 93
was not sufficient, especially during the peak operating times. In order for the department to operate
efficiently and provide effective customer service, it is necessary to add the additional 37 licenses. This
amendment will increase the current number of licenses to 130, which will insure adequate licensing at all
times.
In addition, the Court has three pending technology projects that will require additional appropriations in
the Technology Fund. These projects include an electronic docket and information display system, two
replacement high-speed Cannon batch scanners, finalization of Phase 11 Financial Reconciliation, and
case management system enhancements.
M/WBE Office: A waiver of the goal for M/WBE subcontracting requirements was requested by the
Municipal Court Services Department and approved by the M/WBE Office because the purchase of goods
or services is from sources where subcontracting or supplier opportunities are negligible.
FISCAL INFORMATION/CERTIFICATION:
Logname: 38COURTVIEW AMENDMENT LICENSES WITH APPROPRIATION Pagel of 2
The Financial Management Services Director certifies that upon adoption of the attached appropriation
ordinance, funds will be available in the current operating budget, as appropriated, of the Special Trust
Fund.
FUN-)CENTERS:
TO Fund/Account/Centers FROM Fund/AccounVCenters
1) FE72 431038 03853501000 $247.890.00 1) FE72 539120 03853501000 $247.890.00
2) FE72 539120 03853501000 $247 890.00
CERTIFICATIONS:
Submitted for City Manager's Office by: Charles W. Daniels (6183)
Originating Department Head: Deidra Emerson (6711)
Additional Information Contact: Dakisha R. Wesley (6711)
ATTACHMENTS
1. 38COURTVIEW AMENDMENT LICENSES WITH APPROPRIATION A013.doc (Public)
2. Waiver for Amendment 2.pdf (CFW Internal)
Logname: 38COURTVIEW AMENDMENT LICENSES WITH APPROPRIATION Page 2 of 2