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Home My WebLink AboutContract 35728-R1 CITY SECRETARY CONTRACT N0. 35�2� CZ1 APPLICATION SOFTWARE SUPPORT RENEWAL AGREEMENT CITY SECRETARY CONTRACT NO. 35728 FOR MUNICIPAL COURT INTEGRATED CASE MANAGEMENT SYSTEM This Contract Renewal Agreement (the "Agreement") is made and entered into by and between the City of Fort Worth, a home-rule municipal corporation of the State of Texas, located within Tarrant, Denton, and Wise Counties, (hereinafter referred to as the "City"), acting by and through Charles Daniels, its duly authorized Assistant City Manager, and CourtView Justice Solutions, Inc. (hereinafter referred to as the "Company"), a Delaware corporation with its principal offices located at 5399 Lauby Road, Suite 200, North Canton, Ohio, acting by and through Kevin Bade, its duly authorized General Manager, to provide application software support services. RECITALS WHEREAS, on January 1, 2007, the City entered into an Agreement with the MAXIMUS, Justice Solutions Division to provide application software support services (M&C G-15785, City Secretary Office (CSO) Contract No. 35728) (the "Original Agreement"); and WHEREAS, on October 16, 2009, the City entered into an amendment to CSO Contract No. 35728 with Company, which assigned all responsibilities under the Original Agreement from MAXIMUS, Justice Solutions Division to Company; WHEREAS, the initial term of the Original Agreement expires December 31, 2011; WHEREAS, Section 25 of the Original Agreement permits one-year renewal options, which the Fort Worth City Council approved by way of M&C G-15785; WHEREAS, City and Company wish to exercise a one-year renewal option. AGREEMENT In consideration for the mutual covenants, promises, and obligations contained herein, the parties hereto agree as follows: 1. The Original Agreement, as amended, is hereby renewed and extended for a one-year renewal term, commencing on January 1, 2012, and expiring on December 31, 2012. 2. The Original Agreement, Section 2 "Term" and the Amendment to the Original Agreement, Schedule A "Application Software Systems Covered Under This Agreement" are amended by removing from the list of supported software applications the interfaces to the DAISI IVR system. 3. The Amendment to the Original Agreement, Schedule A "Application Software Systems Covered Under This Agreement" is amended by replacing the pR&I thQ` following pricing table: F SECRETLY WORTH,TX CourtView Renewal Agreement City Secretary Contract 35728 — Page l of 3 Annual Payment Quarterly Payment Start Date for Software Amount Amount Support CourtView Application Software $96,099.00 $24,024.75 January 1,2012 Support: Case Management Judicial Management Financial Management Accounts Receivable Imaging and Workflow Web-Based Public Access RAMserver API Interface Support $3,399.00 $849.75 4. All other terms and conditions of the Original Agreement, as amended, between the City and the Company shall remain unchanged and in full force and effect. [SIGNATURE PAGE FOLLOWS] CourtView Renewal Agreement City Secretary Contract 35728 Page 2 of 3 EXECUTED in multiple originals on this day of December, 2011. COURTVIEW JUSTICE SYSTEMS: WITNESS: By: By: Kevin Bade, General Manager Valerie Sebald CourtView Justice Solutions Inc. Title: Senior Administrator Date: /2--(z- -1 l Date: CITY OF FORT WORTH: ATTEST: 4a� IF 0pA3 0 By: By: LA-;p ,�X00 °° arle Daniels Name: hcd� � �� o� Assistant City Manager / SSI'City Secretary o P� ° °y Date: /z . 29 // Date: 12.2 \\ �� °°�0°O°�o�00°7�p �a APPRO E AS TO FORM AND LEGALITY: CONTRACT AUTHORIZATION: By:_ M&C: M&C G-15785 J sc angNifg\j/ r--j A istant City Attorney Date Approved: _July 17, 2007 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX CourtView Renewal Agreement City Secretary Contract 35728 Page 3 of 3 M&C Review Pagel of 2 Official site of the City of Fort Worth,Texas I COUNCIL �� € RTH COUNCIL ACTION: Approved on 7/17/2007 - Ordinance#17654-07-2007 DATE: 7/17/2007 REFERENCE NO.: ""G-15785 LOG NAME: 38MAXIMUS CODE: G TYPE: CONSENT PUBLIC HEARING: NO SUBJECT: Authorize Execution of an Application Software Support and Maintenance Agreement with Maximus Justice Solutions Division for the Municipal Court Integrated Electronic Case Management and Document Management System and Adopt Appropriation Ordinance RECOMMENDATION: It is recommended that the City Council: 1. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations by $466,500.00 in the Special Trust Fund from available funds for the annual support and maintenance of the Municipal Court Case Management and Document Management System; 2. Authorize the City Manager to execute a five-year application software support and maintenance service agreement with MAXIMUS Justice Solutions Division, Inc., for the Municipal Court Integrated Case Management and Electronic Document Management System for amount not to exceed $93,300.00 annually and $466,500 in total; and 3. Authorize the City Manager to enter into subsequent annual renewals of the service agreement for application software support and maintenance services, subject to funds being appropriated for such renewal periods. DISCUSSION: In January of 2003, the City Council authorized the execution of an agreement with MAXIMUS Justice Solutions Division, Inc. (MAXIMUS), for the purchase of a case management and electronic document management system for the Municipal Court Department Integrated Management System (M&C C-19450). MAXIMUS is experienced in the implementation and support of the MAXIMUS application software and the MAXIMUS software has been customized for use specifically with Municipal Court's Integrated Management System. MAXIMUS was selected by Municipal Court, through a Request for Proposal (RFP)to implement the new case management and electronic document management system. The project has been successfully implemented and on-going support and maintenance of the new system by MAXIMUS will ensure efficient procedural and technical support and maintenance services of the case management product, including application software support and maintenance of the imaging and workflow modules. http://apps.cfwnet.org/council_packet/mc_review.asp?ID=7829&councildate=7/17/2007 12/29/2011 M&C Review Page 2 of 2 The initial warranty period for the system expired in December of 2006. The fixed price contract for the maintenance agreement is structured not to exceed $93,300 annually. The initial term will be five years. Subsequent renewals shall not require further Council approval provided that sufficient funds are properly appropriated for each renewal period. FISCAL INFORMATION/CERTIFICATION: The Finance Director certifies that upon approval of the above recommendations and adoption of the attached appropriation ordinance, funds will be available in the current operating budget, as appropriated, of the Special Trust Fund, Municipal Court Technology Project. TO Fund/Account/Centers FROM Fund/Account/Centers FE72 539120 038535010000 $466.500.00 FE72 539120 038535010000 $466.500.00 FE72 431038 038535010000 $466.500.00 Submitted for City Manager's Office by: Joe Paniagua (6191) Originating Department Head: Jackie Mitchell (6711) Additional Information Contact: Jackie Mitchell (6711) ATTACHMENTS 38MAX.IMUS..0lRD_I_NANCE doc http://apps.cfwnet.org/council_packet/mc review.asp?ID=7829&councildate=7/17/2007 12/29/2011