HomeMy WebLinkAboutContract 35728-R2 -� CourMEW crosEMETA". Z
JUSTICE SOLUTIONS CONMCT No.
APPLICATION SOFTWARE SUPPORT RENEWAL AGREEMENT
CITY SECRETARY CONTRACT NO. 35728
FOR MUNICIPAL COURT INTEGRATED CASE MANAGEMENT SYSTEM
This Contract Renewal Agreement (the "Agreement") is made and entered into by and
between the City of Fort Worth, a home-rule municipal corporation of the State of Texas, located
within Tarrant, Denton, and Wise Counties, (hereinafter referred to as the "City"), acting by and
through Charles Daniels, its duly authorized Assistant City Manager, and CourtView Justice
Solutions,Inc. (hereinafter referred to as the"Company"), a Delaware corporation with its principal
offices located at 5399 Lauby Road, Suite 200, North Canton, Ohio, acting by and through Kevin
Bade, its duly authorized General Manager,to provide application software support services.
RECITALS
WHEREAS, on January 1, 2007, the City entered into an Agreement with the MAXIMUS,
Justice Solutions Division to provide application software support services (M&C G-15785, City
Secretary Office(CSO) Contract No. 35728) (the "Original Agreement'); and
WHEREAS, on October 16, 2009, the City entered into an amendment to CSO Contract No.
35728 with Company, which assigned all responsibilities under the Original Agreement from
MAXIMUS, Justice Solutions Division to Company;
WHEREAS, the initial term of the Original Agreement expires December 31, 2011;
WHEREAS, Section 25 of the Original Agreement permits one-year renewal options, which
the Fort Worth City Council approved by way of M&C G-15785;
WHEREAS, City and Company wish to exercise a one-year renewal option.
AGREEMENT
In consideration for the mutual covenants, promises, and obligations contained herein, the
parties hereto agree as follows:
1. The Original Agreement, as amended, is hereby renewed and extended for a one-year
renewal term, commencing on January 1, 2013, and expiring on December 31, 2013.
2. The Amendment to the Original Agreement, Schedule A "Application Software Systems
Covered Under This Agreement' is amended by replacing the pricing table with the
following pricing table:
tOFFICIAL R&;ORC
SECRETARYCourtView Renewal Agreement City Secretary Contract 35728 �ORTH,TX
Page 1 of 3
VourtViirr 1•
JUSTICE SOLUTIONS
Annual Payment Quarterly Start Date for
Software Amount Payment Amount Support
CourtView Application Software $97,445.00 $24,361.25 January 1,2013
Support:
Case Management
Judicial Management
Financial Management
Accounts Receivable
Imaging and Workflow
Web-Based Public Access
RAMserver API Interface Support $3,447.00 $861.75
3. All other terms and conditions of the Original Agreement, as amended, between the City
and the Company shall remain unchanged and in full force and effect.
[SIGNATURE PAGE FOLLOWS]
FORFICIAL RECORD
CRETARYCourtView Renewal Agreement RTH, TX
City Secretary Contract 35728
Page 2 of 3
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EXECUTED in multiple originals on this,--)-� day of 2012
COURTVIEW JUSTICE SYSTEMS: WITNESS:
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By: _ r - By:
Kevin Bade, General Manager Name: ��%-N G- �1r�o o 1"'N
CourtView Justice Solutions, Inc. Title:
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CITY OF FORT WORTH: ATTEST: (' °o
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Title: A ssis4 nt C!--y Manche,, Title: eA S.eC 14 tO lT/
APPROVED AS TO FORM AND LEGALITY: CONTRACT AUTHORIZATION:
By ; M&C:
Name:
Title: (�O. c) Date Approved:
OFFICIAL RE
CITY SECRETARY
CourtView Renewal Agreement �Op 'r(
City Secretary Contract 35728 WORTH,
Page 3 of 3
M&C Review Page 1 of 2
Official site of the City of Fort Worth,Texas
CITY COUNCIL AGENDA Fc RTWORTH
COUNCIL ACTION: Approved on 7/17/2007 - Ordinance#17654-07-2007
DATE: 7/17/2007 REFERENCE NO.: **G-15785 LOG NAME: 38MAXIMUS
CODE: G TYPE: CONSENT PUBLIC HEARING: NO
SUBJECT: Authorize Execution of an Application Software Support and Maintenance Agreement with
Maximus Justice Solutions Division for the Municipal Court Integrated Electronic Case
Management and Document Management System and Adopt Appropriation Ordinance
RECOMMENDATION:
It is recommended that the City Council:
1. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations by
$466,500.00 in the Special Trust Fund from available funds for the annual support and maintenance
of the Municipal Court Case Management and Document Management System;
2. Authorize the City Manager to execute a five-year application software support and maintenance
service agreement with MAXIMUS Justice Solutions Division, Inc., for the Municipal Court Integrated
Case Management and Electronic Document Management System for amount not to exceed
$93,300.00 annually and $466,500 in total; and
3. Authorize the City Manager to enter into subsequent annual renewals of the service agreement for
application software support and maintenance services, subject to funds being appropriated for such
renewal periods.
DISCUSSION:
In January of 2003, the City Council authorized the execution of an agreement with MAXIMUS
Justice Solutions Division, Inc. (MAXIMUS), for the purchase of a case management and electronic
document management system for the Municipal Court Department Integrated Management System
(M&C C-19450). MAXIMUS is experienced in the implementation and support of the MAXIMUS
application software and the MAXIMUS software has been customized for use specifically with
Municipal Court's Integrated Management System.
MAXIMUS was selected by Municipal Court, through a Request for Proposal (RFP)to implement the
new case management and electronic document management system. The project has been
successfully implemented and on-going support and maintenance of the new system by MAXIMUS
will ensure efficient procedural and technical support and maintenance services of the case
management product, including application software support and maintenance of the imaging and
workflow modules.
http://apps.cfwnet.org/council_packet/mc review.asp?ID=7829&councildate=7/17/2007 10/30/2012
M&C Review Page 2 of 2
The initial warranty period for the system expired in December of 2006. The fixed price contract for
the maintenance agreement is structured not to exceed $93,300 annually. The initial term will be five
years. Subsequent renewals shall not require further Council approval provided that sufficient funds
are properly appropriated for each renewal period.
FISCAL INFORMATION/CERTIFICATION:
The Finance Director certifies that upon approval of the above recommendations and adoption of the
attached appropriation ordinance, funds will be available in the current operating budget, as
appropriated, of the Special Trust Fund, Municipal Court Technology Project.
TO Fund/Account/Centers FROM Fund/Account/Centers
FE72 539120 038535010000 $466.500.00 FE72 539120 038535010000 $466.500.00
FE72 431038 038535010000 $466.500.00
Submitted for City Manager's Office by: Joe Paniagua (6191)
Originating Department Head: Jackie Mitchell (6711)
Additional Information Contact: Jackie Mitchell (6711)
ATTACHMENTS
38MAXIMUS ORDINANCE.doc
http://apps.cfwnet.org/council_packet/mc review.asp?ID=7829&councildate=7/17/2007 10/30/2012