HomeMy WebLinkAboutContract 43103-CO1 FORT WORTH , city of Fort worth CITY SECRETARY NO Y
Change Order Request Approval
(Change Order Breakdown Available in Links)
For Change Order Submittal No.: 1
Change Order No.: COAppr-02 Date Started: 2018-03-19
City Sec. No.: 43103 Date Due: 2018-05-12
Project Name: 00856 - South-Central High-Speed Corridor Quiet Zone
Project Numbers: C00856 DOE Numbers:
Project Change Order #1 to CSN 43103 for Grade Crossing Construction
Description: and Maintenance Agreement With BNSF for the crossing at
Biddison Street for a reduction in additional amount of -
$24,795.
Project/Contract
Compliance Clint Hoover City Inspector: Darryl Ruffin
Manager:
Contractor:
COUNCIL ACTION (If Required):
M&C Log Name: 20SCHSC RAILROAD SAFETY IMPROVEMENTS
M&C Number: **C-28004 M&C Date: 2016-12-06
COST AND DAYS SUMMARY:
Requested
Department: Cost($) Fund Account Center: Days:
TPW $ -24,795.00
Total Cost: $ -24,795.00 Total Requested Days: 0
Action Required: Allow Existing Purchase Order to decrease by this amount.
OFFICIAL RECORD
CITY SECRETARY
FT.WORTH,TX
CITY SECRETARY
FORT WORTH.. City of Fort Worth CONTRACT NO.
13
Change Order Request Breakdown
Project Namel Grade Crossing Construction and Maintenance Agreement-Biddison Street City Sec# 43103
Client Project#(s)J 00856
Contractor BNSF Railway PM Lissette Acevedo Inspectorl Darryl Ruffin
Change Omer Submittal# 0 Date 3/19/2018
Contract Time
Dept. TPW Totals (CD)
Original Contract Amount $83,831.00 $83,831.00
Extras to Date
Credits to Date
Pending Change Orders(in M&C Process)
Contract Cost to Date $83,831.00 $83,831.00
Amount of Proposed Change Order -$24,795.00 -$24,795.00
Revised Contract Amount $59,036.00 $59,036.00
Original Funds Available for Change Orders $0.00
Remaining Funds Available for this CO $0.0)
Additional Funding(if necessary)
CHANGE ORDERS to DATE(INCLUDING THIS ONE)AS%OF ORIGINAL CONTRACT -29.58%
MAXALLOWABLECONTRACTAMOUNT(ORIGINALCONTRACT COST+25%) $104,788.75
N5)FOR GIMME
he City e N ed rrto an agreement with BNSF Railway to share costs For comtruction of railraad ifrastructure on BNSF Railway faet;ies on Dot"25,2011 (CSN 43103k
The project was put on hold until 2016,and the costs for the construction increased in those 5 years. BNSF Railway sent the City updated construction costs in 2016. City
Council approved these additional costs on December 6,2016(M&C C-28004). The decrease in cost for the Biddison Street crossing improvements was-$24,795. This
change order will allow the existing Purchase Order to be decreased by this amount.
�c9��gq�9T OFFICIAL RECdTX
CITY'SECRET
IFT, WORTH
City of Fort worth
Change Order Additions
Project Name Grade Crossing Construction and Maintenance Agreement-Biddison Street City Sec# 43103
Client Project# 00856
Contractor] BNSF Railway PM Lissette Acevedo Inspectof Darryl Ruffin
Change Order Submittal# 0 Date 3/19/2018
ADDITIONS
ITEM DESCRIPTION DEPT ry Unit Unit Cost Total
TPW $0.00
Sub otal Addruons
Change Order Additions Page 1 of 1
FORTWORTH City of Fort worth
-- Change Order Deletions
ProjectName Grade Crossing Construction and Maintenance Agreement-Biddison Street City Sec# 43103
Client Project# 00856
Contractor! BNSF Railway PM Lissette Acevedo Inspector Darryl Ruffin
Change Order Submittal# 0 Date 3/19/2018
UtLt I IUNS
Unit Unit os o a
1 BN SF Rai ay construct on cost sharing increase
TPW 24,795.D
Sub otal Ueletions
Change Order Deletions Page 1 of 1
MISBE Breakdown for this Change Order
MISBE Sub Type of Service Amount for this CO
Total $0.00
Previous Change Orders
co# DATE AMOUNT
Total $0.00
Official site of the City of Fort Worth,Texas
CITY COUNCIL AGENDA FORT�WOR,TII
COUNCIL ACTION: Approved on 12/6/2016
REFERENCE 20SCHSC RAILROAD
DATE: 12/6/2016 NO.: **C-28004 LOG NAME: SAFETY IMPROVEMENTS
CODE: C TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: Authorize Amendments to Three Agreements in the Combined Amount of$201,298.00
with the Burlington Northern Santa Fe Railway Company for Upgrades of Railroad Signal
Equipment at W. Seminary Drive, W. Butler Street and W. Biddison Street for a
Collectively Revised Amount of$440,181.00 and Authorize Execution of an Agreement
with CTC, Inc., in the Amount of$150,730.00 for the Installation of Wayside Horns at W.
Butler Street and W. Biddison Street (COUNCIL DISTRICTS 6 and 7)
RECOMMENDATION:
It is recommended that the City Council:
1. Authorize Amendment No. 1 to a Grade Crossing Construction and Maintenance Agreement, City
Secretary Contract No. 43102, with the Burlington Northern Santa Fe Railway Company in the
amount of$98,041.00 for upgrades to railroad signal equipment at W. Seminary Drive for a revised
City cost amount of$210,241.00;
2. Authorize Amendment No. 1 to a Wayside Horn Agreement, City Secretary Contract No. 43104,
with the Burlington Northern Santa Fe Railway Company in the amount of$128,052.00 for upgrades
to railroad signal equipment at W. Butler Street for a revised City cost amount of$170,904.00;
3. Authorize Amendment No. 1 to a Wayside Horn Agreement, City Secretary Contract No. 43103,
with the Burlington Northern Santa Fe Railway Company in the reduced amount of$24,795.00 for
upgrades to railroad signal equipment at W. Biddison Street for a revised City cost amount of
$59,036.00; and
4. Authorize the execution of a contract in the amount of$150,730.00 with CTC, Inc., for the
installation of Wayside Horns at W. Butler Street and W. Biddison Street.
DISCUSSION:
The City of Fort Worth received a federal earmark to be used to deploy railroad crossing safety
improvements at crossings on the South Central High Speed Rail Corridor for the establishment of
quiet zones. These improvements are necessary to improve safety at these crossings and to
establish quiet zones. The City will reimburse Burlington Northern Santa Fe Railway Company
(BNSF) for improvements required to their tracks and equipment and a construction contract with
CTC, Inc., will be executed to install Wayside Horn Systems at W. Butler Street and W. Biddison
Street. Once the quiet zones are established, trains will no longer sound their horns at each of these
crossings, which will significantly reduce the noise impact to the surrounding homes.
Previous City Council approvals related to this project include: acceptance of a federal grant in the
amount of$379,985.00 (Mayor and Council Communication (M&C) C-22731), approval of the
execution of an Agreement with BNSF, (M&C C-25440) in the amount of$238,883.00 for upgrades to
railroad signal and crossing equipment.
Due to the unexpected increase in railroad construction costs that exceeds the current project budget
originally authorized by the City Council, additional funds in the combined amount of$201,298.00 are
needed to complete the railroad improvements.
The City advertised for bids for the installation of Wayside Horn Systems at W. Butler Street and W.
Biddison Street. The sole bid received for the project was from CTC, Inc., of Fort Worth, Texas in the
amount of$150,730.00. The unit prices for these work elements is responsible and comparable to
other bid costs. Additionally, the City received TxDOT approval to award this contract to CTC, Inc., in
a memorandum dated March 13, 2013.
A portion of this project will include 2014 Bond Program funds. Available resources within the
General Fund will be used to provide interim financing for these expenses until debt is issued. Once
debt associated with this project is sold, bond proceeds will reimburse the General Fund, in
accordance with the statement expressing official Intent to Reimburse which was adopted as part of
the ordinance canvassing the bond election (Ordinance No. 21241-05-2014) and the subsequent
ordinance authorizing debt in 2016 (Ordinance No. 22216-05-2016).
The total project costs are summarized in the following table:
Total Project
Description of Project Costs City Costs Federal Grant Railroad Costs
Project Management/
Construction Services $ 22,000.00 $ 0.00 $ 0.00 $ 22,000.00
Construction-CTC $150,730.00 $ 0.00 $ 0.00 $150,730.00
Construction–RR reimbursement $ 60,196.00 $379,985.00 $ 0.00 $440,181.00
Construction–RR costs $ 0.00 $ 0.00 $110,149.00 $110,149.00
Right-of-way $ 0.00 $ 0.00 (—$ 0.00 $ 0.00
State Direct Costs $ 10,228.00 $ 0.00 $ 0.00 $ 10,228.00
Quiet Zone Establishment $ 25,000.00 $ 0.00 0.00 $ 25,000.00
Total Project Costs $268,154.00 $379,985.00 l— $110,149.00 $758,288.00
This project is located in COUNCIL DISTRICTS 6 and 7.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that funds are available in the current capital budget, as appropriated
of the 2014 Bond Program, the Grants Capital projects Federal Fund and the 2007 Critical Capital
Projects Fund.
Description Existing Additional Appropriations Proposed
Appropriations Per M&C Appropriations
2014 Bond-34014 $241,380.00 $0.00 $241,380.00
Grant/Cap.-31001 $396,210.00 $0.00 $396,210.00
2007 Critical Cap-39001 $146,281.93 $0.00 $146,281.93
TOTAL $793,871,93 $0.00 $783,871.93
TO
Fund Department Account Project Program Activity Budget Reference#
ID ID Year (Chartfield 2) Amount
FROM
Fund Department Account Project Program Activity Budget Reference# Amount
ID I I Year Chartfield 2
Submitted for City Manager's Office by: Jay Chapa (5804)
Originating Department Head: Douglas Wiersig (7801)
Additional Information Contact: Todd Estes (5448)
ATTACHMENTS
BNSF-signed FORM 1295 for City of Fort Worth.pdf
CTC WSH Form 1295 Certificate-signed.pdf
SCHSC MC map.pdf
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MAINTAIN PROPRIETARY CONFIDENTIALITY '•*••
EXHIBIT B- Signal Cost Estimate BNSF RAILWAY COMPANY
Biddison Street-DOT No.020480T FHPM ESTIMATE FOR
Revised on 3/08/2016 CITY OF FORT WORTH
LOCATION FT WORTH DETAILS OF ESTIMATE PLAN ITEM: PS1020480T VERSION: 5
PURPOSE,JUSTIFICATION AND DESCRIPTION
INSTALL PREEMPT FOR WAYSIDE HORN AT BIDDISON ST,FT WORTH,TX;TEXAS DIV;FT WORTH SUBDIV;LS 7500;MP 342.14;DOT#
01-0480T:SEQ4 38505
MONTHLY POWER UTILITY COST CENTER:61698
THE MATERIAL LIST BELOW REFLECTS TYPICAL REPRESENTIVE PACKAGES USED FOR ESTIMATING PURPOSE ONLY.
THIS ESTIMATE IS GOOD FOR 90 DAYS,THEREAFTER THE ESTIMATE IS SUBJECT TO CHANGE IN COST FOR LABOR,MATERIAL,AND
OVERHEAD.
CONTRACTS HAVE BEEN ESTABLISHED FOR PORTIONS OF SIGNAL WORK ON THE BNSF RAILROAD.
iRiR rt■RRARr tttr qRr rttRV Nl RfR SIGNAL WORK ONLY fl1Rlti R#t RRtitr tt Rr q!!NR■RR■
THE CITY OF FORT WORTH IS FUNDING 80%,BNSF IS FUNDING 20%OF THIS PROJECT.
****ADVISE THAT AFE IS ON HOLD PENDING NOTICE THAT NEW COST HAS BEEN ACCEPTED BY CITY****
MAINTAIN PROPRIETARY CONFIDENTIALITY.
PRIMARY FUNDING SOURCE IS FHWA
••BUY AMERICAN)APPLIES•'
DESCRIPTION QUANTITY U/M COST TOTAL$
ifltttRift
LABOR
■ttfiRRtRR
SIGNAL FIELD LABOR-CAP 280.0 MH 8,633
PAYROLL ASSOCIATED COSTS 5,670
DA OVERHEADS 8,383
EQUIPMENT EXPENSES 2,325
INSURANCE EXPENSES 1,449
TOTAL LABOR COST 26,460 26,460
prt Rti wri!■
MATERIAL
ifrf!#RlRRffR
ARM,EZ-GATE 2.0 EA N 1,152
BELL 1.0 EA N 196
CABLE,5C/10 35.0 FT N 65
FIELD MATERIAL 1.0 LS N 7,386
GATE KEEPER 2.0 EA N 3,726
HAWK 48 DIM L0 EA N 1,425
JUNCTION BOX,PREEMPTION 1.0 LS N 320
LED LIGHT 12.0 EA N 2,412
LED LIGHT GATE KIT 2.0 EA N 372
LIGHT OUT DETECTOR 1.0 EA N 1,023
RELAY W/PLUGBOARD 5.0 EA N 5,000
SIDELIGHT,I-WAY 1.0 EA N 799
SIGN,DOUBLE SIDED XBUCK 2.0 EA N 328
WIRE MATERIAL 1.0 LS N 2,600
USE TAX 2,329
OFFLINE TRANSPORTATION 331
TOTAL MATERIAL COST 29,464 29,464
RiRRRiRRRR
OTHER
RlRRttRRRf
CONTRACT ENGINEERING 1.0 LS N 8,000
CONTRACT SIGNS/CONES 1.0 LS N 2,500
TOTAL OTHER ITEMS COST 10,500 10,500
PROJECT SUBTOTAL 66,424
Page 1 of 2
r
CONTINGENCIES 6,642
BILL PREPARATION FEE 731
GROSS PROJECT COST 73,797
LESS COST PAID BY BNSF 14,761
TOTAL BILLABLE COST 59,036
Page 2 of 2
Lissette Acevedo, TPW d2 �a
Date
Ricardo Matute, TPW
Date 3
Kim Arnold TPW Va k4t+ff
Date
—0Doug Wiersig, TPW t )• 0
Date 3r3o�� g
Doug Black, LEGAL
Date ('054 U16-(Z077
Susan Alanis, CMO -4- wig
t
�F�RT•lj,0
Mary Kayser, CSO �-
v * ate
TEXP`'
OFFICIAL RECORD
CITY SECRETARY
FT.WORTH,TX
..7777777777777777.�.7��,�7777:'I 77
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Contract Compliance Manager:
By signing, I acknowledge that I am the
person responsible for the monitoring and
administration of this contract, including
ensuring all perform ce and reporting
req�re t .
Clint Hoover, P.E.,YABA
Sr. Professional Engineer
OFFICIAL RECORD
CITY SECRETARY
FT.WORTHP TX