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HomeMy WebLinkAboutContract 43104-CO1 FORTWORTH-R. City of Fort Worth CITY SECRETARY �-� Change Order Request Approval CONTRACT N0. - (Upload Change Order Breakdown in Links) For Change Order Submittal No.: 1 Change Order No.: COAppr-03 Date Started: 3/19/2018 City Sec. No.: 43104 Date Due: 5/12/2018 Project Name: 00856 - South-Central High-Speed Corridor Quiet Zone Project Numbers: C008S6 DOE Numbers: Project change Order #1 to CSN 43104 for Grade Crossing Construction and Description: Maintenance Agreement withh BNSF for the Crossing at Butler Street for and additional amount of$128,052. Project/Contract Compliance Clint Hoover City Inspector: Daryl Ruffin Manager: Contractor: COUNCIL ACTION (If Required): M&C Log Name: 20SCHSC RAILROAD SAFETY IMPROVEMENTS M&C Number: "*C-28004 M&C Date: 12/6/2016 COST AND DAYS SUMMARY: Requested Department: Cost($) Fund Account Center: Days: TPW $ 128,052.00 Total: $ 128,052.00 Total Requested Days: 0 Action Required: Allow the existing Purchase Order to increase by this amount. OFFICIAL RECORD CITY SECRETARY FT.WORTH)TX 4-1 Lissette Acevedo, TPW `.A (' 1 Date 3/Z / Ricardo Matute, TPW "'n, Nut Date CKim Arnold, TPW Date 31�1, Doug Wiersig, TPW U. Date 34,70/W Doug Black, LEGAL ��P_ /3 g131 Date Susan Alanis CMO 18 RT w D e Mary Kayser,ser CSO 3 P5 ate �TEX OFFICIAL RECORD CITY SECRETARY FT.WORTH,TX 7777 77 7777777777 Contract Compliance Manager: By signing, I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all perform ce and reporting require t . Clint Hoover, P.E.,YABA Sr. Professional Engineer OFFICIAL RECORD CIT(SECRETARY �T.WORTH,TX FORT WORTH® City of Fort Worth Change Order Request Breakdown Project Namel Grade Crossing Construction and Maintenance Agreement-Butler Street City Sec# r 43104 Client Project#(s)l00856 Contractor] BNSF Railway PM Lissette Acevedo Inspecto Darryl Ruffin Change Order Submittal# 0 Date 3/19/2016 Contract Time Dept. TPW Totals (CD) Original Contract Amount $42,852.00 $42,852.00 Extras to Date Credits to Date Pending Change Orders(in M&C Process) Contract Cost to Date $42,852.00 $42,852.00 Amount of Proposed Change Order $128,052.00 $128,052.00 Revised Contract Amount $170,904.00 $170,904.00 Original Funds Available for Change Orders $0.00 Remaining Funds Available for this CO $0.00 Additional Funding(if necessary) $128,052.00 $128,052.00 CHANGE ORDERS to DATE(INCLUDING THIS ONE)AS%OF ORIGINAL CONTRACT 298.82% MAXALLOWABLE CONTRACT AMOUNT(ORIGINAL CONTRACT COST+25%) $53,565.00 The City entered into an agreement with BNSF Railway to share costs for construction of railroad infrastructure on BNSF Railway facilities on October 25,2011(CSN 43104). The project was put on hold until 2016,and the costs for the construction increased in those 5 years. BNSF Railway sent the City updated construction costs in 2016. City Council approved these additional costs on December 6,2016(M&C C-28004). The increase in cost for the Butler Street crossing improvements was$128,052. This change order will allow the existing Purchase Order to be increased by this amount. 6F �� q�°9'SOFFICIAL RECORD G'ry01�-,�r��OTB CITY SECRETARY qqy FT.WORTH,TX City of Fort worth Change Order Additions Project Name Grade Crossing Construction and Maintenance Agreement-Butler Street City Sec# 43104 Client Project# 00856 Contractor BNSF Railway PM Lissette Acevedo Inspector Darryl Ruffin Change Order Submittal# Date 3/19/2018 ADDITIONS Qty Unit Unit Cost Total Railway construction cost sharing increase TPW $128,052.00 Sub otaAdditions Change Order Additions Page 1 of 1 FORT WORTH City of Fort Worth lw-�— Change Order Deletions ProjectName Grade Crossing Construction and Maintenance Agreement-Butler Street City Sec# 43104 Client Project# 00856 Contractor BNSF Railway PM Lissette Acevedo Inspector Darryl Ruffin Change Order Submittal# 0 Date 3/19/2018 UELtl IUNJ Und Unitos o a TPW 0.00 Sub Total e e ons Change Order Deletions Page 1 of 1 M/SBE Breakdown for this Change Order M/SBE Sub Type of Service Amount for this CO Total $0.00 Previous Change Orders CO# DATE AMOUNT Total $0.00 Official site of the City of Fort Worth,Texas CITY COUNCIL AGENDA FoR COUNCIL ACTION: Approved on 12/6/2016 REFERENCE ** 20SCHSC RAILROAD DATE: 12/6/2016 NO.: C-28004 LOG NAME: SAFETY IMPROVEMENTS CODE: C TYPE: CONSENT PUBLIC NO HEARING: SUBJECT: Authorize Amendments to Three Agreements in the Combined Amount of$201,298.00 with the Burlington Northern Santa Fe Railway Company for Upgrades of Railroad Signal Equipment at W. Seminary Drive, W. Butler Street and W. Biddison Street for a Collectively Revised Amount'of$440,181.00 and Authorize Execution of an Agreement with CTC, Inc., in the Amount of$150,730.00 for the Installation of Wayside Horns at W. Butler Street and W. Biddison Street (COUNCIL DISTRICTS 6 and 7) RECOMMENDATION: It is recommended that the City Council: 1. Authorize Amendment No. 1 to a Grade Crossing Construction and Maintenance Agreement, City Secretary Contract No. 43102, with the Burlington Northern Santa Fe Railway Company in the amount of$98,041.00 for upgrades to railroad signal equipment at W. Seminary Drive for a revised City cost amount of$210,241.00; 2. Authorize Amendment No. 1 to a Wayside Horn Agreement, City Secretary Contract No. 43104, with the Burlington Northern Santa Fe Railway Company in the amount of$128,052.00 for upgrades to railroad signal equipment at W. Butler Street for a revised City cost amount of$170,904.00; 3. Authorize Amendment No. 1 to a Wayside Horn Agreement, City Secretary Contract No. 43103, with the Burlington Northern Santa Fe Railway Company in the reduced amount of$24,795.00 for upgrades to railroad signal equipment at W. Biddison Street for a revised City cost amount of $59,036.00; and 4. Authorize the execution of a contract in the amount of$150,730.00 with CTC, Inc., for the installation of Wayside Horns at W. Butler Street and W. Biddison Street. DISCUSSION: The City of Fort Worth received a federal earmark to be used to deploy railroad crossing safety improvements at crossings on the South Central High Speed Rail Corridor for the establishment of quiet zones. These improvements are necessary to improve safety at these crossings and to establish quiet zones. The City will reimburse Burlington Northern Santa Fe Railway Company (BNSF) for improvements required to their tracks and equipment and a construction contract with CTC, Inc., will be executed to install Wayside Horn Systems at W. Butler Street and W. Biddison Street. Once the quiet zones are established, trains will no longer sound their horns at each of these crossings, which will significantly reduce the noise impact to the surrounding homes. Previous City Council approvals related to this project include: acceptance of a federal grant in the amount of$379,985.00 (Mayor and Council Communication (M&C) C-22731), approval of the execution of an Agreement with BNSF, (M&C C-25440) in the amount of$238,883.00 for upgrades to railroad signal and crossing equipment. Due to the unexpected increase in railroad construction costs that exceeds the current project budget originally authorized by the City Council, additional funds in the combined amount of$201,298.00 are needed to complete the railroad improvements. The City advertised for bids for the installation of Wayside Horn Systems at W. Butler Street and W. Biddison Street. The sole bid received for the project was from CTC, Inc., of Fort Worth, Texas in the amount of$150,730.00. The unit prices for these work elements is responsible and comparable to other bid costs. Additionally, the City received TxDOT approval to award this contract to CTC, Inc., in a memorandum dated March 13, 2013. A portion of this project will include 2014 Bond Program funds. Available resources within the General Fund will be used to provide interim financing for these expenses until debt is issued. Once debt associated with this project is sold, bond proceeds will reimburse the General Fund, in accordance with the statement expressing official Intent to Reimburse which was adopted as part of the ordinance canvassing the bond election (Ordinance No. 21241-05-2014) and the subsequent ordinance authorizing debt in 2016 (Ordinance No. 22216-05-2016). The total project costs are summarized in the following table: Total Project Description of Project Costs City Costs Federal Grant I Railroad Costs Project Management/ Construction Services $ 22,000.00 $ 0.00 $ 0.00 $ 22,000.00 Construction-CTC $150,730.00 $ 0.00 $ 0.00 $150,730.00 Construction—RR reimbursement $ 60,196.00 1 $379,985.00 $ 0.00 $440,181.00 Construction—RR costs $ 0.00 $ 0.00 $110,149.00 $110,149.00 Right-of-way $ 0.00 $ 0.00 $ 0.00 $ 0.00 State Direct Costs $ 10,228.00 $ 0.00 $ 0.00 $ 10,228.00 Quiet Zone Establishment $ 25,000.00 $ 0.00 $ 0.00 $ 25,000.00 Total Project Costs $268,154.00 1 $379,9iK—O071 $110,149.00 $758,288.00 This project is located in COUNCIL DISTRICTS 6 and 7. FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that funds are available in the current capital budget, as appropriated of the 2014 Bond Program, the Grants Capital projects Federal Fund and the 2007 Critical Capital Projects Fund. Description Existing Additional Appropriations Proposed Appropriations Per M&C Appropriations 2014 Bond-34014 $241,380.00 $0.00 $241,380.00 Grant/Cap.-31001 $396,210.00 $0.00 $396,210.00 2007 Critical Cap-39001 $146,281.93 $0.00 $146,281.93 TOTAL $793,871,93 $0.00 $783,871.93 TO Fund Department Account Project Program Activity Budget Reference# Amount ID ID Year (Chartfield 2) FROM Fund Department Account Project Program Activity Budget Reference# Amount I I ID I Year Chartfield 2 Submitted for City Manager's Office by: Jay Chapa (5804) Originating Department Head: Douglas Wiersig (7801) Additional Information Contact: Todd Estes (5448) ATTACHMENTS BNSF-siqned FORM 1295 for City of Fort Worth.pdf CTC WSH Form 1295 Certificate-signed.pdf SCHSC MC map.pdf » -- | ƒ & 2 u LLJ 2 LLI cr ] ) � MU) » / _ E � / ir M r, k � § G v /. » w �31, \ Co % q .� § L \ � krLLIU'LL ) @ u 2aLLI § § � m � � kRE § 3 � Gz £a0 as It� -i En - c = U) m z = LL a t(L k■ / \ X n cri 10 2 0 0 V L � \ § k �{ 1� ° { zujp » » 00 � JEo � M )» � \ § § 2 I 2 } ) .- -- AGGg � [ oummmNn < 2 2 } I � � 2 2 ƒ » \ " G ° # G � \ G / ) L4 0 10 0 0j0 0 q � C3 / § % k £ 00 $ J _ 0 la 0 2 » ; 1uw X § V 7 k \ n » L4 z QQ o 2 © -i 2 ƒ m a O ® � 2 e Z d D 2 qE z ® / u § u L ELM U) � u IL�� 0 k z k 2 o e g u § \ \� LU 0 LLI —i n cr u \ / 2 e 6 R w 2 k 2 ) 2 2 2 02 u Z n E 2 D O Z 2 w o S = 2 2 , 2 § z u Lu LU § / E ' I k \ d § k § \ \ § z q ¢ \ 3 § m u § § u 2 / U w d LO 30 ***** MAINTAIN PROPRIETARY CONFIDENTIALITY ***** EXHIBIT B-Signal Cost Estimate BNSF RAILWAY COMPANY Butler Street-DOT No. 020479Y FHPM ESTIMATE FOR Revised on 3/08/2016 CITY OF FORT WORTH LOCATION FT WORTH DETAILS OF ESTIMATE PLAN ITEM: PS1020479Y VERSION: 3 PURPOSE,JUSTIFICATION AND DESCRIPTION INSTALL PREEMPT FOR WAYSIDE HORN AT BUTLER ST,FT WORTH,TX;TEXAS DIV;FT WORTH SUBDI V;LS 7500;MP 341.87;DOT# 020479Y;SEQ#38504. MONTHLY POWER UTILITY COST CENTER:61698 THE MATERIAL LIST BELOW REFLECTS TYPICAL REPRESENTIVE PACKAGES USED FOR ESTIMATING PURPOSE ONLY. THIS ESTIMATE IS GOOD FOR 90 DAYS.THEREAFTER THE ESTIMATE IS SUBJECT TO CHANGE IN COST FOR LABOR,MATERIAL,AND OVERHEAD. CONTRACTS HAVE BEEN ESTABLISHED FOR PORTIONS OF SIGNAL WORK ON THE BNSF RAILROAD. kRiRkk###kRf kkk Rf#Rk Rk Fi Rfk Rk#i SIGNAL WORK ONLY***4i RRtli#tti#tit■Rt#itltf■RRl THE CITY OF FORT WORTH IS FUNDING 80%,BNSF IS FUNDING 20%OF THIS PROJECT. ****ADVISE THAT AFE IS ON HOLD PENDING NOTICE THAT NEW COST HAS BEEN ACCEPTED BY CITY.**** MAINTAIN PROPRIETARY CONFIDENTIALITY. PRIMARY FUNDING SOURCE IS FHWA **BUY AMERICA(N)APPLIES*• DESCRIPTION QUANTITY U/M COST TOTALS LABOR SIGNAL FIELD LABOR-CAP 560.0 MH I7,265 SIGNAL SHOP LABOR-CAP 96.0 MH 3,236 PAYROLL ASSOCIATED COSTS I3,464 DA OVERHEADS 19,908 EQUIPMENT EXPENSES 5,522 INSURANCE EXPENSES 3,441 TOTAL LABOR COST 62,836 62,836 RfRtRRf##ff RR MATERIAL 4#kt!!RR#4#!t ARM,EZ-GATE 2.0 EA N I,172 ARRESTOR,MDSA-2 XS 1.0 EA N 750 BATTERY,10 VGL-255,18 VGL-350 1.0 LS N 7,954 BUNGALOW 6X6 LO EA N 6,456 BUNGALOW MATERIAL 1.0 LS N 7,130 CABLE,2C/6 TW 500.0 FT N 580 CABLE,3C/2 500.0 FT N 2,760 CABLE 5C1I0 70.0 FT N I29 CABLE,5C/6 500.0 FT N 1,975 CABLE,7C/14 500.0 FT N 845 CONDUIT,T'STEEL I50.0 FT N 2,550 CONSTANT WARNING,XP4,2TK 1.0 EA N 28,714 ELECTRICAL MATERIAL 1.0 LS N 1,500 EVENT RECORDER 1.0 LS N 3,560 FIELD MATERIAL 1.0 LS N 7,386 FILL DIRT 50.0 CY N I,250 GATE KEEPER 2.0 EA N 3,726 INDUCTOR,DUMMY LOAD LO EA N 820 JUNCTION BOX,PREEMPTION 1.0 LS N 320 LED LIGHT 10.0 EA N 2,010 LED LIGHT GATE KIT 2.0 EA N 372 RELAY 4.0 LS N 4,000 SHUNT,NBS 2.0 EA N 2,162 SURFACE ROCK 22.0 CY N 1,100 Pape 1 of 2 TELLULAR DEVICE 1.0 EA N 3,052 Y USE TAX 8,029 OFFLINE TRANSPORTATION 1,149 TOTAL MATERIAL COST 101,451 101,451 rprrrrrr■ OTHER rrrrrrrrrr AC POWER SERVICE 1.0 IS N 10,000 CONTRACT ENGINEERING 1.0 EA N 8,000 CONTRACT FLAGGING/SIGNS/CONES 1.0 EA N 2,500 DIRECTIONAL BORING 150.0 FT N 7,500 TOTAL OTHER ITEMS COST 28,000 28,000 PROJECT SUBTOTAL 192,287 CONTINGENCIES 19,228 BILL PREPARATION FEE 2,116 GROSS PROJECT COST 213,631 LESS COST PAID BY BNSF 42,727 TOTAL BILLABLE COST 170,904 Pane 2 of 2