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HomeMy WebLinkAboutContract 50632 PM 1 2 3 S CITY ScCRETARY CONTRAte NO, � �. 4pVF 0 1 c SERVICES AGREEMENT � Cl T yS�C9 T q��RTH .ti v ERVICES AGREEMENT ("Agreement") is made and entered into by and between the 9S CI ORT WORTH (the "City"), a home rule municipal corporation situated in portions of Denton and Wise Counties, Texas, acting by and through Fernando Costa, its duly authorized Assistant City Manager,and H.MIKE LAUDERBACK D/B/A NEW ERA CONTRACT SERVICES ("Contractor"), a Limited Liability Corporation and acting by and through H.Mike Lauderback, its duly authorized Owner,each individually referred to as a"party"and collectively referred to as the"parties." CONTRACT DOCUMENTS: The Contract documents shall include the following: 1. This Agreement for Services 2. Exhibit A- Scope of Work 3. Exhibit B - Price Schedule 4. Exhibit C-Alley List—Contract 2 5. Exhibit D-Map—Contract 2 6. Exhibit E- Signature Verification Form 1. SCOPE OF SERVICES. Contractor hereby agrees to provide the City with alleyway maintenance services for the purpose of enhancing the appearance of City neighborhoods, minimizing criminal activity and reducing illegal dumping issues. Attached hereto and incorporated for all purposes incident to this Agreement is Exhibit "A," Scope of Work,more specifically describing the services to be provided hereunder. 2. TERM. This Agreement shall commence upon April 9,2018("Effective Date"),and shall expire on April 8, 2021, unless terminated earlier in accordance with the provisions of this Agreement. Upon the expiration of the Initial Term,the Agreement shall renew automatically under the same terms and conditions for up to two(2)one-year renewal periods, unless City or Contractor provides the other party with notice of non-renewal at least 30 days before the expiration of the Initial Term or renewal period. 3. COMPENSATION. The City shall pay Contractor an amount not to exceed $330,000.00 (and $110,000.00 for each renewal term, if exercised) in accordance with the provisions of this Agreement and the Price Schedule attached as Exhibit"B," which is incorporated for all purposes herein. Contractor shall not perform any additional services for the City not specified by this Agreement unless the City requests and approves in writing the additional costs for such services. The City shall not be liable for any additional expenses of Contractor not specified by this Agreement unless the City first approves such expenses in writing. 4. TERMINATION. 4.1. Written Notice. The City or Contractor may terminate this Agreement at any time and for any reason by providing the other party with 30 days written notice of tennination. 4.2 Non-appropriation of Funds. In the event no funds or insufficient funds are appropriated by the City in any fiscal period for any payments due hereunder, City will notify Contractor of such occurrence and this Agreement shall terminate on the last day of the fiscal period for which appropriations were OFFICIAL RECORD CITY SECRETARY FT.WORTH,TX received without penalty or expense to the City of any kind whatsoever, except as to the portions of the payments herein agreed upon for which funds shall have been appropriated. 4.3 Duties and Obligations of the Parties. In the event that this Agreement is terminated prior to the Expiration Date,the City shall pay Contractor for services actually rendered up to the effective date of termination and Contractor shall continue to provide the City with services requested by the City and in accordance with this Agreement up to the effective date of termination. 5. DISCLOSURE OF CONFLICTS AND CONFIDENTIAL INFORMATION. Contractor hereby warrants to the City that Contractor has made full disclosure in writing of any existing or potential conflicts of interest related to Contractor's services under this Agreement. In the event that any conflicts of interest arise after the Effective Date of this Agreement, Contractor hereby agrees immediately to make full disclosure to the City in writing. Contractor, for itself and its officers, agents and employees, further agrees that it shall treat all information provided to it by the City as confidential and shall not disclose any such information to a third party without the prior written approval of the City. Contractor shall store and maintain City Information in a secure manner and shall not allow unauthorized users to access,modify,delete or otherwise corrupt City Information in any way. Contractor shall notify the City immediately if the security or integrity of any City information has been compromised or is believed to have been compromised. 6. RIGHT TO AUDIT. Contractor agrees that the City shall, until the expiration of three (3) years after final payment under this contract, have access to and the right to examine at reasonable times any directly pertinent books, documents,papers and records of the Contractor involving transactions relating to this Contract at no additional cost to the City. Contractor agrees that the City shall have access during normal working hours to all necessary Contractor facilities and shall be provided adequate and appropriate work space in order to conduct audits in compliance with the provisions of this section. The City shall give Contractor reasonable advance notice of intended audits. Contractor further agrees to include in all its subcontractor agreements hereunder a provision to the effect that the subcontractor agrees that the City shall, until expiration of three(3)years after final payment of the subcontract, have access to and the right to examine at reasonable times any directly pertinent books,documents,papers and records of such subcontractor involving transactions related to the subcontract, and further that City shall have access during normal working hours to all subcontractor facilities and shall be provided adequate and appropriate work space in order to conduct audits in compliance with the provisions of this paragraph. City shall give subcontractor reasonable notice of intended audits. 7. INDEPENDENT CONTRACTOR. It is expressly understood and agreed that Contractor shall operate as an independent contractor as to all rights and privileges granted herein, and not as agent, representative or employee of the City. Subject to and in accordance with the conditions and provisions of this Agreement,Contractor shall have the exclusive right to control the details of its operations and activities and be solely responsible for the acts and omissions of its officers,agents,servants,employees,contractors and subcontractors. Contractor acknowledges that the doctrine of respondeat superior shall not apply as between the City, its officers, agents,servants and employees,and Contractor, its officers,agents,employees, servants, contractors and subcontractors. Contractor further agrees that nothing herein shall be construed as the creation of a partnership or joint enterprise between City and Contractor. Alleyway Maintenance Services New Era Contract Services Page 2 of ZZ 8. LIABILITY AND INDEMNIFICATION. CONTRACTOR SHALL BE LIABLEAND RESPONSIBLE FOR ANYAND ALL PROPERTY LOSS,PROPERTYDAMAGEAND/OR PERSONAL INJURY,INCL UDING DEA TH, TOANYAND ALL PERSONS, OF ANY KIND OR CHARACTER, WHETHER REAL OR ASSERTED, TO THE EXTENT CAUSED BY THE NEGLIGENT ACT(S) OR OMISSION(S), MALFEASANCE OR INTENTIONAL MISCONDUCT OF CONTRACTOR, ITS OFFICERS, AGENTS, SERVANTS OR EMPLOYEES. CONTRACTOR COVENANTS AND AGREES TO, AND DOES HEREBY, INDEMNIFY, HOLD HARMLESS AND DEFEND THE CITY, ITS OFFICERS, AGENTS, SERVANTS AND EMPLOYEES, FROM AND AGAINST ANY AND ALL CLAIMS OR LAWSUITS FOR EITHER PROPERTY DAMAGE OR LOSS (INCLUDING ALLEGED DAMAGE OR LOSS TO CONTRACTOR'S BUSINESS AND ANY RESULTING LOST PROFITS) AND/OR PERSONAL INJURY,INCLUDING DEATH, TO ANYAND ALL PERSONS, OF ANYKIND OR CHARACTER, WHETHER REAL OR ASSERTED, ARISING OUT OF OR IN CONNECTION WITH THIS AGREEMENT, TO THE EXTENT CAUSED BY THE NEGLIGENT ACTS OR OMISSIONS OR MALFEASANCE OF CONTRACTOR,ITS OFFICERS,AGENTS,SERVANTS OR EMPLOYEES. 9. ASSIGNMENT AND SUBCONTRACTING. Contractor shall not assign or subcontract any of its duties, obligations or rights under this Agreement without the prior written consent of the City. If the City grants consent to an assignment, the assignee shall execute a written agreement with the City and the Contractor under which the assignee agrees to be bound by the duties and obligations of Contractor under this Agreement. The Contractor and Assignee shall be jointly liable for all obligations under this Agreement prior to the assignment. If the City grants consent to a subcontract, the subcontractor shall execute a written agreement with the Contractor referencing this Agreement under which the subcontractor shall agree to be bound by the duties and obligations of the Contractor under this Agreement as such duties and obligations may apply. The Contractor shall provide the City with a fully executed copy of any such subcontract. 10. INSURANCE. Contractor shall provide the City with certificate(s) of insurance documenting policies of the following minimum coverage limits that are to be in effect prior to commencement of any work pursuant to this Agreement: 10.1 Coverage and Limits (a) Commercial General Liability $1,000,000 Each Occurrence $2,000,000 Aggregate (b) Automobile Liability $1,000,000 Each accident on a combined single limit basis or $250,000 Bodily injury per person $500,000 Bodily injury per occurrence $100,000 Property damage Coverage shall be on any vehicle used by the Contractor, its employees, agents, representatives in the course of the providing services under this Agreement. "Any vehicle"shall be any vehicle owned, hired and non-owned (c) Worker's Compensation Statutory limits Alleyway Maintenance Services New Era Contract Services Page 3 of 22 Employer's liability $100,000 Each accident/occurrence $100,000 Disease -per each employee $500,000 Disease -policy limit This coverage may be written as follows: Workers' Compensation and Employers' Liability coverage with limits consistent with statutory benefits outlined in the Texas workers' Compensation Act (Art. 8308— 1.01 et seq. Tex. Rev. Civ. Stat.) and minimum policy limits for Employers' Liability of $100,000 each accident/occurrence, $500,000 bodily injury disease policy limit and $100,000 per disease per employee 10.2 Certificates. Certificates of Insurance evidencing that the Contractor has obtained all required insurance shall be delivered to the City prior to Contractor proceeding with any work pursuant to this Agreement. All policies except Workers' Compensation shall be endorsed to name the City as an additional insured thereon,as its interests may appear. All policies shall contain a Waiver of Subrogation for the benefit of the City of Fort Worth. The term City shall include its employees,officers,officials,agent,and volunteers in respect to the contracted services. Any failure on the part of the City to request required insurance documentation shall not constitute a waiver of the insurance requirement. A minimum of thirty(30)days notice of cancellation or reduction in limits of coverage shall be provided to the City. Ten (10) days notice shall be acceptable in the event of non-payment of premium. Such terms shall be endorsed onto Contractor's insurance policies. Notice shall be sent to the Risk Manager, City of Fort Worth, 1000 Throckmorton, Fort Worth, Texas 76102, with copies to the City Attorney at the same address. 11. COMPLIANCE WITH LAWS ORDINANCES RULES AND REGULATIONS. Contractor agrees to comply with all applicable federal,state and local laws,ordinances,rules and regulations. If the City notifies Contractor of any violation of such laws, ordinances, rules or regulations, Contractor shall immediately desist from and correct the violation. 12. NON-DISCRIMINATION COVENANT. Contractor,for itself, its personal representatives, assigns, subcontractors and successors in interest, as part of the consideration herein, agrees that in the performance of Contractor's duties and obligations hereunder, it shall not discriminate in the treatment or employment of any individual or group of individuals on any basis prohibited by law. If any claim arises from an alleged violation of this non- discrimination covenant by Contractor, its personal representatives,assigns, subcontractors or successors in interest,Contractor agrees to assume such liability and to indemnify and defend the City and hold the City harmless from such claim. 13. NOTICES. Notices required pursuant to the provisions of this Agreement shall be conclusively determined to have been delivered when (1) hand-delivered to the other party, its agents, employees, servants or representatives,(2)delivered by facsimile with electronic confirmation of the transmission,or(3)received by the other party by United States Mail,registered, return receipt requested,addressed as follows: Alleyway Maintenance Services New Era Contract Services Page 4 of 22 To The CITY: To CONTRACTOR: City of Fort Worth New Era Contract Services Attn: Michelle Pantaleo-Clough Attn: H. Mike Lauderback 200 Texas Street 2335 Decatur Avenue Fort Worth TX 76102-6314 Fort Worth TX 76106 Facsimile: (817)392-8654 Fax: None 14. SOLICITATION OF EMPLOYEES. Neither the City nor Contractor shall, during the term of this agreement and additionally for a period of one year after its termination, solicit for employment or employ, whether as employee or independent contractor, any person who is or has been employed by the other during the term of this agreement,without the prior written consent of the person's employer. 15. GOVERNMENTAL POWERS. It is understood and agreed that by execution of this Agreement, the City does not waive or surrender any of its governmental powers. 16. NO WAIVER. The failure of the City or Contractor to insist upon the performance of any term or provision of this Agreement or to exercise any right granted herein shall not constitute a waiver of the City's or Contractor's respective right to insist upon appropriate performance or to assert any such right on any future occasion. 17. GOVERNING LAW/VENUE. This Agreement shall be construed in accordance with the internal laws of the State of Texas. If any action, whether real or asserted, at law or in equity, is brought on the basis of this Agreement, venue for such action shall lie in state courts located in Tarrant County, Texas or the United States District Court for the Northern District of Texas, Fort Worth Division. 18. SEVERABILITY. If any provision of this Agreement is held to be invalid, illegal or unenforceable, the validity, legality and enforceability of the remaining provisions shall not in any way be affected or impaired. 19. FORCE MAJEURE. The City and Contractor shall exercise their best efforts to meet their respective duties and obligations as set forth in this Agreement, but shall not be held liable for any delay or omission in performance due to force majeure or other causes beyond their reasonable control (force majeure), including, but not limited to, compliance with any government law, ordinance or regulation, acts of God, acts of the public enemy, fires,strikes,lockouts,natural disasters,wars,riots,material or labor restrictions by any governmental authority,transportation problems and/or any other similar causes. 20. HEADINGS NOT CONTROLLING. Headings and titles used in this Agreement are for reference purposes only and shall not be deemed a part of this Agreement. 21. REVIEW OF COUNSEL. The parties acknowledge that each party and its counsel have reviewed and revised this Agreement and that the normal rules of construction to the effect that any ambiguities are to be resolved against the drafting party shall not be employed in the interpretation of this Agreement or exhibits hereto. Alleyway Maintenance Services New Era Contract Services Page 5 of 22 22. AMENDMENTS/MODIFICATIONS/EXTENSIONS. No extension, modification or amendment of this Agreement shall be binding upon a party hereto unless such extension, modification, or amendment is set forth in a written instrument, which is executed by an authorized representative and delivered on behalf of such party. 23. ENTIRETY OF AGREEMENT. This Agreement, including the schedule of exhibits attached hereto and any documents incorporated herein by reference, contains the entire understanding and agreement between the City and Contractor, their assigns and successors in interest, as to the matters contained herein. Any prior or contemporaneous oral or written agreement is hereby declared null and void to the extent in conflict with any provision of this Agreement. 24. SIGNATURE AUTHORITY. The person signing this agreement hereby warrants that he/she has the legal authority to execute this agreement on behalf of the respective party,and that such binding authority has been granted by proper order, resolution, ordinance or other authorization of the entity. The other party is fully entitled to rely on this warranty and representation in entering into this Agreement. 25. IMMIGRATION NATIONALITY ACT. Contractor shall verify the identity and employment eligibility of its employees who perform work under this Agreement, including completing the Employment Eligibility Verification Form(1-9). Upon request by City, Contractor shall provide City with copies of all I-9 forms and supporting eligibility documentation for each employee who performs work under this Agreement. Contractor shall adhere to all Federal and State laws as well as establish appropriate procedures and controls so that no services will be performed by any Contractor employee who is not legally eligible to perform such services. CONTRACTOR HALL INDEMNIFY CITY AND HOLD CITY HARMLESS FROM ANY PENALTIES, LIABILITIES,OR LOSSES DUE TO VIOLATIONS OF THIS PARAGRAPH BY CONTRACTOR,CONTRACTOR'S EMPLOYEES,SUBCONTRACTORS,AGENTS,OR LICENSEES. City,upon written notice to Contractor, shall have the right to immediately terminate this Agreement for violations of this provision by Contractor. 26. PROHIBITION ON CONTRACTING WITH COMPANIES THAT BOYCOTT ISRAEL. Contractor acknowledges that in accordance with Chapter 2270 of the Texas Government Code, the City is prohibited from entering into a contract with a company for goods or services unless the contract contains a written verification from the company that it: (1)does not boycott Israel; and(2)will not boycott Israel during the term of the contract. The terms"boycott Israel"and"company"shall have the meanings ascribed to those terms in Section 808.001 of the Texas Government Code. By signing this contract, Contractor certifies that Contractor's signature provides written verification to the City that Contractor: (1)does not boycott Israel; and(2)will not boycott Israel during the term of the contract. [SIGNATURE PAGE FOLLOWS] Alleyway Maintenance Services New Era Contract Services Page 6 of 22 IN WITNESS WHEREOF,the parties hereto have executed this Agreement in multiples this-clay of 2018. CITY OF FORT WORTH: H.MIKE LAUDERBACK D/B/A NEW ERA CONTRACT SERVICES: By: BY:W1qX Fernando Costa •NAME:H. Mike Ea erback Assistant City Manager TITLE: Owner Date: .4 LIZg DATE APPROVAL RECOMMENDED: ATTEST: By: �Ivame: Aubrey Thagard v Title: Neighborhood Services 1?` F O R T ATWE �� By G3 S ,rr ' CONTRACT COMPLIANCE MAMA 2: lex By signing I acknowledge that I am the Pers responsible for the monitoring and administration of this contract,including ensuring all performance and reporting requirements. �.Q41,t � Name:Michelle Pantaleo-Clough Title: Neighborhood Services Manager APPROVED AS TO FORM AND LEGALITY: BY: Name: Matt Murray Assistant City Attorney CONTRACT AUTHORIZATION: 1NVI&C: P-12179 DATE APPROVED: March 27,2018 Farm 1.295 Certification No: 2018-318281 Alleyway Maintenance Services New Era Contract Services OFFICIAL RECORD Page 7 of 22 CITY SECRETARY w / ........... ............ _ .. ......_... EXHIBIT A SCOPE OF WORK 1.0 SCOPE OF WORK 1.1. This alleyway maintenance program shall consist of the maintenance of 299 alleys per the requirements listed in RFP 18-0065 and Contract 2 Alley List,Exhibit C. 1.2 The practice of three maintenance cycles per year shall continue and shall be performed as directed by City Neighborhood Services Department staff. 1.3 Contractor's maintenance equipment shall only be brought to the site the day the Contractor begins work and shall only be left on site if the crews are returning the next day. Upon completion of work all of the Contractor's equipment must be removed from site. 1.4 The Contractor shall complete all clearing work within the number of days stipulated in the work order issued for the alley. 1.4.1 If the Contractor fails to complete work within stipulated days, a two hundred dollar($200.00) liquidated damage will be assessed per block per day. If for any reason the work order cannot be completed,(e.x.,due to rain or wet grounds),the Contractor must contact the Contract Administrator. 1.5 Alley Maintenance Detailed Requirements 1.5.1 Clearing Alley — This service applies to alleys that have dense vegetation and debris. 1.5.1.1 The Contractor is responsible for removing all trash/litter/debris regardless if it is deemed"illegal dumping,"all trees less than or equal to two (2) inches per Diameter at Breast Height (DBH), stumps,bushes and shrubs. 1.5.1.2 Services shall also include mowing all grasses and weeds to a height not more than three(3)inches tall and not less than one(1) inch. All stumps, roots, etc. shall be removed from the existing ground surface. The Contractor shall trim all trees and bushes outside the fence lines that overhang into the alley to a height of (10)feet above the ground back to the fence line. 1.5.1.3 ALL TRIMMINGS SHALL BE REMOVED FROM THE ALLEYWAYS WITHIN 24 HOURS. 1.5.2 Cleaning Alley—This service applies to alleys that have been previously cleared of dense vegetation and debris. 1.5.2.1 The Contractor is responsible for maintaining the alleyway. The Contractor is responsible for removing all trash/litter/debris Alleyway Maintenance Agreement New Era Contract Services Page 8 of 22 regardless if it is deemed"illegal dumping,"all trees less than or equal to two (2) inches, per Diameter at Breast Height (DBH), stumps, bushes and shrubs. 1.5.2.2 Services shall also include mowing all grasses and weeds to a height not more than three(3)inches tall and not less than one(1) inch. All stumps, roots, etc. shall be removed from the existing ground surface. The Contractor shall trim all trees and bushes outside the fence lines that overhang into the alley to a height of ten(10) feet above the ground back to the fence line. 1.5.2.3 ALL TRIMMINGS SHALL BE REMOVED FROM THE ALLEYWAYS WITHIN 24 HOURS. 1.5.3 Grading—The Contractor is responsible for scraping and finishing of all earthwork by blading, bulldozing or other methods approved by the City. Alleyway shall be free of holes, ditches and other abrupt changes in elevations and irregularities of contour to prevent ponding of water and to provide drainage as directed by the City. 1.5.4 Graded Crushed Stones—Stones will be used to fill low areas as directed by the City. The fill material shall be graded crushed stone. For specifications governing this item, follow standard specifications for"Flexible Base." 1.5.5 Tree Removal—The Contractor shall remove all existing trees that are greater than or equal to two(2)inches Diameter at Breast Height(DBH).All stumps,roots,etc. shall be removed from the existing ground surface. 1.5.5.1 ALL TRIMMINGS SHALL BE REMOVED FROM THE ALLEYWAYS WITHIN 24 HOURS. 1.5.5.2 The unit prices offered shall be per tree DBH in the following two ranges. 1.5.5.2.1 -Tree Removal for each tree greater than two(2)inches but less than or equal to six(6)inches DBH. 1.5.5.2.2 -Tree Removal for each tree greater than six(6) inches but less than or equal to twelve(12)inches DBH. 1.5.6 The unit prices shall be full compensation for all labor,materials,equipment,tools and incidentals necessary to complete all work. No additional charges will be accepted by the City. Alleyway Maintenance Agreement New Era Contract Services Page 9 of 22 EXHIBIT B PRICE SCHEDULE CONTRACT2 NEW ERA CONTRACT SERVICES Item Item Estimated Unit of Unit Price Total No. Quantijy Measure 1 Clearing Alley,per attached specifications, 1000 LFT $1.40 $1,400.00 1.3.1 2 Cleaning Alley,per attached 157,268 LFT $0.20 $31,453.60 specifications, 1.3.2 3 Light Grading,per attached specifications, 30 CUYD $18.00 $540.00 1.3.3 4 Graded Crushed Stone, per attached 30 CUYD $14.00 $420.00 specifications, 1.3.4 5 Tree Removal for each tree greater than or 3 EA $28.00 $84.00 equal to two(2)but less than or equal to six(6) inches,per Diameter at Breast Height(DBH),per attached specifications, 1.3.5 6 Tree Removal for each tree greater than six 4 EA $60.00 $240.00 (6) inches but less or equal to twelve(12) inches,per Diameter at Breast Height (DBH),per attached specifications, 1.3.5 Total Estimated Cycle Cost: $34,137.60 Total Unit Cost x 3 cycles=Estimated Total Annual Cost: $102,412.8 0 Alleyway Maintenance Agreement New Era Contract Services Page 10 of 22 Exhibit C Alley List - Contract 2 (298 Alleys) `Maps SL.No. Alley No. Block Street Length(LF? Pe.Location Council Police Seat 1 1565 3200 Ada/Hanger 530 78P 5 C42 2 1563 3200 Ada/Millet 400 78P 5 C42 3 1564 3300 Ada/Millet 360 78P 5 C42 4 1645 3400 Ada/Millet 450 78Q 5 C42 5 1646 3500 Ada/Millet 500 78Q 5 C42 6 1647 3600 Ada/Millet 550 78Q 5 C42 7 1648 3700 Ada/Millet 475 78Q 5 C42 8 1541 2800 Ave J/Ave K 550 78P 5 C42 9 1542 2900 Ave J/Ave K 300 78P 5 C42 10 1543 3000 Ave J/Ave K 300 78P 5 C42 11 1544 3100 Ave J/Ave K 300 78P 5 C42 12 1545 3200 Ave J/Ave K 400 78P 5 C42 13 1546 1 3300 Ave J/Ave K 400 78P 5 C42 14 1625 3400 Ave J/Ave K 400 78Q 5 C42 15 1626 3500 Ave J/Ave K 550 78Q 5 C42 16 1627 3600 Ave J/Ave K 440 78Q 5 C42 17 1628 3700 Ave J/Ave K 480 78Q 5 C42 18 1547 2800 Ave K/Ave L 550 78P 5 C42 19 1548 2900 Ave K/Ave L 300 78P 5 C42 20 1549 1 3000 Ave K/Ave L 300 78P 5 C42 21 1550 3100 Ave K/Ave L 400 78P 5 C42 22 1551 3200 Ave K/Ave L 400 78P 5 C42 23 1552 3300 Ave K/Ave L 400 78Q 5 C42 24 1629 3400 Ave K/Ave L 400 78Q 5 C42 25 1630 3500 Ave K/Ave L 550 78Q 5 C42 26 1631 3600 Ave K/Ave L 550 78Q 5 C42 27 1 1632 3700 Ave K/Ave L 470 78Q 5 C42 28 1554 2900 Ave UAve M 300 78P 5 C42 29 1555 3000 Ave UAve M 300 78P 5 C42 i30 1556 3100 Ave UAve M 400 78P 5 C42 31 1557 3200 Ave UAve M 400 78P 5 C42 32 1558 3300 Ave UAve M 400 78P 5 C42 Alleyway Maintenance Agreement New Era Contract Services Page 11 of 22 Exhibit C Alley List - Contract 2 (298 Alleys) Nfiap�co SL.(dQ Alley No131ocfic Street Length(LF) l'` catticin Council Pcfitce'Beat 33 1633 3400 Ave UAve M 450 78Q 5 C42 34 1634 3500 Ave UAve M 450 78Q 5 C42 35 1635 3600 Ave UAve M 500 78Q 5 C42 36 1636 3700 Ave UAve M 470 78Q 5 C42 37 1559 3000 Ave M/Ave N 300 78P 5 C42 38 1560 3100 Ave M/Ave N 400 78P 5 C42 39 1561 3200 Ave M/Ave N 400 780 5 C42 40 1562 3300 Ave M/Ave N 400 78P 5 C42 41 1637 3400 Ave M/Ave N 450 78Q 5 C42 42 1638 3500 Ave M/Ave N 450 78Q 5 C42 43 1639 3600 Ave M/Ave N 550 78Q 5 C42 44 1640 3700 Ave M/Ave N 475 78Q 5 C42 45 1641 3400 Ave N/Millet 450 78Q 5 C42 46 1642 3500 Ave N/Millet 450 78Q 5 C42 47 1643 3600 Ave N/Millet 550 78Q 5 C42 48 1644 3700 Ave N/Millet 475 78Q 5 C42 49 1821 2900 Bide ker/Crenshaw 500 78T 5 C42 50 1822 3000 Bideker/Crenshaw 700 78T 5 C42 51 1825 3200 Bideker/Crenshaw 540 78T 5 C42 52 1826 3300 Bideker/Crenshaw 400 78T 5 C42 53 1824 3300 Bideker/Littlejohn 400 78T 5 C42 54 1819 2900 Burchill Rd/Bideker 500 78T 5 C42 55 1820 3000 Burchill Rd/Bideker 400 78T 5 C42 56 1566 3150 Burchill/Hanger 275 78P 5 C42 57 1833 3200 Burton/Thannisch 400 78T 5 C42 58 1834 3300 Burton/Thannisch 400 78T 5 C42 59 1841 1 3400 Burton/Thannisch 440 78U 5 C42 60 1842 3500 Burton/Thannisch 550 78U 5 C42 61 1827 3200 Crenshaw/Fitzhugh 530 78T 5 C42 62 1828 3300 Crenshaw/Fitzhugh 400 78U 5 C42 63 1653 1 2300 Dillow/Donalee 385 78R 5 C42 64 1652 2300 DonaleeNogt 385 78Q 5 C42 Alleyway Maintenance Agreement New Era Contract Services Page 12 of 22 Exhibit C Alley List - Contract 2 (298 Alleys) 3L N© Al[ey Block Stre$t Length(LI=} Ma Cock I?©tce Ieafi'. Locaticm 65 1829 3200 Fitzhugh/Strong 350 78T ' 5 C42 66 1830 1 3300 Fitzhugh/Strong 400 78T 5 C42 67 1837 3400 Fitzhugh/Strong 435 78U 5 C42 68 1838 3500 Fitzhugh/Strong 550 78U 5 C42 69 1568 3300 Hanger/Littlejohn 400 78P 5 C42 70 1831 3200 Strong/Thannisch 500 78T 5 C42 71 1832 3300 Strong/Thannisch 400 78T 5 C42 72 1839 3400 Strong/Thannisch 440 78U 5 C42 73 1840 3500 Strong/Thannisch 550 78U 5 C42 74 1649 2300 Vogt/Wallace 385 78Q 5 C42 75 646 800 Allen/Elmwood 180 77P 8 C33 76 648 950 Allen/Elmwood 460 77P 8 C33 77 650 1200 Allen/Elmwood 775 77Q 8 C33 78 651 1300 Allen/Elmwood 650 77Q 8 C33 79 652 1400 Allen/Elmwood 900 77Q 8 C33 80 641 800 Allen/Maddox 400 77P 8 C33 81 642 900 Allen/Maddox 525 77P 8 C33 82 643 1250 Allen/Maddox 300 77Q 8 C33 83 644 1300 Allen/Maddox 650 77Q 8 C33 84 645 1400 Allen/Maddox 900 77Q 8 C33 85 1412 900 Annie/Hattie 250 77F 8 C24 86 1413 1000 Annie/Hattie 500 77F 8 C24 87 1414 1100 Annie/Hattie 500 77G 8 C24 88 1415 1200 Annie/Hattie 500 77G 8 C24 89 1416 1300 Annie/Hattie 305 77G 8 C24 90 1407 900 Annie/Tucker 400 77F 8 C24 91 1408 1000 Annie/Tucker 500 77F 8 C24 92 1409 1100 Annie/Tucker 500 77G 8 C24 93 1410 1200 Annie/Tucker 500 77G 8 C24 94 1411 1300 Annie/Tucker 315 77G 8 C24 95 640 1600 Arizona/South Frwy 200 77P 8 C33 96 787 1400-150Q Arizona/South Frwy 700 77P/K 8 C33 Alleyway Maintenance Agreement New Era Contract Services Page 13 of 22 Exhibit C Alley List - Contract 2 (298 Alleys) 8L 640. Allay No Block Street (LFMapsc4 Councl Police Baat Location 97 670 800 Arlington/Baltimore 300 77P 8 C33 98 671 900 Arlington/Baltimore 750 77P 8 C33 99 672 1000 Arlington/Baltimore 900 77P 8 C33 100 673 1200 Arlington/Baltimore 770 77Q 8 C33 101 674 1300 Arlington/Baltimore 660 77Q 8 C33 102 1 675 1400 Arlington/Baltimore 525 77Q 8 C33 103 676 800 Arlington/Davis 500 77P 8 C33 104 677 900 Arlington/Davis 750 77P 8 C33 105 678 1000 Arlington/Davis 900 77P 8 C33 106 1 679 1200 Arlington/Davis 775 77Q 8 C33 107 680 1300 Arlington/Davis 660 77Q 8 C33 108 681 1400 Arlington/Davis 400 77Q 8 C33 109 805 1300 Ash Crescent/Belzise 443 77M 8 C33 110 1 816 1600 Ash Crescent/Daniel 580 77R 8 C33 111 823 1800 Ash Crescent/Daniel 600 77R 8 C33 112 830 2000 Ash Crescent/Daniel 600 77R 8 C33 113 815 1600 Ash Crescent/Renner 350 77R 8 C33 114 1 822 1800 Ash Crescent/Renner 500 77R 8 C33 115 829 2000 Ash Crescent/Renner 600 77R 8 C33 116 804 1300 Ash Crescent/Riverside 654 77M 8 C33 117 1603 3400 Ave E/Rosedale 446 78L 8 C41 118 1612 3700 Ave G/Ave H 500 78L 8 C41 119 1528 2600 Ave G/Ave H 600 78J 8 C41 120 1529 2700 Ave G/Ave H 600 78J 8 C41 121 1585 2800 Ave G/Ave H 550 78K 8 C41 122 1586 2900 Ave G/Ave H 300 78K 8 C41 123 1587 3000 Ave G/Ave H 300 78K 8 C41 124 1590 3300 Ave G/Ave H 400 78K 8 C41 125 1609 3400 Ave G/Ave H 400 78L 8 C41 126 1610 3500 Ave G/Ave H 550 78L 8 C41 127 1611 3600 Ave G/Ave H 550 78L 8 C41 128 1526 1 2600 Ave G/Rosedale 1602 1 78J 1 8 C41 Alleyway Maintenance Agreement New Era Contract Services Page 14 of 22 Exhibit C Alley List -Contract 2 (298 Alleys) ZL:.NQ. All No E31 Ck attest Leng#fl(LF) .M paCt� COuncll Pdli�cet Beat y AW Lc�a#tc�n 129 1527 2700 Ave G/Rosedale 597 78J 8 C41 130 1604 3400 Ave G/Rosedale 450 78L 8 C41 131 1605 3500 Ave G/Rosedale 500 78L 8 C41 132 1606 3600 Ave G/Rosedale 550 78L 8 C41 133 1530 2600 Ave H/Ave1 600 78J 8 C41 134 1531 2700 Ave H/Ave1 600 78J 8 C41 135 1591 2800 Ave H/Ave1 550 78K 8 C41 136 1592 2900 Ave H/Ave 1 300 78K 8 C41 137 1593 3000 Ave H/Ave1 300 78K 8 C41 138 1594 3100 Ave H/Ave1 400 78K 8 C41 139 1595 3200 Ave H/Ave1 400 78K 8 C41 140 1596 3300 Ave H/Ave1 450 78K 8 C41 141 1614 3400 Ave H/Ave1 400 78L 8 C41 142 1615 3500 Ave H/Ave1 250 78L 8 C41 143 1616 3600 Ave H/Ave1 550 78L 8 C41 144 1617 3700 Ave H/Ave1 500 78L 8 C41 145 1532 2700 Ave I/Ave J 600 78N 8 C41 146 1535 2800 Ave I/Ave J 550 78P 8 C41 147 1536 2900 Ave I/Ave J 300 78P 8 C41 148 1537 3000 Ave I/Ave J 300 78P 8 C41 149 1539 3200 Ave I/Ave J 350 78P 8 C41 150 1 1540 3300 Ave I/Ave J 400 78P 8 C41 151 1619 3400 Ave I/Ave J 400 78Q 8 C41 152 1620 3500 Ave I/Ave J 550 78Q 8 C41 153 1621 3600 Ave I/Ave J 550 78Q 8 C41 154 1 1622 3700 Ave I/Ave J 400 78Q 8 C41 155 1584 3300 AveG/Rosedale 400 78K 8 C41 156 665 900 Baltimore/Richmond 700 77P 8 C33 157 666 1 1000 Baltimore/Richmond 900 77P 8 C33 158 667 1200 Baltimore/Richmond 720 77Q 8 C33 159 668 1300 Baltimore/Richmond 650 77Q 8 C33 160 669 1400 Baltimore/Richmond 1650 77Q 8 C33 Alleyway Maintenance Agreement New Era Contract Services Page 15 of 22 Exhibit C Alley List - Contract 2 (298 Alleys) Mapsc© Altey No BIQck Street Length( F) Councl#" Pofic�t :at �, .. . , .. ," Locattii 161 817 1600 Belzise/Daniel 580 77R 8 C33 162 824 1800 Belzise/Daniel 600 77R 8 C33 163 831 2000 Belzise/Daniel 600 77R 8 C33 164 1806 2600 Berry/Burton 1365 78S 8 C43 165 1808 2900 Berry/Burton 500 78T 8 C43 166 1397 900 Bessie/Stella 540 77F 8 C24 167 1398 1000 Bessie/Stella 500 77F 8 C24 168 1399 1 1100 Bessie/Stella 500 77G 8 C24 169 1400 1200 Bessie/Stella 400 77G 8 C24 170 1402 900 Bessie/Tucker 550 77F 8 C24 171 1403 1000 Bessie/Tucker 500 77F 8 C24 172 1 1404 1100 Bessie/Tucker 500 77G 8 C24 173 1405 1200 Bessie/Tucker 500 77G 8 C24 174 1431 1600 Bessie/Tucker 500 77G 8 C24 175 1448 1700 Bessie/Tucker 470 77H 8 C24 176 1449 1800 Bessie/Tucker 345 77H 8 C24 177 1386 900 Broadway/Daggett 395 77F 8 C24 178 1389 1000 Broadway/Daggett 497 77F 8 C24 179 1390 1100 Broadway/Daggett 360 77F 8 C24 180 1391 1200 Broadway/Daggett 485 77G 8 C24 181 1392 900 Broadway/Stella 185 77F 8 C24 182 1393 950 Broadway/Stella 400 77F 8 C24 183 1394 1000 Broadway/Stella 500 77F 8 C24 184 1 1395 1100 Broadway/Stella 500 77G 8 C24 185 1396 1200 Broadway/Stella 365 77G 8 C24 186 1805 2600 Burton/Tannisch 1365 78S 8 C42 187 1807 2900 Burton/Tannisch 450 78T 8 C42 188 1 1417 900 Cannon/Hattie 550 77F 8 C24 189 1418 1000 Cannon/Hattie 500 77F 8 C24 190 1419 1100 Cannon/Hattie 500 77G 8 C24 191 1420 1200 Cannon/Hattie 500 77G 8 C24 192 1437 1500 Cannon/Hattie 1450 77G 8 C24 Alleyway Maintenance Agreement New Era Contract Services Page 16 of 22 Exhibit C Alley List - Contract 2 (298 Alleys) xa ;aL NO Atiey No tock Stmt L ength tai=} H Couci : Police Beat Localapn , 193 1438 1600 Cannon/Hattie 650 77G 8 C24 194 1422 1 900 Cannon/Leuda 550 77F 8 C24 195 1423 1000 Cannon/Leuda 500 77F 8 C24 196 1424 1100 Cannon/Leuda 500 77G 8 C24 197 1425 1200 Cannon/Leuda 500 77G 8 C24 198 1426 1300 Cannon/Leuda 300 77G 8 C24 199 1439 1500 Cannon/Leuda 450 77G 8 C24 200 1440 1600 Cannon/Leuda 650 77G 8 C24 201 721 1 1000 Colvin/Morningside 900 77T 8 C34 202 722 1200 Colvin/Morningside 800 77U 8 C34 203 717 700 Colvin/Robert 480 77T 8 C34 204 718 1000 Colvin/Robert 900 77T 8 C34 205 719 1200 Colvin/Robert 800 77U 8 C34 206 1811 2700 Crenshaw/Fitzhugh 390 78T 8 C42 207 1812 2900 Crenshaw/Fitzhugh 500 78T 8 C42 208 1813 3000 Crenshaw/Fitzhugh 700 78T 8 C42 209 682 800 Davis/Harvey 500 77P 8 C33 210 683 900 Davis/Harvey 750 77P 8 C33 211 684 1000 Davis/Harvey 900 77P 8 C33 212 685 1 1200 Davis/Harvey 670 77Q 8 C33 213 686 1300 Davis/Harvey 612 77Q 8 C33 214 772 1300 Driess/NewYork 430 77K 8 C33 215 779 1400 Driess/NewYork 430 77K 8 C33 216 771 1300 Driess/Stewart 430 77K 8 C33 217 778 1400 Driess/Stewart 430 77K 8 C33 218 653 800 Elmwood/Jefferson 480 77P 8 C33 219 655 1000 Elmwood/Jefferson 900 77P 8 C33 220 656 1300 Elmwood/Jefferson 650 77Q 8 C33 221 657 1400 Elmwood/Jefferson 870 77Q 8 C33 222 769 1 1300 Evans/Missouri 500 77K 8 C33 223 776 1400 Evans/Missouri 500 77K 8 C33 224 782 1500 Evans/Missouri 1200 1 77P 8 C33 Alleyway Maintenance Agreement New Era Contract Services Page 17 of 22 Exhibit C Alley List - Contract 2 (298 Alleys) Mapsco SL `NQ ' Ali t.Na Black Street Length (LFj Counc11l Peatrce..Beat .� Loca#i€in 225 659 1900-2000 Evans/Missouri 485 77P 8 C33 226 1 770 1300 Evans/Stewart 430 77K 8 C33 227 777 1400 Evans/Stewart 430 77K 8 C33 228 1814 2900 Fitzhugh/Strong 460 78T 8 C42 229 1815 3000 Fitzhugh/Strong 700 78T 8 C42 230 688 800 Harvey/Powell 500 77P 8 C33 231 689 900 Harvey/Powell 750 77T 8 C33 232 690 1000 Harvey/Powell 900 77T 8 C33 233 691 1200 Harvey/Powell 780 77U 8 C33 234 692 1300 Harvey/Powell 660 77U 8 C33 235 1369 1000 Humbolt/Pulaski 200 77K 8 C24 236 1370 1050 Humbolt/Pulaski 285 77L 8 C24 237 1363 900 Humbolt/Terrell 700 77K 8 C24 238 1364 1000 Humbolt/Terrell 300 77K 8 C24 239 1365 1050 Humbolt/Terrell 300 77L 8 C24 240 773 1300 Illinois/NewYork 440 77K 8 C33 241 780 1400 Illinois/NewYork 450 77K 8 C33 242 790 1500 Irma/Rosedale 575 77L 8 C33 243 661 1000 Jefferson/Richmond 900 77P 8 C33 244 662 1200 Jefferson/Richmond 775 77Q 8 C33 245 663 1300 Jefferson/Richmond 650 77Q 8 C33 246 664 1400 Jefferson/Richmond 760 77Q 8 C33 247 693 820 Jessamine/Powell 500 77T 8 C33 248 694 900 Jessamine/Powell 750 77T 8 C33 249 695 1000 Jessamine/Powell 900 77T 8 C33 250 696 1200 Jessamine/Powell 780 77U 8 C33 251 697 1300 Jessamine/Powell 700 77U 8 C33 252 698 900 Jessamine/Ramsey 750 77T 8 C33 253 699 1000 Jessamine/Ramsey 890 77T 8 C33 254 700 1200 Jessamine/Ramsey 780 77U 8 C33 255 701 1300 Jessamine/Ramsey 600 77U 8 C33 256 1359 900 Leuda/Terrell 550 77K 8 C24 Alleyway Maintenance Agreement New Era Contract Services Page 18 of 22 Exhibit C Alley List - Contract 2 (298 Alleys) SL NQ Qiiey No Iflic Street Length(LF) NV Cittnc�t; PsIe Beat ,satin!? 257 1360 1000 Leuda/Terrell 1050 77K 8 C24 258 1361 1200 Leuda/Terrell 770 77L 8 C24 259 1361 1500 Leuda/Terrell 620 77L 8 C24 260 1383 1600 Leuda/Terrell 600 77L 8 C24 261 1 783 900 Maddox/Myrtle 900 77P 8 C33 262 784 1000 Maddox/Myrtle 250 77P 8 C33 263 800 1200 Maddox/Myrtle 350 77Q 8 C33 264 801 1 1300 Maddox/Myrtle 650 77Q 8 C33 265 802 1400 Maddox/Myrtle 431 77Q 8 C33 266 803 1500 Maddox/Myrtle 420 77Q 8 C33 267 808 1900 Maddox/Myrtle 375 77R 8 C33 268 791 1500 Magnolia/Irma 620 77L 8 C33 269 792 1200 Magnolia/Morphy 450 77L 8 C33 270 793 1300 Magnolia/Morphy 360 77L 8 C33 271 1 794 1400 Magnolia/Morphy 340 77L 8 C33 272 795 1450 Magnolia/Morphy 400 77L 8 C33 273 796 1500 Magnolia/Morphy 375 77M 8 C33 274 707 700 Marion/Mulkey 490 77T 8 C34 275 708 900 Marion/Mulkey 750 77T 8 C34 276 709 1000 Marion/Mulkey 900 77T 8 C34 277 710 1200 Marion/Mulkey 800 77U 8 C34 278 711 1300 Marion/Mulkey 150 77U 8 C34 279 702 700 Marion/Ramsey 490 77T 8 C34 280 703 900 Marion/Ramsey 750 77T 8 C34 281 704 1 1000 Marion/Ramsey 900 77T 8 C34 282 705 1200 Marion/Ramsey 800 77U 8 C34 283 706 1300 Marion/Ramsey 150 77U 8 C34 284 768 1300 Missouri/South Frwy 500 77K 8 C33 285 775 1 1400 Missouri/South Frwy 500 77K 8 C33 286 781 1500 Missouri/South Frwy 200 77P 8 C33 287 797 1200 Morphy/Myrtle 350 77L 8 C33 288 798 1300 1 Morphy/Myrtle 1550 1 77L 1 8 C33 Alleyway Maintenance Agreement New Era Contract Services Page 19 of 22 Exhibit C Alley List - Contract 2 (298 Alleys) �tlaps�a SL P►Q Alley No Block Street Length(LF) L t COunc�f t�l�ce Beat` ca iorr ` 289 799 1400-1500 Morphy/Myrtle 840 77L 8 C33 290 712 700 Mulkey/Robert 486 77T 8 C34 291 713 900 Mulkey/Robert 750 77T 8 C34 292 714 1000 Mulkey/Robert 900 77T 8 C34 293 715 1200 Mulkey/Robert 800 77U 8 C34 294 1 716 1300 Mulkey/Robert 350 77U 8 C24 295 1375 1100 Pulaski/Verbena 450 77L 8 C24 296 1376 1200 Pulaski/Verbena 450 77L 8 C24 297 1377 1300 Pulaski/Verbena 275 77L 8 C24 298 1 1804 2600 Strong/Tannisch 1340 78S 8 C42 299 100 E Cantey/Glen Garden 8 C24 Total 155,028 Alleyway Maintenance Agreement New Era Contract Services Page 20 of 22 Exhibit_Q Contract 2 (29"d < , " < I " mi&I ,r 7 71 ^ , £ ver ,.r _ro Neighborhood Services —7 .--�«, Alleyway Program Map Fort YWrth C—entian Center < g --- '•- Fort YWM Sbckye rtls odernA Museu m M rt Sundance Square IrLOuLProgram .,....,,.. .,. .. <, ... ... � ,.. our g ..• LAKES 7r EXHIBIT E VERIFICATION OF SLGNATURE AUTHORITY Company Name: tfir' Y-12 rr� .: :s4c.,Y {C ' Address: sc. 18-7 4 Z�3 3,�-; b Ay(E City,State,Zip Code: 7 6 Z 38 X . y .,z., ? '� Execution of this Signature Verification Form("Form")hereby certifies that the following individuals and/or positions have the authority to legally bind the Company and to execute any agreement, amendment or change order on behalf of Company.Such binding authority has been granted by proper order,resolution,ordinance or other authorization of Company.The City is fully entitled to rely on the warranty and representation set forth in this Form in entering into any agreement or amendment with Company.Company will submit an updated Form within ten(10)business days if there are any changes to the signatory authority.The City is entitled to rely on any current executed Form until it receives a revised Form that has been properly executed by the Company. 1. Name: /-I`./1]�f5' L A . a.-6 A e-4q' Position: Oc,-)r% r- - - Signature 2. Name: Position: Signature 3. Name: Position: Signature Name: Signature of Prcs&Mt/CEO Other Title: cit 10410 Date: Alleyway Maintenance Agreement New Era Contract Services Page 22 of 22 City of Fort Worth, Texas Mayor and Council Communication DATE: Tuesday,March 27,2018 REFERENCE NO.: P-12179 LOG NAME: 13P18-0065 ALLEY MAINTENANCE NSD JD SUBJECT: Authorize Agreements with Lawn Patrol Service, Inc.,MG Lawn and Landscape, LLC,and H. Mike Lauderback d/b/a New Era Contract Services in a Combined Annual Amount Up to $380,000.00 with an Initial Three-Year Tenn for a Combined Total Amount of$1,140,000.00 for Alley Maintenance for the Neighborhood Services Department and Authorize Two One-Year Renewal Options (ALL COUNCIL DISTRICTS) RECOMMENDATION: It is recommended that the City Council authorize Agreements with Lawn Patrol Service,Inc.,MG Lawn and Landscape,LLC,and H. Mike Lauderback d/b/a New Era Contract Services in a combined annual amount up to $380,000.00 with an initial three-year term for a combined total amount of $1,140,000.00 for Alley Maintenance for the Neighborhood Services Department and authorize two one-year renewal options. DISCUSSION: The Neighborhood Services Department(NSD)requested that Purchasing issue a Request for Proposals (RFP) for Agreements to procure alleyway maintenance services. These Agreements will provide cleanup, grading and grounds maintenance of City alleys. These services will enhance the appearance of City neighborhoods,minimize criminal activity and reduce illegal dumping issues. Prior to the RFP process,the single,large Agreement for these services was divided into multiple Agreements based on the number of alley segments included. This was done to provide an opportunity for businesses of various sizes to submit proposals. The RFP consisted of detailed specifications listing the frequency,quality and type of cleanup and grounds maintenance to be performed at 1,079 alley locations. The specifications required the vendors to remove debris and rubbish from alleys before providing grounds maintenance. Evaluation factors included the extent to which services meet the City's requirements, qualifications,quality and reputation of firm's services,total cost and the firm's past relationship with the City. NSD certifies that the proposals from Lawn Patrol Service,Inc.,MG Lawn& Landscape, LLC, and H. Mike Lauderback d/b/a New Era Contract Services present the best value to the City. The contracts are recommended for award as follows: • Contract 1 &ndash; 359 Alleys-MG Lawn and Landscape,LLC, annual estimated amount- $130,000.00 • Contract 2 &ndash;299 Alleys-H.Mike Lauderback d/b/a New Era Contract Services,annual estimated amount- $110,000.00 • Contract 3 &ndash;421 Alleys -Lawn Patrol Service,Inc., annual estimated amount- $140,000.00 No guarantee was made that a specific amount of these services would be ordered. However,the Department anticipates spending approximately $380,000.00 per year for a total of$1,140,000.00 during the initial three-year term of the Agreements. PRICE ANALYSIS -The overall annual price for alley cleaning is 27 percent higher compared to pricing that was awarded in April 2014 (M&C P-11637). Overall,prices are considered fair and reasonable. RFP ADVERTISEMENT-This RFP was advertised in the Fort Worth Star-Telegram on December 27,2017,January 3, 2018,January 10,2018,January 17,2018 and January 24, 2018 . Two hundred eighty-five vendors were solicited from the purchasing database; ten responses were received. M/WBE OFFICE-A waiver of the goal for MBE/SBE subcontracting requirements was requested by the Purchasing Division and approved by the M/WBE Office, in accordance with the BDE ordinance,because the purchase of goods or services is from sources where subcontracting or supplier opportunities are negligible. ADMINISTRATIVE CHANGE ORDER-Administrative change orders or increases may be made by the City Manager in a total aggregate amount up to $50,000.00 and will not require specific City Council approval as long as sufficient funds have been appropriated. AGREEMENT TERMS -Upon City Council approval,this Agreement shall have an initial three-year term beginning on the effective date of the contract and ending three years after the effective date. RENEWAL OPTIONS-This Agreement may be renewed for up to two additional one-year terms at the City's option. This action does not require specific City Council approval provided that the City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term. Staff anticipates that the costs for renewal years shall remain the same as the first year. FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that funds are available in the current operating and capital budget of the Neighborhood Services Department and that prior to an expenditure being made,the Department has the responsibility to validate the availability of funds. BQN\18-0065\JD FUND IDENTIFIERS (FIDS): DO Fund Department Account Project program Activity Budget Reference# Amount ID ID Year (Chartfield 2) FROM Fund Account Program Activity Amount Department Project Budget Reference# ID ID Year (Chartfield 2) CERTIFICATIONS: Submitted for City Manager's Office by: Susan Alanis (8180) Originating Department Head: Aaron Bovos (8517) Additional Information Contact: Cynthia Garcia (8525) Jack Dale (8357) ATTACHMENTS 1. 1295 form Lawn Patrol RFP 18-0065.Pdf (Public) 2. 1295 fonn MG RFP 18-0065.,12df (Public) 3. 1295 form New Era RFP 18-0065.12df (Public) 4. Attachment I-ContractOneMapdf (Public) 5. Attachment J- Contract Two Map.pdf (Public) 6. Attachment K-Contract Three Map.pdf (Public) 7. FID Table.xlsx WF w Intemal) 8. SAMs Results Lawn Patrol 022218.12df WFw Intemal) 9. SAMs Results MG 022218.12df (CFw IYmtemal) 10. SAMs Results New Era 022218.pdf WFw Intemal) 11. Siened Waiver-Alley Maintenance 122017.12df (CFw Intemal) CERTIFICATE OF INTERESTED PARTIES FORM 1295 lofl Complete Nos.1-4 and 6 if there are interested parties. OFFICE USE ONLY Complete Nos.1,2,3,5,and 6 if there are no interested parties. CERTIFICATION OF FILING 1 Name of business entity filing form,and the city,state and country of the business entity's place Certificate Number: of business. 2018-318281 New Era Contract Services Fort Worth,TX United States Date Filed: 2 Name of governmental entity or state agency that is a party to the contract for which the form is 02/23/2018 being filed. Fort Worth Date Ack owl geq: UU)l 3 Provide the identification number used by the governmental entity or state agency to track or identify the contract,and provide a description of the services,goods,or other property to be provided under the contract. 18-0065 Alleyway Maintenance 4 Nature of interest Name of Interested Party City,State,Country(place of business) (check applicable) Controlling I Intermediary 5 Check only if there is NO Interested Party. 0 6 UNSWORN DECLARATION t My name is 16 tw!� r r r1n`- L-./�waf�d 6Ae4( and my date of birth is � My address is Z�)3 6' 1 tI:CeQ�T�+-Y AcaEs _ ir— . �,j2^#c ' '76 r- -e (street) (city) (state) (zip code) (country) I declare under penalty of perjury that the foregoing is true and correct. Executed in Y ` ' County, State of_� w on the 2.3 day of .- 20_. (month) (year) Signature of authoriz ent of contracting business entity edarant) Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V1.0.5523