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Home My WebLink AboutContract 46820-R3 �C r O.Va02 g- AMENDMENT AND RENEWAL AGREEMENT NO. 3 CITY SECRETARY CONTRACT NO.46820 This Amendment(the"Amendment")is made between the City of Fort Worth("City") and Deaf Link, Inc. ("Consultant"), collectively referred to as the "parties." WHEREAS,City and Consultant entered into an Agreement identified as Fort Worth City Secretary Contract ("CSC")No. 46820 with an Effective Date of April 6,2015; WHEREAS, City and Consultant extended the Agreement through the execution of CSC No.46820-R2,for a Renewal Term commencing on April 6, 2017, and expiring on April 5, 2018; WHEREAS, City and Consultant wish to exercise the last renewal, authorized through execution of CSCO 46820-R1, commencing on April 6, 2018, and expiring on January 31, 2019 to align with the new performance period; and WHEREAS, the City and Consultant desire to amend the Agreement to increase annual renewal terms for an additional two, one-year periods beginning February 1, 2019. NOW THEREFORE, City and Consultant, acting herein by and through their duly authorized representatives, enter into this Amendment, effective April 6, 2018: 1. Fort Worth CSC No. 46820, as renewed and amended through CSC No. 46820-R 1 and subsequently through CSCO No.46820-R2, is hereby amended by modifying Section 2 of the Agreement, to add two additional one-year Renewal Terms to the Agreement. Such Renewal Terms shall be from February 1,2019,through January 31,2020, and February 1, 2020, through January 31, 2021, and may be exercised at the City's option. 2. The Agreement is hereby renewed for an additional Renewal Term effective from April 6, 2018, through January 31, 2019, to provide continued services for Accessible Hazard Alert System AHAS alerts as outlined in the attached Exhibit A, for a 10-month pro- rated amount of$52,662.00. 3. All other terms, provisions, conditions, covenants and recitals of said Agreement not expressly amended herein shall remain in full force and effect. Signature Page Follows Q�123456 RE�E1VEp o OFFICIAL RECORD APR 12 2018 CITY SECRETARY ® CnoxFORr ^' FT.WORTH,TX C'YSECRETARYrH D r9 d Sti ent and Renewal Agreement Page I of 2 Executed in multiples this the 23 day of /Y)WR , 201&. ACCEPTED AND AGREED: CITY: CITY OF FORT WORT H CONTRACT COMPLIANCE MANAGER: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract,including ensuring all performance and By: reporting requirements. Name: Valerie Washington Title: Assistant City Manager "Il �� By: Date: Name: Homer Robertson Title: Assistant Fire Chief APPROVAL RECOMMENDED: APPROVED AS TO FORM AND LEGALITY: By: ��GiG�. Name: Pat Vasq Title: Aefing Fire Chief By: ATTEST: N e: John B. St g it Assistant City Attorney ONTRACT AUTHORIZATION: FORT C: N/A By: — pproved: Name: Mary K Ver' J Title: City Secretary IFbrm 95 Certification No.:N/A 0: TEW) CONSULTANT: Deaf Link,Inc. ATTEST: By: i�tBy: Print Nam . 3, A/ / ELL�:A Name: vcd'D Title: ) 65)dEjV7 Title: Date: /.?,3 OFFICIAL RECORD CITY SECRETARY FT.WORTH,TX Amendment and Renewal Agreement Page 2 of 2 I*- EXHIBIT A DEAF LINK Accessible Hazard Alert System (AHAS"") Program renewal for the City of Fort Worth,TX Proposal date: 2-23-2018 Deaf Link proposes renewal of the Accessible Hazard Alert System(AHASTM)including Spanish Language alerts for the City of Fort Worth.The performance period is for April 6', 2018 through January 31St,2019(10 months). Yearly program costs will be prorated for 10 months. Deaf Link also offers an option to renew the AHAS program for 2 additional years at current pricing. Scope of work: 1. Deaf Link will provide the City of Fort Worth Office of Emergency Management with 24/7 capability to send accessible alerts in response to all Emergency Alert System(EAS)event codes for Warnings, Watches, and Emergencies,Civil Emergency Messages(CEM), Terrorism events, Amber Alerts, and National Weather Service watches and warnings.AHAS will send alerts at the direction of the Fort Worth Office of Emergency Management. AHAS will independently monitor the National Weather Service and send alerts for Threat to Life and Property watches and warnings for Fort Worth. 2. AHASTM program will send accessible web based alerts in American Sign Language(ASL)video, English Voice,and Text(maximum length 2 minutes- 150 words). AHAS will also create alerts in Spanish voice(audio file)with text based translation. All AHAS alerts are sent in email and SMS formats with associated URL link embedded in the text. AHAS alerts are receivable on all video and web enabled cell phones, computers,tablets, and refresh braille readers. Note:ASL video alerts are created in Broadcast quality formats for possible use by local TV stations. 3. Deaf Link will continue to maintain the FTW AHASTM subscriber registration page. This service is free to the subscriber other than any carrier costs associated with their broadband(phone or internet) service provider. 4. Deaf Link will continue to host the FTW AHASTM website providing Fort Worth with a web location where accessible information about AHAS,Active Alerts, FAQ's and Preparedness videos in ASL, English voice/text can be viewed by the community. AHAS will also maintain a Spanish language page for where active alerts can be viewed. 5. Community outreach: Deaf Link can work with the City of Fort Worth in hosting community meetings to encourage personal preparedness and enrollment in the AHAS program. Meeting locations are determined and paid for by the City,broadband access for demonstrating AHAS is recommended. Meetings are a scheduled maximum of 2 hours in length. Deaf Link will charge$1500 per meeting which includes travel and provision of ASL interpreters. rograrii"` Performance period rb"`ra'm iY Accessible Hazard Alert System AHAS'" April 6th 2018 thru January 31st 2019(10 months) (Prorated) $52,662 Accessible Hazard Alert System AHAS'" Deaf Link offers two 1-year renewal options at current yearly pricing $63,194 Note:Deaf Link is sole source for the Accessible Hazard Alert System AHASTM program. Contact information: Dan Heller 210-590-7446(cell 210-896-2246) danheller@deaflink.com Deaf Link Inc. PO Box 701826 San Antonio, TX 78270 Deaf Link Inc. 14400 Northbrook Dr. suite 200 San Antonio,TX 78232(Corp office) DCAF LIT I Accessible Hazard Alert System (AHASTM) Program renewal for the City of Fort Worth,TX Proposal date: 2-23-2018 Deaf Link proposes renewal of the Accessible Hazard Alert System(AHASTM)including Spanish Language alerts for the City of Fort Worth.The performance period is for April 6'h,2018 through January 31',2019(10 months).Yearly program costs will be prorated for 10 months. Deaf Link also offers an option to renew the AHAS program for 2 additional years at current pricing. Scone of work: 1. Deaf Link will provide the City of Fort Worth Office of Emergency Management with 24/7 capability to send accessible alerts in response to all Emergency Alert System(EAS)event codes for Warnings, Watches, and Emergencies,Civil Emergency Messages(CEM),Terrorism events,Amber Alerts, and National Weather Service watches and warnings.AHAS will send alerts at the direction of the Fort Worth Office of EmergencManagement.AHAS will independently monitor the National Weather Service and send alerts for Threat to Life and Property watches and warnings for Fort Worth. 2. AHASTM program will send accessible web based alerts in American Sign Language(ASL)video, English Voice,and Text(maximum length 2 minutes- 150 words). AHAS will also create alerts in Spanish voice(audio file)with text based translation. All AHAS alerts are sent in email and SMS formats with associated URL link embedded in the text.AHAS alerts are receivable on all video and web enabled cell phones,computers,tablets, and refresh braille readers. Note:ASL video alerts are created in Broadcast quality formats for possible use by local TV stations. 3. Deaf Link will continue to maintain the FTW AHASTM subscriber registration page. This service is free to the subscriber other than any carrier costs associated with their broadband(phone or internet) service provider. 4. Deaf Link will continue to host the FTW AHASTM website providing Fort Worth with a web location where accessible information about AHAS,Active Alerts,FAQ's and Preparedness videos in ASL, English voice/text can be viewed by the community.AHAS will also maintain a Spanish language page for where active alerts can be viewed. 5. Community outreach: Deaf Link can work with the City of Fort Worth in hosting community meetings to encourage personal preparedness and enrollment in the AHAS program.Meeting locations are determined and paid for by the City,broadband access for demonstrating AHAS is recommended. Meetings are a scheduled maximum of 2 hours in length.Deaf Link will charge$1500 per meeting which includes travel and provision of ASL interpreters. programDeaf Link-AHASTM Program Performance period Program Cost Accessible Hazard Alert System i,HASr"' April 6th 2018 thru January 31st 2019(10 months) (Prorated) ,152,66E Accessible Hazard Alert System AHAS- Deaf Link offers two 1-year renewal options at current yearly pricing $63,194 Note:Deaf Link is sole source for the Accessible Hazard Alert System AHASTM program. Contact information: Dan Heller 210-590-7446(cell 210-896-2246) danheller(nbdeaflink.com Deaf Link Inc. PO Box 701826 San Antonio, TX 78270 Deaf Link Inc. 14400 Northbrook Dr. suite 200 San Antonio,TX 78232 (Corp office)