HomeMy WebLinkAboutContract 50105-A2 AMENDMENT No.2 CITY SECRETAR(
CONTRACT NO,
TO CITY SECRETARY CONTRACT No. 50105
WHEREAS, the City of Fort Worth (CITY) and Lee Engineering, LLC,
(ENGINEER) made and entered into City Secretary Contract No. 50105, (the
CONTRACT) which was authorized by M&C on the 12th day of December, 2017
in the amount of $ $158, 901 . 58; and
WHEREAS, the CONTRACT was subsequently revised by: Amendment Number
1 in the amount of $22, 190 . 25 which was administratively authorized on
April 4, 2018; and
WHEREAS, the CONTRACT involves engineering services for the
following project:
2014 STREET LIGHTING PROGRAM YEAR 4 - Overton Park Drive East and
North Beach Street; and
WHEREAS, it has become necessary to execute Amendment No. 2 to the
CONTRACT to include an increased scope of work and revised fee.
NOW THEREFORE, CITY and ENGINEER, acting herein by and through their
duly authorized representatives, enter into the following agreement,
which amends the CONTRACT:
1 .
Article I of the CONTRACT is amended to include the additional
engineering services specified in a proposal dated April 2q, 2018, a copy
of which is attached hereto and incorporated herein. The cost to City
for the additional design services to be performed by Engineer totals
$9, 885. 00. (See Attached Funding Breakdown Sheet, Page -3-)
2 .
Article II of the CONTRACT is amended to provide for an increase in
the fee to be paid to Engineer for all work and services performed under
the Contract, as amended, so that the total fee paid by the City for all
work and services shall be an amount of $190, 926. 83.
3 .
All other provisions of the Contract, which are not expressly
amended herein, shall remain in full force and effect:
City of Fort Worth OFFiCM RECORD
Professional Services Agreement Amendment Template
CFW Official Release 9/19/2017 CITY SECRETARY
Page 1 of 3
!°T1 YINi"N,TX
EXECUTED and EFFECTIVE as of the date last written by a signatory,
below.
APPROVED:
City of Fort Worth ENGINEER
Le Engineer ' g, LLC
kusa6 Alanis Dharmesh Shah—
Assistant
hah"Assistant City Manager Vice President
DATE: ) DATE: "oZ�-($
APPROVAL RECOMMENDED:
- 21 f, a Lj
Doug14 W. Wiersig
Director, Transportation and Public Works Department
Contract Compliance Manager:
Fly s i.gn_i.riq, I. acknow_Ledge that i am thc� person respon ,ib 1 e l or the
i�ioni tor:i.nq anc( admin tration of thct
is c)nr- c
ac, i nc.i uc! i_ng E-�n _i.
surng a]. 1F.)ei forrnarlce and repo _ting requirements .
Clin Hoover, P.E.
Senior Professional Engineer
APPROVED AS TO FORM AND LEGALITY: M&C:
Date:
Douglas W. Black
Assistant City Attorney
ATTEST: OF FORS,
(j O
MarJ. Kayser OFFICIAL RECORD
City Secretary CI. 10
WARY
City of Fort Worth
Professional Services Agreement Amendment Template 1 Tx
CFW Official Release 9/19/2017
Page 2 of 3
l ARIZONA
TEXAS
NEW MEXICO
OKLAHOMA
LCC' rcnai rcai e
April 24, 2018
Clint Hoover, P.E.
City of Fort Worth—Transportation and Public Works Department
200 Texas Street
Fort Worth,Texas 76102
Re: Amendment#2
CSN 50105—2014 STREET LIGHTING PROGRAM YEAR 4—Overton Park Drive E & North Beach Street
Dear Clint:
Lee Engineering, LLC("LEE"or"Consultant")is pleased to submit this Amendment#2 to the City of Fort Worth
(City) to provide additional services to design additional street lighting improvements along Overton Park
Drive E.
Project Understanding
The nature of the proposed lighting improvements for Overton Park Drive E has changed after input on the
30% design. The new scope includes design and installation of 38 new black powder coated, Utility
Washington poles with underground electric along the west side of the roadway for the majority of the
length. The final three poles will be set on the east side of the roadway to avoid private property conflicts.
Phase 1 of the construction will consist of conduit and wiring for all 38 poles and the installation of 19 poles
and foundations—or every other pole. Phase 2 (not currently funded)will install the foundations for the in-
fill poles at a later date. This change was formally made on March 19, 2018 as directed by the property
owners present at the public meeting held that evening and is supported by Councilmember Byrd.
The project limits and scope of services for the N Beach Street portion of the project (as revised under
Amendment#1) remain unchanged.
Scope of Services
The following Scope of Services has been developed based on our discussions with the City.
LEE will provide the services specifically set forth below.
Task 1—Project Management
Lee will provide additional quality assurance/quality control for design plans related to the expanded project
scope,as outlined in the original contract.
3030 Lyndon B Johnson Freeway,Suite1660, Dallas,TX 75234
(972) 248-3006 office (888) 298-3006 toll (972)248-3855 fax I www.leeengineering.com E P
OF EICEIIEMCE`
Task 2—Conceptual Design (30%)
At the discretion of the City and to advance the project schedule without undue delays,a revised 30%design
submission will not be made, nor will any further photometric analysis of the revised be conducted. Rather,
38 poles will be laid out on a general spacing of between 125-150 feet, as specified by the City. At one
location near the southern project limits where Overton Park Drive E crosses a bridge over the creek, 190-
foot spacing will be provided.
LEE will incorporate the results of a City "walk through" field visit in conjunction with TPW staff to identify
preliminary pole locations and any other features of concern so they can be incorporated into the public
meeting presentation materials and the 90%design submission.
Task 3—Draft Final Design (90%)
LEE will design the proposed lighting system and produce plan sheets for all items included in the contract
scope of work for the project area on Overton Park Drive East. An additional overview plan sheet will be
provided to illustrate the layout of all 38 Phase 1 and Phase 2 poles, with explanatory notes indicating the
separate nature of Phase 2 apart from the subject project. Conduit and cable charts and voltage drop
calculations will account for both Phase 1 and Phase 2 improvements. The remainder of the plan sheets,
lighting layouts, streetlight summary, quantities, specifications, and an updated opinion of probable
construction cost will exclude the Phase 2 poles and fixtures.
Additional Services
Any services not specifically provided for in the above scope will be billed as additional services and
performed at our then current hourly rates.
Schedule
We will provide our services in a mutually agreed upon schedule following Notice to Proceed from the City.
Additional services, if desired, will be performed in a timely manner upon authorization by the City.
Fee and Expenses
LEE will perform the services in Tasks 1-3 for a not-to-exceed fee of$9,885.00. All permitting, application,
and similar project fees will be paid directly by the Client. LEE will not exceed the total maximum labor fee
shown without authorization from the Client.
We appreciate the opportunity to provide these services to you. Please contact me if you have any questions.
Sincerely,
LEE ENGINEERING, LLC
Josh Smith, P.E., PTOE
Project Manager
LCC rina CI ine Page 2 of 2
Level of Effort Spreadsheet
TASK/HOUR BREAKDOWN
Design Services for
2014 STREET LIGHTING PROGRAM YEAR 4-Overton Park Drive East and North Beach Street-Lee Engineering
City Project No.101263
Labor hours Ex ense
Prmcivau Sr Lighting Admin
Task No, Task Description oaoc Pr.] Sr Engineering Syeremgi'r Ae —tI Total Labor Subconsultan[ Total Expense Task Sub Total
Manager 13-igner Cost Travel' Reproduction Cost
Rate $240 170 $115 $175 $75 MWBE Non-MWBE
1.0 Project Management 1 2 0 0 0 $580 $0 $0 $0 $0 $0 $580.00
1.1 Managing the Team $0 $0 $0
1.1.2 CA= 1 2 $580 $0 $580
1.2 Communications and Reporting $0 $0 $0
1.2.1 Pre-Design Coordination Meeting $0 $0 $0
1.2.2 Weekly Project Update Meetings $0 1 $0 $0
1.2.3 Submittal Review Meetings-30%and 90% $0 $0 $0
1.2.4 Biweekly Design Team Meetings $0 $0 $0
1.2.4 Prepare Baseline Schedule $0 1 $0 $0
Prepare Monthly Progress Reports with
12,5 Schedule $0 $D $0
1.2.6 Prepare preliminary Project Risk Register $0 $0 $0
1.2.7 Prepare preliminary Stakeholder Register $0 $0 $0
Prepare preliminary Project Communications
1.2.8 Plan $0 $0 $0
1.2.9 Prepare Monthly MBE/SBE Reports $0 $0 $0
1.2.1C Invoicing $0 $0 $0
2.0 Conceptual Design 30% 0.5 12 9 0 0 $3,195 $0 $0 $0 $0 $0 $3,195.00
Data Collection(planned future improvements,
2.1 etc) $0 $0 $0
IES photometric files $0 $0 $0
Meet with city on-site to determine electrical
service points $0 $0 $0
Meet with local electrical service provider $0
2.2 Photometric Plan Sheets 0.5 12 9 $3,195 $0 $3,195
2.3 Cover sheet,index,location map,etc 11 $0 $0 $0
General Notes sheet $0 $0 $0
Existing Conditions Sheets(10)(1"=60') $0 $0 $0
Project Overview Sheets(3)(1"=120') $0 $0 $0
Proposed Street Lighting Layout Sheets
(t"=60') $0 $0 $0
SUE Plan Sheets $0 $0 $0
Traffic Control Plan Standard Details $0 $0 $0
Document Design Decisions $0 $0 $0
Opinion of Probable Construction Cost $0 $0 $0
Plot hard copies,upload to Buzzsaw $0 $0 $0
2.4 Coordinate mailing list for public meetings $0 $0 $0
Prepare public meetingexhibits $0 $0 $0
Attend 2 public meetings $0 $0 $0
3.0 Draft Final Design 90% 3 9 24 6 0 $6,060 $0 $0 $0 $50 $50 $6,110.00
3.1 Final Design(90%)Drawings&Specifications 11 3 12 $2,130 $0 $2,130
SUE Plan Drawings $0 1 $0 $0
Bench marks $0 $0 $0
Updated 30%sheets(cover,gen notes,
overview,ex.Conditions,photon ics) 2 6 12 6 $3,9301 $0 $3,930
90%Lighting Plans(incl.conduit&cable
charts&streetlight summary) 1 $0 $50 $50 $50
Quantity Summary Sheet 1 $0 $0 $0
City of Fort Worth,Texas
Attachment B-Level of Effort Supplement
PMO Official Release Date:8.09.2012 1 of 2
Level of Effort Spreadsheet
TASKIHOUR BREAKDOWN
Design Services for
2014 STREET LIGHTING PROGRAM YEAR 4-Overton Park Drive East and North Beach Street-Lee Engineering
City Project No.101263
Labor hours Ex ense
Task Description Pri-iii prolett sr Englneenn8 Sr Lighting admin Total Labor Total Expense
Task No. oaoc ManaManagere•r o.11aner syamm AeellbMl Cost Subconsultant Travel' Reproduction Cost Task Sub Total
Rate $240 $170 $115 $175 $75 MWSE -NOn-MWBE
Voltage drop calculations $0 $0 $0
90%Specifications $0 $0 $0
90%Detail Sheets $0 $0 $0
Opinion of Probable Construction Cost $0 $0 $0
3.2 'Constructability Review field visit $0 $0 $0
3.3 Utility clearance coordination $0 $0 $0
Utility clearance upload to Buzzsaw $0 $D $0
Deliver 3 sets of the Project Manual $0 $0 $0
Complete City Checklists $0 $0 $0
4.0 Final Construction Documents 100% 0 0 0 0 0 $0 $0 $o $0 $D $0 $0.D0
4.1 Construction Plans(100%) $0 $0 $0
1001%Specifications $C $0 $0
100%Detail Sheets $C $0 $0
Opinion of Probable Construction Cost $0 $0 $0
Deliver Project Manual $0 $0 $0
Complete City Checklists $0 $0 $0
5.0 Construction Phase Services 0 D 0 0 0 $0 $0 $0 $0 $0 $0 $0.00
5.1 Pre-Construction Conference $0 $0 $0
Prepare public meeting exhibits 1 $0 $0 $0
Attend 2 public meetings $0 $0 $0
Bi-weekly Constructlon Progress Meetings $0 $0 $0
Prepare Constr.Communications Plan $0 $0 $0
Attend up 10 3 meetings with citizens $0 $0 $0
Review shop drawings&submittals $0 $0 $0
Review change orders,interpretations,etc. $0 $0 $0
Revise plans $0 $0 $0
Coordinate with TPW&external agencies $D $0 $o
Update project schedules monthly $0 $0 $0
Update Buzzsaw and One Note $0 $0 $0
Attend final walk-through $0 $D $0
Prepare final punch fist $0 $0 $0
6.0
S—y/Subsurface Utility Engineering 0 0 0 0 0 $0 $0 $0 $0SD $0 $0.00
6.1 Design Survey $0 $C $0
6.2 Subsurface Utility Engineering $0I I $0 $0
Totals 4.5 23 33 6 0 $ 9,835 $ $ $ $ 50 $ 50.00 $ 9.885.00
9/21/2017
Project Su mmary
Total Hours 67
Total Labor $ 9,835.00
Total Expense $ 50.00
MBE/SBE Subconsultant $
Non-MBE/SBE Subconsultant $
10% Sub Marku $
MBE/SBE Participation 0.0%
Total Project Cost $ 9,886.00
City of Fort Worth,Texas
Attachment B-Level of Effort Supplement
PMO Oficial Release Date:8.09.2012 2 of 2