HomeMy WebLinkAboutContract 49066-A1 CITY SECRETARYC
��Cr/►✓r® CONTRACT NO. `/ l�U�l-�' -01
MAY 1 2018 AMENDMENT No . 1
1� c�CTyG', p7w
�. TO CITY SECRETARY CONTRACT
WH IREAlS, the City of Fort Worth (CITY) and Freese &
Nichols, Inc. , (ENGINEER) made and entered into City Secretary
Contract No. 49066, (the CONTRACT) which was authorized by M&C
C-28215 on the 2nd day of May, 2017 in the amount of
$195, 413.00; and
WHEREAS, the CONTRACT involves engineering services for
the following project:
Water Efficiency and Condition Assessment
Program (WECAP) .
WHEREAS, it has become necessary to execute Amendment
No. 1 to the CONTRACT to include an increased scope of work and
revised fee.
NOW THEREFORE, CITY and ENGINEER, acting herein by and
through their duly authorized representatives, enter into the
following agreement, which amends the CONTRACT:
1 .
Article I of the CONTRACT is amended to include the
additional engineering services specified in a proposal dated
March 8, 2018 a copy of which is attached hereto and
incorporated herein. The cost to City for the additional design
services to be performed by Engineer totals $226,336 .00 .
2 .
Article Il of the CONTRACT is amended to provide for an
increase in the fee to be paid to Engineer for all work and
services performed under the Contract, as amended, so that the
total fee paid by the City for all work and services shall be
an amount of $421, 749 . 00
3 .
All other provisions of the Contract, which are not
expressly amended herein, shall remain in full force and
effect.
EXECUTED and EFFECTIVE as of the date last ritten by a
signatory, below. 0"IC1AL RECORD
CITY.SUPAT RY,.
Page -1- FT.W01UN9 TX
APPROVED: ENGINEER
City of Fort Worth Freese & Nichols, Inc.
Jesus J. Chapa Je s ca Brown, P.E.
Assistant City Manager Vice PresidentIrn
p
DATE: - � l DATE: U
APPROVAL RECO (7ED:
Chris Harder, P.E.
Acting Director, Water Department
APPROVED AS TO FORM AND LEGALITY:
Contract Compliance Manager:
By signing, I acknowledge that I am the person
responsible for the monitoring and administration
of this contract, including ensuring all
performance and reporting requirements.
Name of Employee Q
Q.�,.� c / �e - u�l�• M&C: C-28671
Jc&h Kasavich, P.E.
Title: Project Manager
Date: May 1, 2018
��`��• �Cl'�'31�vY`I�
Douglas W. Black
Senior Assistant City Attorn
U �
ary J. Kayser ��
City Secretary
Page -2-
FREESE ` Innovative approaches
Practical results
1 LS OulstandinE!5rrvice?.
4055 International Plaza,Suite 200 Fort Worth,Texas 76109 817-735-7300 .• fax 817-735-7492 www.freese.com
March 8,2018
Mr.John Kasavich, P.E.
Project Manager
City of Fort Worth Water Department
311 West 101 Street
Fort Worth,TX 76102
Re: Water Efficiency and Condition Assessment Program(City Contract No.49066)Amendment No. 1
FNI Project No.FTW17312
Dear Mr.Kasavich:
Freese and Nichols,Inc.(FNI)is providing this proposal for amendment of the Additional Services for the
Water Efficiency and Condition Assessment Program (WECAP). The WECAP program is a proactive
approach that utilizes a support decision-making tool for identifying and prioritizing inspection,
rehabilitation and renewal strategies for raw water transmission, water distribution, and wastewater
collection pipelines.The original contract developed an updated hydraulic model and a new risk model
for the water distribution system. The additional scope includes the following tasks:
• Kickoff and Data Collection
• Develop InfoMaster Sewer Risk Model
• Asset Management Maturity Assessment
• Develop Renewal Capital Improvement Program for Water,and Sewer Pipelines
• Staff Training of InfoMaster Software
• Large Diameter and Raw Water Transmission System Inspection Plan
Contract Water Sewer Total
Original Contract Amount $ 195,413.00 $0.00 $ 195,413.00
Amendment No.1 Amount $92,206.00 $ 134.130.00 $226.336.00
Total Contract Amount $287,619.00 $ 134,130.00 $421,749.00
Freese and Nichols,Inc.appreciates this opportunity and we would like to meet with you to discuss
these additional services at your convenience.
Sincerely,
Jessi rown, P.E.
Vice President
cc: File
Attachments:Amendment#1 Scope,Water Fee,Wastewater Fee,Schedule,Form 1295
L:\Resources\OLCR\F\Fort Worth\FTW17312\Amd#1\Amendment Letter.docx
FRE
rMWIHOLCs FORTWORTH.
Fort Worth Water Department
Water Efficiency and Condition Assessment Program Year 2
Scope of Services
3/8/2018
Project Understanding:
The Fort Worth Water Department (FWWD) has retained Freese and Nichols (FNI) to develop a Water
Efficiency Condition Assessment Program (WECAP). The WECAP program is a proactive approach that
utilizes a support decision-making tool for identifying and prioritizing inspection,rehabilitation and renewal
strategies for raw water transmission, water distribution, and wastewater collection pipelines. Below are
the outlined tasks for Year 2 of the WECAP project. Phase 2 will apply InfoMaster to assign risk scores for
all the wastewater lines and Phase 3 will develop a multi-year CIP.
WECAP Year 2 Scope of Work:
• Task A:Year 2 Kickoff and Data Collection
• Task B: Develop InfoMaster Sewer Risk Model
• Task C:Asset Management Maturity Assessment
• Task D: Develop Renewal Capital Improvement Program for Water, and Sewer Pipelines
• Task E: Staff Training of InfoMaster Software
• Task F: Large Diameter and Raw Water Transmission System Inspection Plan
Task A.Year 2 Kickoff and Data Collection
A.1 Administration: Perform general administration duties with the project,including progress meeting
scheduling,general correspondence, office administration, and monthly invoicing.
A.2 Year 2 Kick-off Meeting: FNI will conduct a Year 2 kick-off meeting with FWWD to discuss and solicit
input for objectives and goals of Phases 2 and 3. The team will discuss condition and criticality
parameters and scoring system to be used in risk-based assessment approach to wastewater
infrastructure prioritization. The meeting will include Asset Management concepts and principles.
A.3 Document Control: FNI has established Document Control procedures to enable proper
recordkeeping and retrieval.The Document Control procedures use a standardized electronic and
paper file index,set up at the outset of the project.Protocols are observed for electronic and paper
records, confidentiality and security, and proper distribution and retention. Documents will be
assigned unique names and the filename and path included in the footer of each document.
A.4 Monthly Progress Reports: A Monthly Status Report will be submitted, summarizing progress
against specific tasks and scheduled tasks to be accomplished in the upcoming month; outlining
3/8/2018 Page 1 of 5 WECAP Year 2
rn NICHOLS FORTWORTH,
upcoming key decisions which will require input from, or discussion with, City staff; and listing any
problems or unresolved issues.
A.5 Data Collection: FNI will compile information from the City including GIS files,as-built, work order
data and preliminary design drawings for projects currently under design.
Task B. Develop InfoMaster Sewer Risk Model
B.1 Data Evaluation and Gap Analysis: FNI will review and evaluate existing wastewater collection
pipeline data including GIS, work order history, main break history, and maintenance data to
determine suitability for use of data in InfoMaster Sewer. FNI will identify gaps in desired data
including the magnitude of effort required to collect the data and level of importance.
B.2 Collect and Attribute Missing Data Identified in Gap Analysis: FNI develop a plan to collect the data
gaps identified in the previous task. FNI will collect and attribute missing data to existing data
sources to a reasonable degree of data completeness. FWWD will be responsible for filling the gaps
that require field services or changes to the ESRI GIS data model or IBM Maximo.
B.3 Wastewater Model Update: FNI will utilize the City's most recent GIS to perform an update to the
existing wastewater hydraulic model in the Innovyze InfoWorks ICM software. New lines installed
since the pervious update and facility changes will be incorporated in the model network. Model
scenarios will be re-simulated to provide updated hydraulic model results to InfoMaster Sewer.
B.4 Develop Draft Condition and Criticality Scoring Parameters for Pipelines: FNI will work with FWWD
to develop a draft condition and criticality scoring program in InfoMaster Sewer. FNI will utilize
InfoMaster Sewer to store condition and criticality parameters.
• Potential condition parameters include:
o Pipe age
o Pipe material
o Maintenance history
o Available ICAP Inspection data
o Etc.
• Potential criticality data includes:
o Number of customers served
o Ease of access for repairs
o Hydraulic model results
o High impact customers (hospitals,schools, central business district, etc.)
o Etc.
B.5 Apply Condition and Criticality Scoring System: Based on available data, FNI will apply the condition
and criticality scoring system to the wastewater collection network in InfoMaster Sewer. Each line
segment will receive a condition,criticality,and overall risk score and an overall prioritized ranking
of pipelines will be prepared. FNI will use InfoMaster Sewer to develop RBA decision logic and
decision tree model to apply condition and criticality scoring system.
3/8/2018 Page 2 of 5 WECAP Year 2
FRE
rMAIHOLCs FORTWORTH,
B.6 Prepare GIS Layers and Mapping of Condition, Criticality, and Risk Scoring: FNI will develop large
scale color-coded mapping of the results of condition, criticality, and risk scoring analysis. FNI will
prepare GIS layers with condition, criticality and risk scoring.
B.7 Develop Risk-Based Assessment Matrix: Based on the results of the condition and criticality
assessment, FNI will develop a risk matrix in Info Master Sewer for pipeline assets. The risk matrix
will identify the highest risk pipeline assets and characterization of risk exposure.
B.8 Develop Pipeline Renewal Strategy: FNI will work with FWWD to develop a strategy to utilize the
results of the risk-based assessment program to develop a prioritized wastewater infrastructure
renewal plan and CIP. Potential considerations include triggerfor CIP inclusion,funding constraints,
capacity of FWWD staff, and FWWD's comfort with varying levels of risk exposure.
B.9 Develop Report — Phase 2 WECAP: The FNI team will prepare a report that documents the
assumptions, methodology and findings of the risk-based assessment approach to water
infrastructure renewal. FNI will submit one(1)electronic file in PDF format of the draft and 5(five)
hard copies.
B.10 Prepare Data, Mapping, and Presentation for WECAP Workshop: FNI will work with FWWD to
develop data, mapping and a presentation for the workshop on the risk-based assessment.
B.11 Phase 2 WECAP Workshop:FNI will conduct a workshop with FWWD on assumptions,methodology
and findings of the risk-based assessment approach to infrastructure renewal.
B.12 Finalize Report — Phase 2 WECAP: FNI will revise the report to incorporate comments from
workshop. FNI will submit ten (10) hard copies and one (1) electronic file in PDF format of the final
report. FNI will also deliver electronic GIS shapefiles of the waterlines for the FWWD's use.
Task C.Asset Management(AM) Maturity Assessment
C.1 Perform Asset Management Assessment: FNI will perform an AM gap assessment of the FWWD
AM business processes, CIP planning practices and asset data management. The assessment
approach will follow ISO 55001 principles and standards for best appropriate practices to establish
and sustain an AM program. Group workshops and individual interviews will be scheduled to
facilitate inputfrom the FWWD leadership team,engineering,capital planning,finance,operations,
maintenance, and other relevant groups. A summary report and recommendations will be
produced to summarize the ongoing activity, opportunities for improvement and recommended
initiatives to improve departmental AM alignment overall.
C.2 Develop Water Departmental Asset Management Policy: FNI will work to establish and document
the department leadership's commitment to the formation and advancement of an AM program.
This will serve as a starting point for the AM program within the utility. The AM policy will consist
is the FWWD mission, strategic objectives, program definition, asset life cycle management and
continual improvement. The AM policy in intended to be short,clear and precise,ideally 1-2 pages.
The policy will focus on the organization and its long-term intent.The policy will also align with the
organization's strategic objectives, mission and vision.
3/8/2018 Page 3 of 5 WECAP Year 2
rI�NICHOLLS FORTWORTH,
C.3 Assist in the Formation of a Departmental AM Committee: FNI will collaborate with the FWWD to
establish a FWWD departmental AM committee to collectively oversee the ongoing AM activities,
needs and decision-making processes. The committee will also develop a departmental
communication plan related to AM policy and ongoing activities. Develop the appropriate staff
makeup of the FWWD committee members to reflect the various divisions involved in the asset
lifecycle management processes. Establish the AM committee mission, objectives and meeting
schedule.
C.4 Prepare AM Standards Document: FNI will collaborate with FWWD staff to prepare a brief technical
memorandum which documents departmental AM standards. The standards are related to
ongoing AM activities related to consistent departmental AM terminology, asset hierarchy, asset
classes, condition scoring, definition of risk, risk scoring, and other asset management related
items.
Task D. Develop Renewal Capital Improvement Program for Water,and Sewer Pipelines
D.1 Develop Automated Decision Tree:FNI will prepare an automated decision tree to act as a guideline
for selecting pipelines for CIP renewal development. The decision tree structure consists of
questions and answers culminating in a recommended action for each pipeline candidate. The
decision tree is a component of the InfoMaster rehabilitation engine and FNI will provide detailed
documentation of its components and operation.
D.2 Develop Multi-Year Renewal Capital Improvement Program: FNI will utilize the results of the risk-
based assessment along with the automated decision tree to develop renewal CIPS within
InfoMaster Water and Sewer. The projects will be identified and phased to address the areas with
the highest risk pipelines from the analysis.
D.3 Analyze Alternative Budgeting Scenarios and Rehabilitation versus Replacement Costs: FNI will
analyze up to four (4) budgeting scenarios to determine the amount of renewal projects included
in fiscal year CIP structures. FNI will solicit input from FWWD staff to help identify desired scenarios.
These scenarios will help determine the amount of investment needed to maintain or improve key
performance metrics.
D.4 Coordinate with Other City Departments (T/PW) for Optimized Business Process: FNI will
coordinate with FWWD staff and schedule a meeting with key T/PW staff to gain a more in-depth
understanding of their business processes and standards. This will help the FWWD to develop an
enhanced business process for identifying needs between the two groups and enable a more
efficient,sustainable method for renewal-related needs.
D.5 Develop Report — Phase 3 WECAP: The FNI team will prepare a report that documents the
assumptions, methodology and development of the renewal CIP. FNI will submit one(1) electronic
file in PDF format of the draft and 5 (five) hard copies.
D.6 Prepare Data, Mapping, and Presentation for CIP Workshop: FNI will work with FWWD to develop
data, mapping and a presentation for the workshop on the water and sewer line renewal CIP.
3/8/2018 Page 4 of 5 WECAP Year 2
EMOMMICHOLREESES FORTWORTH,
D.7 Phase 3 WECAP Workshop: FNI will conduct a workshop with FWWD on assumptions,methodology
and results of the water and sewer line renewal CIP.
D.8 Finalize Report — Phase 3 WECAP: FNI will revise the report to incorporate comments from
workshop. FNI will submit ten (10) hard copies and one (1)electronic file in PDF format of the final
report. FNI will also deliver electronic GIS shapefiles of the waterlines for the FWWD's use.
Task E.Staff Training of InfoMaster Water and Sewer Software
E.1 Prepare InfoMaster Model Training Materials: FNI will develop materials and manuals in
preparation for InfoMaster staff training. The materials will include specific items related to
InfoMaster Water and InfoMaster Sewer.
E.2 Conduct InfoMaster Staff Training: FNI will conduct up to three(3)full-days of training for City staff
on the InfoMaster Water and Sewer modules. The training workshops will be conducted at the
FWWD offices and will include hands-on instruction using the results and data from WECAP Phases
1 and 2. Training for InfoMaster Water and Sewer will be conducted separately. The water training
will occur prior to the sewer training.
Task F. Large Diameter and Raw Water Transmission System Inspection Plan
F.1 Meet with FWWD Staff to Present Pipeline Inspection Technologies and Methods: FNI will meet
with the FWWD to present various technology applications for the inspection of waterline
infrastructure. FNI will present the pros/cons of each alternative as well as present estimated costs
for each option. FNI will also discuss the feasibility of using technologies from the successful ICAP
inspections.
F.2 Identify Areas for Pipeline Inspection from Risk Based Assessment:FNI will utilize data from the Risk
Based Assessment to determine candidate raw and distribution system water lines for inspection.
F.3 Develop Phased Inspection Plan for Waterline Inspections: Using the candidate lines selected in
the previous task, FNI will develop a multi-phase inspection plan to be implemented for identifying
pipeline defects. FNI will develop mapping and costs for each waterline to be inspected.
F.4 Prepare and Deliver Large Diameter and Raw Pipeline Inspection Memorandum: FNI will prepare a
brief memorandum that documents the results and mapping of the waterline candidate inspection
lines. FNI will submit one (1) electronic file in PDF format of the draft and 5 (five) hard copies. FNI
will solicit feedback,address any comments and deliver ten (10) hard copies and one (1)electronic
file in PDF format of the final technical memorandum. FNI will also deliver electronic GIS shapefiles
of the waterlines for the FWWD's use.
3/8/2018 Page 5 of 5 WECAP Year 2
EXHIBITS-2
Level of Effort Spreadsheet
TASK(HOUR BREAKDOWN
D.."gr,Services for
Water Efficiency Condition Assessment Program-Year 2 WATER FUNDS
City Project No.49066
Labor hours Ez en
Teak Descnptlan Project Pmlect GIs Asset TOUI Labor se TaUl Expense
Task No. Principal Manager Engineer EIT Melyst Management Cost SubconsulUnt Travel Reprodunion Caat Task Sub Total
Pmlessio$2
Rat 32]4 $113 516] St13 385 3238 MWBE N-4RAGE
A Year2 Kickoff and Data Ccllectian 1 7 11 6 1 2 1 $6,688 So 30 301 $n $26 $4.714
A.1 -W- 2 2 $760 $0 5760
A.2 Year2gckaRMeetin 1 2 2 2 2 1 $1,668 S. $26 51696
A.3 Document--1 2 $126 SO $426
A.4 Man Pm rens Reports 5 5835 50 $835
A.5 DaU CoBectian 1 2 4 5999 f0 5999
B (kvelo Ibaaannf.Muter Sewer Risk Madel O 0 6 0 0 0 $0 f0 $a $a SO SO $0
B.1 Data Evaand Gap Ar ty.ia $0 $0 SO
C'dle4 antl Attribute Missing Data Identiaed in
9.2 Ga Ma 's 50 50 SO
8.3 Ma evreter Modd U date SD $0 SO
Devebp pnR Contliaan and Cddra6ry Smdng
B.4 Parameters br Pipe lines 50 So SO
BS CarMition arA Crdiwl Scod S $0 SO SO
Prepare GIS layers and MapPitg of ContlRion,
B.6Criliallpl,and Risk Seon SO $0 $O
B.] Develo Risk-Based Assessment Mazur $0 SO $0
B8 Oevelo Pipeline Renewal Strategy $0 $o $0
B.9 Develo Re on-Phau2 WECAP SO EO $0
Prepare Data,Mapping,and Presentation Ior
8.10 WECAP WbtlrshoP SO W $0
8.11 Phau2 WECAP Y4orlahop $0 $0 $o
8.12 F kne Re ort-Phaee 2 WECAP $0 $0 SO
C Asset Mona emenl M..d Assessment 4 9 B 16 16 44 S17888 f0 SO $0 $15 $95 $18,084
C.1 Pedann Asu[Maru eman[Assessmen[ 1 2 2 4 4 12 $4.682 EO Ed,fi82
Devebp Water Departmental Asut Management
O2 Pall 1 2 2 4 6 12 54,682 Sc $4,682
Assiet In Ne Fennell-of a DepadmenUl AM
C3 CommiOee 1 2 2 4 4 12 54,682 $0 54,682
C,4 Preere AM Stand--ed 1 3 2 4 4 8 53,943 g95 $95 54.038
D Oeveb RenewalcIPfor Water Pi lines 7 43 74 92 30 18 5/0,665 $0 fa So $1,230 $1,230 541,895
0.1 Devela Automated Decision Tree 1 3 8 20 1 2 E5,0]0 EO SS,BJD
Oevelgo MuRFYear Renewal CapAal
0.2 Improv ..P 1 B 20 20 8 2 $8,734 Sim Sim W'Su
Anelym Ahemative Budgeany S<enados and
0.3 Rehabilitation versus Re IacemeM= 2 8 16 20 2 6 $8,782 $125 $125 MBW7
Coordinate with Other City Depadments(TP v)
0.4 for Opfi i nd Business Process 1 8 1 12 1 12 2 2 55.984 $150 Sim $6,134
OS Develop Re on-Phaee3 WECAP 6 B a 6 1 $4,26!3 Sim 5188 54,454
Prepare Data,Mapping,antl Presenmllon far LIP
DA Wan<ehaP 4 4 4 a 1 52,890 Sim $150 SIM
0.7 Phaee3WECAPWotkahoP 1 4 4 4 1 2 $2..7 $300 5300 $3.107
D.a Flmb,Report-Phase 3 WECAP 1 2 2 4 2 2 $2,132 $167 $167 $2299
E ntoMaster Stall Tminin 1 14 16 20 4 0 S%528 SO $0 30 $159 $159 $8,687
EA Prepare bhMaety Madel Tmini Materials 0 2 4 20 4 $3,693 $3,694
E3 Cond-lnbMester SUH Treining 1 12 12 0 EA,B34 Sim 5159 $4,993
P Large Diameter and Raw Water Transmission
Ins ection Pian 8 TL 28 40 20 O $18,200 SO So SO $626 $626 $18,826
Meet with FWWD Stall to Presets Pipeline
F.1 Irvspectian Technologies-Melhatls 2 4 a 8 8 $4,320 So $0.320
Idennfy Areas for Pipeline Inspection from Rlsk
F.2 Baud Assessment 2 a a 12 4 55,284 $313 W13 $S,59J
Develop Phased Inapecnon Plan far Waterline
F.3 Inspections 2 a 6 12 4 $5284 $313 $313 $5,597
Prepare arts Oel'ner Large Diameter aM Raw
Fl Pi eline lna ecnan MemamMum 2 4 4 8 4 53,312 $0 E3,312
Totals 21 97 137 174 ]Z 63 $90,070 1 SO I f0 I f0 1 $2.136 1 $2,136 $92,206
Water Line FaaUge Project Summary
Sewer Line Foata a Towl Hours 564
0 0°b Total Leber 590,07
ToUI Eve $2.1
(A) Total Fee 592,206 MBEBBE Subconsultant $0
(a) Sutvey Fee $0 Non-MBEJSBESubeonsu$anl $0
(C Total Fee-)surre F 1, $92,206 l.-A Sub Marku SO
Water Fee(100%orC) Sewer Fee(O%of C) MSE BE Nrtidpation 0.0%
592,206.W S-0.W TOUT Pmj-Cos[ 392,206.0
Descripleen WP Water Sewer
Conce ual Des n(100%I 592206.00 50.00
Prelimina Desi n 0% SD.UD $0,00
Final Desi n(0%) SO.W SO,oO
S-e 0%) $GAO I Saw
6ublotal $92206.00 $0.00
Total $92,206.00
City sl Fart W nh,Texas
Attachment B-Level of Effort Supplement
Typical Waterand Sewer Repbcement
I-R OKcial Release Date:9.092012
EXHIBIT B-2
Level of Effort Spreadsheet
TASK/HOUR BREAKDOWN
Design Services for
Water Efficiency Condition Assessment Program-Year 2 SEWER FUNDS
City Project No.49066
Labor hours E
Task Description Protect Protect GIS A- Total Labor nSe TotalEzpm-
TaskNa. Principal EIT Management
Subcansultan[ T-Bub Total
Manager Engineer Analyst Professional Cnst Travel 0.eproducbon -1.
Rate 427/ $213 $167 $113 $85 $238MWBE Non4MU9E
A Year2 Rlckoffand Data Collection 1 ] 11 6 2 1 44,688 SO $0 SO S301 $301 $4,989
A.1 Admirvstraticn 2 2 $760 So 5760
A2 Year 2 gckaa Meetin 1 2 2 2 2 1 $1,668 5301 $301 $1.969
A.3 Document Control 2 $426 So $426
14 MonlhM Progress Reports 5 $635 EO 5835
A.5 Data Co6eNan 1 2 4 E899 $0 5999
8 peveb InfoMaster Sewer Risk Mo del 14 SO 98 164 52 10 $56,184 SO $0 So SZ978 $2,378 $59,162
B.1 Data Evabation antl Gap Analysis 2 2 / 16 4 2 $4,266 EO $4266
Collect antl Al-Missing Dara Identified In
e.2 Cry Ana 2 4 8 8 52678 SO 52.678
3,3 Wastewater Madel U date 2 16 40 4 $7,958 EO $7,956
Oeve[pp Draft Candifi-antl Cnficafrty Scadng
B.4 Parameters br Pipelines 2 4 6 8 2 $3,476 $457 $457 $3,933
B.5 A CaNNan and CnHW' S-d 6 tem 4 B 12 53.544 SO 53.541
Propare GIS Layers and Mapping afc,Mftlw,
8.6 Ciiti.l!,and Risk S-mg 2 4 4 12 52566 $275 5275 $2,861
8.7 Develop Riak-Based Amessmenf Matra 2 8 12 16 4 4 $7,356 $0 $7.356
B.8 Develop Piperine Renevwl Strategy 2 a 12 16 4 $7,016 5570 $570 57,586
B.9 Develo Re rt-Phase2 WECAP 2 a 12 1 16 4 $8,404 5313 5313 56,717
Prepare Data,Mapping,and Preserdation for
B.10 ZAP Workshop 4 B 16 8 $4.67. $275 $275 54951
B.11 Ph-2 WECAP WOMahop 2 4 8 a 2 $3,810 5563 $563 $4.373
8.12 Fnal¢e Rep--Pha.2AP 2 2 4 4 4 $2,434 &525 5525 52.959
C Asset Mena¢merit Wtonty Assessment 4 3 8 16 16 44 $17,389 SO $0 $0 $370 $370 $18,359
C.1 Pedgnn Asset Management Assessment 1 2 2 4 4 12 $4,692 50 54,682
Oavelap Water Departmental Asset Management
C.2 Poli 1 2 2 4 4 12 $4,682 Sa $4,632
Assist m the F.-.U-of a Departmental AM
C.3 Committee 1 2 2 4 4 12 $4,682 So 54,682
C.4 Prepare AM SbntlaNs Dotumem 1 3 2 4 4 0 $3,943 $370 5370 54,313
D Deveb Renewal CIP for Water Pi lines 7 43 74 m 30 18 $40,213 $0 SO So $2,177 $2,in $42,390
D.1 Oeveb Aubma[<d Decision Tree 1 3 8 20 1 2 $5,070 $464 $464 55,536
02 ImPmve
DevelaP mentP 11NZ Rerw I Capital
1 8 20 20 8 2 $8.734 EO EO $8,]34
Analyse Akamative BWgeting Scenarios and
D.3 Rehabilaa8pn versus Re hteme2 Casts 2 B 16 ZO 2 fi $8 7a2 5400 $400 59,182
Cocrdinaro with Other City 0epartmerrts(r/PN/)
0.4 far Opti-d 9usinesa Process 1 8 12 8 2 2 $5,532 $275 5275 $5.807
D.5 -I.P Re art-Phase3 WECAP 6 a a 6 1 54,266 Sim Sim $4,454
Prepare Data,Mapping.antl Presentation far Cl
D.6 Wodahap 4 4 4 8 1 $2.696 $425 $425 $3315
0.7 Phase 3 l CCAP Workshy 14 4 4 1 2 $2,807 $275 $275 $3002
na
D.8 Frae Report-Phe M3 AP 1 2 2 4 2 2 $2.132 $150 Sim $2,282
EInfoMaster SWR Trainin 1 14 16 20 4 0 $8,526 SO SO f0 $702 V02 $%230
E.1 Pre re InfoMaster Madel Twinkg Materials 0 2 4 20 4 53,696 5277 5277 $3971
E2 Conduct lnfpMaster Staa Twining 1 12 12 0 54,834 $425 $425 &5259
F large Diameter and Raw Water T.-I-1-
,-p-,-
wnsmasionIns¢coon PWn 0 0 0 0 0 0 f0 $a 50 $0 $0 40 50
Meet with O Stag to Present Pipeline
F.1 Z-ion TechrrobgiesaM Meatads S0 SO $o
Id-ty Areas for Pipeline Inspection Gam Risk
F.2 Based Assessment $o $0 SO
Develop Phasetl Inspection Plan(grwamnine
F.3 Irepecaons ED $0 EO
Prepare and Deliver Larye Diameter ask Raw
F.4 Pi¢line Ins ed'wn Memawndum $0 EO EO
Totals 27 123 207 294 104 73 $127,602 So SO 50 46,528 $61528 $134130
Water floe Feafage I Project Summary
Sewer Line'a-g. I Total H.-I 828
0 o% Total Lobar $127.11.
Total Ex a 56,52
(AI Total Fee S134,130 MSOKBE Submnsuft-
(B) Survey Fee $o Non-MBE/SBE Submnsu$aM $0
(C ToMIFee-sows Fae $134130 10% Sub Mannl
Water Fee(0%o/C) Beaver Fee(1W°A of C) MBE/SBE Padicipaeen a."
L -_50.W $134,130.D] TOGI Prblec[Cbst 5134,130.0
Dexnpfion WP Water Sever
CCnce ual Desi n 100%) $0.f0 5134,130.00
Final Desi n(0%) $D.W 50.00
U.(0%) 1 $0.00 $040
Subtotal SO.W $134130.OD
Total 5134,130.00
City of Fart Worth,Texas
Attachment S-Level Pt Efbd Supplement
Typical Water and Sewer Replacement
F'MWrR ORclai Release Date:9.09.2012
1 ' 1 '
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FAIL Administration f
FA2 I Year 2iglckoff Meeting
w __ - _ __ ■,
L�A3 I Document Control _ -
Si Oa ntttt tlRst sslRePort - _- --.', ■ -�,:_ �� +,. L �._: �,_. -- _
a. M.
iY61 6a[a Evaluatipp and Gap pnaiysis �
i 02 Collect and Attnbuta Missing Nta identified in Gap Analysis -_
$a Develop DraRlCondition and[rincalRy,Scoring Parameters for -',�
! 1!Ibelines
UK_.gpply CondRlon andl[tiDcality Scoring System _ _ __
Bs Prepare GIS Lay dMap
ping aF Comiltipn Citi ality,�and Rsk- 91R storing
�'.B6 Devalop RIsk�Based Assessmennt Matrix
@B-'..Deyelap ReportPhase 2 W KAP..
E11113111 RkapdreDafa.PadpPing.and,Presentat7onfprWECAp�Workshop _
14Ao Phase 2 WECAP Workshop
�ll FlnaRze Report:-Phase 2�WECAP'—___— I' i
NO I Per,orms'AssetlMemigementAsaessment. L i _J
RC2 Develop Water Departmental Asset Management Policy- ® -
'C3 Assist m the Formation oEalDepartmentallA_MLComniittee
C4 Prepare AMStandardslDocument
VD1'L Develop AutomatediDecislc n Tree _
a�D2 Qeveiop Mufti=Year Renewal'8apllal�mprovement P_roRram -.._- I �� I . ••■■' I_;
t D3 Analyze Alterna[ Budgeting scenarios and Rehabilitation versus I
! Replacement Cysts
DA
e Coardinate with Other City Departments(T/PW)for Optimlzeif ,
Boslness process _
Ob ,Develop Report-Phased WECAP
D6 1Preparo Data,:MappIng;and'presem`ation f_or CIPiWorrkshop,
fRT Phases WECAP Workshop, _
• nTethnologies
for Flp�eline inspection froinlRisk Based Assessment _
ed Ins Ion Plan for Waterline Inspections -__
I:oPana an41t1eliverWa"tariina+InsPectldo;'Mamorelydum -
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City of Fort Worth, Texas
Mayor and Council Communication
COUNCIL ACTION: Approved on 5/1/2018
DATE: Tuesday, May 1, 2018 REFERENCE NO.: **C-28671
LOG NAME: 60WECAPAl-FNI
SUBJECT:
Authorize Execution of Amendment No. 1 in the Amount of$226,336.00 to City Secretary Contract No.
49066, an Agreement with Freese and Nichols, Inc., for a Revised Contract Amount of $421,749.00 for the
Water Efficiency and Condition Assessment Program (WECAP) (ALL COUNCIL DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council authorize execution of Amendment No. 1 to City Secretary
Contract No. 49066, an Agreement with Freese and Nichols, Inc., in the amount of$226,336.00 for a
revised contract in the amount of$421,749.00 for the Water Efficiency and Condition Assessment
Program and Water Pipeline Risk Model Development.
DISCUSSION:
On May 2, 2017, (M&C C-28215),the City Council authorized an agreement with Freese & Nichols Inc. in
the amount of$195,413.00 for the Water Efficiency and Condition Assessment Program (WECAP) and
Water Pipeline Risk Model Development. The WECAP program is a proactive approach that utilizes a
support decision-making tool for identifying and prioritizing inspection, rehabilitation and renewal
strategies for raw water transmission, water distribution, and wastewater collection pipelines. The original
contract developed an updated hydraulic model and a new risk model for the water distribution system.
Amendment No. 1 will allow for the following:
. Development of a sanitary sewer pipeline risk model.
. Asset management maturity assessment.
. Development of a renewal capital improvement program for water and sanitary sewer mains.
. Staff training for the InfoMaster Software.
• Development of a large diameter water main and raw water main system inspection plan
M/WBE Office: A waiver of the goal for MBE/SBE subcontracting requirements was requested by the
Department and approved by the M/WBE Office, in accordance with the BDE Ordinance, because the
purchase of goods or services from source(s)where subcontracting or supplier opportunities are
negligible.
The project affects ALL COUNCIL DISTRICTS.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that funds are available in the current operating budget, as appropriated,
of the Water and Sewer Fund and that prior to an expenditure being made, the Water Department has the
responsibility to validate the availability of funds.
http://apps.cfwnet.org/ecouncil/printmc.asp?id=25804&print=true&DocType=Print 5/2/2018
TO
Fund Department ccoun Project Program ctivity Budget Reference # moun
ID ID Year Chartfield 2
FROM
Fund Department ccoun Project Program ctivity Budget Reference# moun
ID ID Year Chartfield 2
CERTIFICATIONS:
Submitted for City Manager's Office by: Jay Chapa (5804)
Originating Department Head: Chris Harder (5020)
Additional Information Contact: John Kasavich (8480)
ATTACHMENTS
1. 60WECAPAl-FNI1295.pdf (Public)
2. 60WECAPAl-FN I Compliance Waiver.pd (CFW Internal)
3. 60WECAPA1-FNI FID (Dan)Table.docx (CFW Internal)
4. 60WECAPA1-FNI SAM.pdf (CFW Internal)
http://apps.cfwnet.org/ecouncil/printmc.asp?id=25804&print=true&DocType=Print 5/2/2018
.1 + ■Table
(FIDs(KK Journal E�ntries,�i
R�c Fund iDept# 1 Account Pr'D et' �, Activity B.ud`get Year 2F 'Program Amount-- it p Xfer;
', Pur ose
FIDs (GL Journal Entries)
Rec Fund Dept# Account Project Activity Budget Year CF Program Amount Purpose Xfer Amortize
# ID 2
W533020191999
Expense Only-No KK or GL Enries Rec Fund D# .�� �. W0. 00