HomeMy WebLinkAbout2010/04/27-Minutes-Crime Control and Prevention District (CCPD) (4) r► CITY OF FORT WORTH
CRIME CONTROL AND PREVENTION DISTRICT BOARD OF DIRECTORS
APRIL 27,2010
Present:
Mike Moncrief, President
W. B. "Zim" Zimmerman, Vice President
Director Salvador Espino
Director Danny Scarth
Director Frank Moss
Director Jungus Jordan
Director Carter Burdette
Director Kathleen Hicks
Director Joel Burns
City Staff:
Tom Higgins, Assistant City Manager
Charlene Sanders, Assistant City Attorney
Ron Gonzales, Acting Secretary
Executive Deputy Chief Rhonda Robertson, Police Department
�.. Christie Rodriguez, Senior Planner, Research and Planning, Police Department
Jerry Chandler, Contract Services Administrator, Police Department
Shallah Graham, Senior Administrative Services Manager, Police Department
Other City Staff in Attendance:
Police Chief Jeff Halstead
Monique Lee, Director of Administrative Services, Police Department
Karen Montgomery, Assistant City Manager
Greg Jordan, Assistant Finance Director
With a quorum of the directors present, President Mike Moncrief called the meeting of
the Crime Control and Prevention District Board of Directors to order at 11:13 a.m., on Tuesday,
April 27, 2010, in the Pre-Council Chamber of the Fort Worth Municipal Building, 1000
Throckmorton, Fort Worth, Texas 76102, with Directors Hicks and Burns temporarily absent.
Approval of Minutes of the
March 23, 2010 Meeting (Agenda Item II)
President Moncrief opened the floor for a motion on the approval of the minutes for the
March 23, 2010, CCPD Board of Directors meeting.
Aakk CITY OF FORT WORTH
CRIME CONTROL AND PREVENTION DISTRICT BOARD OF DIRECTORS
APRIL 27, 2010
Page 2 of 18
MOTION: Upon a motion made by Director Scarth and seconded by Director Jordan, the
directors voted seven (7) and zero (0) "nays", to approve the minutes of the
March 23, 2010, Crime Control and Prevention District Board of Directors
meeting. The motion carried unanimously.
(Directors Hicks and Burns arrived at the meeting.)
Written Reports (Agenda Item III)
President Moncrief referenced the following written reports that had been provided to the
directors. He indicated that these reports were in response to the various questions and/or
comments by the directors at the last meeting. He stated that the City staff was available to
respond to any questions. He opened the floor for questions and/or comments. There were none.
A. Status of Heliport/Helicopter Purchase
B. Crime Lab Update
C. Facility/Capital Plan Update
D. CCPD's Marketing and Public Information Program
E. Distribution of Community-Based Program Services in Relation to Crime Patterns
F. 1St Quarter Performance Measures and Annual Objectives
G. Fund Balance Definition Clarification
H. FY2011 Community-Based Programs Request for Proposals (RFP)
These reports were received as a matter of information. There was no formal action
taken.
Consideration and Approval of Mid-Year
Budget Adjustment and the Use of Projected
Savings in Lieu of the Fund Balance to
Balance the CCPD Mid-Year Deficit (Agenda Item IV-A)
Shallah Graham, Senior Administrative Services Manager, Police Department, spoke
before the directors regarding this agenda item. Using a PowerPoint presentation, Ms. Graham
advised that the Government Accounting Standards Bureau had established GASB 45, which
was an accounting and financial reporting provision requiring government employers to measure
and report the liabilities associated with other postemployment benefits, i.e., health, vision,
dental, disability, etc. She clarified that it was all benefits that employees received other than the
pension benefits.
.4-. CITY OF FORT WORTH
CRIME CONTROL AND PREVENTION DISTRICT BOARD OF DIRECTORS
APRIL 27,2010
Page 3 of 18
Consideration and Approval of Mid-Year
Budget Adjustment and the Use of Projected
Savings in Lieu of the Fund Balance to
Balance the CCPD Mid-Year Deficit (cont'd) (Agenda Item IV-A)
She explained that in order to be compliant with GASB 45, the CCPD fund was required
to fund $613,765 for FY 2010, which were the costs associated with personnel already
programmed in the CCPD. She added that the City's Human Resources Department had
determined this amount based upon the FY 2009 group health budget.
Ms. Graham pointed out that at the March 23, 2010, CCPD Board of Directors meeting
the City staff had presented the FY 2010 mid-year deficit as follows:
Plus: FY 2010 Projected Revenues: $ 46,905,320
Less: FY 2010 Projected Expenditures: ($48,754,038)
Projected Deficit ($ 1,848,718)
She explained that the sales tax revenues were down due to the economy. She added that
the projected expenditures already reflected some savings for the helicopter, infrastructure and
technology and for the vacancies that currently existed.
Mr. Graham presented the following chart of information on projected savings:
Revenues
Original Projected Revenue $46,905,320
Revised projected Revenue $46,853,133
($42,187)
Expenditures
Original Projected Expenditures ($48,754,038)
Violent Crimes & Gang $115,217
Neighborhood Crime $91,786
School Safety & Youth ($42,721)
Police Enhancements $2,584,714
$2,748,996
She explained that the increased revenues were not the result of increased sales tax
figures, but the result of salary reimbursements from other agencies, which was considered
miscellaneous revenues. She added that the reason it was down was due to the number of
AO„A existing vacancies. She stated that this issue also related to the expenditures, which have also
been reduced due to the number of existing vacancies.
.400%k CITY OF FORT WORTH
CRIME CONTROL AND PREVENTION DISTRICT BOARD OF DIRECTORS
APRIL 27,2010
Page 4 of 18
Consideration and Approval of Mid-Year
Budget Adjustment and the Use of Projected
Savings in Lieu of the Fund Balance to
Balance the CCPD Mid-Year Deficit (cont'd) (Agenda Item IV-A)
Ms. Graham continued with a review of the expenditures and explained the reasons for
the reduced expenditures in Violent Crimes and Gangs, Neighborhood Crime and in Police
Enhancements. She pointed out that the large savings in that line item was due to technology
infrastructure and police vehicles. She explained that the purchase of police vehicles would not
occur until October or November of 2010, which would be in the FY 2011 budget and impact
that budget.
Ms. Graham presented the next slide that showed the following:
Plus FY 2010 Projected Revenues $46,863,133
Less: FY 2010 Projected Expenditures ($46,005,042)
Projected Surplus $858,091
GASB 45 $613,765
Projected Surplus After Budget Adjustment $244,326
Ms. Graham indicated that the projected surplus was a good figure in going forward for
the remainder of the budget year. She advised that corrective action was needed by the board of
directors and she reviewed the following information:
Technology Infrastructure
Adopted Budget $2,702,455
Projected Budget $2,002,455
Savings $ 700,000
Ms. Graham advised that the City staff s recommendation was to take $613,765 from the
$700,000 savings and use that to pay for the CCPD GASB 45 costs for FY 2010.
Ms. Graham concluded her presentation and added that City staff was requesting
approval of the mid-year budget adjustment and the use of the projected savings of $613,765
from the Technology Infrastructure Program to balance the budget.
President Moncrief indicated that the recommendation allowed the boards of directors an
001*4 alternative to not have to touch the fund balance.
0000. CITY OF FORT WORTH
CRIME CONTROL AND PREVENTION DISTRICT BOARD OF DIRECTORS
APRIL 27, 2010
Page 5 of 18
Consideration and Approval of Mid-Year
Budget Adjustment and the Use of Projected
Savings in Lieu of the Fund Balance to
Balance the CCPD Mid-Year Deficit(cont'd) (Agenda Item IV-A)
Director Jordan added that this was good news. He felt it was also appropriate fund
management. He requested a clarification from Ms. Graham was to whether this was truly
"savings" or"deferred expenditure."
Ms. Graham's response was that it would be an item that would be brought back at the
May 18 meeting when next year's budget was presented.
Director Jordan added then it was "deferred expenditure."
President Moncrief opened the public hearing.
.•� No one appeared to speak either for or against this agenda item.
MOTION: Upon a motion made by Director Jordan and seconded by Director Scarth, the
directors voted nine (9) "ayes" and zero (0) "nays" to close the public hearing and
approve the mid-year budget adjustment and use the projected savings in the
amount of $613,765 in lieu of the fund balance to balance the CCPD Mid-Year
budget deficit. The motion carried.
Overview and Approval of CCPD Goals and
Mission Statement (Agenda Item IV-B)
Christie Rodriguez, Senior Planner, Research and Planning Unit, Police Department,
spoke before the directors on the goals and mission statements. She explained that this had been
requested by the directors at the last meeting held on March 23. Using a PowerPoint
presentation, she advised that her presentation would include the following items:
1. Overview of CCPD Goals (2000 to present) and how they are used within the
community-based programs
2. CCPD funding areas in relation to department's strategic plan
3. Proposed revisions to the Mission Statement and Goals
4. Consideration of Proposed Mission Statement& Goals
Ms. Rodriguez explained that the vision statement was originally introduced in the 1995
two-year plan and it was adopted by the City Council as one of the City's strategic goals. She
^ CITY OF FORT WORTH
CRIME CONTROL AND PREVENTION DISTRICT BOARD OF DIRECTORS
APRIL 27,2010
Page 6 of 18
Overview and Approval of CCPD Goals and
Mission Statement (cont'd) (Agenda Item IV-B)
advised the vision statement was: To become the safest major city in the United States. She
added that the mission statement was added to the two-year plan in 2000 and she read the
mission statement: To promote an enhanced feeling of safety for all citizens in all areas of the
city, including neighborhoods, commercial areas, parks, and public facilities. She pointed out
that the following goals were also adopted in 2000:
1. Attain crime rate of 6,102.5 Part 1 crimes per 100,000 population
2. Reduce rank among major cities to 30th
3. Increase citizen participation in CODE BLUE
4. Support operations (equipment, technology, retention& recruitment)
5. Adoption of prevention focus by Police Department& Community
6. Secure environment for children's education
Ms. Rodriguez explained that the Community-Based Program Scoring Committee used
the goals as part of their scoring criteria to rank the community-based programs that apply for the
funding. She explained that each year the competing programs had to meet one of the following
bolded three (3) goals in order to qualify for the funding:
1. Attain crime rate of 6,302.5 Part 1 crimes per 100,000 population
2. Reduce rank among major cities to 30th
3. Increase citizen participation in CODE BLUE
4. Support operations (equipment, technology, retention &
recruitment)
5. Adoption of prevention focus in Police Department &
Community
6. Secure environment for children's education
Ms. Rodriguez explained that as part of the renewal process completed last fall, the two-
year plan was developed which expanded on the original six goals and additional goals were
added and adopted on August 13, 2009, as follows:
1. To continue to attain reduction in the crime rate and to reduce the rank of
Fort Worth to 30th among 40 major cities
2. To expand the CODE BLUE program.
Amok CITY OF FORT WORTH
CRIME CONTROL AND PREVENTION DISTRICT BOARD OF DIRECTORS
APRIL 27, 2010
Page 7 of 18
Overview and Approval of CCPD Goals and
Mission Statement (cont'd) (Agenda Item IV-B)
3. To improve information sharing, both internal and external, through
exploring new technologies, while improving efficiency by replacing
out-dated technology.
4. To support police operations and ensure safety through acquiring new
equipment
5. To recruit and train high quality officers.
6. To continue to support existing, and explore future, prevention programs.
7. To provide a secure environment in which children can receive an
education
8. To improve out-dated facilities funded by CCPD
9. To move targeted personnel cost to the General Fund
10. To increase fund balance
�.� She explained in that some cases the goals had been reworded and the new goals added to
the list (bolded) were written to add in more technology, equipment, facilities, recruitment and
training of officers as well as managing the budget.
Ms. Rodriguez stated that in November of 2009, the Police Department established a task
force to create the five-year strategic plan. She stated this task force was tasked with identifying
departmental needs and priorities, making recommendations and assisting with the development
of the plan. She pointed out that the plan was presented to the City Council on February 23,
2010.
She presented a slide showing the contents of the 2010 — 2014 Strategic Plan of the Fort
Worth Police Department for the summary of Strategic Plan Initiatives as follows:
1. Partnerships and Community Relations
2. Public Awareness: Crime Prevention&Personal Safety
3. Crime Control and Prevention District
4. Intelligence Led Policing: Tactical and Other Planning and Analysis
Strategies
5. Recruitment& Training
6. Internal Operations/Systems/Staffing
7. Financial Planning and Management
8. Technology
9. Facility Planning and Management
^ CITY OF FORT WORTH
CRIME CONTROL AND PREVENTION DISTRICT BOARD OF DIRECTORS
APRIL 27,2010
Page 8 of 18
Overview and Approval of CCPD Goals and
Mission Statement(cont'd) (Agenda Item IV-B)
It was noted on the slide that these were not listed in order of priority and that the bolding of
Item 3 was a priority.
Ms. Rodriguez continued her presentation with a color-coded slide showing those
Strategic Plan Initiatives compared to the CCPD funding areas as follows:
1. Partnerships and Community Relations Neighborhood Crime/School Safety and Youth
2. Public Awareness: Crime Prevention & • Neighborhood Patrol Officer
Personal Safety • CODE BLUE Program
3. Crime Control and Prevention District • Community Based Program
• School Security Initiative
• After School Program
4. Intelligence Led Policing: Tactical and Violent Crime and Gang
Other Planning and Analysis Strategies • Zero Tolerance Teams
• Expanded Narcotics
• Gang Unit
• Graffiti Abatement
5. Recruitment & Training
6. Internal Operations/Systems/Staffing Police Enhancements
• Recruitment and Training
7. Financial Planning and Management • Technology and Equipment
8. Technology
9. Facility Planning and Management • Facilities
She explained that the color-coded initiatives were being funded from the color-coded matching
CCPD funding areas.
Ms. Rodriguez revisited the Crime Control and Prevention District Initiative No. 3 and
the related action item, which was:
Goal 3.1 — Facilitate the CCPD governing body through a long-range planning
process to establish goals and objectives and to determine funding priorities.
Action Item
^ B. Assist the governing body to re-evaluate the current CCPD mission and
goals and determine if any revisions or additions are needed.
Aftk CITY OF FORT WORTH
CRIME CONTROL AND PREVENTION DISTRICT BOARD OF DIRECTORS
APRIL 27, 2010
Page 9 of 18
Overview and Approval of CCPD Goals and
Mission Statement (cont'd) (Agenda Item IV-B)
C. Assist the governing body in developing objectives to work towards
accomplishing each goal.
Ms. Rodriguez advised that based upon the discussion held at the last board of directors
meeting, the City staff went back and completed some recommended revisions as follows:
Vision: To become the safest major city in the United States
Mission Statement: To enhance the Fort Worth Police Department's ability to
provide quality service and to work in partnership with the community to reduce
crime and to create a safest environment for all.
Goals:
1. Manage the budget based on funding priorities
2. Continue to provide opportunities for citizens to learn about
CCPD.
3. Support efforts to reduce violent crime and gang-related
activities through enhanced enforcement activities and crime
prevention programs.
4. Support efforts to increase the safety of residents and to decrease
crime throughout Fort Worth neighborhoods.
5. Support efforts to increase the safety of youth and reduce juvenile
crime through crime prevention and intervention programs.
6. Support efforts to enhance crime fighting and prevention tools and
efforts through recruitment, training and education of high quality
officers, technology and equipment and capital improvements.
Ms. Rodriguez spoke before the directors on the revisions to the goals and that the
number was reduced and focus placed on the community-based programs, which related to the
words that were bolded. She pointed out that Goal Nos. 1 and 2 were new goals that had been
added. She also explained that the CCPD Mission Statement had been reworded and was very
similar to the Fort Worth Police Department's mission statement.
Ms. Rodriguez concluded her presentation and advised that she was available for
questions. She also explained that if the directors approved the proposed changes in the mission
CITY OF FORT WORTH
CRIME CONTROL AND PREVENTION DISTRICT BOARD OF DIRECTORS
APRIL 27,2010
Page 10 of 18
Overview and Approval of CCPD Goals and
Mission Statement (cont'd) (Agenda Item IV-B)
statement and goals as presented, then the City staff would go back and develop objectives and
realign the performance measures to go with the goals.
President Moncrief opened the floor for discussion and/or comments.
Director Espino requested that the word "diverse" or "diversity" be added to the wording
of the goals in some way. He read Goal No. 6 aloud. He stated that somewhere he wanted to
stress that the City was looking to recruit, train and retain high quality "diverse" officers. He
added that in other words the City wanted its officers to be as diverse as the wonderful City of
Fort Worth. He stated that he was not sure where the word should be added, but he did feel that
it should be stated in the goals. Ms. Rodriguez indicated that the wording could be added to
Goal No. 6.
President Moncrief indicated that he felt the proposed changes reflected what had been
previously discussed by the Board.
Director Jordan requested clarification as to whether the Board and City staff was looking
at the list for a priority ranking order. Ms. Rodriguez indicated that the answer was "no."
President Moncrief also supported that response and Director Jordan concurred.
President Moncrief reiterated that it appeared that these changes captured the concerns
and what the Board had requested and what the citizens expect of this board of directors and the
direction of this entity. He stated that it certainly reflected the priorities that the CCPD Board
had held fast to in the past. He also recognized, with the diversity wording to be included as
Director Espino had requested, some of the changes in the City as it had continued to grow. He
stated that it certainly added to the vision statement of becoming the safest largest city in the
United States.
President Moncrief advised of his talk with Police Chief Halstead recently. He indicated
that Chief Halstead had given him good reason to believe that the City may move up a notch or
two in major cities as far as being one of the safest major cities. He added that as of right now
the City was ninth in the ranking nationwide, but he felt that with the growth and some issues
going on in other cities that the City of Fort Worth could improve that ranking and the fact was
that it was a worthy goal and a realistic goal and it was doable and it would not be a good goal if
anyone did not believe in it.
r
CITY OF FORT WORTH
CRIME CONTROL AND PREVENTION DISTRICT BOARD OF DIRECTORS
APRIL 27,2010
Page 11 of 18
Overview and Approval of CCPD Goals and
Mission Statement (cont'd) (Agenda Item IV-B)
In further discussion, Director Espino read Goal No. 6 again and pointed out that the
word "diverse" should be added so that the goal read .... diverse recruitment, training and
retention of high quality officers, ....
There was no further presentation or discussion on this agenda item. President Moncrief
commended Ms. Rodriguez on her presentation.
MOTION: Upon a motion made by Director Hicks and seconded by Director Espino, the
board voted nine (9) "ayes" and zero (0) "nays" to approve the new proposed
CCPD mission statement and goals as amended to include the word "diverse."
The motion carried.
President Moncrief requested that the City staff report back to the board of directors with
Awk the corrected product.
Consideration and Approval to Proceed on
Advertising for the FY2011 Community-
Based Program Funding Policies and
Request for Proposals (RFP) Distribution
not to Exceed $200,000 (Agenda Item IV-C)
Jerry Chandler, Contract Services Administrator, Police Department, spoke before the
board on this agenda item. He advised that the topics for his presentation were:
• City staff s recommendation for FY 2011 Request for Proposals (RFP) —
Changes and Process
• Board Action Items
• Timeline
• Next Steps
Mr. Chandler advised that the City staff s recommended changes were:
■ Dates listed in RFP were updated for FY 2011
■ Add the Goals to reflect the proposed changes to the CCPD goals
■ Modification to RFP checklist to make it more inclusive of what was to be
.., presented
Aauk CITY OF FORT WORTH
CRIME CONTROL AND PREVENTION DISTRICT BOARD OF DIRECTORS
APRIL 27,2010
Page 12 of 18
Consideration and Approval to Proceed on
Advertising for the FY2011 Community-
Based Program Funding Policies and
Request for Proposals (RFP) Distribution
not to Exceed $200,000 (cont'd) (Agenda Item IV-C)
Mr. Chandler then reviewed the proposed scoring process as follows:
• Proposals will be reviewed by Staff to ensure that all RFP requirements have been
met.
• Staff will complete an initial scoring of all proposals meeting minimum
requirements.
• Proposals scoring above 70 on initial scoring process will be submitted to Scoring
Committee members for review.
• A Scoring Committee consisting of FWISD, the Parks Department, Safe City
Commission, Community Development Council, and Police Department staff will
Aaftk be formed.
• A special work session will be scheduled with selected Scoring Committee for
discussion and scoring of proposals.
• Program scores will be totaled and ranked for funding priority by Scoring
Committee.
• Recommended funding list will be presented to CCPD Board for approval.
Mr. Chandler reviewed the CCPD Board Action Items as follows:
• Request board approval to release RFP as discussed today.
• Request board approval of funding level, not to exceed $200,000 for FY 2011
RFP pending future budget approval by the board and City Council of the CCPD
Budget FY 2011.
President Moncrief opened the floor for discussion and/or comments.
Board Member Burdette requested clarification on the $200,000 figure as to whether it
was to pay for the RFP or was the funding amount to be awarded to the program recipients.
Mr. Chandler explained that amount of funding was to be awarded to the program
recipients if approved by the CCPD Board and the Fort Worth City Council.
loo. CITY OF FORT WORTH
CRIME CONTROL AND PREVENTION DISTRICT BOARD OF DIRECTORS
APRIL 27, 2010
Page 13 of 18
Consideration and Approval to Proceed on
Advertising for the FY2011 Community-
Based Program Funding Policies and
Request for Proposals (RFP) Distribution
not to Exceed $200,000 (cont'd) (Agenda Item IV-C)
Board Member Moss explained that as he had mentioned at a previous meeting there was
concern in the community that the $200,000 was not adequate funding. He pointed out that the
funding being requested would probably exceed the amount of funding available; however, he
indicated that the concern was that there be at least $400,000 to $500,000 in funding for the
programs. He added that basically it would be for seeding programs.
Mr. Chandler explained that City staff felt that with the decease in tax revenues and the
tightness of the budget, the amount would remain at the $200,000 level until the board of
directors went through the CCPD budget. He added that they typically received 25 to 30
proposals and those would be ranked with a dollar amount recommendation. He explained that if
a higher amount was approved then the board of directors had the option of going to the next
program(s) on the list.
President Moncrief reiterated Mr. Chandler's comments about determining the amount of
funding when the board of directors approved the budget, as well as the Fort Worth City Council.
Director Espino indicated that he understood that the goals were going to be aligned with
what was just discussed; however, he questioned if there was going to be emphasis on a
particular category, i.e., youth and family violence. He questioned whether the board of
directors would go at that level, or for all of the six new goals. He pointed out that the $200,000
was not a whole lot of money. He suggested that the CCPD Board would get the best bang for
the bucks by focusing on one key priority or aspect of it. He pointed out that the focus last year
on youth and family violence was a good focus. He questioned how the City staff proposed to
do this with the RFP.
Mr. Chandler advised that there was a focus on youth and family violence and that in the
point system a particular program would receive additional scoring for that focus if their program
identified services to that focus.
Director Zimmerman indicated that he felt it would be helpful if the directors could see
some past history of who was awarded these funds and what they were awarded for in order to
give the directors a base line for the award of these funds.
An*k CITY OF FORT WORTH
CRIME CONTROL AND PREVENTION DISTRICT BOARD OF DIRECTORS
APRIL 27, 2010
Page 14 of 18
Consideration and Approval to Proceed on
Advertising for the FY2011 Community-
Based Program Funding Policies and
Request for Proposals (RFP) Distribution
not to Exceed $200,000 (cont'd) (Agenda Item IV-C)
Mr. Chandler clarified that in the directors' agenda packet for the last meeting there was
this historical information for the 28 programs that had received funding. Mr. Chandler
indicated that he would provide this information again to the directors.
President Moncrief added that the information also showed how many people had been
served by that particular program.
Director Scarth indicated that he could understand Director Moss's request for additional
dollars. He felt that the applicants would be better served if they were not over promised until
the board of directors had gone through the budget process. He indicated that the amount should
be left at the $200,000.00 for now. He added that he would hate to make commitments that the
board of directors could not keep.
President Moncrief indicated that he understood what Director Moss was saying;
however, he wanted to see how effective the board of directors was going to be with a shotgun
approach as opposed to a rifle approach. He stated that there was only so much that they could
do with a concentration of dollars and do it well rather than giving everyone one a piece of the
limited dollars available. He also requested Assistant City Manager Higgins provide to the board
of directors the historical information on what programs had received dollars in the past and their
effectiveness.
There was no further presentation or discussion on this information.
MOTION: Upon a motion made by Director Burdette and seconded by Director Espino, the
board voted nine (9) ayes and zero (0) nays to approve the release of the Request
for Proposal (RFP) as discussed and to approve the funding level, not to exceed
$200,000.00, for FY 2011 RFP pending future budget approval by the CCPD
Board and the Fort Worth City Council of the CCPD Budget FY 2011. The
motion carried unanimously.
Mr. Chandler presented a slide showing the FY 2011 RFP schedule as follows:
April 27 Request RFP and funding level approval for FY 2011
Community Based program
Ankk CITY OF FORT WORTH
CRIME CONTROL AND PREVENTION DISTRICT BOARD OF DIRECTORS
APRIL 27, 2010
Page 15 of 18
Consideration and Approval to Proceed on
Advertising for the FY2011 Community-
Based Program Funding Policies and
Request for Proposals (RFP) Distribution
not to Exceed $200,000 (cont'd) (Agenda Item IV-C)
May 3`d RFP issued
Email to all FWPD employees
RFP posted on FWPD website
Email sent to CAPA/MAC representatives
Email sent to Neighborhood Associations
RFP posted on Funding Information Center website
Information posted on City Page of Star-Telegram
May 11 Proposers' Conference (to provide technical assistance)
June 1 RFP due date
June 3 —7 Initial scoring completed by police staff
June 11 Acceptable proposals submitted to Scoring Committee for
review
June 30 Scoring Committee meets to evaluate and rank proposals
July—August Staff negotiates any revisions made by Scoring Committee
with agencies
August 24 Awards approval request submitted to CCPD Board
September 21 Awards approval request submitted to Mayor and Council
meeting
October 1 Program start date
Mr. Chandler reviewed the next steps as follows:
■ Staff will issue RFP, receive and screen proposals for minimum
requirements
■ Staff will schedule, submit proposals and facilitate scoring process with
the Scoring Committee
■ Staff will present to the board of directors recommendations for approval
at August 24 meeting.
■ Seek Council approval on September 21
Mr. Chandler concluded his presentation.
look There was no further discussion and/or comments on this agenda item.
Aaftk CITY OF FORT WORTH
CRIME CONTROL AND PREVENTION DISTRICT BOARD OF DIRECTORS
APRIL 27, 2010
Page 16 of 18
Discussion on Proposed CCPD Board
Calendar of Meetings/Events (Agenda Item V)
Executive Deputy Chief Rhonda Robertson spoke before the board of directors on the
proposed CCPD calendar of meetings and the previous suggestion for the scheduling of some
night meetings of the board of directors. She indicated that this request had also been raised at
their recent April 14th citizens input meeting for a night meeting when the budget was being
discussed. Deputy Chief Robertson stated that the calendar had been revised from their previous
meeting and it provided options for some evening meetings. She added that a new calendar was
being distributed to the board of directors rather than utilizing the calendar provided in their
agenda packets. Using the calendar handout information, she offered the following dates:
■ June 15th (Tuesday) meeting change time from 10:00 a.m. to 7:00 p.m.
■ November 16th (Tuesday ) meeting moved to Thursday, November 18th at
7:00 p.m.
She requested the board of directors discuss this calendar proposal today and advise the
City staff of their preferences.
Director Hicks reiterated that it was important to have some meetings in the evenings so
that the citizens are able to attend if they wanted to. She added that she supported the changes.
Discussion on Proposed CCPD Board
Calendar of Meetings/Events (cont'd) (Agenda Item V)
Director Scarth added that he understood the dilemma and pointed out that he had several
neighborhood meetings that occurred on the third Tuesday of each month. He indicated that it
might take some changes in expectation with those neighborhoods that their Council Members
were not going to be able to be in attendance on certain nights. He pointed out that some of
those neighborhood associations only met quarterly. He stated that he would deal with it if it
was the board of directors' desire to hold the night meeting on that particular Tuesday evening.
Deputy Chief Robertson indicated that she did coordinate with the Council's aides on
these dates and that most of them had indicated these dates were cleared except for one or two
conflicts.
President Moncrief added that evening meetings were important and the board of
directors would work with absences. He also spoke about the important of this task that the City
,E*k Council had taken as an additional responsibility. President Moncrief indicated that the board of
directors was comfortable with the changes to the calendar.
Aw►. CITY OF FORT WORTH
CRIME CONTROL AND PREVENTION DISTRICT BOARD OF DIRECTORS
APRIL 27,2010
Page 17 of 18
Discussion on Proposed CCPD Board
Calendar of Meetings/Events (cont'd) (Agenda Item V)
There was no further discussion and/or comments on this agenda item.
Citizen Comments (Agenda Item VI)
There were no citizen comments.
Future Agenda Items (Agenda Item VII)
Director Jordan requested a copy of the CCPD's Financial Management Policy Statement
and what the established "reserve fund" definition was before the budget process began. He
indicated that he had heard some different clarifications. He pointed out that in the City's CAFR
it was carried as "committed" and he felt everyone should know what it was committed to.
President Moncrief complimented the City staff on the concise agenda that addressed the
needs of the CCPD, one that reflected products that were reflective of requests from the board of
directors and with timely responses. He added that this meeting was a short meeting and others
might be longer; however the board of directors owed it to the public to take care of business in a
timely fashion and to see that the public had access to the process and that they felt that they
were included rather than being excluded. He again commented the staff on the structure and
content of the agenda for this meeting.
Adjourn (Agenda Item VIII)
With no further presentations or discussions, President Moncrief adjourned the regular
meeting of the Crime Control and Prevention District Board of Directors at 11:48 a.m., on
Tuesday, April 27, 2010.
These minutes approved by the Crime Control and Prevention District Board of Directors
on the 18th day of May, 2010.
APPROVE
Mike ncrief, residen
Atakk CITY OF FORT WORTH
CRIME CONTROL AND PREVENTION DISTRICT BOARD OF DIRECTORS
APRIL 27, 2010
Page 18 of 18
Minutes Prepared by and Attest:
m U ��VR ��4
Marty Hendrix, cretary