HomeMy WebLinkAbout2010/05/18-Minutes-Crime Control and Prevention District (CCPD) (4) 100. CITY OF FORT WORTH
CRIME CONTROL AND PREVENTION DISTRICT BOARD OF DIRECTORS
REGULAR MEETING
MAY 18, 2010
Present:
Mike Moncrief, President
W. B. "Zim" Zimmerman, Vice President
Director Salvador Espino
Director Danny Scarth
Director Frank Moss
Director Jungus Jordan
Director Carter Burdette
Director Kathleen Hicks
Director Joel Burns
City Staff:
Tom Higgins, Assistant City Manager
Charlene Sanders, Assistant City Attorney
Marty Hendrix, Secretary
Jeff Halstead, Police Chief
Melony Ebel, Public Safety Support Manager, Police Department
Monique Lee, Director of Administrative Services, Police Department
Shallah Graham, Senior Administrative Services Manager, Police Department
Other City Staff in Attendance:
Christie Rodriguez, Senior Planner, Research and Planning, Police Department
Sasha Kane, Senior Contract Compliance Specialist, Police Department
Lena Ellis, Director of Financial Management Services
Greg Jordan, Assistant Director of Financial Management Services
Other Police Department personnel
With a quorum of the board of directors present, President Mike Moncrief called the
meeting of the Crime Control and Prevention District Board of Directors to order at 12:15 p.m.,
on Tuesday, May 18, 2010, in the Pre-Council Chamber of the Fort Worth Municipal Building,
1000 Throckmorton, Fort Worth, Texas 76102.
President Moncrief advised members of the audience who wished to address the board of
directors to be sure and fill out speaker cards in order to be recognized.
,^ CITY OF FORT WORTH
CRIME CONTROL AND PREVENTION DISTRICT BOARD
May 18, 2010
Page 2 of 21
Approval of Minutes of the
April 27,2010 Meeting (Agenda Item II)
President Moncrief opened the floor for a motion on the approval of the minutes.
Director Jordan advised that at the last meeting in the discussion on the mid-year budget,
he had posed a question to the City staff as to whether the figure was "savings" or a "spending
deferral". He indicated that the City staff stated that it was "spending deferral" and he requested
that clarification be reflected in the minutes.
MOTION: Upon a motion made by Vice President Zimmerman and seconded by Director
Scarth, the directors voted nine (9) and zero (0) "nays", to approve the minutes of
the April 27, 2010, Crime Control and Prevention District Board of Directors
meeting as amended. The motion carried unanimously.
Announcements by Staff: Recognition of
Property and Evidence Room Staff (Agenda Item III)
At this time, President Moncrief recognized Police Chief Jeff Halstead who requested to
take this opportunity to speak before the board of directors on the work and goals that were set
by the Fort Worth Police Department Management for the property and evidence room to
prepare for the move to the new crime lab/property room facility in June of 2010. He talked
about the reduction in civilian positions and the reorganization of some of the civilian positions
in the Police Department and that their theme was "to do more with less." Using a PowerPoint
presentation, Chief Halstead advised that their staff had far exceeded the identified goals. Chief
Halstead stated the percentage of disposal of evidence had been over 300% compared to the
amount of evidence being previously received and stored. He talked about viewing the evidence
room upon becoming the Police Chief and his feeling of shock at seeing how the evidence was
being stored and the lack of proper working area for this division of the Police Department. He
showed a photograph of the gun storage before the goals were identified and a comparison
photograph of the new way gun storage would occur at the new property room/crime lab facility
in gun boxes for easy retrieval and better organization. He also provided other photographs
showing before and after pictures of other evidence that was being improperly stored and how it
would be properly stored.
President Moncrief interjected that he had been with Chief Halstead and saw the property
and evidence room and he too had been taken aback by the appearance and the conditions under
which people were trying to do their job. He pointed out that it was not conductive to a good
work product, a depressing environment and a very confined work space. He added that he was
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AvvftCITY OF FORT WORTH
CRIME CONTROL AND PREVENTION DISTRICT BOARD
May 18, 2010
Page 3 of 21
Announcements by Staff: Recognition of
Property and Evidence Room Staff(cont'd) (Agenda Item III)
very excited about the new process as well as the new facility. He added that it was long over
due.
Chief Halstead introduced Melony Ebel, Public Safety Support Manager, who spoke
before the directors on this accomplishment. She pointed out that during this past year and half
period of time, they had destroyed 21,379 pounds of drugs and 8,524 guns had been destroyed on
closed criminal cases. She added that over 164,000 pieces of property/evidence had been
disposed of or destroyed. She added that the goal was to appropriately dispose of evidence as the
criminal cases had been closed. She stated that all remaining items had been inventoried during
the process for a smooth transition into the much needed new facility. She commended her staff
on their work and advised that some of the employees could not be in attendance today as their
function was a 24/7 operation. She indicated that she felt the directors would be very pleased
with their results when they visited the new facility. She then introduced six (6) of her
employees: Steve Collier, Property Control Specialist; Stella Romero, Data Reporting
Technician; Wyman Phillips, Property Control Specialist; Rickey Hall, Property Control
Specialist; Sherry Noll, Assistant Public Safety Support Manager; and Betty Rogers, Property
Control Supervisor.
President Moncrief requested those employees step up in front of the directors. He
commended them on their work and talked about the difficult working space that they have had
to deal with and the excitement of the move to a new larger facility. He expressed appreciation
to them for the job that they did for the City.
The presentation and discussion was completed on this agenda item. No formal action
was taken by the directors on this item and it was received as a matter of information.
Written Reports (Agenda Item IV)
President Moncrief identified the following written reports that had been provided in the
agenda packet of information and indicated that City staff was available to respond to any
questions.
A. CCPD Board's Financial Policy
B. Community-Based Program Funding History
C. FY 2009-2010 Second Quarter Report (January 1, 2010—March 31, 2010)
D. CCPD Vision, Mission Statement and Goals as Adopted on April 27, 2010
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r. CITY OF FORT WORTH
CRIME CONTROL AND PREVENTION DISTRICT BOARD
May 18, 2010
Page 4 of 21
Written Reports (cont'd) (Agenda Item IV)
Director Jordan referenced the CCPD Board's Financial Policy and brought up an issue
as a matter of communication. He stated that when the CCPD Board membership had been
changed, there was a big discussion about the "reserve fund" and paragraph 3 of the Financial
Policy referenced about the "fund balance" and the "undesignated fund balance" and that the
``undesignated fund balance" would be 60% of the current year's operating budget. He
questioned whether there was any intent on the part of the board of directors to change that
policy.
Tom Higgins, Assistant City Manager, indicated that there had been discussion on that
possibility as the budget was developed for this year. He pointed out that later on the agenda, the
City staff would show the directors that it would not be necessary to do that in order to get the
budget adopted. He suggested that issue be deferred until the directors completed the budget
process. He added then there would be updated information to determine whether that decision
needed to be made. Director Jordan requested clarification as to whether the Finance
Department had been contacted to make sure that the terminology used in this policy was
'Oak, consistent with the Comprehensive Annual Financial Report (CAFR) policy. Mr. Higgins
advised that Finance Director Lena Ellis had already been asked to provide the board of directors
guidance. Mr. Higgins added that Ms. Ellis was also helping to determine the methodology to
use to try to establish a reasonable fund balance. Director Jordan requested that Ms. Ellis clarify
the fact that in the City's CAFR, it (fund balance) was reflected that it was committed, as he
remembered it relating to the CCPD. Ms. Lena Ellis, Finance Director, responded that it could
very well be; however, she did not have that information in front of her in order to give the
appropriate answer. She advised that she would get the information and get back to the board of
directors with it. She reiterated that she was working with the City staff to determine that the
wording for General Accounting Standards Board (GASB) and CAFR were consistent.
Director Jordan clarified that he brought this up not from a standpoint that he disagreed.
He added he just wanted to make sure that it was clearly communicated to the citizens what the
board of directors was doing and that the language was consistent in the City's CAFR so that
everyone understood that the CCPD Board was transparent and accountable.
Director Burdette requested clarification on the presentation funding for the community-
based programs and where that information appeared in the financial report of the CCPD. He
added it did not appear to him that any of those expenditures were shown on the report. He
requested clarification on whether the community-based programs were funded out of the City's
General Fund budget and not the CCPD's budget.
.•. CITY OF FORT WORTH
CRIME CONTROL AND PREVENTION DISTRICT BOARD
May 18, 2010
Page 5 of 21
Written Reports (cont'd) (Agenda Item IV)
Sasha Kane, Senior Contract Compliance Specialist, Police Department, spoke before the
board of directors and explained that those programs were funded from the CCPD's budget. She
referenced a different form or report that showed the individual programs, their performance and
how much money that had been spent. Director Burdette reiterated the particular financial report
that he was referring to that contained two pages. He restated that he could not see any items
identified as the "community-based programs." Shallah Graham, Senior Administrative Services
Manager, Police Department, referenced the very front page of the expenditures and the second
table on page 2 of the report. Director Burdette clarified that it was titled "crime prevention
programs." City staff indicated that was correct.
President Moncrief requested that the City staff make those two terminologies consistent
so that they could be easily located in the report.
Director Moss referenced the document containing the goals and identified Goal No. 6.
He requested a clarification as to what the City staff was referencing as it related to "efforts
through diverse recruitment."
Christy Rodriguez, Senior Planner, Research and Planning, Police Department, advised
the board of directors that at the last meeting the directors had requested that the additional word
"diverse" be added to the goals in order to reflect that the department was trying to diversify its
staff.
The presentation and discussion was completed on this agenda item. There was no
formal action taken on this item. It was received as a matter of information.
Overview of Budget Process (Agenda Item V)
Monique Lee, Director of Administrative Services, Police Department, spoke before the
board of directors on the FY 2011 CCPD budget process and indicated that she wanted to walk
them through the citizen input budget process and the approval process. Using a PowerPoint
presentation, she reviewed the 2009 citizen input public meetings series as follows:
July 9, 2009 R.D. Evans Community Center
July 16, 2009 Handley Meadowbrook Community Center
July 22, 2009 Greenbriar Community Center
July 30, 2009 Heritage Church of Christ
August 6, 2009 Fort Worth Police Training Center
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.n. CITY OF FORT WORTH
CRIME CONTROL AND PREVENTION DISTRICT BOARD
May 18, 2010
Page 6 of 21
Overview of Budget Process (cont'd) (Agenda Item V)
She stated during the months of August and September, the CCPD Board and City
Council reviewed the citizen input.
She advised that during the Fall of 2009 there were six (6) additional informational
meetings by Council District as follows:
October 1, 2009 District 5 TCC Opportunity Center
October 8, 2009 District 6 Christ Church
October 19, 2009 District 7 Arlington Heights United Methodist Church
October 21, 2009 District 8 & 9 JPS Skills Lab
October 22, 2009 District 4 Pantego Bible Church
October 29,2009 District 2 North Fort Worth Women's Club
She emphasized that a lot of effort and time was put into this information process so that
the citizens were engaged in the CCPD renewal process and engaged in the five-year plan that
.�. was being presented.
Ms. Lee advised that the 2009 CCPD renewal citizen input questions were:
• What are the three most important programs funded by the District?
• Are there any programs that you would like to see added to or expanded in the
District budget?
• Are there any programs that you would like to see cut from the District
budget?
She pointed out that the Citizen Input Summary Report was also available on the Fort
Worth Police Department website: www.fortworthpd.com/CCPD/Programfundingccpd.htm
She advised that the 2010 community input thus far had been:
April 8, 2010 Deputy Chief Meeting with POA represented
April 12, 2010 CODE BLUE Input Meeting
April 14, 2010 Community Input Meeting
She reviewed the chart showing the CCPD FY2011 Budget Process as follows:
�. CITY OF FORT WORTH
CRIME CONTROL AND PREVENTION DISTRICT BOARD
May 18,2010
Page 7 of 21
Overview of Budget Process (cont'd) (Agenda Item V)
City Council Process
May 11, 2010 City Council approved the funding application for
submission to the CCPD Board
CCPD Board Process
May 18, 2010 CCPD Board Public Hearing on Proposed FYI Budget
June 15, 2010 CCPD Board Take Action on Proposed FYI Budget
City Council Process
July 13, 2010 City Council Public Hearing on Proposed FY 11 Budget
August 3, 2010 City Council Take Action on Proposed FY 11 Budget
Ms. Lee concluded her presentation.
President Moncrief opened the floor for discussion and/or comments.
There was no discussion and/or comments by the directors. There was no formal action
taken on this agenda item. This item was received as a matter of information.
Action Item: FY 2011 CCPD Budget (Agenda Item VI)
Staff Report
Shallah Graham, Senior Administrative Services Manager, Police Department, spoke
before the directors on the FY 2011 CCPD Budget. Using a PowerPoint presentation, she
presented the six (6) CCPD goals as follows:
1. Manage the budget based on funding priorities.
2. Continue to provide opportunities for citizens to learn about CCPD.
3. Support efforts to reduce violent crime and gang-related activities through
enhanced enforcement activities and crime prevention programs.
4. Support efforts to increase the safety of residents and to decrease crime
throughout Fort Worth neighborhoods.
5. Support efforts to enhance crime fighting and prevention tools and efforts
through diverse recruitment training and retention of high quality officers,
technology and equipment and capital improvements.
.w. CITY OF FORT WORTH
CRIME CONTROL AND PREVENTION DISTRICT BOARD
May 18,2010
Page 8 of 21
Action Item: FY 2011 CCPD Budget (cont'd) (Agenda Item VI)
Staff Report (cont'd)
She stated that these goals were fundamental to developing the CCPD FY 2011 budget
and the funding categories. She added that the comments from the citizens at the public
meetings had also been taken into consideration.
She provided a slide showing the sales tax history with color-coded information on the
actual revenue, projected revenue and year-to-date revenue for the years 2002 to 2010. She
pointed out that it really depicted the economic situation for the CCPD now. She pointed out
that the trend between 2009 and 2010 and how the sales tax revenue had started to decline. She
advised that the sales tax revenue was down $1.7 million, which was nearly 8%. She added that
the staff had done a re-estimate of sales tax revenue based on the trend and it was now projected
to be slightly over $42,000,000.
She presented the next slide that showed the FY 2011 Projected Revenue Overview as
'o' follows:
FY2010 FY 2011
Adopted Projected Increase/
Budget Budget (Decrease)
Revenue
Sales Tax (rate: ''/2%) $45,654,866 $42,237,472 ($3,417,394)
School Security $4,090,074 $ 4,708,185 $618,111
Misc. $164,274 $164,274 $0
Interest $906,971 $344,911 ($562,060)
Total $50,816,185 $47,454,842 ($3,361,343)
She explained each of the revenue categories and pro vided an explanation of the figures
that were presented. She pointed out that the school security reimbursement had increased due to
increased costs for the program. She explained those costs were primarily due to costs
associated with the Police Department's meet and confer costs and costs to cover expenditures to
meet the GASB 45 rule for non-pension related benefits.. Ms. Graham explained that the interest
earned was also down due to the fact that the interest earned on the portfolio was also down due
to the economic conditions. She emphasized that the revenues altogether were down by $3.4
million from last year. She advised the board of directors that their job would be to utilize the
$47,454,842 to determine their 2011 budget.
''` Ms. Graham showed a slide of the FY 2011 Required Expenditure Increases as follows:
.+ftk CITY OF FORT WORTH
CRIME CONTROL AND PREVENTION DISTRICT BOARD
May 18, 2010
Page 9 of 21
Action Item: FY 2011 CCPD Budget (cont'd) (Agenda Item VI)
Staff Report (cont'd)
FY 2010 Adopted Budget $50,625,925
Contractual Increase $2,023,685
Benefit Increase $178,139
Supplemental Pay/Misc. Increases $22,314
GASB 45 $1,073,652
FY 2011 $53,923,715
Ms. Graham clarified that the $53,923,715 budget figure was the result of adding these
expenditures increases to last year's budget amount and did not reflect any budget reductions.
She reviewed the balancing of the FY 2011 Budget as follows:
FY2011 Projected Revenue $47,454,842
"Mk FY2011 Projected Budget $53,923,715
Out of Balance ($6,468,873)
Ms. Graham reviewed the amendments to balance the budget as follows and provided
explanations for how these numbers were determined:
Major Line Item Reductions (Over$50,000)
Election Cost $490,000
Helicopter Purchase $129,000
Overtime Reduction $719,000
Parks Policing of Pools $70,000
Technology Fund $765,000
Reduce Contracts:
Comin' Up Sites $72,000
Crime Prevention Agency $50,000
Safe Haven $96,000
After School Program $320,000
Community Based $38,000
Historical Program Savings $645,000
SOD - Special Undercover Car Lease $95,000
New Vehicle Purchases $773,000
New Recruit Training $779,000
�"• Vacancy Savings $440,000
CITY OF FORT WORTH
CRIME CONTROL AND PREVENTION DISTRICT BOARD
May 18, 2010
Page 10 of 21
Action Item: FY 2011 CCPD Budget (cont'd) (Agenda Item VI)
Staff Reports (cont'd)
Line Item Total $5,481,000
Ms. Graham explained in the figures shown, staff had taken a 20% reduction in the
community-based programs. She added that the new recruit training figure was the result of
reducing the number of new recruits from 55 to 30.
Ms. Graham presented another chart showing the Proposed FY 2011 Budget Overview
information as follows:
FY 2010 FY 2011
Revised Proposed Increase/
Programs Budget Budget (Decrease)
Violent Crimes and Gangs $11,546,965 $12,313,486 $766,521
~ Neighborhood Crime $10,400,856 $10,546,693 $145,837
School Safety & Youth $8,691,428 $9,107,664 $416,236
Police Enhancements $21,661,634 $16,896,250 ($6,765,384)
Salary Savings from Vacancies $0 ($439,848) ($439,799)
Budget Comparison $54,300,882 $48,242,245 ($5,876,638)
She pointed out that the reason that the first three categories had increased was due to the
personnel cost increases. She clarified that those increased costs had been offset by overtime
reductions and historical savings within the programs.
Ms. Graham presented a color-coded pie chart of the breakdown of the FY 2011
Proposed Expenditure Overview as follows:
Character 01 — Salary Cost $28,383,000 or 59%
Character 02— Supply Cost $2,714,000 or 6%
Character 03 — Contractual Services $14,464,000 or 30%
Character 04—Capital Equipment $2,863,000 or 6%
Expenditure Overview Total = $48,424,245
Ms. Graham showed a chart of the FY 2011 Proposed Violent Crime and Gangs category
as follows:
CITY OF FORT WORTH
CRIME CONTROL AND PREVENTION DISTRICT BOARD
May 18, 2010
Page 11 of 21
Action Item: FY 2011 CCPD Budget (cont'd) (Agenda Item VI)
Staff Reports (cont'd)
Authorized Revised Proposed
Positions Budget Budget Increase/
Programs FY 2010 FY 2011 (Decrease)
Zero Tolerance Teams 60 $5,915,734 $6,613,017 $697,283
Strategic Operations Fund 0 $819,864 $691,943 ($127,921)
Expanded Narcotics 12 $1,063,387 $1,218,768 $155,381
Investigation
Gang Unit 13 $1,291,009 $1,437,518 $146,509
Crime Prevention Agency 0 $250,000 $200,000 ($50,000)
Partnership
Comin'Up Program 0 $358,011 $286,409 ($71,602)
Gang Graffiti Abatement 6 $500,936 $486,291 ($14,645)
Stockyards Detail 0 $102,574 $84,843 ($17,731)
.�. *Homeland Security 11 $1,245,450 $1,294,697 $49,247
Sub-Total 102 $11,546,965 $12,313,486 $766,521
*Does not include Decision Package
Ms. Graham reiterated that the increased costs were due to personnel costs increases. She
clarified that those increased costs had been offset by overtime reductions and historical savings
within the programs. She pointed out that there were two contracts in this list, i.e., Crime
Prevention Agency Partnership and Comin' Up Program, which had been reduced by 20%. She
pointed out that there would be an increase in the violent crime and gangs' category by
$766,521.
Ms. Graham presented the slide showing the FY 2011 Proposed Neighborhood Crime
category as follows:
Authorized Revised Proposed
Positions Budget FY Budget FY Increase/
Programs 2010 2011 (Decrease)
Neighborhood Patrol 64 $6,146,401 $6,838,407 $692,006
Officers
Neighborhood Policing 14 $2,814,984 $2,489,816 ($325,168)
Districts
CODE BLUE 0 $394,499 $352,575 ($41,924)
�'` Police Storefronts 0 $75,984 $65,246 ($10,738)
,MIk CITY OF FORT WORTH
CRIME CONTROL AND PREVENTION DISTRICT BOARD
May 18, 2010
Page 12 of 21
Action Item: FY 2011 CCPD Budget (cont'd) (Agenda Item VI)
Staff Reports (cont'd)
Authorized Revised Proposed
Positions Budget FY Budget FY Increase/
Programs 2010 2011 (Decrease)
Parks Community Policing 0 $768,988 $638,649 ($130,339)
Community Based Program 0 $200,000 $162,000 ($38,000)
(Crime Prevention)
Sub-Total 78 $10,400,856 $10,546,693 $145,837
She advised of the increases due to personnel costs. She pointed out that there was a
contract for the crime prevention program, which had been reduced by 20%. Ms. Graham
pointed out that the increase in this category was $145,837.
Ms. Graham presented the slide showing the FY 2011 Proposed School Safety and Youth
category as follows:
Authorized Revised Proposed
Positions Budget FY Budget FY Increase/
Programs 2010 2011 (Decrease)
*School Security Initiative 69 $6,612,874 $7,444,821 $831,947
After School Program 0 $1,600,000 $1,280,000 ($320,000)
Safe Haven 0 $478,554 $382,843 ($95,711)
Sub-Total 69 $8,691,428 $9,107,664 $416,236
*Did Not Include Decision Package
She pointed out the increase in the School Security Initiative Program due to increased
personnel costs. She reminded the directors that there was reimbursement to the CCPD from the
school districts in the amount of $4.7 million. Ms. Graham explained that the school districts
covered 50% of the costs for officers, 100% for the Corporals, Sergeants and Lieutenants and
LEEF officers within the program. She pointed out that the After School Program and Safe
Haven Program were contracts and had been reduced by 20%. She stated that this would be a
$416,236 increase in this category.
Ms. Graham presented the FY 2011 Proposed Police Enhancements as follows:
AMP*. CITY OF FORT WORTH
CRIME CONTROL AND PREVENTION DISTRICT BOARD
May 18, 2010
Page 13 of 21
Action Item: FY 2011 CCPD Budget (cont'd) (Agenda Item VI)
Staff Reports (cont'd)
Authorized Revised Budget Proposed
Positions FY 2010 Budget FY Increase/
Programs 2011 (Decrease)
Recruit Officer Training 0 $2,162,519 $1,384,021 ($778,498)
Civil Service Pay Plan 0 $5,329,547 $5,329,547 0
Increased Jail Costs 0 $2,667,979 $2,667,979 0
Replacement of High 0 $8,250,643 $3,841,033 ($4,409,610)
Mileage Vehicles
Special Operations 0 $530,891 $436,310 ($94,581)
Division Vehicles
*Police Cadets 0 $102,008 $102,008 0
Special Events Overtime 0 $675,374 $558,628 ($116,746)
Technology Infrastructure 0 $2,702,455 $1,937,755 ($764,700)
Digital Cameras in Beat 0 $120,000 $120,000 0
Patrol Vehicles
Mobile Data Computers 0 $195,500 $195,510 10
Helicopter Lease & 0 $128,914 0 ($128,914)
Equipment
Tasers 0 $65,000 $65,000 0
Training Staff 2 $216,005 $223,959 $7,954
Recruitment Budget 0 $25,000 $34,500 $9,500
Election Costs 0 $489,799 0 ($489,799)
Sub-Total 2 $23,661,634 $16,896,250 ($6,765,384)
*Did not include Decision Package
Ms. Graham advised that the recruits had been reduced from 55 down to 30. She stated
the police vehicles had been reduced by 30 units. Ms. Graham stated that the revised budget
included the FY 2009 rollovers so the high mileage vehicles of $8.2 million actually included
$3.6 million, which was a rollover. She clarified that the department was only reducing the high
mileage vehicles by $709,000, which represented those 30 vehicles. She stated that the
department would still have the same number of vehicles on the roads; just the number of new
vehicles was going to be reduced by 30 units. She advised of using the special auction vehicles
for the Special Operations Division vehicles. She pointed out the reduction in overtime for
special events. Ms. Graham advised that the helicopter item had been reduced until a resolution
was sent to the City Council regarding this purchase and that election costs had been reduced
.•. CITY OF FORT WORTH
CRIME CONTROL AND PREVENTION DISTRICT BOARD
May 18, 2010
Page 14 of 21
Action Item: FY 2011 CCPD Budget (cont'd) (Agenda Item VI)
Staff Reports (cont'd)
since the CCPD had just been renewed by election for another five (5) years. She reviewed the
sub-total figures for the directors.
Ms. Graham then presented the FY 2011 Decision Packages as follows:
Decision Package Authorized Amount
Positions
Improvement Packages
Add School Resource Officer 1 $90,507
DNA Unit - Personnel and Supplies 3 $232,428
Reduction Packages
Freeze Funding for Cadet Program 0 ($102,008)
Transfer Personnel Costs for Homeland -11 (1,190,329)
Security
Total Decision Packages 7 $969,402
Ms. Graham reviewed the proposed improvement packages for the directors and advised
that the first one was to add an additional School Resource Officer, which would be part of the
school security initiative program which was for the category of school safety and youth
program. She indicated that this position would be for the new Tidwell Middle School in the
Northwest Independent School District (ISD). She spoke about a contract with the ISD in
regards to that program. She advised of the improvement package for the DNA Unit personnel
and supplies. She spoke about the new crime lab coming on line and that if the Police
Department could have an accredited DNA Lab, it was going to do a lot for the department. She
indicated there would be cost savings associated with it and increased processing time on the
cases, which would help the crime rate. She advised of the possibility of obtaining revenue from
the lab by taking on cases from other cities and charging for those services. She added that there
would be grant opportunities that would open up for the department as well. She reiterated that
there could be a lot of positive revenue resources that could be associated with that improvement
package.
Ms. Graham spoke before the directors on the reduction packages. She explained that
one of the packages was to place a freeze on the funding for the Cadet Program. She pointed out
the cadet program was for college students that were interested in becoming police officers. She
stated that they were paid a salary, provided a uniform and tuition reimbursement. Ms. Graham
.E.
.�.. CITY OF FORT WORTH
CRIME CONTROL AND PREVENTION DISTRICT BOARD
May 18, 2010
Page 15 of 21
Action Item: FY 2011 CCPD Budget (cont'd) (Agenda Item VI)
Staff Reports (cont'd)
indicated that this program had been suspended during years of difficult budget times and was
suspended in FY 2004 to 2005.
Ms. Graham spoke about the another reduction package for the transfer of personnel costs
for Homeland Security, which included 11 positions at $1,190,329. She stated that an agreement
had been reached to move 50% of the personnel costs out of the CCPD budget to the City of Fort
Worth's General Fund over a five-year period of time. She clarified that this amounted to 125
positions over that five-year period. She pointed out that this package would be the first phase in
that process. Ms. Graham stated the reason only 11 positions were being recommended for this
move was due to the budget constrains on the City's General Fund for next year. She added that
in the future the positions would be staggered so that they would get to the 125 positions within
the five years, which would represent 50% of the positions being funded. She explained that the
Budget Office was aware of this movement of personnel and it had been accounted for in the
City's proposed General Fund budget for FY 2011.
Ms. Graham clarified that the total decision packages resulted in seven (7) authorized
positions with a savings of$969,402.
Ms. Graham continued her presentation by showing a chart of the FY 2011 Proposed
Budget Overview as follows:
Authorized
Programs Budget Positions Sworn Civilian
Violent Crimes and Gangs $11,123,157 91 85 6
Neighborhood Crime $10,546,693 78 64 14
School Safety and Youth $9,198,171 70 70 0
Police Enhancements $17,026,670 5 2 3
Salary Savings from 0 0 0
Vacancies Adjustments ($439,848)
Sub-Total $47,454,843 244 221 23
Ms. Graham indicated that based upon the revenue figure as compared to the
expenditures, a balanced budget had been produced.
A*M.
^ CITY OF FORT WORTH
CRIME CONTROL AND PREVENTION DISTRICT BOARD
May 18, 2010
Page 16 of 21
Action Item: FY 2011 CCPD Budget (cont'dl (Agenda Item VI)
Staff Reports (cont'd)
Ms. Graham presented and reviewed in detail the chart showing the FY 2011 Projected
Fund Balance as follows:
Audited Fund Balance 9/30/09 $30,247,000
Plus FY 2010 Projected Revenues $46,863,133
Less FY 2010 Projected Expenditures ($46,005,042)
Less: FY 2009 Rollovers ($3,674,956)
Projected Adjusted Fund Balance 9/30/10 $27,430,135
Plus FY 2010 Projected Revenues $47,454,843
Less FY 2010 Projected Expenditures ($47,454,843)
Projected Adjusted Fund Balance 9/30/11 *$27,430,135
FY 2011 Target @ 60% $28,472,906
^ *Did not include rollovers.
She pointed out that the fund balance had not been affected as a balanced budget had
been reached. She did clarify that the FY 2011 target figure ($28,472,906) had changed due to
the fact that it had to be 60% of the total budget figure. She reminded the directors that
Assistance City Manager Higgins that indicated earlier in this meeting that this issue would be
further discussed that the CCPD meeting to be held on June 15, 2010.
Ms. Graham provided a recap of the FY 2011 Budget Process calendar as follows:
CCPD Board Process
May 18 CCPD Board Public Hearing on Proposed FY11 Budget
June 15 CCPD Board Take Action on Proposed FYI Budget
City Council Process
July 13 City Council Public Hearing on Proposed FYI Budget
August 3 City Council Take Action on Proposed FYI Budget
Ms. Graham advised that the City staff s recommendation was to open the public hearing
and receive public comment and then continue the public hearing to the June 15, 2010, meeting.
^
^ CITY OF FORT WORTH
CRIME CONTROL AND PREVENTION DISTRICT BOARD
May 18, 2010
Page 17 of 21
Action Item: FY 2011 CCPD Budget (cont'd) (Agenda Item VI)
Staff Reports (cont'd)
Ms. Graham concluded her presentation.
President Moncrief opened the floor or discussion and/or comments. He advised that the
presentation was crystal clear and easy to understand. He added that there was still some policy
questions that the directors needed to address, i.e., fund balance. At this time, President
Moncrief requested that Police Chief Jeff Halstead respond to some questions. President
Moncrief advised that he was aware that the Chief had seen the proposal and had been part of the
process. He also pointed out that this budget accomplished certain things, one of which was to
begin to move authorized police positions from the CCPD's budget to the City's General Fund
budget. He pointed out that there had been other changes and certain things that would have to
be waited on. He posed the question to Police Chief Halstead if he was comfortable with the
recommendation.
^ Police Chief Halstead indicated that he was very confident. He added that he wanted to
explain the tough process that they had to go through in the last few months. He talked about the
challenges that they faced with last year's budget. He spoke about the process and commended
the Police Department staff that had worked on this CCPD budget process. He spoke about the
fact that the Police Officers Association (POA) was not included in this process throughout its
completion and he added that he took responsibility for that oversight. He indicated that they
had been included in one meeting; however, he stated that he wanted to make sure that they were
copied on any further budget discussions because they were the communication point and a
partner in this as well because there were so many important positions that sit within the CCPD
budget that were represented from the POA. He indicated that the police staff would do a better
job in that process. He added that there were tough decisions that were stated within this budget.
He talked about the number of hours that his staff had worked trying to reach the balance budget.
He indicated that he was satisfied with the presentation and the balanced budget and that it was
the best product that they could come with due to the decrease in revenue resources.
Director Jordan also expressed appreciation to Ms. Graham for her presentation. He
indicated that he also had a question for Chief Halstead. He added that he understood the
constrains that the Police Department and the board of directors were under and the City Council
would be seeing the same thing in the City's General Fund Budget. He referenced some
previous statements made by Chief Halstead that he was going to do some reorganization within
the department and indicated that one concern that he had was going from the 50 individuals in
the recruitment class to 30. He questioned whether it would cover the attrition in the department
A'►k or would it be a negative in the end strength. He clarified whether the department had to cut
.r CITY OF FORT WORTH
CRIME CONTROL AND PREVENTION DISTRICT BOARD
May 18, 2010
Page 18 of 21
Action Item: FY 2011 CCPD Budget (cont'd) (Agenda Item VI)
Staff Reports (cont'd)
bodies to get to a balanced budget. Director Jordan indicated that he thought the attrition in the
Police Department was higher than 30 officers.
Chief Halstead indicated that they would normally have a little higher attrition than that
number. He stated that he could not stand in front of the directors and ask for more. He added
that he knew that he needed at a minimum of 200 to 300 positions to start serving with the
increase in the residential population which had grown 36,000 people since he had been sworn in
as Police Chief. He added he knew they needed more but he answered that they were going to
have to work creatively and not use anything that they had used in the past to solve their staffing
and employment needs for the future. He pointed out that cutting down to 30 recruits was the
absolute thinnest they could go. He added that he wanted to do 40 at first; however, it meant that
he would have to take money from some where else and everyone had voiced concern when the
projects or line items were being reduced or taken away. He added that they were going to have
a very tough year in staffing and deployment; that patrol reorganization was going to assist him
in the limited recruits that he would have in the next fiscal year and that was the creative way
they were going to have to balance that out. He reiterated that he did not want to make that
reduction; however, he answered that he had to do so.
Director Jordan stated that he had total confidence in the Chief's leadership and what he
was doing. He pointed out however that what would happen from the career management
standpoint was if there was a void then it would have to be paid for later and it had to be paid for
through overtime and other issues. He added the City was not going to endanger the safety of an
officer.
Director Jordan asked Chief Halstead how the board of directors could help him continue
to maintain the highest public safety police officer group in the Nation. Chief Halstead advised
of his wishes for more recruits in order to address certain factors, but advised that those wishes
would just have to wait another year.
Director Espino expressed appreciation for the presentation. He referenced the parks and
community policing efforts and advised that the citizens had indicated that they felt safe in the
City's parks and community centers. He added that he wanted to make sure that the City had
adequate resources in the City's parks and community centers from a public safety standpoint
going forward. He added that he understood the need for the reduction; however, he wanted to
be satisfied that when the budget was approved that the City had the adequate resources to deal
with public safety at the City's parks and community centers.
102*4 CITY OF FORT WORTH
CRIME CONTROL AND PREVENTION DISTRICT BOARD
May 18, 2010
Page 19 of 21
Action Item: FY 2011 CCPD Budget (cont'd) (Agenda Item VI)
Staff Reports (cont'd)
Chief Halstead talked about working with the Parks and Community Services Director
and his staff and advised the Police Department was not going to let down in that effort. He
indicated that they had a great communication and if it were to become a problem, then it would
be addressed immediately.
Director Zimmerman indicated that he did not want to see the City loose its impetus and
have a decrease in manning as a result of this budget. He indicated that he wanted to see the cost
benefits analysis that they went through to decide to hire DNA personnel and he also wanted to
look at the community-based programs to see if they could find the funding in those programs to
get the Police Department back up where they needed to be in their training.
Director Moss indicated that he had previously brought up an issue about community-
based programs and that they needed to increase that funding level and he now saw that it had
been cut. He added that this issue was a real concern to him especially since those were
concerns that were being expressed by the community that he worked with. He added that he
had another question that related to the increased jail cost. He stated that he was aware that the
amount had been frozen at the 2005 level and had not been increased. He pointed out that
without the CCPD funding for jails; it would be a cost that the City would incur anyway. He
added in other words, the City was supporting the costs for jails through the CCPD; however, if
the City did not have that CCPD funding would the City have those same costs. He questioned
whether that was a plus that was being added or was it an overall operating cost that the City was
incurring.
Ms. Graham indicated that there were two funding mechanisms that provided for the jail
costs. She stated that 50% came from the City's General Fund and there was a fixed payment
that came from the CCPD funding. She indicated that fixed payment was set a long time ago.
She further clarified that any increases in the jail costs had to be paid from the City's General
Fund.
Director Moss restated his question to Ms. Graham about the City having to incur those
costs and she stated that the City would have to pay that amount for the jail at 100 percent from
the City's General Fund, with the amount being $5.4 million.
Director Hicks indicated that she also shared the concerns that had been stated about the
police force for a city the size of Fort Worth and the continued growth in the new growth areas
of the
CITY OF FORT WORTH
CRIME CONTROL AND PREVENTION DISTRICT BOARD
May 18, 2010
Page 20 of 21
Action Item: FY 2011 CCPD Budget (cont'd) (Agenda Item VI)
Staff Reports (cont'd)
City. She suggested to the Chief that he report back to the board of directors to see how the
staffing was going in the fall time frame. She added that then it may have to be addressed. She
added that she felt the City of Fort Worth had been fortunate not to see a lot of the economic
crime that had been experienced in other cities and she hoped the figures would continue to do
well. She added that she felt the police officers were stretched thin and that they needed help.
Director Hicks added that she did not want the City to be in a reactionary mode where the City
began to see crime going up and then the City would have to react to that factor. She referenced
as an example when the City eliminated the gang unit and it had to be brought back due to the
increase in gang activity. She suggested to the Chief to just keep an eye on this issue and added
that all of the directors were probably concerned about this issue. She talked about the large area
that was covered by the Neighborhood Police Officer (NPO) in her area.
Chief Halstead requested clarification as to whether he was to report in six-months before
this board of directors or the City Council at a Pre-Council meeting. President Moncrief
suggested that it be done at this board meeting.
President Moncrief indicated that this board of directors still had pending discussions
about the fund balance issue and how the board might be able to make mid-year adjustments. He
indicated that it had been done before and there was precedence and there was certainly need.
He indicated that while the board of directors wanted to make sure the need was justified and
well documented, he felt the board would be able to look at the staffing issue within the six-
month period of time and by then have some trends that they could look at and an indicator of
exactly where things stood and what the need might be at that time. He suggested to Chief
Halstead to be prepared to have an option at that time and the board of directors would also.
Director Jordan recommended that the recruit class of 30 needed to be held early on to
know how the Police Department was transitioning and not wait until the end of the fiscal year.
Public Hearing
President Moncrief opened the public hearing.
No one appeared to speak either for or against the proposed budget.
CITY OF FORT WORTH
CRIME CONTROL AND PREVENTION DISTRICT BOARD
May 18, 2010
Page 21 of 21
Action Item: FY 2011 CCPD Budget (cont'd) (Agenda Item VI)
Action
MOTION: Upon a motion made by Director Jordan and seconded by Director Zimmerman,
the board of directors voted nine (9) "ayes" and zero (0) "nays" to keep the public
hearing open until the next meeting scheduled for Tuesday, June 17, 2010. The
motion carried unanimously.
Citizen Comments (Agenda Item VII)
There were no citizen comments.
Future Agenda Items (Agenda Item VIII)
President Moncrief announced the CODE BLUE Seminar would be held on Saturday,
May 22, 2010, 8:00 a.m. He added that the board's next meeting would be on Tuesday,
June 15, 2010, at 7:00 p.m. to be held in the Pre-Council Chamber.
Adiourn (Agenda Item IX)
With no further presentations or discussions, President Moncrief adjourned the regular
meeting of the Crime Control and Prevention District Board of Directors at 1:10 p.m., on
Tuesday, May 18, 2010.
These minutes approved by the Crime Control and Prevention District Board of Directors
on the 15`h day of June, 2010.
APPROVED:
Mike MAcrirGid
Minutes Prepared by and Attest:
Marty Hendr , Secretary