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HomeMy WebLinkAbout2011/08/30-Minutes-Crime Control and Prevention District (CCPD) (4) CITY OF FORT WORTH CRIME CONTROL AND PREVENTION DISTRICT BOARD OF DIRECTORS REGULAR MEETING AUGUST 30, 2011 Present: W. B. "Zim" Zimmerman, Vice President Director Betsy Price Director Salvador Espino Director Danny Scarth Director Frank Moss Director Jungus Jordan Director Dennis Shingleton Director Kathleen Hicks Absent: Director Joel Burns City Staff: Amok Charles Daniels, Assistant City Manager Charlene Sanders, Assistant City Attorney Marty Hendrix, Secretary to the Board Other City Staff in Attendance: Tom Higgins, Interim City Manager Jeff Halstead, Police Chief Rhonda Robertson, Deputy Chief Daniel Garcia, Deputy Chief Abdul D. Pridgen, Deputy Chief Paul Henderson, Police Major Horatio Porter, Budget Officer Shallah Graham, Senior Administrative Services Manager, Police Department Sasha Kane, Senior Contract Compliance Specialist, Grants and Contracts Management Division, Police Department Christy Rodriquez, Program Support Division Administrator, Research and Planning Unit of the Police Department Richard Zavala, Director of Parks and Leisure Services Jessica Sangsvang, Assistant City Attorney .., �. CITY OF FORT WORTH CRIME CONTROL AND PREVENTION DISTRICT BOARD OF DIRECTORS AUGUST 30, 2011 Page 2 of 18 With a quorum of the board members present, Vice President Zimmerman called the meeting of the Crime Control and Prevention District Board (CCPD) of Directors to order at 7:01 p.m., on Tuesday, August 30, 2011, in the Pre-Council Chamber of the Fort Worth Municipal Building, 1000 Throckmorton, Fort Worth, Texas 76102. Election of New Officers — President and Vice President (Agenda Item II) Vice President Zimmerman opened the floor for a motion on the election of new officers. MOTION: A motion was made by Director Shingleton and seconded by Director Hicks to elect Director Betsy Price as the President of the CCPD Board of Directors. The directors voted eight (8) "ayes" and zero (0) "nays", with Director Burns absent, in favor of the motion. The motion carried. MOTION: A motion was made by Director Shingleton and second by Director Hicks to re- elect Vice President W. B. "Zim" Zimmerman as Vice President of the CCPD AtOlk Board of Directors. The directors voted eight (8) "ayes" and zero (0) "nays", with Director Burns absent, in favor of the motion. The motion carried. Vice President Zimmerman turned the meeting over to President Price. Approval of Minutes of the June 20, 2011, CCPD Board Meeting (Agenda Item III) President Price opened the floor for a motion on the approval of the minutes. MOTION: Upon a motion made by Director Scarth and seconded by Director Moss, the directors voted eight (8) and zero (0) "nays", with Director Burns absent, to approve the minutes of the June 20, 2011, Crime Control and Prevention District Board of Directors Meeting. The motion carried. Announcements (Agenda Item IV) Assistant City Manager Charles Daniels provided the following announcements: He advised that on Thursday, September 22, 2011, at 7:00 p.m. the West Division Forum would take place at Saint Stephens Presbyterian Church, 2700 McPherson Avenue. CITY OF FORT WORTH CRIME CONTROL AND PREVENTION DISTRICT BOARD OF DIRECTORS AUGUST 30, 2011 Page 3 of 18 Announcements (cont'd) (Agenda Item IV) He advised that on Saturday, September 24, 2011, at 9:00 a.m. to 3:00 p.m., the Code Blue Seminar would be held at River Ranch Stockyards, 500 NE 23'd Street. He pointed out that the Master of Ceremonies would be Scott Murray and the guest speaker was Judge Sharon Wilson. He stated that Tuesday, October 4, 2011, was National Night Out event in Fort Worth. He stated that on Thursday, October 20, 2011, at 6:00 p.m., the Recruit Class Graduation would be held at the Christ Chapel Bible Church, 3740 Birchman, Fort Worth, Texas. This concluded the announcements. At this time, President Price advised that there would be a change in the agenda and that Item VI-D. Sales Tax Refund and Repayment Plan would be moved up on the agenda and would be presented by Horatio Porter, the City's Budget Officer. Sales Tax Refund and Repayment Plan (Agenda Item VI-D) Horatio Porter, Budget Officer, provided a brief presentation on the status of the sales tax refund and repayment plan. Using a PowerPoint presentation, he advised that the purpose of his presentation was to review sales tax payment, quantify sales tax audit adjustments and the proposed settlement agreement with the State Comptroller's Office. Mr. Porter advised that the existing sale tax rate was 8.25 cents and it was allocated among the four (4) taxing entities, that is: State of Texas received 6.25 cents, the City of Fort Worth received 1 cent, the CCPD received .50 cent and The T received .50 cent. Mr. Porter explained that two (2) large corporations purchased large pieces of equipment in the City of Fort Worth and paid sales taxes on those purchases. He added that later those same companies found out that they should not have paid sales tax on those purchases as the equipment was tax exempt. Those companies then filed law suits against the Texas State Comptroller in order to receive a reimbursement for those sales taxes that they paid. He explained that these payments date back to 1995 and 1996 to the current time period. He explained that the State Comptroller appealed the law suits, audits were done and the findings were that those companies were due a refund. He pointed out that the State Comptroller refunded their portion of the sales tax that they paid. Mr. Porter stated that the Comptroller then went after the taxing entities (City of Fort Worth, the CCPD and The T) to get them to repay those funds. CITY OF FORT WORTH CRIME CONTROL AND PREVENTION DISTRICT BOARD OF DIRECTORS AUGUST 30, 2011 Page 4 of 18 Sales Tax Refund and Repayment Plan (cont'd) (Agenda Item VI-D) Mr. Porter then showed a slide of the sales tax audit adjustments for the CCPD. He explained that the slide showed the CCPD sales tax trend for collections in the months of May, June, July and August. He added that the adjustment for claims began to be made in the month of May for $612,838, the month of June was skipped and then in the month of July the amount of $176,479 was taken out of the receipts. He pointed out that this was when the City intervened and asked about why the sales taxes were being reduced. He added that for the month of August they were going to take $2,826,948. Mr. Porter indicated that this was a very large reduction, thus the City approached the state and requested some sort of payout plan over a period of time, rather than loosing those large sums. He explained that per the agreement, the sales taxes were returned for the months of May and July and there were other audit adjustments in receivables in the amount of $58,510 in May, $37,628 in June, $2,836 in July and $23,720 in the month of August. Mr. Porter reviewed the net payment to CCPD and advised that the total refund that had been paid was $3,616,265. He advised that the actual August payment to CCPD was $5,308,699. He added that the CCPD sales tax payments were reduced based on the audit of claims and the final determination made in August for $2.8 million. Mr. Porter advised of the proposal that was entered into with the State Comptroller's Office to pay back the sales taxes in question as follows: City staff negotiated with the State Comptroller to: ■ Repay CCPD for the adjustments made by the State Comptroller ■ Establish an extended payment plan for refunds the City owed (20 years or 240 months) ■ Allocate any future adjustments over the same 20-year period Mr. Porter advised that the rational was as follows: ■ Restore funding to CCPD in the current year(avoid budget cuts) ■ Allocate the cost over the same period of time it took to resolve the issue; providing a predictable and manageable amount. ■ Reduce the amount of large surprises in future sales tax payments Mr. Porter stated that similar requests were made and granted for the City of Fort Worth (1.0 cent) and The T (.50 cent) Mr. Porter stated that the action that the City staff was recommending was that: CITY OF FORT WORTH CRIME CONTROL AND PREVENTION DISTRICT BOARD OF DIRECTORS AUGUST 30, 2011 Page 5 of 18 Sales Tax Refund and Repayment Plan (cont'd) (Agenda Item VI-D) ■ Accept the$3.6 million refund granted by the State Comptroller ■ Enter into a repayment plan of 20 years (or 240 months) • Terms: o $15,252.32 for September 2011 o $15,067.00 for 239 months • Represents an interest free loan to the City from the state • Any future adjustments would be allocated over the same 20 year period. Mr. Porter completed his presentation. MOTION: A motion was made by Director Shingleton and seconded by Director Hicks to accept the $3.6 million refund granted by the State Comptroller and to enter into a repayment plan of 20 years (or 240 months), with the terms of $15,252.32 for September 2011 and $15,067.00 for 239 months. The directors voted eight (8) "ayes" and zero (0) nays, with Director Burns absent, in favor of the motion. The motion carried. President Price moved back up the agenda to Agenda Item V. Written Reports (Agenda Item V) President Price advised the following written reports had been provided to the directors. She opened the floor for questions and/or comments. A. Third Quarter Program Report FY 2011 President Price recognized Christy Rodriguez,Program Support Division Administrator,who was with the Research and Planning Unit of the Police Department. She indicated that she was present to respond to any questions. There were no questions or comments posed by the directors. B. FY 2012 Community-Based Program Recommendation President Price advised that Sasha Kane, Senior Contract Compliance Specialist, with the Police Department,was present to respond to questions. There were no questions posed by the directors. These items were received as a matter of information. There was no formal action taken by the directors on these reports. .,,.ft, CITY OF FORT WORTH CRIME CONTROL AND PREVENTION DISTRICT BOARD OF DIRECTORS AUGUST 30, 2011 Page 6 of 18 Consideration and Approval of FY 2012 Community-Based Program Funding Recommendations (Agenda Item VI-A) Sasha Kane, Senior Contract Compliance Specialist, Police Department, spoke before the directors regarding the FY 2012 Community-Based Programs. Using a PowerPoint presentation, she advised that the presentation would cover the FY 2012 application process, the FY 2012 program recommendations, the public hearing and the action item. Ms. Kane explained that on March 9, 2011, the department released the FY 2012 request for proposals. She explained that eligible applicants were those agencies that were registered non-profits and had not received CCPD funding for the two (2) previous years. She added that special emphasis was given to youth and family violence initiatives. She added that all of the applications that met the eligibility requirements were sent to the scoring committee for review. She indicated that the scoring committee met on August 17, 2011, to review and score the applications. She stated that there were 24 applications received from community-based programs, with $1.1 million in total requests. She stated that the scoring committee members were representatives from: Community Development Council Fort Worth Independent School District Fort Worth Police Department Former CCPD Board Members She expressed appreciation to them for their work in this process. Ms. Kane pointed out that there were seven (7) programs that consistently rated the highest. She added that the implementing agencies for these programs were: Alliance for Children, Inc. CASA of Tarrant County Cassata High School Lena Pope Home, Inc. NewDay Services for Children and Families Santa Fe Youth Services The Women's Center of Tarrant County Ms. Kane reviewed the information provided by the Alliance for Children as follows: Requested: $12,576.00 Recommended Funding: $12,576.00 Program: Protecting Children from Sexual Abuse: It's the Adult Thing to Do The funding would be used for community educator, mileage, computer equipment, .wh-� supplies and consultants. .00%, CITY OF FORT WORTH CRIME CONTROL AND PREVENTION DISTRICT BOARD OF DIRECTORS AUGUST 30, 2011 Page 7 of 18 Consideration and Approval of FY 2012 Community-Based Program Funding Recommendations (cont'd) (Agenda Item VI-A) The program was designed to train 500 adults throughout the City. She reviewed the information provided by Court Appointed Special Advocates (CASA) of Tarrant County, Inc., as follows: Requested: $10,000.00 Recommended Funding: $10,000.00 Program: Supervising and mentoring court-appointed volunteers who advocate for abused and neglected children Funding for 20% of salary and fringe for one case worker Program caseworker will supervise and mentor 30 court-appointed community volunteers to serve 75 abused and neglected children throughout the City. Ms. Kane reviewed the information provided by Cassata High School as follows: Requested: $20,000.00 Recommended Funding: $20,000.00 Program: Remedial literacy and math Funding for 18.86%of the total salary and fringe benefits Cassata will serve approximately 185 students in this program throughout the City Ms. Kane presented the information provided by Lena Pope Home, Inc. Requested: $200,000.00 Recommended Funding: $50,000.00 Program: First Offender Funding for personnel, fringe, mileage, equipment, supplies and indirect cost Program will serve 41 youth ages 10 — 17 and their parents/guardians throughout the City. Ms. Kane reviewed the NewDay Services for Children& Families as follows: Requested: $40,594.00 Recommended Funding: $40,594.00 .m► Program: Character Counts! CITY OF FORT WORTH CRIME CONTROL AND PREVENTION DISTRICT BOARD OF DIRECTORS AUGUST 30, 2011 Page 8 of 18 Consideration and Approval of FY 2012 Community-Based Program Funding Recommendations (cont'd) (Agenda Item VI-A) Program currently funded in FY 2011 Funding for salary,fringe benefits,and supplies 60 — 65 juveniles attending 5 1-hour classes per week at the Tarrant County Juvenile Detention Center Ms.Kane presented the information from the Santa Fe Youth Services as follows: Requested: $38,782.00 Recommended Funding: $38,782.00 Program: Second Step Violence Prevention Funding for salary, fringe benefits, mileage, travel, supplies and a percentage of indirect cost Program would service 400 middle school students at JP Elder, Riverside and Meacham Middle Schools Ms. Kane reviewed the information received from The Women's Center of Tarrant County as follows: Requested: $25,569.00 Recommended Funding: $25,569.00 Program: Free Counseling for Victimized Children Program currently funded in FY 2011 Funding for salary, fringe benefits, mileage, supplies, contractual services and indirect cost Program would serve 250 child victims throughout the City. Ms.Kane completed her presentation. President Price opened the floor for questions and/or comments from the directors. Director Shingleton questioned whether the Women's Center of Tarrant County covered the Safe Haven. Ms. Kane indicated that they were two separate entities and this was verified by another --� individual in the audience. CITY OF FORT WORTH CRIME CONTROL AND PREVENTION DISTRICT BOARD OF DIRECTORS AUGUST 30, 2011 Page 9 of 18 Consideration and Approval of FY 2012 Community-Based Program Funding Recommendations (cont'd) (Agenda Item VI-A) Director Espino thanked Ms. Kane for her presentation and expressed his support for the agencies that had been presented and he supported moving forward with funding those agencies. He then expressed his concerns that he stated were held by Directors Moss and Hicks whereby that there was not enough funding in the community-based programs portion of the budget. He emphasized that they were not suggesting re-opening the applications. He pointed out that he had talked about the"weed and seed" programs on the Northside and that there had been those types of programs on the Southside that had been funded by the Federal Justice Department. He pointed out that due to cutbacks in Washington, D.C., those programs would no longer be funded. He added that he believed that he, Directors Moss and Hicks had requested the City staff look into this issue. He indicated that he still was not seeing a plan to address the "weed and seed" programs and their associated funding. He talked about the success of the "weed and seed"program in North Fort Worth. He also stated that he thought it was successful in southeast Fort Worth. He added that he was going to vote affirmatively in support of the presented recommendations because he believed that they were doing outstanding work. He stated that he challenged the City staff that if this could not be done through the CCPD process then he suggested that it should be done as part of the"wish list"in the City's budget process. Director Moss indicated that he supported the recommendation also; however, his comments were related to what Director Espino had talked about. He indicated that he was requesting another meeting to talk about the additional programs and funding. Director Hicks indicated that she continued to have some real concerns, beyond the issues that were raised by Director Espino, about the issue of domestic violence. She added that she was very pleased to see that there was money being put forth. She pointed out that this past weekend there was another domestic violence issue in the City Council District that she represented as a Council Member. She pointed out that while the Police Department did a wonderful job of dealing with these issues, she indicated that this issue was going to take a much more proactive job to address it through other organizations and agencies. She added that she was glad to see that there was money being put in place and she also looked forward to seeing some of the new activities that were coming on line in the coming year. She pointed out that it was not an issue in just her Council District; it was an issue throughout the City of Fort Worth. Director Hicks also expressed appreciation to Police Chief Jeff Halstead for the work that he had done to be proactive on this issue. She stated that she was looking forward to seeing positive results from the funding that was being provided. President Price requested clarification on the number of programs that were new this year. Ms. Kane explained that all of them but two (2) were new programs. President Price also requested the total amount for these programs. Ms. Kane indicated that it was $197,521.00 and that there had been $200,000.00 identified in the budget. This concluded the discussion on this agenda item. President Price opened the public hearing. CITY OF FORT WORTH CRIME CONTROL AND PREVENTION DISTRICT BOARD OF DIRECTORS AUGUST 30, 2011 Page 10 of 18 Consideration and Approval of FY 2012 Community-Based Program Funding Recommendations(cont'd) (Agenda Item VI-A) Becky Britton, 6614 Sabrosa Court, Fort Worth, Texas, 76133, former member of the CCPD Board, spoke before the directors on the proposed programs. She indicated that the subject that had just been presented was an idea that she had come up with and approached the CCPD Board for the funding. She added that the amount of funding was determined by the board of directors as a whole. She stated that the initial purpose of that was that they were so concerned about the dropout rate in the Fort Worth Independent School District was not coming down. She stated that in researching it as a board, she stated that they discovered that there were a lot of things being attempted by the United Way, faith-based organizations, community organizations, etc. She pointed out that they were still not seeing the numbers come down and they were still showing up as crime statistics. She added that their initial idea was to try funding these programs temporarily for a year or two to come up with a certain amount of money and that perhaps there were people or organizations that had not been involved prior to the issue, that if they had funding and guidance by City staff that they would be able to address the issue and maybe in a new or different way. She stated that she had no opposition to the agencies that had been recommended. She stated that her questions were the fact that the former CCPD Board had not proposed it as a permanent budget item and it was to be re-evaluated and she questioned whether the decision had been made to make this a permanent budget item. At the request of President Price and Assistant City Manager Daniels, Police Chief Jeff Halstead responded to Ms. Britton's questions. Chief Halstead stated that the last time that they had had this discussion, this was a recurring theme that came up previous to the board's transition and it was readopted every year with a new budget that would come before the board of directors and then reapproved. He added that then under the transition of the new board, the same process was then done and this was the best process that he could recollect for the last three(3)budgets that have come through the board of directors. Ms. Britton stated that one of the reasons that she asked the question was at the time that they came up with this, the CCPD was fluid with money and they were really collecting sales tax. She added that they were very aware that something could occur, for example an incident like September 11, and then the funds would not necessarily be there and the funds would be needed for police cars or other things at that time that they were able to fund. She pointed out that then she also saw where sales tax monies were going to have to be returned back to the state. Ms. Britton continued with her questions. She pointed out that initiatly the previous CCPD Board did not approve any salaries or benefits back to the organizations. She stated that she now sees in the description of the various programs that they were receiving salaries and benefits. She pointed out that it was for only two (2) years, then how or who carried on those costs. She questioned was it the organization that would be responsible for those costs. Police Chief Halstead indicated that was correct, the organization had to pay those costs. CITY OF FORT WORTH CRIME CONTROL AND PREVENTION DISTRICT BOARD OF DIRECTORS AUGUST 30, 2011 Page 11 of 18 Consideration and Approval of FY 2012 Community-Based Program Funding Recommendations(cont'd) (Agenda Item VI-A) Police Chief Halstead talked about an organization called Metro Productions that had been funded for two years and now could not come through the process. He pointed out that they now have the ability to go out into the community and gain their funding in order to continue their services that they provide and work closely with the Police Department. Chief Halstead made comments on one of the challenges that they have with every budget and was exactly what Ms. Britton mentioned and that was trying to forecast the economic challenges that they were going to face. He stated that two (2) years ago the Police Department presented to the board a plan to move over the next five(5)years half of the sworn officers' salaries in the CCPD to the General Fund. He pointed out that this was a tough decision. He pointed out that the board agreed to do that and it has begun. He added that with this move, this would allow the freeing up of funding for the priorities programs, which would be approved by the board, with community input. He added that they wanted to see the best programs where there could be the best "bang for the buck" on what we could see in the communities. He added that currently the after school programs and the ISD and the neighboring ISD received national attention in a meeting he attended last year in Austin, Texas, when he presented to the T Board of Directors, that the City of Fort Worth could show the largest reduction in juvenile crime over a ten-year period through the investment of CCPD funding. Chief Halstead indicated that they appreciated the vision that was back then that continued to benefit them with juvenile crime challenges every day. He explained again the transiting of personnel from the CCPD fund to the General fund, which amounted to only 16 positions for this year. He stated that he hoped that they will then gain the avenue of funding opportunities for more programs long term that would assist them in these services. He added that they appreciate the vision that was created back then that now continues to benefit the Police Department with the juvenile crime issues that they face every day. He reiterated that they were hoping with the transition of personnel to the City's General Fund, which was 16 positions this year, that they would start gaining that avenue of funding opportunities for more programs long term to assist them in these services. Ms. Britton indicated that her questions had been answered and concluded her comments. With no further citizens appearing before the board, President Price closed the public hearing. MOTION: A motion was made by Director Hicks and seconded by Director Shingleton and to approve the programs and associated funding as presented. The board voted eight (8) "ayes" and zero (0) "nays", with Director Burns absent, in favor of the motion. The motion carried. Budget Adiustments (Agenda Item VI-B) Shallah Graham, Senior Administrative Services Manager in the Police Department spoke before �.. the directors on the budget adjustments. Using a PowerPoint presentation, she advised that she wanted to begin the presentation with an explanation of the difference between budget adjustments and budget �. CITY OF FORT WORTH CRIME CONTROL AND PREVENTION DISTRICT BOARD OF DIRECTORS AUGUST 30, 2011 Page 12 of 18 Budget Adjustments (cont'd) (Agenda Item VI-B) amendments. She stated that a budget amendment was when they would require additional funds be added to the budget, utilizing the fund balance or by increasing receipts. She stated that it was a three step process, requiring several public hearings. She clarified that a budget adjustment was a process whereby funds were moved within the budget. She pointed out as an example it would be moving savings from one line item to another line item or shifting funds from one program to another program. She stated that budget adjustments required concurrence from the board members and City Council. She clarified that no public hearing was required. She added that if City staff recommended a change in program scope or staffing then that would also require the CCPD Board and City Council approvals. Ms. Graham added that this process was all required by the approved financial management policy. She advised that the first issue was an adjustment to the School Security Initiative. She reminded the board members that when they were going through the FY 2012 budget process, Keller and Everman Independent School Districts (ISDs) had requested to be removed from the School Security Initiative and did not renew their contracts. She clarified that based upon that, they did not have funding for five(5) of the officers in the CCPD because the program is 50% reimbursed by the ISDs. She explained that these officers were moved to the City's General Fund. She stated that this then left three (3) positions in the CCPD that required funding but were no longer required for the School Security Initiative. Ms. Graham indicated that the cost for those officers was $274,821. She provided the following information: FY 2012 Budget for the School Security Initiative was: $7,163,207 Proposed Budget Adjustment -$274,812 Proposed FY 2012 Budget $6,888,395 She explained that the justification was the fact that the school security initiative contracts had changed. She advised that the budget reduction funding was then being recommended to be added to the expanded narcotics investigations unit. She provided the following information: FY 2012 Budget for Narcotics Investigations Unit $1,368,302 Proposed Budget Adjustment +$274,812 Proposed FY 2012 Budget $1,643,114 She added that the justification was increased staffing needed in the Special Approach Unit. She explained that the Special Approach Unit was a part of the Narcotics Team and its focus was on the street operations for the lower level drug deals happening in the neighborhoods streets across the City. Ms. Graham advised that the next budget adjustment was for the police cadet program. She provided background information on the freezing of this program during the FY 2011 budget process due to budget shortages and revenue receipts were not coming in as anticipated. She clarified that there had to be budget adjustments made in order to balance the budget. Ms. Graham pointed out that due to that lack of funding there was no police cadet program and there were no police cadets. Ms. Graham explained that the staff was proposing the use of the funding for the police cadet program for a more aggressive r. CITY OF FORT WORTH CRIME CONTROL AND PREVENTION DISTRICT BOARD OF DIRECTORS AUGUST 30, 2011 Page 13 of 18 Budget Adiustments (cont'd) (Agenda Item VI-B) police recruitment strategy. She stated that it would help to fill existing vacancies in the Police Department. Ms. Graham provided the following information: FY 2012 Budget Police Cadet Program $93,574 Proposed Budget Adjustment -$93,574 Program Total Funding 0 Ms. Graham presented the next budget adjustment, which was the officer recruitment. She explained that the staff was recommending moving the $93,574 to the officer recruitment in order to provide for a more aggressive officer recruitment strategy to address the current attrition and to add positions. She explained that a more aggressive program will allow for more diversity in recruiting efforts and the ability to recruit officers from military bases and cities where they were laying off officers. She provided the following information: FY 2012 Budget $27,000 Proposed Budget Adjustment $93,574 Proposed FY 2012 Budget $120,574 r Ms. Graham continued her presentation with an explanation of how these adjustments will affect the four(4) key funding areas. She provided the following chart of information: FY 2012 Increase/ Programs FY 2012 Budget Proposed (Decrease) Budget Violent Crimes and Gangs $11,672,257 $11,947,069 $274,812 Neighborhood Crime $11,200,338 $11,200,338 0 School Safety and Youth $9,203,212 $8,928,400 ($274,812) Police Enhancements $24,924,731 $24,924,731 0 Salary Savings from Vacancies ($439,848) ($439,848) 0 Budget Comparison $56,560,690 $56,560,690 0 Ms. Graham presented the proposed change to program staffing as following: Authorized Programs Positions Sworn Civilian Violent Crimes and Gangs 95 89 6 Neighborhood Crime 78 64 14 School Safety& Youth 60 60 0 Police Enhancements 5 2 3 Total 238 215 23 t. Ms. Graham advised that the City staff recommendation was to: �r CITY OF FORT WORTH CRIME CONTROL AND PREVENTION DISTRICT BOARD OF DIRECTORS AUGUST 30, 2011 Page 14 of 18 Budget Adiustments (cont'd) (Agenda Item VI-B) 1. Approve the FY 2012 budget adjustments for the following areas: Decrease School Security Initiative ($274,812) Increase Expanded Narcotics Investigation $274,8 t 2 Decrease the Police Cadet Funding ($93,574) Increase Officer Recruitment $93,574 2. Approve moving three (3) positions for FY 2012 from the School Security Initiative Program to the Expanded Narcotics Investigation Program Ms. Graham completed her presentation and explained that if this recommendation was approved by the board of directors then it would go forward to the City Council for final approval. President Price opened the floor for questions and/or comments. Director Shingleton stated that he understood the severity and necessity for increasing the narcotics investigation team; however, he requested clarification on the decrease in staffing for the program for the School Security Initiative and if this left the program vulnerable. Ms. Graham explained that it did not leave the program vulnerable. She added that the City had contracts with several schools districts to provide security at the schools; however,the Keller and Everman Independent School Districts did not renew their contracts with the City for the 2012 budget year; therefore,•the officers were not necessary for that function. Director Jordan indicated that he had the opportunity to think about the questions that Ms. Britton had asked the board members. He pointed out that the first question was whether the community programming was a recurring line item. He stated that he felt that the board could make changes to the line items in the budget, whether it would be to mark out, adjust, etc. He pointed out that the process they just went through was that ability. Director Jordan pointed out that her second question was regarding paying for salaries and benefits with the CCPD funding. He clarified that the language in the request for the grant had that information and it was an explanation of what they were using the grant monies for in their organization. He stated that it was not to pay for salaries or benefits of the employees of the City of Fort Worth or the CCPD. Ms. Britton from the audience pointed out that this was what was different than what they had approved in the past. Director Jordan also clarified that when the School Security Initiative was approved, he and Director Moss had recused due to family members that work for those school districts. He added that since this was just a budget change and no contract with those entities was involved, he and Director Moss would not need to recuse from voting on this issue. CITY OF FORT WORTH CRIME CONTROL AND PREVENTION DISTRICT BOARD OF DIRECTORS AUGUST 30, 2011 Page 15 of 18 Budget Adjustments (cont'd) (Agenda Item VI-B) MOTION: A motion was made by Director Hicks and seconded by Director Scarth to approve the City staff's recommendation as follows: 1. Approve the FY 2012 budget adjustments for the following areas: Decrease School Security Initiative ($274,812) Increase Expanded Narcotics Investigation $274,812 Decrease the Police Cadet Funding ($93,574) Increase Officer Recruitment $93,574 2. Approve moving three (3) positions for FY 2012 from the School Security Initiative Program to the Expanded Narcotics Investigation Program The directors voted eight (8) ayes and zero (0) nays, with Director Burns absent, in favor of the motion. The motion carried. Approval of Amendments to the CCPD rftk Financial Management Policy Statements (Agenda Item VII) Assistant City Attorney Charlene Sanders spoke before the directors on the proposed financial management policy statement revisions. She provided background information on the documents that had been provided to the board members in May, which included a memo regarding some proposed changes to the financial management policy statements, copies of the original statements, a copy of Section 4 which the board revised in November 2011, and a red- lined version and a clean copy of the proposed changes. Those documents were provided to the board members at this meeting. Using a PowerPoint presentation, she advised of the purpose of the presentation was to review the proposed changes to the CCPD's Financial Management Policy Statements (Policy Statements) and the CCPD Board action on the proposed revisions. Ms. Sanders explained that the general changes were to align the policy statements with Chapter 363 of the Local Government Code, differentiate CCPD from the City of Fort Worth and to create a more user-friendly document. She provided background information on the former financial management polices used by the CCPD were those created for the City of Fort Worth and that the tenninology "City of Fort Worth" had remained in the policies which was not applicable to the CCPD. She referenced the document that had the red-lined version so that the directors could see the new wording as compared to the former wording. Ms. Sanders stated that she was looking at Attachment No. 3, starting on page 1. She explained that the proposed specific substantive revisions were to the following statements and she reviewed the changes as follows: Aa. Policy Statement No. 1, Budget Amk CITY OF FORT WORTH CRIME CONTROL AND PREVENTION DISTRICT BOARD OF DIRECTORS AUGUST 30, 2011 Page 16 of 18 Approval of Amendments to the CCPD Financial Management Policy Statements (cont'd) (Agenda Item VII) Policy Statement No. 2, Revenue Policy Statement No. 3, Expenditures Policy Statement No. 6, Debt Financing Policy Policy Statement No. 7, Investments Policy Statement No. 9, Fiscal Monitoring Policy Statement No. 10, Accounting, Auditing and Financial Reporting Director Espino stated that he thought it was a rule of thumb that there should be a change in auditors after a certain period of time. He referenced that five years had been struck through; therefore, he was assuming that at any time the CCPD Board could at any time select a different accounting firm and that there was no set criteria. He asked the question if it was a good practice to switch auditing firms after a certain period of time. Ms. Sanders indicated that was correct and she added that the changes to that section would allow it to happen more often than every five (5) years. Ms. Sanders explained there were non-substantive revisions to: Statement No. 4, Fund Balance Policy Statement No. 5, Capital Expenditures and Improvements Statement No. 8, Intergovernmental Relations Statement No. 11, Internal Controls Ms. Sanders advised that the signature line of the President needed to be changed on the document to show the new President Price's name as opposed to the former President Moncrief's name. She concluded her presentation and advised the directors that the requested action was to approve the proposed changes as presented. Director Shingleton requested clarification of which document was the clean copy of the proposed changes. Ms. Sanders indicated that Attachment 4 was the clean copy. He pointed out that the clean document needed the correct President's name as it was still showing the former President's name. Ms. Sanders indicated that the final clean copy would have the correct board president. MOTION: A motion was made by Director Hicks and seconded by Director Zimmerman to approve the proposed changes to the CCPD Financial Management Policy Statements as presented. The directors voted eight (8) ayes and zero (0) nays, with Director Burns absent, in favor of the motion. The motion carried. CITY OF FORT WORTH CRIME CONTROL AND PREVENTION DISTRICT BOARD OF DIRECTORS AUGUST 30, 2011 Page 17 of 18 FY 2012 CCPD Proposed Board Calendar (Agenda Item VII) Ms. Shallah Graham reviewed the last meeting of the FY 2011 calendar of the CCPD Board which was scheduled for Tuesday, November 15, 2011, after the City Council meeting that would be held that morning. She then reviewed the FY 2012 CCPD Board meetings, which contained five (5) meetings as follows: Thursday, February 16, 2012 7:00 p.m. Pre-Council Chamber (I" Quarterly Meeting) Thursday, May 17, 2012 7:00 p.m. Pre-Council Chamber (2nd Quarterly Meeting— Staff Presentation to CCPD Board of Proposed FY 2013 Budget and Public Hearing) Thursday, June 7, 2012 7:00 p.m. Pre-Council Chamber (Budget Meeting for CCPD Board to Take Action on Proposed FY 2013 Budget and Public Hearing) 'alk Thursday, August 30, 2012 7:00 p.m. Pre-Council Chamber (3`d Quarterly Meeting) Thursday, November 15, 2012 7:00 p.m. Pre-Council Chamber (4`h Quarterly Meeting) Ms. Graham asked for input on the calendar from the directors. President Price opened the floor for questions and/or comments. There were none. This item was received as a matter of information. There was no formal action taken on this item. Citizen Comments (Agenda Item VIII) There were no citizen comments. Future Agenda Items (Agenda Item IX) Director Espino reiterated his comments about the "weed and seed" program issue and identifying it for the FY 2012 budget wish list. He stated that he wanted to continue the dialogue with the City Council on this issue. Ank CITY OF FORT WORTH CRIME CONTROL AND PREVENTION DISTRICT BOARD OF DIRECTORS AUGUST 30, 2011 Page 18 of 18 Future Agenda Items (cont'd) (Agenda Item IX) Director Moss indicated that he wanted to go back and look at some of the programs that had just been funded for child abuse and sexual abuse. He indicated that he had been working with the Juvenile Justice Program at Prairie A & M University and one of the areas that they were looking at was the relationship between young people being involved in crime and those young people that were sexually abused. He indicated that there was a direct correlation between those two issues. He added that the City was going to get with them to hopefully do something in Fort Worth, but he felt this would be a good source for the City to look at in order to go into more depth as it related to dealing with juvenile crimes and what factors cause young people to go into criminal activity. Adiourn (Agenda Item X) With no further presentations or discussions, President Price adjourned the regular meeting of the Crime Control and Prevention District Board of Directors at 7:54 p.m., on Tuesday, August 30, 2011. .w. These minutes approved by the Crime Control and Prevention District Board of Directors on the 16th day of February, 2012. AP etsy P Presi nt !�� Minutes Prepared by: Marty Hendrix, Secretary Attest: ary J. er Secretary