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HomeMy WebLinkAbout2010/05/18-Agenda-Crime Control and Prevention District (CCPD) r 5/19/2010 CSO 3:09 PM I,the undersigned authority do hereby car*that this Notice of Meeting was posted on the bulletin board,at ? Fort Worth,Texas,a place convenient and readily accessible to the general public at all times and said d m and time Friday.May 14.2010 at 3:00 e_m_and remained so posted continuously for at least 72 hours p rth meeting• a on ay 0 at fna& Lo 3:05 p.m.by: City Secretary for the City of Fort Worth,Texas wry becreEarys umce City of Fort Worth,Texas AGENDA FORT WORTH CRIME CONTROL AND PREVENTION DISTRICT BOARD OF DIRECTORS PRE-COUNCIL CHAMBER 1000 THROCKMORTON STREET FORT WORTH,TEXAS 76102 TUESDAY,MAY 18,2010 IMMEDIATELY FOLLOWING THE 10:00 A.M.CITY COUNCIL MEETING Mike Moncrief,President Carter Burdette,Director Jungus Jordan,Director Zim Zimmerman,Vice-President Sal Espino,Director Frank Moss,Director Joel Burns,Director Kathleen Hicks,Director Danny Scarth,Director Staff'Liaison-Tom Higgins,Assistant City Manager I. Call to Order II. Approval of Minutes from the April 27,2010 Meeting III. Announcements by Staff Recognition of Property and Evidence Room Staff IV. Written Reports A. CCPD Board's Financial Policy B. Community-Based Program Funding History C. FY2009-2010 2od Quarter Report D. CCPD Vision,Mission Statement and Goals as Adopted on April 27,2010 V. Overview of Budget Process VI. Action Item FY 2011 CCPD Budget 1. Staff Report 2. Public Hearing 3. Action VII. Citizen Comments VIII. Future Agenda Items IX Adjourn flms facility is wheelchair accessible. For accommodations or sign interpretive services, please call the City Manager's Office at (817)392-6143, 48 hours in advance. } I ' CITY OF FORT WORTH CRIME CONTROL AND PREVENTION DISTRICT BOARD OF DIRECTORS APRIL 27,2010 Present: Mike Moncrief, President W. B. "Zim"Zimmerman, Vice President Director Salvador Espino Director Danny Scarth Director Frank Moss Director Jungus Jordan Director Carter Burdette Director Kathleen Hicks Director Joel Burns City Staff: Tom Higgins, Assistant City Manager Charlene Sanders, Assistant City Attorney Ron Gonzales, Acting Secretary Executive Deputy Chief Rhonda Robertson, Police Department Christie Rodriguez, Senior Planner, Research and Planning, Police Department Jerry Chandler, Contract Services Administrator, Police Department Shallah Graham, Senior Administrative Services Manager, Police Department Other City Staff in Attendance: Police Chief Jeff Halstead Monique Lee, Director of Administrative Services, Police Department Karen Montgomery, Assistant City Manager Greg Jordan, Assistant Finance Director With a quorum of the directors present, President Mike Moncrief called the meeting of the Crime Control and Prevention District Board of Directors to order at 1 1:13 a.m., on Tuesday, April 27, 2010, in the Pre-Council Chamber of the Fort Worth Municipal Building, 1000 Throckmorton, Fort Worth, Texas 76102, with Directors Hicks and Burns temporarily absent. Approval of Minutes of the March 23,2010 Meeting (Agenda Item 111) President Moncrief opened the Floor for a motion on the approval of the minutes for the March 23, 2010, CCPD Board of Directors meeting. `�71I CITY OF FORT WORTH CRIME CONTROL AND PREVENTION DISTRICT BOARD OF DIRECTORS APRIL 27,2010 Page 2 of 17 MOTION: Upon a motion made by Director Scarth and seconded by Director Jordan, the directors voted seven (7) and zero (0) "nays", to approve the minutes of the March 23, 2010, Crime Control and Prevention District Board of Directors meeting. The motion carried unanimously. (Directors Hicks and Burns arrived at the meeting.) Written Reports (Agenda Item III) President Moncrief referenced the following written reports that had been provided to the directors. He indicated that these reports were in response to the various questions and/or comments by the directors at the last meeting. He stated that the City staff was available to respond to any questions. He opened the floor for questions and/or comments. There were none. A. Status of Heliport/Helicopter Purchase B. Crime Lab Update C. Facility/Capital Plan Update D. CCPD's Marketing and Public Information Program E. Distribution of Community-Based Program Services in Relation to Crime Patterns F. I"Quarter Performance Measures and Annual Objectives G. Fund Balance Definition Clarification H. FY2011 Community-Based Programs Request for Proposals (RFP) These reports were received as a matter of information. There was no formal action taken. Consideration and Approval of Mid-Year Budget Adjustment and the Use of Projected Savings in Lieu of the Fund Balance to Balance the CCPD Mid-Year Deficit (Agenda Item IV-A) Shallah Graham, Senior Administrative Services Manager, Police Department, spoke before the directors regarding this agenda item. Using a PowerPoint presentation, Ms. Graham advised that the Government Accounting Standards Bureau had established GASB 45, which was an accounting and financial reporting provision requiring government employers to measure and report the liabilities associated with other postemployment benefits, i.e., health, vision, dental, disability, etc. She clarified that it was all benefits that employees received other than the pension benefits. kI r f CITY OF FORT WORTH CRIME CONTROL AND PREVENTION DISTRICT BOARD OF DIRECTORS APRIL 27,2010 Page 3 of 17 Consideration and Approval of Mid-Year Budget Adjustment and the Use of Projected Savings in Lieu of the Fund Balance to Balance the CCPD Mid-Year Deficit(cont'd) (Agenda Item IV-A) She explained that in order to be compliant with GASB 45, the CCPD fund was required to fund $613,765 for FY 2010, which were the costs associated with personnel already programmed in the CCPD. She added that the City's Human Resources Department had determined this amount based upon the FY 2009 group health budget. Ms. Graham pointed out that at the March 23, 2010, CCPD Board of Directors meeting the City staff had presented the FY 2010 mid-year deficit as follows: Plus: FY 2010 Projected Revenues: $ 46,905,320 Less: FY 2010 Projected Expenditures: ($48,754,038) Projected Deficit ($ 1,848,718) She explained that the sales tax revenues were down due to the economy. She added that the projected expenditures already reflected some savings for the helicopter, infrastructure and technology and for the vacancies that currently existed. Mr. Graham presented the following chart of information on projected savings: Revenues Original Projected Revenue $46,905,320 Revised projected Revenue $46,853,133 Expenditures ($42,187) Original Projected Expenditures ($48,754,038) Violent Crimes& Gang $115,217 Neighborhood Crime $91,786 School Safety & Youth ($42,721) Police Enhancements $2,584,714 $2,748,996 She explained that the increased revenues were not the result of increased sales tax figures, but the result of salary reimbursements from other agencies, which was considered miscellaneous revenues. She added that the reason it was down was due to the number of existing vacancies. She stated that this issue also related to the expenditures, which have also been reduced due to the number of existing vacancies. CITY OF FORT WORTH CRIME CONTROL AND PREVENTION DISTRICT BOARD OF DIRECTORS APRIL 27,2010 Page 4 of 17 Consideration and Approval of Mid-Year Budget Adjustment and the Use of Projected Savings in Lieu of the Fund Balance to Balance the CCPD Mid-Year Deficit (cont'd) (Agenda Item IV-A) Ms. Graham continued with a review of the expenditures and explained the reasons for the reduced expenditures in Violent Crimes and Gangs, Neighborhood Crime and in Police Enhancements. She pointed out that the large savings in that line item was due to technology infrastructure and police vehicles. She explained that the purchase of police vehicles would not occur until October or November of 2010, which would be in the FY 2011 budget and impact that budget. Ms. Graham presented the next slide that showed the following: Plus FY 2010 Projected Revenues $46,863,133 Less: FY 2010 Projected Expenditures ($46,005,042) Projected Surplus $858,091 GASB 45 $613,765 Projected Surplus After Budget Adjustment $244,326 Ms. Graham indicated that the projected surplus was a good figure in going forward for the remainder of the budget year. She advised that corrective action was needed by the board of directors and she reviewed the following information: Technology Infrastructure Adopted Budget $2,702,455 Projected Budget $2,002,455 Savings $ 700,000 Ms. Graham advised that the City staffs recommendation was to take $613,765 from the $700,000 savings and use that to pay for the CCPD GASB 45 costs for FY 2010. Ms. Graham concluded her presentation and added that City staff was requesting approval of the mid-year budget adjustment and the use of the projected savings of $613,765 from the Technology Infrastructure Program to balance the budget. CITY OF FORT WORTH CRIME CONTROL AND PREVENTION DISTRICT BOARD OF DIRECTORS APRIL 27,2010 Page 5 of 17 Consideration and Approval of Mid-Year Budget Adjustment and the Use of Projected Savings in Lieu of the Fund Balance to Balance the CCPD Mid-Year Deficit(cont'd) (Agenda Item IV-A) MOTION: Upon a motion made by Director Jordan and seconded by Director Scarth, the directors voted nine (9) "ayes" and zero (0) "nays" to approve the mid-year budget adjustment and use the projected savings in the amount of$613,765 in lieu of the fund balance to balance the CCPD Mid-Year budget deficit. The motion carried. Overview and Approval of CCPD Goals and Mission Statement (Agenda Item IV-B) Christie Rodriguez, Senior Planner, Research and Planning Unit, Police Department, spoke before the directors on the goals and mission statements. She explained that this had been requested by the directors at the last meeting held on March 23. Using a PowerPoint presentation, she advised that her presentation would include the following items: 1. Overview of CCPD Goals (2000 to present) and how they are used within the community-based programs 2. CCPD funding areas in relation to department's strategic plan 3. Proposed revisions to the Mission Statement and Goals 4. Consideration of Proposed Mission Statement& Goals Ms. Rodriguez explained that the vision statement was originally introduced in the 1995 two-year plan and it was adopted by the City Council as one of the City's strategic goals. She advised the vision statement was: To become the safest major city in the United States. She added that the mission statement was added to the two-year plan in 2000 and she read the mission statement: To promote an enhanced feeling of safety for all citizens in all areas of the city, including neighborhoods, commercial areas, parks, and public facilities. She pointed out that the following goals were also adopted in 2000: 1. Attain crime rate of 6,102.5 Part 1 crimes per 100,000 population 2. Reduce rank among major cities to 30`h 3. Increase citizen participation in CODE BLUE 4. Support operations (equipment, technology, retention & recruitment) CITY OF FORT WORTH CRIME CONTROL AND PREVENTION DISTRICT BOARD OF DIRECTORS APRIL 27,2010 Page 6 of 17 Overview and Approval of CCPD Goals and Mission Statement (cont'd) (Agenda Item IV-B) 5. Adoption of prevention focus by Police Department & Community 6. Secure environment for children's education Ms. Rodriguez explained that the Community-Based Program Scoring Committee used the goals as part of their scoring criteria to rank the community-based programs that apply for the funding. She explained that each year the competing programs had to meet one of the following bolded three (3) goals in order to qualify for the funding: I. Attain crime rate of 6,302.5 Part l crimes per 100,000 population 2. Reduce rank among major cities to 30`h 3. Increase citizen participation in CODE BLUE 4. Support operations (equipment, technology, retention & recruitment) 5. Adoption of prevention focus in Police Department & Community 6. Secure environment for children's education Ms. Rodriguez explained that as part of the renewal process completed last fall, the two- year plan was developed which expanded on the original six goals and additional goals were added and adopted on August 13, 2009, as follows: I. To continue to attain reduction in the crime rate and to reduce the rank of Fort Worth to 30`h among 40 major cities 2. To expand the CODE BLUE program. 3. To improve information sharing, both internal and external, through exploring new technologies, while improving efficiency by replacing out-dated technology. 4. To support police operations and ensure safety through acquiring new equipment 5. To recruit and train high quality officers. 6. To continue to support existing, and explore future, prevention programs. 7. To provide a secure environment in which children can receive an education 8. To improve out-dated facilities funded by CCPD 9. To move targeted personnel cost to the General Fund 10. To increase fund balance 3 x4 CITY OF FORT WORTH CRIME CONTROL AND PREVENTION DISTRICT BOARD OF DIRECTORS APRIL 27,2010 Page 7 of 17 Overview and Approval of CCPD Goals and Mission Statement (cont'd) (Agenda Item IV-B) She explained in that some cases the goals had been reworded and the new goals added to the list (bolded) were written to add in more technology, equipment, facilities, recruitment and training of officers as well as managing the budget. Ms. Rodriguez stated that in November of 2009, the Police Department established a task force to create the five-year strategic plan. She stated this task force was tasked with identifying departmental needs and priorities, making recommendations and assisting with the development of the plan. She pointed out that the plan was presented to the City Council on February 23, 2010. She presented a slide showing the contents of the 2010 —2014 Strategic Plan of the Fort Worth Police Department for the summary of Strategic Plan Initiatives as follows: a 1. Partnerships and Community Relations 2. Public Awareness: Crime Prevention & Personal Safety 3. Crime Control and Prevention District 4. Intelligence Led Policing: Tactical and Other Planning and Analysis Strategies 5. Recruitment & Training 6. Internal Operations/Systems/Staffing 7. Financial Planning and Management 8. Technology 9. Facility Planning and Management It was noted on the slide that these were not listed in order of priority and that the bolding of Item 3 was a priority. Ms. Rodriguez continued her presentation with a color-coded slide showing those Strategic Plan Initiatives compared to the CCPD funding areas as follows: 1. Partnerships and Community Relations Neighborhood Crime/School Safety and Youth 2. Public Awareness: Crime Prevention & • Neighborhood Patrol Officer Personal Safety • CODE BLUE Program 3. Crime Control and Prevention District . Community Based Program • School Security Initiative 0 After School Program CITY OF FORT WORTH 0:. CRIME CONTROL AND PREVENTION DISTRICT BOARD OF DIRECTORS APRIL 27,2010 Page 8 of 17 Overview and Approval of CCPD Goals and Mission Statement(cont'd) (Agenda Item IV-B) 4. Intelligence Led Policing: Tactical and Violent Crime and Gang Other Planning and Analysis Strategies • Zero Tolerance Teams • Expanded Narcotics • Gang Unit • Graffiti Abatement 5 Police Enhancements. Recruitment K braining ments 6. Internal Operations/Systems/Staffing • Recruitment and 'Draining 7. Financial Planning and Management . Technolo'..'y and Equipment R. Technology Facilities 9. Facility Planning and Nlanagement She explained that the color-coded initiatives were being funded from the color-coded matching CCPD funding areas. Adak Ms. Rodriguez revisited the Crime Control and Prevention District Initiative No. 3 and the related action item, which was: Goal 3.1 — Facilitate the CCPD governing body through a long-range planning process to establish goals and objectives and to determine funding priorities. Action Item B. Assist the governing body to re-evaluate the current CCPD mission and goals and determine if any revisions or additions are needed. C. Assist the governing body in developing objectives to work towards accomplishing each goal. Ms. Rodriguez advised that based upon the discussion held at the last board of directors meeting, the City staff went back and completed some recommended revisions as follows: Vision: To become the safest major city in the United States Mission Statement: To enhance the Fort Worth Police Department's ability to provide quality service and to work in partnership with the community to reduce crime and to create a safest environment for all. r � ._ CITY OF FORT WORTH CRIME CONTROL AND PREVENTION DISTRICT BOARD OF DIRECTORS APRIL 27,2010 Page 9 of 17 Overview and Approval of CCPD Goals and Mission Statement(cont'd) (Agenda Item IV-B) Goals: 1. Manage the budget based on funding priorities 2. Continue to provide opportunities for citizens to learn about CCPD. 3. Support efforts to reduce violent crime and gang-related activities through enhanced enforcement activities and crime prevention programs. 4. Support efforts to increase the safety of residents and to decrease crime throughout Fort Worth neighborhoods. 5. Support efforts to increase the safety of youth and reduce juvenile crime through crime prevention and intervention programs. 6. Support efforts to enhance crime fighting and prevention tools and efforts through recruitment, training and education of high quality officers, technology and equipment and capital improvements. Ms. Rodriguez spoke before the directors on the revisions to the goals and that the number was reduced and focus placed on the community-based programs, which related to the words that were bolded. She pointed out that Goal Nos. 1 and 2 were new goals that had been added. She also explained that the CCPD Mission Statement had been reworded and was very similar to the Fort Worth Police Department's mission statement. Ms. Rodriguez concluded her presentation and advised that she was available for questions. She also explained that if the directors approved the proposed changes in the mission statement and goals as presented, then the City staff would go back and develop objectives and realign the performance measures to go with the goals. President Moncrief opened the floor for discussion and/or comments. Director Espino requested that the word "diverse" or"diversity" be added to the wording of the goals in some way. He read Goal No. 6 aloud. He stated that somewhere he wanted to stress that the City was looking to recruit, train and retain high quality "diverse" officers. He added that in other words the City wanted its officers to be as diverse as the wonderful City of Fort Worth. He stated that he was not sure where the word should be added, but he did feel that it should be stated in the goals. Ms. Rodriguez indicated that the wording could be added to Goal No. 6. CITY OF FORT WORTH CRIME CONTROL AND PREVENTION DISTRICT BOARD OF DIRECTORS APRIL 27,2010 Page 10 of 17 Overview and Approval of CCPD Goals and Mission Statement (cont'd) (Agenda Item IV-B) President Moncrief indicated that he felt the proposed changes reflected what had been previously discussed by the Board. Director Jordan requested clarification as to whether the Board and City staff was looking at the list for a priority ranking order. Ms. Rodriguez indicated that the answer was "no." President Moncrief also supported that response and Director Jordan concurred. President Moncrief reiterated that it appeared that these changes captured the concerns and what the Board had requested and what the citizens expect of this board of directors and the direction of this entity. He stated that it certainly reflected the priorities that the CCPD Board had held fast to in the past. He also recognized, with the diversity wording to be included as Director Espino had requested, some of the changes in the City as it had continued to grow. He stated that it certainly added to the vision statement of becoming the safest largest city in the United States. b_r President Moncrief advised of his talk with Police Chief Halstead recently. He indicated that Chief Halstead had given him good reason to believe that the City may move up a notch or two in major cities as far as being one of the safest major cities. He added that as of right now the City was ninth in the ranking nationwide, but he felt that with the growth and some issues going on in other cities that the City of Fort Worth could improve that ranking and the fact was that it was a worthy goal and a realistic goal and it was doable and it would not be a good goal if anyone did not believe in it. In further discussion, Director Espino read Goal No. 6 again and pointed out that the word "diverse" should be added so that the goal read .... diverse recruitment, training and retention of high quality officers, .... There was no further presentation or discussion on this agenda item. President Moncrief commended Ms. Rodriguez on her presentation. 1tOTION: Upon a motion made by Director Hicks and seconded by Director Espino, the board voted nine (9) "ayes" and zero (0) "nays" to approve the new proposed CCPD mission statement and goals as amended to include the word "diverse." The motion carried. President Moncrief requested that the City staff report back to the board of directors with the corrected product. CITY OF FORT WORTH CRIME CONTROL AND PREVENTION DISTRICT BOARD OF DIRECTORS APRIL 27,2010 Page 11 of 17 Consideration and Approval to Proceed on Advertising for the FY2011 Community- Based Program Funding Policies and Request for Proposals (RFP) Distribution not to Exceed $200,000 (Agenda Item IV-C) Jerry Chandler, Contract Services Administrator, Police Department, spoke before the board on this agenda item. He advised that the topics for his presentation were: • City staff's recommendation for FY 2011 Request for Proposals (RFP) — Changes and Process • Board Action Items • Timeline • Next Steps Mr. Chandler advised that the City staff's recommended changes were: 00 ■ Dates Iisted in RFP were updated for FY 2011 ■ Add the Goals to reflect the proposed changes to the CCPD goals ■ Modification to RFP checklist to make it more inclusive of what was to be presented Mr. Chandler then reviewed the proposed scoring process as follows: • Proposals will be reviewed by Staff to ensure that all RFP requirements have been met. • Staff will complete an initial scoring of all proposals meeting minimum requirements. • Proposals scoring above 70 on initial scoring process will be submitted to Scoring Committee members for review. • A Scoring Committee consisting of FWISD, the Parks Department, Safe City Commission, Community Development Council, and Police Department staff will be formed. • A special work session will be scheduled with selected Scoring Committee for discussion and scoring of proposals. • Program scores will be totaled and ranked for funding priority by Scoring Committee. • Recommended funding list will be presented to CCPD Board for approval. Mr. Chandler reviewed the CCPD Board Action Items as follows: i CITY OF FORT WORTH CRIME CONTROL AND PREVENTION DISTRICT BOARD OF DIRECTORS APRIL 27, 2010 Page 12 of 17 Consideration and Approval to Proceed on Advertising for the FY2011 Community- Based Program Funding Policies and Request for Proposals (RFP) Distribution not to Exceed $200,000 (cont'd) (Agenda Item IV-C) • Request board approval to release RFP as discussed today. • Request board approval of funding level, not to exceed $200,000 for FY 2011 RFP pending future budget approval by the board and City Council of the CCPD Budget FY 2011. President Moncrief opened the floor for discussion and/or comments. Board Member Burdette requested clarification on the $200,000 figure as to whether it was to pay for the RFP or was the funding amount to be awarded to the program recipients. Mr. Chandler explained that amount of funding was to be awarded to the program recipients if approved by the CCPD Board and the Fort Worth City Council. Board Member Moss explained that as he had mentioned at a previous meeting there was concern in the community that the $200,000 was not adequate funding. He pointed out that the funding being requested would probably exceed the amount of funding available; however, he indicated that the concern was that there be at least $400,000 to $500,000 in funding for the programs. He added that basically it would be for seeding programs. Mr. Chandler explained that City staff felt that with the decease in tax revenues and the tightness of the budget, the amount would remain at the $200,000 level until the board of directors went through the CCPD budget. He added that they typically received 25 to 30 proposals and those would be ranked with a dollar amount recommendation. He explained that if a higher amount was approved then the board of directors had the option of going to the next program(s) on the list. President Moncrief reiterated Mr. Chandler's comments about determining the amount of funding when the board of directors approved the budget, as well as the Fort Worth City Council. Director Espino indicated that he understood that the goals were going to be aligned with what was just discussed; however, he questioned if there was going to be emphasis on a particular category, i.e., youth and family violence. He questioned whether the board of directors would go at that level, or for all of the six new goals. He pointed out that the $200,000 was not a whole lot of money. He suggested that the CCPD Board would get the best bang for CITY OF FORT WORTH CRIME CONTROL AND PREVENTION DISTRICT BOARD OF DIRECTORS APRIL 27,2010 Page 13 of 17 Consideration and Approval to Proceed on Advertising for the FY2011 Community- Based Program Funding Policies and Request for Proposals (RFP) Distribution not to Exceed $200,000 (cont'd) (Agenda Item IV-C) the bucks by focusing on one key priority or aspect of it. He pointed out that the focus last year on youth and family violence was a good focus. He questioned how the City staff proposed to do this with the RFP. Mr. Chandler advised that there was a focus on youth and family violence and that in the point system a particular program would receive additional scoring for that focus if their program identified services to that focus. Director Zimmerman indicated that he felt it would be helpful if the directors could see some past history of who was awarded these funds and what they were awarded for in order to give the directors a base line for the award of these funds. 00 Mr. Chandler clarified that in the directors' agenda packet for the last meeting there was this historical information for the 28 programs that had received funding. Mr. Chandler indicated that he would provide this information again to the directors. President Moncrief added that the information also showed how many people had been served by that particular program. Director Scarth indicated that he could understand Director Moss's request for additional dollars. He felt that the applicants would be better served if they were not over promised until the board of directors had gone through the budget process. He indicated that the amount should be left at the $200,000.00 for now. He added that he would hate to make commitments that the board of directors could not keep. President Moncrief indicated that he understood what Director Moss was saying; however, he wanted to see how effective the board of directors was going to be with a shotgun approach as opposed to a rifle approach. He stated that there was only so much that they could do with a concentration of dollars and do it well rather than giving everyone one a piece of the limited dollars available. He also requested Assistant City Manager Higgins provide to the board of directors the historical information on what programs had received dollars in the past and their effectiveness. There was no further presentation or discussion on this information. 0 CITY OF FORT WORTH -� CRIME CONTROL AND PREVENTION DISTRICT BOARD OF DIRECTORS APRIL 27,2010 Page 14 of 17 Consideration and Approval to Proceed on Advertising for the FY2011 Community- Based Program Funding Policies and Request for Proposals (RFP) Distribution not to Exceed $200,000 (cont'd) (Agenda Item IV-C) MOTION: Upon a motion made by Director Burdette and seconded by Director Espino, the board voted nine (9) ayes and zero (0) nays to approve the release of the Request for Proposal (RFP) as discussed and to approve the funding level, not to exceed $200,000.00, for FY 2011 RFP pending future budget approval by the CCPD Board and the Fort Worth City Council of the CCPD Budget FY 2011. The motion carried unanimously. Mr. Chandler presented a slide showing the FY 2011 RFP schedule as follows: April 27 Request RFP and funding level approval for FY 2011 rd Community Based program May 3 RFP issued Email to all FWPD employees RFP posted on FWPD website Email sent to CAPA/MAC representatives Email sent to Neighborhood Associations RFP posted on Funding Information Center website Information posted on City Page of Star-Telegram May 11 Proposers' Conference (to provide technical assistance) June I RFP due date June 3 — 7 Initial scoring completed by police staff June I I Acceptable proposals submitted to Scoring Committee for review June 30 Scoring Committee meets to evaluate and rank proposals July—August Staff negotiates any revisions made by Scoring Committee with agencies August 24 Awards approval request submitted to CCPD Board September 21 Awards approval request submitted to Mayor and Council meeting October 1 Program start date Mr. Chandler reviewed the next steps as follows: A �r CITY OF FORT WORTH CRIME CONTROL AND PREVENTION DISTRICT BOARD OF DIRECTORS APRIL 27,2010 Page IS of 17 Consideration and Approval to Proceed on Advertising for the FY2011 Community- Based Program Funding Policies and Request for Proposals (RFP) Distribution not to Exceed $200,000 (cont'd) (Agenda Item IV-C) ■ Staff will issue RFP, receive and screen proposals for minimum requirements ■ Staff will schedule, submit proposals and facilitate scoring process with the Scoring Committee ■ Staff will present to the board of directors recommendations for approval at August 24 meeting. ■ Seek Council approval on September 21 Mr. Chandler concluded his presentation. There was no further discussion and/or comments on this agenda item. Discussion on Proposed CCPD Board Calendar of Meetings/Events (Agenda Item V) Executive Deputy Chief Rhonda Robertson spoke before the board of directors on the proposed CCPD calendar of meetings and the previous suggestion for the scheduling of some night meetings of the board of directors. She indicated that this request had also been raised at their recent April 14`h citizens input meeting for a night meeting when the budget was being discussed. Deputy Chief Robertson stated that the calendar had been revised from their previous meeting and it provided options for some evening meetings. She added that a new calendar was being distributed to the board of directors rather than utilizing the calendar provided in their agenda packets. Using the calendar handout information, she offered the following dates: ■ June 15`h(Tuesday) meeting change time from 10:00 a.m. to 7:00 p.m. ■ November 16'h (Tuesday ) meeting moved to Thursday, November 18`h at 7:00 p.m. She requested the board of directors discuss this calendar proposal today and advise the City staff of their preferences. Director Hicks reiterated that it was important to have some meetings in the evenings so that the citizens are able to attend if they wanted to. She added that she supported the changes. 77 CITY OF FORT WORTH CRIME CONTROL AND PREVENTION DISTRICT BOARD OF DIRECTORS APRIL 27,2010 Page 16 of 17 Discussion on Proposed CCPD Board Calendar of Meetines/Events (cont'd) (Agenda Item V) Director Scarth added that he understood the dilemma and pointed out that he had several neighborhood meetings that occurred on the third Tuesday of each month. He indicated that it might take some changes in expectation with those neighborhoods that their Council Members were not going to be able to be in attendance on certain nights. He pointed out that some of those neighborhood associations only met quarterly. He stated that he would deal with it if it was the board of directors' desire to hold the night meeting on that particular Tuesday evening. Deputy Chief Robertson indicated that she did coordinate with the Council's aides on these dates and that most of them had indicated these dates were cleared except for one or two conflicts. President Moncrief added that evening meetings were important and the board of directors would work with absences. He also spoke about the important of this task that the City Council had taken as an additional responsibility. President Moncrief indicated that the board of directors was comfortable with the changes to the calendar. There was no further discussion and/or comments on this agenda item. Citizen Comments (Agenda Item VI) There were no citizen comments. Future Aeenda Items (Agenda Item VII) Director Jordan requested a copy of the CCPD's Financial Management Policy Statement and what the established "reserve fund" definition was before the budget process began. He indicated that he had heard some different clarifications. He pointed out that in the City's CAFR it was carried as "committed"and he felt everyone should know what it was committed to. President Moncrief complimented the City staff on the concise agenda that addressed the needs of the CCPD, one that reflected products that were reflective of requests from the board of directors and with timely responses. He added that this meeting was a short meeting and others might be longer; however the board of directors owed it to the public to take care of business in a timely fashion and to see that the public had access to the process and that they felt that they were included rather than being excluded. He again commented the staff on the structure and content of the agenda for this meeting. we CITY OF FORT WORTH CRIME CONTROL AND PREVENTION DISTRICT BOARD OF DIRECTORS APRIL 27, 2010 Page 17 of 17 Ad ourn (Agenda Item VIII) With no further presentations or discussions, President Moncrief adjourned the regular meeting of the Crime Control and Prevention District Board of Directors at 11:48 a.m., on Tuesday, April 27, 2010. These minutes approved by the Crime Control and Prevention District Board of Directors on the 18th day of May, 2010. APPROVED: Mike Moncrief, President Minutes Prepared by and Attest: M - I Marty Hendrix, ecretary `.,, 3� '.