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HomeMy WebLinkAbout2013/02/21-Minutes-Crime Control and Prevention District (CCPD) CITY OF FORT WORTH, TEXAS CRIME CONTROL AND PREVENTION DISTRICT BOARD OF DIRECTORS REGULAR MEETING FEBRUARY 21, 2013 Present: W. B. "Zim" Zimmerman, Vice President Director Salvador Espino (Arrived at 7:04) Director Danny Scarth Director Frank Moss Director Dennis Shingleton Director Joel Burns Absent: Betsy Price, President Director Jungus Jordan Director Kelly Allen Gray City Staff. Charles Daniels, Assistant City Manager Jeff Halstead, Police Chief Charlene Sanders, Assistant City Attorney Ronald P. Gonzales,Assistant Secretary to the Board Captain Bryan Sudan, Traffic Division Commander, Police Department Shallah Graham, Senior Administrative Services Manager, Police Department Other City Staff in Attendance: Tom Higgins, City Manager Rhonda Robertson, Deputy Chief, Police Department Sasha Kane, Sr. Contract Compliance Specialist, Grants & Contracts Management Division, Police Department Christy Rodriguez, Civilian Program Support Manager, Police Department Captain Daniel Garcia, Deputy Chief, Police Department Jacob Browning, Planner, Police Department I.Call to Order With a quorum of the board members present, Vice President Zimmerman called the meeting of the Crime Control and Prevention District Board (CCPD) of Directors to order at 7:01 p.m., on Thursday, February 21, 2013, in the Pre-Council Chamber of the Fort Worth Municipal Building, 1000 Throckmorton, Fort Worth, Texas 76102, with Director Espino temporarily absent and President Price and Directors Jordan and Allen Gray absent. CITY OF FORT WORTH, TEXAS CRIME CONTROL AND PREVENTION DISTRICT BOARD OF DIRECTORS FEBRUARY 21, 2013 Page 2 of 6 II.Approval of August 30, 2012 Minutes Motion was made by Director Shingleton and seconded by Director Burns to approve the minutes of the August 30, 2012, Crime Control and Prevention District Board of Directors Meeting. The motion carried 5-0, with Director Espino temporarily absent and President Price and Directors Jordan and Allen Gray absent. III.Announcements Assistant City Manager Charles Daniels announced the following events: - March 7, 2013, at 6:30 p.m. — Fiscal Year 2014 Budget Public Meeting in the Pre- Council Chamber. - March 8, 2013, at 10:00 a.m. — News conference at Rosemont Elementary School, 1401 W. Seminary Drive. The Fort Worth Independent School District, in collaboration with the City of Fort Worth and Fort Worth Police Department, will unveil a program designed to increase security at District elementary school campuses. - March 9, 2013, at 8:30 a.m. —Code Blue Seminar at Will Rogers Round Up Inn, 3401 W. Lancaster. - Late March Kick-Off— Toiletry Challenge 2013. Four weeks of collecting toiletries for our seniors in need. IV.Written Reports A.1st Quarter Program Report FY 2013 There were no questions on this item. B.Community Based Program FY 2014 Request for Proposal Announcement There were no questions on this item. (Director Espino assumed his place at the table.) V.Discussion Items A.Discussion on Safety in Our Schools Police Chief Jeff Halstead provided a briefing pertaining to the news conference at Rosemont Elementary School scheduled March 8, 2013, as previously announced by Assistant City Manager Daniels. He referenced the unthinkable tragedy Sandy Hook Elementary School in Newtown, Connecticut on December 14, 2012, and stated since that time he had spent time CITY OF FORT WORTH, TEXAS CRIME CONTROL AND PREVENTION DISTRICT BOARD OF DIRECTORS AUGUST 30, 2012 Page 3 of 6 working with consultants and topic experts regarding the challenge of how to keep schools safe, not spend millions of dollars in the same effort and how to partner collectively to know holistically that the mission would be accomplished. He added that at a City event in December 2012, he advised Mayor Price that after two weeks of researching this and other trends, the Police Department was going to focus on what made Fort Worth unique. He stated that the department was going to collaborate as a partner with a 21-year success model of engaging a volunteer effort, strong partnership, coordination and collaboration, with the Fort Worth Independent School District for an anchor year for the school year starting in August. He added as the program was developed and more volunteers were built up within the Code Blue system, they would then partner and expand effort that would provide them the ability to develop an external barrier so that campuses, children, parking lots, and administration had an added layer of protection. He pointed out that the program was funded with CCPD funds and was the first in the country to have this partnership. He encouraged them to attend the event. Director Burns advised Chief Halstead that he and Director Scarth would be in Washington DC that day; however, they would be there in spirit. Chief Halstead responded by stating that the event would be available on Smart Phone as the event would be streamed live on the Police Department's website and within an hour after the event, the Council would see a full summary of what the plan entailed and how the plan would be developed from March 8 through the summer months. Vice President Zimmerman stated that this initiative was of great interest to all of them after the recent events and that it was an appropriate idea to review the safety measures in schools. B.Review of Special Events Program Captain Bryan Sudan, Traffic Division Commander, Police Department, provided a PowerPoint presentation pertaining to the Special Events Fund. He noted that key facts of the program were that the Special Events fund consisted of$818,119.00 to provide for traffic control for special events and that the Division spent 98 days a year on regularly scheduled events within the City. He also noted that the Division also supported unscheduled events such as providing escort for dignitaries, funerals, and with the addition of events as Bass Hall, there were actually 273 days of special events. He added that each of the events showcased and brought large numbers of visitors to the City of Fort Worth and the function of the Traffic Division was to make visitors' experience enjoyable with as few delays as possible. (Note: PowerPoint presentation is on file in the City Secretary's Office) Captain Sudan displayed a slide that reflected the various events scheduled throughout the year and emphasized that the events highlighted in blue lettering were paid for through General Fund overtime. He stated that as the City became more a more a destination place for entertainment, the list continued to grow and that this presented challenges that made funding more and more expensive. He pointed out that this year's attendance at the Stock Show and Rodeo was the second highest recorded and that for one of the days, attendance was over 150,000 people. He CITY OF FORT WORTH, TEXAS CRIME CONTROL AND PREVENTION DISTRICT BOARD OF DIRECTORS FEBRUARY 21, 2013 Page 4 of 6 added that NASCAR continued to grow in attendance and that now with the GE plant's 1,500 employees trying to get to work during a NASCAR weekend, it created more challenges trying to get those employees to work on time. He further stated that two additional intersections were added which required an additional 3 to 5 officers to staff. He emphasized that the biggest challenge and change this year was that TCU football attendance increased from 40,000 per game to 70,000 per game, the continued construction on U.S. Highway 114, and that the construction of Chisholm Trail Parkway affected about half the events in that area such as TCU Football, Alliance Air Show, Boo At The Zoo, etc. He summarized his presentation by stating the information provided was a key component to the success of the events which showcased the City on a national scale. He added that the events benefitted the City by the sale tax revenue they generated and reimbursement from the state and that the success of the events came from partnering with the event and community that was impacted. Director Shingleton asked if there was anything to outline some plan or policy to make the job easier. Captain Sudan responded by stating he needed clarification direction on what events the board felt were important enough for on-duty Police resources to handle. Director Scarth asked which of the events the City received reimbursement from the state. Captain Sudan stated that reimbursement was received for support at the Dallas, Texas Motor Speedway. Vice President Zimmerman stated that he had served as a volunteer at many of the events and that Captain Sudan's team did an excellent job. VI.Action Items A.Consideration and Approval of a Change in Program Scope to the Lease Vehicles Program Shallah Graham, Senior Administrative Services Manager, Police Department, provided a PowerPoint presentation regarding proposed changes in the program scope to the Police Department's Leased Vehicles Program. She advised that the change in program scope would require approval by the Board and then by the City Council. She outlined information on the lease vehicles that accounted for $568,943.00 in the Fiscal Year 2013 CCPD budget and provided a overview of the leased vehicle costs by type of vehicle, cost per month and cost per year. She stated that the department currently had 44 undercover leased vehicles which were typically rotated when they were less than 24,000 miles. She pointed out that a disadvantage with using leased vehicles for undercover operations was that there was not a lot of diversity of the type of vehicles. CITY OF FORT WORTH, TEXAS CRIME CONTROL AND PREVENTION DISTRICT BOARD OF DIRECTORS AUGUST 30, 2012 Page 5 of 6 She then provided information that pertained to the change in the program scope that would include the purchase of used vehicles. She advised that the Police Department's Fleet Manager performed a study using used vehicles and efficiency of using these vehicles for this program. She noted that the anticipated used vehicle cost was $15,000.00 with anticipated re-sale revenue of $5,000.00 per vehicle. She added that the department would initially purchase 38 vehicles with current funding and that the fleet would continue to grow each year with a potential of having 76 vehicles in two (2) years. She emphasized the advantages of the used vehicle program as being cost effective, flexible and a diverse fleet, as well as an increase in operational efficiency and would decrease the risk of discovery. She added that the Equipment Services Department and the Purchasing Division supported the purchase and advised that the process for purchase of the used vehicle would begin with the Fleet Manager identifying a particular vehicle, having the vehicle taken to James Avenue Service Center for inspection, obtaining a good Car Facts Report, certifying the vehicle for purchase and then proceeding with purchase. She added that the vehicles would be rotated/replaced every two (2) to four (4) years and that the purchase would be done through the Request for Proposal process and that vehicles housed in the auto pound and also seized vehicles would be evaluated for use. She concluded her presentation with the staff's recommendation that the Board approve a change in program scope to the Lease Vehicles Program to include the purchase of used vehicles for undercover operations. There being no discussion, Vice President Zimmerman called for a motion. Motion was made by Director Singleton and second by Director Scarth to approve a change in program scope to the Lease Vehicles Program to include the purchase of used vehicles for undercover operations. The motion carried 6-0 with President Price and Directors Jordan and Allen Gray absent. VII.Citizen Comments Ms. Cheryl Schumacher, 2312 Carleton Avenue, appeared before the Board relative to her dissatisfaction with the Neighborhood Policing Program (NPO) and inquired if the Police Department had written standards or guidelines on the program. She also advised of problems with Animal Control. Ms. Schumacher was advised to meet with Deputy Chief Abdul Pridgen on the NPO issue and Assistant City Manager Daniels informed her that he would meet with her on the Animal Control issue once the meeting was adjourned. CITY OF FORT WORTH, TEXAS CRIME CONTROL AND PREVENTION DISTRICT BOARD OF DIRECTORS FEBRUARY 21, 2013 Page 6 of 6 VIII.Future Agenda Items A.Board Requests for Future Agenda Items Vice President Zimmerman called for future agenda items. Director Espino requested that there be a discussion on a Police Substation north of Loop 820 as well as what it would take to staff that facility and whether the CCPD should be contributing to a new Public Safety facility in that area. There were no further requests. IX.Adjourn Vice President Zimmerman advised that the next Board meeting would be held on May 16, 2013, at 7:00 p.m. With no further presentations or discussions, Vice President Zimmerman adjourned the meeting of the Fort Worth Crime Control and Prevention Board of Directors at 7:25 p.m., on Thursday, February 21, 2013. These minutes approved by the Fort Worth Crime Control and Prevention District Board of Directors on the 16`h day of May, 2013. APPROVED: !�!f OW 4 4/ B. "Zi " Zimmerman Vice Pre ' ent iv' tes Prepared by and Attest: onald P. Gonzales Assistant Secretary