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Home My WebLink About2015/11/12-Minutes-Crime Control and Prevention District (CCPD) CITY OF FORT WORTH, TEXAS CRIME CONTROL AND PREVENTION DISTRICT BOARD OF DIRECTORS NOVEMBER 12, 2015 Present: Betsy Price, President W.B. "Zim" Zimmerman, Vice President Director Cary Moon(Arrived at 5:33) Director Gyna Bivens Director Jungus Jordan Director Dennis Shingleton Director Kelly Allen Gray Director Ann Zadeh Absent: Director Salvador Espino City Staff: Denis McElroy, Senior Assistant City Attorney Ronald P. Gonzales, Secretary to the Board Valerie Washington, Assistant City Manager I. Call to Order With a quorum of the board members present, President Price called the meeting of the Crime Control and Prevention District Board (CCPD) of Directors to order at 5:31 p.m., on Thursday, November 12, 2015, in the Pre-Council Chamber of the Fort Worth Municipal Building, 1000 Throckmorton, Fort Worth, Texas 76102. II. Approval of Meeting Minutes from August 20, 2015 and October 13, 2015 Motion was made by Director Shingleton and seconded by Director Bivens to approve the minutes of the August 20, 2015, Regular and Joint meetings and the October 13, 2015, Special Called meeting of the Crime Control and Prevention District Board of Directors. The motion carried 7-0, Directors Espino and Moon absent. III. Written Reports A. COPS Radio Director Jordan requested that Deputy Chief Edwin Kraus make sure that a copy of the report was provided to all the Citizens on Patrol. B. Map of Juvenile Crime C. CCPD 4th Quarter Report D. Sales Tax Overpayment Director Moon assumed his place at the table. There were no questions on the written reports CITY OF FORT WORTH, TEXAS CRIME CONTROL AND PREVENTION DISTRICT BOARD OF DIRECTORS NOVEMBER 12, 2015 Page 2 of 5 IV. Discussion Items A. Presentation on White Settlement After School Program Ms. Holli Winn, Senior Program Director, Westside YMCA, and Mr. Robert Hamilton, Director of Childcare Services, YMCA of Metropolitan Fort Worth, provided a presentation on the program and the positive impacts the program has made in the community and the program goals and outcomes. They stressed the importance of financial stability to the success of the program and added that the program could not survive without continued CCPD funding. Director Allen Gray left her place at the table and did not return. V. Action Items A. Consideration of Change in Program Scope — Comin' Up Gang Intervention Program Mr. Richard Zavala, Park and Recreation Department, stated that the purpose of his presentation was to request a change in program scope to eliminate the Fair Southside Site (Greenbriar Community Center) and transfer the Stop Six Site (Eastside Boys & Girls Clubs) to the CCPD Budget. He added that this proposal would not have any change to the $1.129M CCPD budget. Assistant City Manager Valerie Washington advised that even though the responsibility for the Greenbriar Community Center would transfer to the Police Department, the Police Department was very involved in that area and had other services in the area to fill the gap. Director Zadeh stated that she was not aware of the change to the Greenbriar Community Center and requested she be given all the information to address concerns of the citizens in District 9. Motion was made by Director Shingleton and second by Director Zimmerman to approve a Change in Program Scope with eliminating the Far Southside Site (Greenbriar Community Center) and transferring the Stop Six Site (Eastside Boys & Girls Clubs) from the General Fund to the CCPD's Comin' Up Gang Intervention Program. The motion carried 7-0, Directors Espino and Allen Gray absent. B. Consideration of Rule to Revise Budget-Adoption Schedule and Conforming Changes to Financial Management Policy Statements Assistant City Attorney Denis McElroy advised the Board of the current process for the CCPD budget provided under Chapter 363 of the Texas Local Government Code. He stated that the process was geared toward multi jurisdictional CCPDs and as a result had long lead times, with finalized funding applications due 140 days before the start of the fiscal year. He added that having the CCPD budget process so far out of alignment with the budget adoption process of the CITY OF FORT WORTH, TEXAS CRIME CONTROL AND PREVENTION DISTRICT BOARD OF DIRECTORS NOVEMBER 12, 2015 Page 3 of 5 City meant that budgeting for crime control and prevention efforts within the City limits was not being done in a comprehensive fashion. He continued by stating State law was written to allow the board of directors to modify its budget adoption process to meet local needs per Section 363.204(f) of the Texas Local Government Code. He further stated that staff proposed that the Board by rule adopt budget- adoption procedures that mirror the steps required under state law but that occur on a timeline that aligns with the timeline used by the City to adopt the General Fund allocation for the Police Department as well as the rest of its budget. He added that staff believed that aligning the CCPD and City budgets would facilitate better, more comprehensive financial planning by allowing all resources that are available for purposes of crime control and prevention to be considered and allocated at the same time. He provided the following outline of proposed budget timelines: Default Deadline Action (State Law) Proposed Timeline City Funding Application 140 days before FY begins No later than Aug. 15 Board Public Hearing 100 days before FY begins No later than Sept. 1 Published Notice of Hearing 10 days before hearing 10 days before hearing Board Budget Adoption 80 days before FY begins No later than Sept. 8 As soon as practicable but Submit Budget to City Council 10 days after adoption no later than Sept 15 City Council Public Hearing 45 days before FY begins No later than Sept. 15 Published Notice of Hearing 10 days before hearing 10 days before hearing City Council Approves or Rejects Board's Budget 30 days before FY begins No later than Sept 20 If Rejected, Joint Meeting Before FY begins Before FY begins He completed his presentation by advising the Board of two proposed actions: 1. Adopt the proposed resolution and rule setting the budget adoption process as outlined, with steps in the process mirroring state law but with timelines synchronized with the City's budget process. 2. Adopt revised Financial Management Policy statements that (i) incorporate the new budget rule as well as the Reserve Policy that the board approved on May 14, 2015, (ii) make conforming changes, (iii) clarify the processes for approving budget amendments and budget adjustments; and (iv) clarify interaction of 10% program reserve and program-scope change. CITY OF FORT WORTH, TEXAS CRIME CONTROL AND PREVENTION DISTRICT BOARD OF DIRECTORS NOVEMBER 12, 2015 Page 4 of 5 Motion was made by Director Bivens and second by Director Jordan to approve a resolution adopting by rule procedures for adopting a budget for the Fort Worth Crime Control and Prevention District that differ from procedures outlined in Texas Government Code, Chapter 363, Subchapter E, as provided by Section 363.204(0 of the Texas Local Government Code, and to adopt revised CCPD Financial Management Policy statements. Motion carried 7-0, Directors Espino and Allen Gray absent. C. Consideration of Proposed Calendar for FY 2016 Shallah Graham, Assistant Police Director, Police Department, presented the proposed FY 2016 CCPD Meeting Calendar for the Board's consideration as follows: Date Time Location Agenda Thursday 5:30 pm Pre-Council Chamber 1" Quarter Meeting February 18, 2016 Thursday 5:30 pm Pre-Council Chamber 2 nd Quarter Meeting May 19, 2016 Thursday 5:30pm Pre-Council Chamber Staff Presentation to CCPD Board of August 18, 2016 Proposed FY 2017 Budget & Public Hearing Thursday 5:30 pm Pre-Council Chamber 3rd Quarter Meeting - Budget Meeting August 25, 2016 for CCPD Board to Take Action on Proposed FY2017 Budget and Public Hearing Thursday 5:30pm Pre-Council Chamber 4 th Quarter Meeting November 10, 2016 Motion was made by Director Zimmerman and second by Director Moon to approve the FY 2016 CCPD Calendar. Motion carried 7-0, Directors Espino and Allen Gray absent. VI. Citizen Comments There were no Citizen Comments. VII. Future Atzenda Items Director Shingleton expressed concern with the issue of not having enough school crossing guards. He asked the staff to provide an update to the Board on this issue. Assistant City Manager Valerie Washington stated that the Police Department was working with the various ISD's to come up with a better way to manage and staff the crossing guard program. The report will provide an overview of the Police Department's suggested plan of action. CITY OF FORT WORTH, TEXAS CRIME CONTROL AND PREVENTION DISTRICT BOARD OF DIRECTORS NOVEMBER 12, 2015 Page 5 of 5 IX. Adjourn With no further presentations or discussions, President Price adjourned the meeting of the Fort Worth Crime Control and Prevention Board of Directors at 6:11 p.m., on Thursday, November 12, 2015. These minutes approved by the Fort Worth Crime Control and Prevention District Board of Directors on the 19th day of May, 2016. APPROVED: A4-"4N14'h W.B. ` ' " Zimmerman President tes Prepared by and Attest: Ronald P. Gonzales, e etary