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HomeMy WebLinkAboutContract 32411-A5 AMENDMENT NO. 5 TO AGREEMENT FOR ARCHITECTURAL DESIGN SERVICES NEIGHBORHOOD POLICE STATION AND TRAFFIC DIVISION FACILITY STATE OF TEXAS CITY SECRETARY CONTRACT NO. 3a(4Ik AS COUNTY OF TARRANT WHEREAS, The City of Fort Worth and Perkins Will (Architect) made and entered into City Secretary Contract No. 32411 (The Contract) which was authorized by the City Council by M&C C-20926, the 30th day of August, 2005; and WHEREAS, further amendment is necessary to compensate the Architect for reimbursable expenses relating to the new Nashville Neighborhood Policing District No.6 and Traffic Division Facility located at 1100 Nashville Avenue. NOW THEREFORE, City and Architect, acting herein by and through their duly authorized representatives, enter into the following agreement which amends the Contract: 1. Article 1.1, SECTION I—SERVICES OF THE ARCHITECT, a paragraph is added to read as follows: "During the design and construction administration phases for the new Nashville NPD #6 and Traffic Division Facility, the Architect incurred additional reimbursable expenses which are allowable expenses. The not-to-exceed compensation of additional reimbursable expenses is $52,148.31 total. The scope of services is described more fully in the Perkins+Will Email dated June 24, 2009 subject: Reimbursable Expense Worksheet with attached reimbursable document, which is attached hereto and as Attachment"A" and made a part of this Agreement." 2. Paragraph 1 of SECTION V- COMPENSATION TO ARCHITECT, is amended as follows: "The total compensation for all of the assignments to be performed by Architect as described in CHARACTER AND EXTENT of ARCHITECT'S SERVICES hereof shall be a fixed fee of $832,925.00 plus up to $56,748.31 in reimbursable expenses." 3. All other provisions of this Contract which are not expressly amended herein shall remain in full force and effect. EXECUTED he V da 2009, in Fort Worth, Tarrant County, Texas. PERKINS I APPROVED: By: By: / � ---• Philip L. C li on, LEED Fernando Costa Associate Principal Assistant City Manager APPROVAL RECOMMENDED: RECO ED: -� By: - By: � \ ( William A Verkest, P Marty Hendrix Director, Transportation & Public Works Dept. City Secretary APPROVED AS O AND LEGALITY: M&C C-23801 (September 29, 2009) Contract Authorization By: Amy J. R ms Date: Assistant City Attorney OFFICIAL RECORD -!:-ATY SERETARy i FT: WORTH, TX 8 i Meza, Alfonso From: Schecht, Kippen [Kippen.Schecht@perkinswill.com] Sent: Wednesday, June 24, 2009 11:36 AM To: Meza, Alfonso Subject: Reimbursable Expense Worksheet Attachments: Reimbursable_6-24-09.pdf Alfonso, Attached is the updated reimbursable expense spreadsheet with the changes we discussed. Let me know if you need anything else. Thanks, Kipp Kippen C. Schecht,AIA, LEED©AP 10100 North Central Expressway, Suite300Dallas, Texas 75231 t: 214.283.8821 f: 214.283.8701 www.perkinswill.com Perkins+Will Ideas + buildings that honor the broader goals of society This email and any files transmitted with it are confidential and intended solely for the addressee.If you are not the named addressee you should not disseminate,distribute,copy or alter this email. OFRECORD CITY SECRETARY FT.WORTH,TX 10/2/2009 ' Fort Worth Neighborhood Policing District No.6 and Traffic Division Reimbursable Expenses Calculation Programming Telephone $1.10 Messenger,Express,Postage $34.31 Printing/Bluelines&Specs $0.00 Plotting $0.00 In-house Xerox/Printing $0.00 Reimbursable Consult.Expense $0.00 Transportation $0.00 Meals $0.00 Zeroed Out Photo,Film,Processing $0.00 Miscellaneaous Reimbursables $0.00 Permits $0.00 Subtotal $35.41 Schematic Design Telephone $0.00 Messenger,Express,Postage $123.92 Printing/Bluelines&Specs $633.11 Plotting $0.00 In-house Xerox/Printing $12.96 Reimbursable Consult.Expense $0.00 Transportation $302.61 Meals $0.00 Zeroed Out Photo,Film,Processing $0.00 Miscellaneaous Reimbursables $43.00 Review/Codes Permits $0.00 Subtotal $1,115.60 OFFICIAL RECORD CITY SECRETARY P Perkins+Will 6/24/2009 Page 1 of 5 e Fort Worth Neighborhood Policing District No. 6 and Traffic Division Reimbursable Expenses Calculation Design Development Telephone $0.00 Messenger,Express,Postage $50.30 Printing/Bluelines&Specs $3,366.59 Plotting $63.88 In-house Xerox/Printing $32.57 Reimbursable Consult.Expense $26.40 Transportation $312.35 Meals $0.00 Zeroed Out Photo,Film,Processing $0.00 Miscellaneaous Reimbursables $0.00 Permits $0.00 Subtotal $3,852.09 Construction Documents Telephone $0.00 Messenger,Express,Postage $576.46 Printing/Bluelines&Specs $19,300.28 Plotting $57.04 In-house Xerox/Printing $0.00 Reimbursable Consult.Expense $279.87 Transportation $716.61 Meals $0.00 Zeroed Out Photo,Film,Processing $0.00 Miscellaneaous Reimbursables $450.00 LEED Itemized Below Permits $750.00 TDLR Itemized Below Subtotal $22,130.26 OFFICIAL RECORD CITY SECRETARY �:T. WORTH, TX Perkins+Will 6/24/2009 Page 2 of 5 Fort Worth Neighborhood Policing District No. 6 and Traffic Division Reimbursable Expenses Calculation Bidding and Negotiations Telephone $0.00 Messenger,Express,Postage $322.63 Printing/Bluelines&Specs $10,900.93 Plotting $0.00 In-house Xerox/Printing $0.00 Reimbursable Consult.Expense $55.00 Transportation $355.03 Meals $0.00 Zeroed Out Photo,Film,Processing $0.00 Miscellaneaous Reimbursables $0.00 Permits $0.00 Subtotal $11,633.59 Construction Administration Telephone $0.00 Messenger,Express,Postage -$174.66 Printing/Bluelines&Specs $7,801.57 Plotting $1.00 In-house Xerox/Printing $0.00 Reimbursable Consult.Expense $0.00 Transportation $368.50 Meals $0.00 Zeroed Out Photo,Film,Processing $34.95 Arial Miscellaneaous Reimbursables $0.00 Permits $0.00 Subtotal $8,031.36 rOgFFICIAL RECORD '11TY SECRETARY FT; VV'QRThI, T� Perkins+Will 6/24/2009 Page 3 of 5 Fort Worth Neighborhood Policing District No.6 and Traffic Division Reimbursable Expenses Calculation Total $46,798.31 Previous Reimbursable Amount $4,600.00 Difference $42,198.31 Estimated Reimbursables Remaining $9,950.00 Est.Reimbureables $52,148.31 Current Reimbureables $46,798.31 M/WBE Reimbursables $42,000.70 per itemized attachment Current M/WBE Percents 89.75% Total Estimated Reimbursables $52,148.31 Estimated M/WBE Reimbursables $44,500.00 Reprographic Consultants Estimated M/WBE Percentage 1 85.33%1 1 FO�FFI�CIMECORD . CITY SECRETARY FT.WORTH,TX Perkins+Will 6/24/2009 Page 4 of 5 Fort Worth Neighborhood Policing District No.6 and Traffic Division Reimbursable Expenses Calculation TDLR and LEED Reimbursable Expenses LEED Registration $450.00 Included in Billable Exp Above TDLR Registration $175.00 Included in Billable Exp Above TDLR Review $575.00 Included in Billable Exp Above Subtotal $1,200.00 Construction Administration Telephone $0.00 Messenger,Express,Postage $1,800.00 Printing/Bluelines&Specs $4,500.00 Plotting $600.00 In-house Xerox/Printing $550.00 Reimbursable Consult.Expense $1,500.00 Transportation $800.00 Meals $0.00 Zeroed Out Photo,Film,Processing $0.00 Miscellaneaous Reimbursables $200.00 Permits $0.00 Subtotal $9,950.00 OFFICIAL RECORD F KATY SECRETARY i, Li!±n Perkins+Will 6/24/2009 Page 5 of 5 City of Fort Worth, Texas Mayor and Council Communication COUNCIL ACTION: Approved on 9/29/2009 DATE: Tuesday, September 29,2009 REFERENCE NO.: **C-23801 LOG NAME: 20PERKINSWILLA5 SUB.IECT: Authorize Amendment No.5 in the Amount of$52,148.31 to City Secretary Contract No.32411 with Perkins+Will for Reimbursable Expenses for the New Nashville Neighborhood Policing District No. 6 and Traffic Division Facility Located at 1100 Nashville Avenue RECOMMENDATION: It is recommended that the City Council authorize the City Manager to execute Amendment No. 5 in the amount of$52,148.31 to the City Secretary Contract No.32411, an architectural agreement with Perkins+Will,for reimbursable expenses for the new Neighborhood Policing District No. 6 and Traffic Division Facility located at 1100 Nashville Avenue. DISCUSSION: On August 30, 2005,(M&C C-20926)the City Council authorized the City Manager to execute a professional services agreement in the amount of$300,000.00 with Perkins+Will to design the new Nashville Neighborhood Policing District No. 6 and Traffic Division Facility.Funding in the amount of$332,000.00 was from the Crime Control and Prevention District(CCPD)funding. On July 31, 2007, (M&C C-22276)the City Council authorized the City Manager to execute Amendment No. 1 in the amount of$343,972.00 to the agreement with Perkins+Will to complete the design of the new Nashville Neighborhood Policing District No. 6 and Traffic Division Facility.Funding in the amount of $350,000.00 was from the Critical Capital Needs Certificate of Obligation, Series 2007. On September 25, 2007, (M&C C-22404)the City Council authorized the City Manager to execute Amendment No. 2 to the agreement in the amount of$29,000.00 with Perkins+Will to provide the design and certification documents for the City's first Leadership in Energy and Environmental Design(LEED) certification for the new Nashville Neighborhood Policing District No. 6 and Traffic Division Facility. Funding in the amount of$40,000.00 was from the Police Department General Fund. On March 3, 2008,an administrative Amendment No. 3 to the agreement in the amount of$13,300.00 was executed with Perkins+Will to provide additional design services for vacation and redesign of the existing cul—de—sac in the Right—of—Way(R.O.W.)and re—platting of the existing site to incorporate the new re—configured cul—de—sac. On September 2, 2008, (M&C G-16262)the City Council approved additional funding in the amount of $12,035,000.00 from the Critical Capital Needs Certificate of Obligation, Series 2008, for construction and construction administration services. The total funding available from all sources is$12,522,000.00. On November 11, 2008, (M&C C-23182)the City Council authorized the City Manager to execute a construction contract in the amount of$8,216,000.00 with Crossland Construction Company,Inc.,to construct the Nashville Neighborhood Policing District No. 6 and Traffic Division facility. ' On December 16, 2008, (M&C C-23259)the City Council authorized the City Manager to execute Amendment No.4 in the amount of$152,055.00 to the Agreement with Perkins+Will to provide construction administration services for the construction of the Nashville Neighborhood Policing District No. 6 and Traffic Division facility. Amendment No. 5 is for reimbursable expenses, such as printing costs for documents during programming, schematics,design development,final design, solicitation and construction phases,transportation,mileage, courier service,LEED and TDLR submittals,etc., to the Agreement with Perkins+Will. The overall project cost is estimated to be: Design $860,000.00 Construction $8,216,000.00 ITS, Geotech,Demolition $1,740,000.00 Contingency,FF&E, Staff Administration $1.144.000.00 Total $11,960,000.00 Perkins+Will is in compliance with the City's M/WBE Ordinance by committing to an additional 85 percent on this Amendment No. 5. The City's goal on this Amendment No. 5 is 85 percent. This project is located in COUNCIL DISTRICT 8. The completion of this facility will add 30,074 square feet to the City's facility inventory and add approximately $10,000.00 per year in the facility maintenance and repair requirements. FISCAL INFORMATION: The Financial Management Services Director certifies that funds are available in the current capital budget, as appropriated,of the 2007 Critical Capital Projects Fund. FUND CENTERS: TO Fund/Account/Centers FROM Fund/Account/Centers 0295 531200 208090023830 $52.148.31 CERTIFICATIONS: Submitted for City Manager's Office by: Fernando Costa (6122) Originating Department Head: William A.Verkest (7801) Additional Information Contact: Alfonso Meza (8274) ATTACHMENTS 1. 20PekinsWil1A5 MWBE.12d 2. Accounting Info.pdf 3. Additional Funding C295.PDF 4. MARS C295-531200-208090023830.12df 5. Nashville NPD 6&Traffic Facility PMP 8-20-2009.E 6. Nashville NPD 6&Traffic.pAf