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HomeMy WebLinkAboutContract 47483-A1 CITY SECRETARY CONTRACT NO. FIRST AMENDMENT TO FORT WORTH CITY SECRETARY CONTRACT NO. 47483 This First Amendment to Fort Worth City Secretary Contract No. 47483 ("First Amendment") is made between the City of Fort Worth ("FORT WORTH'), a municipal corporation,acting herein by and through Susan Alanis,its duly authorized Assistant City Manager and the City of Arlington, a municipal corporation, ("USER") acting herein through Gilbert Perales,its duly authorized Deputy City Manager. WHEREAS, FORT WORTH and USER entered into an Agreement identified as Fort Worth City Secretary Contract No. 47483 beginning February 4th, 2016 (the"Agreement"); and WHEREAS, USER wishes to subscribe to additional services of the CFW Trunked Voice Radio Systems; and WHEREAS, it is the collective desire of both FORT WORTH and USER to amend the Agreement to include additional services of the CFW Trunked Voice Radio Systems. NOW THEREFORE,KNOWN ALL BY THESE PRESENT,FORT WORTH and USER, acting herein by the through their duly authorized representatives,enter into this First Amendment, which amends the Agreement as follows: 1. The Agreement is hereby amended by adding Exhibit B, attached to this First Amendment, as Exhibit B of the Agreement. 2. All other terms, provisions, conditions, covenants and recitals of the Agreement not expressly amended herein shall remain in full force and effect. [Signature Page Follows] RECEIVE OFFICIAL RECORD JUN 1 a tot$ CITY SECRETARY a�Y H FT.WORTH,TX First Amendment to Fort Worth City Secretary Contract No.474$3 Page 1 of 5 C) EXECUTED IN MULTIPLE ORIGINALS on this the day of 20 APPROVED FOR APPROVED FOR CITY OF FORT WORTH: CITY OF A ON By: By: Sus lanis Glibert-1. Perales DOPUtY City Manager Ass t tC)ity Vanager Date: Date: APPROVED AS TO FORM AND LEGALITY: By: Strong APPROVED AS`CO FORM: TERIs SOLIS,City Atta, Assistant Ci Attorney ATTEST: By: ORT' ATTFCT- Mary J. Ka ,y y City Secretary (5: Contract Authorization: Mary s pino,City Secretary M&C: L Date Approved: Le OFFICIAL RECORI., CITY SECRETW, FT.WORTHS T�' First Amendment to Fort Worth City Secretary Contract No.47483 2of5 EXHIBIT B CATEGORY 1,TERMS OF USE The following definitions shall have the meanings set forth below and apply to this Agreement and the Terms of Use set forth herein: DEFINITIONS "Chat Channel"shall mean a talk group that appears only on the WAVE System and is exclusive to a USER- Chat Channels are not transmitted over the Radio System, but only to the USER's smart devices on the WAVE System. "Interoperability Channels" shall mean common channels accessible by multiple agencies for the express purpose ofproviding communications among agencies during multi-agency operations in accordance with the Interoperable Communications Plan. "Radio System Talk Group" shall mean a talk group that is transmitted over the Radio System, and may be accessed through the WAVE System. "Smart Device" shall mean an electronic device utilized to access the WAVE System, including but not limited to smartphones, tablets, workstations and any device specifically intended for use with the WAVE System. "WAVE Support Fee"shall mean the annual fee charged by CFW to offset costs incurred by the CFW in the administration, operation and maintenance of the WAVE System. "WAVE System" shall mean the Motorola Solutions WAVETM System adjunct to the Master Switch and all other associated hardware, software and network facilities necessary to provide access to the CFW Trunked Voice System from smart devices. TERMS OF USE 1. The installation and maintenance of the WAVE infrastructure equipment is the responsibility of CFW unless otherwise stated in this Agreement. 2.The CFW makes no guarantee,either express or implied,as to the performance of smart devices used with the WAVE system. The USER is responsible for conducting appropriate and applicable testing to determine the performance and suitability of the WAVE System for the USEWs requirements. 3.USER will be responsible for the acquisition,programming,and maintenance of all smart device equipment and software USER will be utilizing in connection with the WAVE System. 4.USER will be responsible for the acquisition and annual renewal of all licenses associated with the USER's utilization of the WAVE System directly from Motorola Solutions, Inc., or its First Amendment to Fort Worth City Secretary Contract No.47483 3 of 5 successors. USER agrees to acquire one appropriate license for each smart device that will access the WAVE System. USER will instruct Motorola Solutions,Inc.,to provide license files to CFW. Upon receipt of the license files, CFW will install the USER's licenses on the WAVE System, 5. The CFW will coordinate with the USER for the establishment of user accounts,radio system talk groups and chat channels to be accessed through the WAVE System. Implementation and administration of user accounts and talk groups will be the responsibility of CFW. 6. The CFW will provide access to a limited number of Interoperability Channels that may be accessed by the USER. The number and selection of Interoperability Channels will be determined at the sole discretion of CFW. USER will not be required to acquire licenses for Interoperability Channels. 7. USER shall use due diligence in the maintenance and security of its smart device equipment to ensure that no USER smart device causes a degradation to the WAVE System or Radio System operation. The CFW shall have the right to remove from operation any smart device owned or leased by USER that is operating on, attached and/or interfaced to the WAVE System, if CFW determines in its sole reasonable discretion that such equipment is causing harm to the Radio System in any way. Furthermore, the CFW shall have the right to deactivate, without prior notification to or consent of USER, any smart device suspected of causing harm, intentionally or unintentionally,to the operation of the WAVE System or the Radio System. 8. USER's smart devices may be used for voice communications over the Radio System infrastructure in accordance with the terms and conditions of this Agreement for as long as this Agreement remains in effect. 9. The CFW will be responsible for managing infrastructure loading and demand. CFW reserves the right, without notice to incumbent users, to enter into a similar agreement with other entities or to deny the addition of new smart device equipment to any user of the WAVE System. The CFW shall have sole discretion in determining whether to allow additional users or smart devices based on CFW's determination of whether such addition to the WAVE System can be made without adversely impacting the WAVE System or the Radio System. 10.The CFW, at its sole discretion, will upgrade the WAVE System periodically. USER will be notified at least sixty(60)days before commencement of the upgrade. USER will be responsible for ensuring its smart devices have the software release appropriate to the current software release of the WAVE System. APPLICABLE FEES, TERNIINATION,REFUNDS 11. USER shall pay the CFW an annual Infrastructure Support Fee in the amount of$7.00 per month, per smart device. This fee is payable in advance on an annual basis for all active smart devices registered to USER at the time of the annual billing. Invoicing will occur on a pro-rata basis when new smart device accounts are issued, and thereafter, at the beginning of each CFW fiscal year. There will be no refunds or credits for smart devices removed from service during the fiscal year. First Amendment to Fort Worth City Secretary Contract No.47483 4 of 5 12.USER shall pay the CFW an annual Chat Channel Fee in the amount of$14.00 per month,per Chat Channel. This fee is payable in advance on an annual basis for all active Chat Channels registered to the USER at the time of the annual billing. Invoicing will occur on a pro-rata basis when new Chat Channels are activated, and thereafter, at the beginning of each CFW fiscal year. There will be no refunds or credits for Chat Channels removed from service during the fiscal year. 13. CFW shall have the right to increase any applicable fees under this Agreement each fiscal year to offset any increased costs incurred by CFW in the operation or maintenance of the Radio System or WAVE System. Any increase in applicable fees will be effective at the beginning of the next CFW fiscal year. CFW shall provide USER with 60 days' written notice of any intended fee increase. 14. Either USER or CFW may terminate this Agreement for any reason, with or without cause, upon ninety (90) days written notice to the other party. If USER terminates, there will be no refunds or credits for any fee. If CFW terminates, CFW will issue a refund to the USER of all fees. The CFW, in its sole discretion, shall have the right to deny USER access to the radio infrastructure and/or the right to terminate the Agreement immediately if USER fails to make full payment of invoiced system fees within thirty (30) days of the date payment is due. The CFW further reserves the right to terminate this Agreement immediately, or deny access to the USER, upon notice of USER misuse of the Radio System. Notwithstanding the foregoing, the CFW, in its sole discretion, reserves the right to immediately deny access to the USER if such action is required to prevent the spread of a security breach or threatened security breach or due to an emergency, operational issue, or other critical incident between the WAVE System or Radio System and the USER's environment. The CFW will use best efforts to restore access to the USER as soon as possible once the security breach, emergency, operational issue, or critical incident is resolved. COMPLIANCE WITH LAWS 15.The USER shall comply with all current and fixture Federal, State,and Local laws,Ordinances, and Mandates, including Federal Communications Commission rules and regulations regarding proper use of radio communications equipment. The USER will also comply with the guidelines, or procedures set out in this Agreement. Furthermore,the USER is responsible for enforcing such compliance by its employees, directors, officers, agents, authorized representatives, subcontractors, and consultants for USER Subscriber Radio equipment. Furthermore,the USER will be responsible for payment of any fines and penalties levied against the CFW(as the license holder) as a result of improper or unlawful use of smart device equipment owned or leased by USER. [End of Document] First Amendment to Fort Worth City Secretary Contract No.47483 5 of 5 CSC 47483 Amendment No. 1,City of Arlington Contract Compliance Manager: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. —.Q. , 'A teve Streiffert Assistant Director,IT Solutions Department Resolution No. 18-027 A resolution authorizing the execution of an amendment to the agreement with the City of Fort Worth relative to the use of the Fort Worth master radio switch and microwave network to include utilization of the City of Fort Worth's WAVE infrastructure WHEREAS, on September 3, 2013, City Council approved Resolution No. 13-223 authorizing the upgrade of the city's radio system to an Astro@25 trunked radio system from Motorola Solutions,Inc.; and WHEREAS, on October 27, 2015, City Council approved Resolution No. 15-268 authorizing a Communications System Agreement with the City of Fort Worth for the use of the Fort Worth master radio switch and microwave network; and WHEREAS, the City desires to amend the agreement with the City of Fort Worth to include additional services of the Trunked Voice Radio Systems; NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ARLINGTON, TEXAS: I. That the City Manager or his designee is hereby authorized to execute an amendment to the agreement with the City of Fort Worth relative to the use of the Fort Worth master radio switch and microwave network to include utilization of the City of Fort Worth's WAVE infrastructure. Funds are budgeted in CES Non-HOT Funded Projects Maintenance of Radios Account No. 970108-63123. IX. A substantial copy of the amendment is attached hereto and made a part hereof for all purposes. PRESENTED AND PASSED on this the 13th day of February , 2018, by a vote of 7 ayes and 0 nays at a regular meeting of the City Council of the City of Arlington,Texas. W. JEFF WILLIAMS,Mayor ATTEST: V4 /,). MARY k6 SUPINO, City S creta_ry APPROVED AS TO FORM: TERIS SOLIS, City Attorney BY (2) M&C Review Official site of the City of Fort Worth,Texas, CITY COUNCIL AGENDA FORTII COUNCIL ACTION: Approved on 6/5/2018 DATE: 6/5/2018 REFERENCE,,,,C-28696 LOG 04CITY OF ARLINGTON SYSTEM NO.: NAME: AGREEMENT AMENDMENT CODE: C TYPE: CONSENT PUBLIC NO HEARING: SUBJECT: Authorize Execution of an Amendment to a Communications System Agreement with the City of Arlington for Expanded Services of the City of Fort Worth's Public Safety Radio System at No Cost to the City of Fort Worth (ALL COUNCIL DISTRICTS) RECOMMENDATION: It is recommended that the City Council authorize the execution of an Amendment to a Communications System Agreement with the City of Arlington for expanded services of the City of Fort Worth's Public Safety Radio System. DISCUSSION: In 2016, the City of Fort Worth (City) executed a Communications System Agreements with the City of Arlington (Arlington) to utilize Fort Worth's public safety radio communications system. Arlington has requested the use of expanded services of the system to enable selected users to communicate over the radio system through the use of smart devices, such as smartphones, tablets and workstations. Arlington will be responsible for acquiring and maintaining necessary licensing from the system manufacturer. Arlington will also pay fees to the City for accessing this service. Annual revenue is estimated to be approximately $3,500.00 This contract will be with a governmental entity, state agency or public institution of higher education: (City of Arlington). FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that Information Technology Solutions Department and the Financial Management Services Department have the responsibility to collect funds due to the City under this Agreement. Annual revenue is estimated to be approximately $3,500.00. IQ Fund Department Account Project Program Activity Budget Reference# Amount ID ID Year (Chartfield 2) FROM Fund Department Account Project Program Activity Budget Reference# Amount ID ID Year (Chartfield 2) Submitted for City Manager's Office by: Susan Alanis (8180) Originating Department Head: Kevin Gunn (2015) http://apps.cfwnet.org/council_packet/mc review.asp?ID=25893&councildate=6/5/2018[6/7/2018 11:38:08 AM] M&C Review Additional Information Contac Ron Burke (2655) Alan Girton (8484) ATTACHMENTS http://apps.cfwnet.org/council_packet/mc_review.asp?ID=25893&councildate=6/5/2018[6/7/2018 11:38:08 AM]