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HomeMy WebLinkAboutContract 45219-A2 ,QM 2 .3 ti i s CITY SECRETARY RFCFjV� CONTRACT NO. JON 1820 o 07y E���Woq� �� SECOND AMENDMENT TO RY FORT WORTH CITY SECRETARY CONTRACT NO. 45219 This Second Amendment to Fort Worth City Secretary Contract No. 45219 ("Second Amendment") is made between the City of Fort Worth ("FORT WORTH"), a municipal corporation, acting herein by and through Susan Alanis, its duly authorized Assistant City Manager and the City of Southlake, a municipal corporation, ("USER") acting herein through Shana Yelverton, its duly authorized City Manager. WHEREAS, FORT WORTH and_ USER entered into an Agreement identified as Fort Worth City Secretary Contract No. 45219 beginning August 29, 2013 (the"Agreement"); and WHEREAS, USER wishes to subscribe to additional services of the CFW Trunked Voice Radio Systems; and WHEREAS, it is the collective desire of both FORT WORTH and USER to amend the Agreement to include additional services of the CFW Trunked Voice Radio Systems. NOW THEREFORE,KNOWN ALL BY THESE PRESENT,FORT WORTH and USER, acting herein by the through their duly authorized representatives, enter into this Second Amendment, which amends the Agreement as follows: 1. The Agreement is hereby amended by adding Exhibit B, attached to this Second Amendment, as Exhibit B of the Agreement. 2. All other terms, provisions, conditions, covenants and recitals of the Agreement not expressly amended herein shall remain in fu11 force and effect. [Signature Page Follows] OFFICIAL RECORD CITY SECRETARY FT.WORTHS TX Second Amendment to Fort Worth City Secretary Contract No.45219 Page I of 5 EXECUTED IN MULTIPLE ORIGINALS on this the_day o �,20 . APPROVED FOR APPROVED FOR CITY OF FO ORTH: CITY OF SOUTHLAKE: By: By: L S3yan s is C a er za � Date: t0 Date: APPROVED AS TO FORM AND LEGALITY: By: "��) �k J. . ng Stro ssistant City Attorney ATTEST: OF FORS. By: ary J. Ka er * ` 2 City Secretary Contract Authorization: XAS M&C: C,- M bOq_ Date Appraved:�!Sl i 4' ----------- ----------— ---------- --- Contract Compliance Manager: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract,including ensuring all performance and reporting requirements. Steve Streiffert Assistant Director, IT Solutions Department OFFICIAL RECORD CITY SECRETARY FT.WORTH,TX Second Amendment to Fort Worth City Secretary Contract No.45219 2 of 5 EXHIBIT B CATEGORY 1, TERMS OF USE The following definitions shall have the meanings set forth below and apply to this Agreement and the Terms of Use set forth herein: DEFINITIONS "Chat Channel" shall mean a talk group that appears only on the WAVE System and is exclusive to a USER. Chat Channels are not transmitted over the Radio System, but only to the USER's smart devices on the WAVE System. "Interoperability Channels" shall mean common channels accessible by multiple agencies for the express purpose of providing communications among agencies during multi-agency operations in accordance with the Interoperable Communications Plan. "Radio System Talk Group" shall mean a talk group that is transmitted over the Radio System, and may be accessed through the WAVE System. "Smart Device" shall mean an electronic device utilized to access the WAVE System,including but not limited to smartphones,tablets,workstations and any device specifically intended for use with the WAVE System. "WAVE Support Fee" shall mean the annual fee charged by CFW to offset costs incurred by the CFW in the administration, operation and maintenance of the WAVE System. "WAVE System" shall mean the Motorola Solutions WAVETm System adjunct to the Master Switch and all other associated hardware, software and network facilities necessary to provide access to the CFW Truuked Voice System from smart devices. TERMS OF USE 1. The installation and maintenance of the WAVE infrastructure equipment is the responsibility of CFW unless otherwise stated in this Agreement. 2. The CFW makes no guarantee, either express or implied, as to the performance of smart devices used with the WAVE system. The USER is responsible for conducting appropriate and applicable testing to determine the performance and suitability of the WAVE System for the USER's requirements. 3. USER will be responsible for the acquisition, programming, and maintenance of all smart device equipment and software USER will be utilizing in connection with the WAVE System. 4. USER will be responsible for the acquisition and annual renewal of all licenses associated with the USER's utilization of the WAVE System directly from Motorola Solutions, Inc., or its Second Amendment to Fort Worth City Secretary Contract No.45219 3 of 5 successors. USER agrees to acquire one appropriate license for each smart device that will access the WAVE System. USER will instruct Motorola Solutions,Inc.,to provide license files to CFW. Upon receipt of the license files, CFW will install the USER's licenses on the WAVE System. 5. The CFW will coordinate with the USER for the establishment of user accounts, radio system talk groups and chat channels to be accessed through the WAVE System. Implementation and administration of user accounts and talk groups will be the responsibility of CFW. 6. The CFW will provide access to a limited number of Interoperability Channels that may be accessed by the USER. The number and selection of Interoperability Channels will be determined at the sole discretion of CFW. USER will not be required to acquire licenses for Interoperability Channels. 7. USER shall use due diligence in the maintenance and security of its smart device equipment to ensure that no USER smart device causes a degradation to the WAVE System or Radio System operation. The CFW shall have the right to remove from operation any smart device owned or leased by USER that is operating on, attached and/or interfaced to the WAVE System, if CFW determines in its sole reasonable discretion that such equipment is causing harm to the Radio System in any way. Furthermore,the CFW shall have the right to deactivate,without prior notification to or consent of USER, any smart device suspected of causing harm, intentionally or unintentionally,to the operation of the WAVE System or the Radio System. 8. USER's smart devices may be used for voice communications over the Radio System infrastructure in accordance with the terms and conditions of this Agreement for as long as this Agreement remains in effect. 9. The CFW will be responsible for managing infrastructure loading and demand. CFW reserves the right, without notice to incumbent users, to enter into a similar agreement with other entities or to deny the addition of new smart device equipment to any user of the WAVE System. The CFW shall have sole discretion in determining whether to allow additional users or smart devices based on CFW's determination of whether such addition to the WAVE System can be made without adversely impacting the WAVE System or the Radio System. 10. The CFW,at its sole discretion,will upgrade the WAVE System periodically. USER will be notified at least sixty(60)days before commencement of the upgrade. USER will be responsible for ensuring its smart devices have the software release appropriate to the current software release of the WAVE System. APPLICABLE FEES,TERMINATION: REFUNDS 11. USER shall pay the CFW an annual Infrastructure Support Fee in the amount of$7.00 per month, per smart device. This fee is payable in advance on an annual basis for all active smart devices registered to USER at the time of the annual billing. Invoicing will occur on a pro-rata basis when new smart device accounts are issued, and thereafter, at the beginning of each CFW Second Amendment to Fort Worth City Secretary Contract No.45219 4 of 5 fiscal year. There will be no refunds or credits for smart devices removed from service during the fiscal year. 12. USER shall pay the CFW an annual Chat Channel Fee in the amount of$14.00 per month, per Chat Channel. This fee is payable in advance on an annual basis for all active Chat Channels registered to the USER at the time of the annual billing. Invoicing will occur on a pro-rata basis when new Chat Channels are activated, and thereafter, at the beginning of each CFW fiscal year. There will be no refunds or credits for Chat Channels removed from service during the fiscal year. 13. CFW shall have the right to increase any applicable fees under this Agreement each fiscal year to offset any increased costs incurred by CFW in the operation or maintenance of the Radio System or WAVE System. Any increase in applicable fees will be effective at the beginning of the next CFW fiscal year. CFW shall provide USER with 60 days' written notice of any intended fee increase. 14. Either USER or CFW may terminate this Agreement for any reason, with or without cause, upon ninety (90) days written notice to the other party. If USER terminates, there will be no refunds or credits for any fee. If CFW terminates, CFW will issue a refund to the USER of all fees. The CFW, in its sole discretion, shall have the right to deny USER access to the radio infrastructure and/or the right to terminate the Agreement immediately if USER fails to make full payment of invoiced system fees within thirty (30) days of the date payment is due. The CFW further reserves the right to terminate this Agreement immediately, or deny access to the USER, upon notice of USER misuse of the Radio System. Notwithstanding the foregoing, the CFW, in its sole discretion, reserves the right to immediately deny access to the USER if such action is required to prevent the spread of a security breach or threatened security breach or due to an emergency, operational issue, or other critical incident between the WAVE System or Radio System and the USER's environment. The CFW will use best efforts to restore access to the USER as soon as possible once the security breach, emergency, operational issue, or critical incident is resolved. COMPLIANCE WITH LAWS 15. The USER shall comply with all current and future Federal, State, and Local laws, Ordinances, and Mandates, including Federal Communications Commission rules and regulations regarding proper use of radio communications equipment. The USER will also comply with the guidelines, or procedures set out in this Agreement. Furthermore, the USER is responsible for enforcing such compliance by its employees, directors, officers, agents, authorized representatives, subcontractors, and consultants for USER Subscriber Radio equipment. Furthermore, the USER will be responsible for payment of any fines and penalties levied against the CFW (as the license holder) as a result of improper or unlawful use of smart device equipment owned or leased by USER. [End of Document] Second Amendment to Fort Worth City Secretary Contract No.45219 5 of 5 M&C Review Official CITY COUNCIL AGENDA FTI COUNCIL ACTION: Approved on 6/5/2018 REFERENCE,, 04CITY OF SOUTHLAKE DATE: 6/5/2018 NO.: C-28699 NAME: COMMUNICATIONS SYSTEM AGREEMENT AMENDMENT CODE: C TYPE: CONSENT PUBLIC NO HEARING: SUBJECT: Authorize Execution of an Amendment to a Communications System Agreement with the City of Southlake for Expanded Services of the City of Fort Worth's Public Safety Radio System at No Cost to the City of Fort Worth (ALL COUNCIL DISTRICTS) RECOMMENDATION: It is recommended that the City Council authorize the execution of an Amendment to a Communications System Agreement with the City of Southlake for expanded services of the City of Fort Worth's Public Safety Radio System. DISCUSSION: In 2013, the City of Fort Worth (City) executed Communications System Agreements with six cities in Northeast Tarrant County that comprise a coalition known as NETCO. Under the agreements, NETCO provides the radios, radio towers and infrastructure required to provide coverage for its member cities, but utilizes Fort Worth's P25 radio master switch, or core, to run its system. Among the NETCO partners to execute an Agreement with Fort Worth was the City of Southlake (Southlake). In May 2018, Southlake approved Amendments to the Agreement to (1) augment its radio coverage through the use of one of the City's radio sites located near Southlake, and (2) expand services to enable selected users to communicate over the radio system through the use of smart devices such as smartphones, tablets and workstations. Southlake has agreed to increase the amount reimbursed to the City for the use of this site by approximately $12,000 annually. This contract will be with a governmental entity, state agency or public institution of higher education: (City of Southlake). FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that Information Technology Solutions Department and the Financial Management Services Department have the responsibility to collect funds due to the City under this Agreement. Annual revenue from this agreement is estimated to be $12,000. IQ Fund Department Account Project Program Activity Budget Reference# Amount ID ID Year (Chartfield 2) FROM Fund Department Account Project Program Activity Budget Reference# Amount ID I ID I Year (Chartfield 2) http://apps.cfwnet.org/council_packet/mc_review.asp?ID=25897&councildate=6/5/2018[6/7/2018 11:40:25 AM] Mc-C Review Submitted for City Manager's Office by Susan Alanis (8180) Originating Department Head: Kevin Gunn (2015) Additional Information Contact: Ron Burke (2655) Alan Girton (8484) ATTACHMENTS http://apps.cfwnet.org/council_packet/mc_review.asp?ID=25897&councildate=6/5/2018[6/7/2018 11:40:25 AM]