HomeMy WebLinkAboutContract 45280-A3 RECEIVED CITY SECRETARY
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JUN 18 2018 AMENDMENT No . 3 CONTRACT N0.
CITY OF FORT WORTH
CITY SECRETARY TO CITY SECRETARY CONTRACT
WHEREAS, the City of Fort Worth (CITY) and Lockwood,
Andrews & Newnam, Inc. , ENGINEER) made and entered into City
Secretary Contract No. 45280, (the CONTRACT) which was
authorized by M&C C-26567 on the 19th day of September, 2013
in the amount of $575,828.00; and
WHEREAS, the CONTRACT was subsequently revised by
Amendment No. 1 in the amount of $168,311 .00 which was
authorized by M&C C-26964 on September 9, 2014 and Amendment
No. 2 in the amount of $839,175 . 00 which was authorized by M&C
C-28712 on June 5, 2018; and
WHEREAS, the CONTRACT involves engineering services for
the following project:
Sycamore Creek Drainage Basin Parallel Interceptor
Improvements at Various Locations with the Sycamore
Creek Drainage Basin
WHEREAS, it has become necessary to execute Amendment
No. 3 to the CONTRACT to include an increased scope of work and
revised fee.
NOWTHEREFORE, CITY and ENGINEER, acting herein by and
through their duly authorized representatives, enter into the
following agreement, which amends the CONTRACT:
1 .
Article I of the CONTRACT is amended to include the
additional engineering services specified in a proposal dated
April 18, 2018, a copy of which is attached hereto and
incorporated herein. The cost to City for the additional
design services to be performed by Engineer totals
$215,030 . 00 .
2 .
Article II of the CONTRACT is amended to provide for an
increase in the fee to be paid to Engineer for all work and
services performed under the Contract, as amended, so that the
total fee paid by the City for all work and s
an amount of $1,798,884 .00 . OFFICIAL RECORD
CITY SECRETARY
Page
FT.WORTH,TX
-1-
3.
All other provisions of the Contract, which are not
expressly amended herein, shall remain in full force and
effect.
EXECUTED and EFFECTIVE as of the date last written by a
signatory, below.
APPROVED : ENGINEER
City of Fort Worth Loc d, An ews & Newnam,Inc.
Jesus J. Chapa stip eeves, P.E.
Assistant City Manager eam L der
DATE: CUA l S--Iy DATE:
APPROVAL
L/� /.��MNENDED
Christopher Harder, P.E.
Acting Director, Water Department
APPROVED AS TO FORM AND LEGALITY:
Contract Compliance Manager:
By signing, I acknowledge that I am
the person responsible for the
monitoring and administration of
this contract, including ensuring
all performance and reporting
requirements .
Name of Employee
lAM-.
M&C: C-28712
Title: Project Manager
gla�2 Date: June 5, 2018
Doug W. Black 44 F�j�� 1295 # 2018-34562
Senior Assistant C (*, n`ATTEST:
r
ry J. se 71 ps. OFFICIAL RECORD
City Sec etary CITY SECRETARY
FT Wolff",,TX
Page -2-
Lockwood,Andrews
&Newnam,Inc.
A LEO A DALY COMPANY
April 18, 2018
City of Fort Worth I Water Department
Attention: Liam Conlon
1000 Throckmorton St.
Fort Worth, Texas 76102-6311
RE: REQUEST FOR CONTRACT AMENDMENT 3
City of Fort Worth Project 02200
Sycamore Creek Interceptor Rehabilitation
Dear Mr. Conlon:
A conceptual route study for all phases of the Sycamore Creek relief interceptor (totaling
approximately 22,500 LF) was previously prepared and submitted to the City in August 2014 under
the original contract agreement. In the time since, Amendments 1 and 2 have been approved as
follows:
• Amendment 1 allowed for additional coordination with the Park and Recreation
Department (PARD) for rehabilitation design of the existing pipeline.
• Amendment 2 allowed for the design, bidding and construction phase services for the first
5,900 linear feet of a relief/parallel interceptor as one phase.
In 2017, in an effort to expedite construction on a portion of the project that does not require
railroad permitting, the first 5,900 feet of the relief/parallel interceptor project was divided into two
phases that will be bid and constructed separately. Through additional negotiations with PARD,
Phase 2 will now require adjustment of a portion of the alignment through the Sycamore Creek
Golf Course and an additional 400 linear feet of interceptor to cross Vickery Drive and enter
Sycamore Park. Also, per additional discussion with PARD, Phase 2 of the project will now
require two parks conversions, resulting in additional coordination for the design and construction
of the project. The task/hour breakdown for specific activities within this requested Amendment 3
is attached, but, in summary, the following items are included in this request of $215,030:
• Preliminary (60%) Design ($59,000)
• Final Design (90%) and Final Construction Documents ($38,250)
• Bid Phase Services ($12,750)
• Construction Phase Services ($42,100)
• Survey and Subsurface Utility Engineering Services ($22,750)
• Parks Coordination ($40,180)
The following presents the project fee summary to date, including this request:
Original Contract $ 575,828
Amendment No. 1 $ 168,311
Amendment No. 2 $ 839,715
Amendment No. 3 $ 215,030
Revised Contract Amount $ 1,798,884
1320 South University Drive • Fart Worth,Texas 76107 • 817.820.0420 • Fax:817.820.0441 • www.lan-inc.com
Liam Conlon, Project Manager
City of Fort Worth
April 18, 2018
Page 2
As noted on the attached breakdown, the additional effort associated with tasks above totals
$215,030. Of this, 11.5% ($24,750) is proposed to be performed by small business partners
included in our original Project Team. The tasks are summarized as follows:
• Task 3 —This task provides for the preliminary design (60%) of the additional length of
interceptor that crosses Vickery Drive and extends into Sycamore Park, ending at a new
interconnection with the existing interceptor that will require a new junction box design
after the PARD requested change in alignment. This task also provides for other work
associated with the redesign of southern portions of the Phase 2 alignment that were
adjusted per PARD comments after the 90% submittal.
• Task 4 — This task combines the effort to prepare and resubmit the final design (90%)
documents along with complete construction documents for the redesign of the Phase 2
alignment beginning at the siphon and continuing upstream, including the additional length
of pipe to cross Vickery Drive and extend south into Sycamore Park, ending at the new
interconnection junction box that will be coordinated with City of Fort Worth Operations.
Also included in this task is pavement evaluation and modification of plans to
accommodate TPW.
• Task 5 — As Amendment 2 provided bid phase services for the first 5,900 linear feet as one
project, this task provides for additional bid phase services with the 5,900 linear feet being
bid in two phases.
• Task 6 — As Amendment 2 provided construction phase services for the first 5,900 linear
feet as one project, this task provides for additional construction phase services with the
5,900 linear feet being constructed in two phases. This task also provides an additional
$10,000 per construction phase ($20,000 total) for additional site visits by LAN for
observation and assessment of large diameter interceptor embedment, backfill, and
compaction to ensure proper installation that minimizes deflection of pipe.
• Task 8 — This task provides for additional SUE and surveying services required for the
redesign as a result of the alignment change within Sycamore Creek Golf Course. The
additional survey and SUE services are required to locate existing underground utilities and
obstacles to complete final design of the new portion of work within Sycamore Creek Golf
Course and Sycamore Park.
• Task 10 — This task provides for the additional coordination and design with the City of Fort
Worth Park and Recreation Department. This provides for site visits to review staked
alignments, the preparation of PARD requested exhibits, and the meetings and coordination
required for the preparation and submittal of two separate Park Conversions (Sycamore
Creek Golf Course and Sycamore Park).
Liam Conlon, Project Manager
City of Fort Worth
April 18, 2018
Page 3
Please review this as a formal request to consider and process Amendment 03 to City Project
Number 02200 in the amount of $215,030. Should you require further documentation for this
request, please contact me to support your consideration. Should you have any questions or
require additional information, please contact Greg Vaughn or myself at 817-820-0420.
Respectfully,
Lockwood, Andrews & Newnam, Inc.
7 , ci�
Justin C. Reeves, PE, LEED AP
Project Manager
CC: Tony Sholola, PE (City of Fort Worth)
Greg Vaughn, PE (Lockwood, Andrews & Newnam, Inc.)
Pierce Smith, EIT (Lockwood, Andrews & Newnam, Inc.)
Attachments: Level of Effort (2 Pages)
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City of Fort Worth, Texas
Mayor and Council Communication
COUNCIL ACTION: Approved on 6/5/2018 - Ordinance No. 23236-06-2018 & Resolution No.
4943-06-2018
DATE: Tuesday, June 5, 2018 REFERENCE NO.: **C-28712
LOG NAME: 60SCM275VARA3 - LAN
SUBJECT:
Authorize Execution of Amendment No. 3 to City Secretary Contract No. 45280, an Engineering Agreement
with Lockwood, Andrews & Newnam, Inc., in the Amount of$215,030.00 for a Revised Contract Amount of
$1,798,884.00 for Sycamore Creek Drainage Basin Parallel Interceptor Improvements at Various Locations
within the Sycamore Creek Drainage Basin, Adopt Resolution Expressing Official Intent to Reimburse
Expenditures with Proceeds of Future Enterprise Fund Debt and Adopt Appropriation Ordinance
(COUNCIL DISTRICT 8)
RECOMMENDATION:
It is recommended that the City Council:
1. Adopt the attached Resolution expressing official intent to reimburse expenditures with proceeds of
future enterprise fund debt for the Sycamore Creek Drainage Basin Parallel Interceptor
Improvements Project;
2. Adopt the attached Appropriation Ordinance reducing unallocated receipts and appropriations in the
Water and Sewer Commercial Paper Fund in the amount of$255,030.00, for the Sycamore Creek
Drainage Basin Parallel Interceptor Improvements Project; and
3. Authorize execution of Amendment No. 3, in the amount of$215,030.00, to City Secretary Contract
No. 45280, an Engineering Agreement with Lockwood, Andrews & Newnam, Inc., for Sycamore
Creek Drainage Basin Parallel Interceptor Improvements at various locations thereby increasing the
contract amount to$1,798,884.00. (City Project No. 02200)
DISCUSSION:
On November 19, 2013, (M&C C-26567) City Council authorized an Engineering Agreement with
Lockwood, Andrews & Newnam Inc., in the amount of$575,828.00 for the Sycamore Creek Drainage
Basin Parallel Interceptor Improvements at various locations within the Sycamore Creek Drainage Basin.
The Agreement was subsequently revised by Amendment No.1 (M&C C-26964) September 9, 2014 in the
amount of$168,311.00 and Amendment No. 2 (M&C C-27884) August 23, 2016 in the amount of
$839,715.00.
Amendment No. 3 will provide for the following:
Redesign of the portion of the sewer main across Sycamore Golf Course as requested by the Park and
Recreation Department.
• Design of a sanitary sewer interceptor to cross Vickery Boulevard and into Sycamore Park.
. Park conversions for Sycamore Golf Course and Sycamore Park.
. Design survey.
• Subsurface utility engineering.
. Assistance during construction.
Lockwood, Andrews & Newnam, Inc., proposes to perform the necessary additional work for a lump sum
fee of$215,030.00. Staff considers this fee to be fair and reasonable for the scope of services proposed.
httD:Hantis.cfwnet.org/ecouncil/nrintmc.asn?id=25877&print=true&DoeTvne=Print 6/6/2019
In addition to the contract cost, $40,000.00 is required for project management.
In order to expedite construction, the project was divided into two phases: Phase 1 from Gateway Park
southwards to Union Pacific Railroad Right-of-way has been advertised for bid; Phase 2 from Union
Pacific Railroad Right-of-way will be revised via this amendment. This project is part of the Water
Department' s Sanitary Sewer Overflow Initiative Program.
This project is anticipated to be included in a future revenue bond issue for the Water and Sewer Fund.
Available cash within the Water and Sewer portfolio and the City's portfolio along with the appropriation
authority authorized under the Callable Commercial Paper Program (CP)will be used to provide interim
financing for this project until debt is issued. To the extent resources other than the Water and Sewer
portfolio are used to provide interim financing, the Water and Sewer Fund will be charged interest that is
equivalent to the overall rate of return being earned by the City portfolio (currently approximately one-
percent annually). Should the City's portfolio not support the liquidity needed to provide an interim short-
term financing source, another funding source will be required, which could mean issuance of securities
under the CP Program or earlier issuance of Water and Sewer revenue bonds than is currently planned.
Once debt associated with this project is sold, bond proceeds will be used to reimburse the Water and
Sewer portfolio and the City's portfolio in accordance with the attached Reimbursement Resolution.
The City Council adopted the Water Department's Fiscal Year 2018-2022 Five Year Capital Improvement
Plan on December 12, 2017, Mayor and Council Communication (M&C G-19187). This City Council
adopted plan includes this specific project, with funding identified through the CP program to be
reimbursed with future revenue bonds. In accordance with the provisions of the Financial Management
Policy Statement, Staff anticipates presenting revenue-supported debt issuances to the City Council for
consideration within the next three years. This debt must be issued within approximately three years to
provide reimbursement for these expenses. If that does not occur, the costs will no longer be reimbursable
by issuing tax-exempt debt and the funding source will have to be made whole through budgetary
methods. Adoption of this resolution does not obligate the City to sell bonds, but preserves the ability to
reimburse the City from tax-exempt bond proceeds.
This project will have no impact on the Water Department's operating budget when complete. Design for
the Phase 2 project is expected to be complete by May 2019 with construction starting in September 2019
and completion by June 2021.
M/WBE OFFICE: Lockwood,Andrews & Newnam, Inc. is in compliance with the City's BDE Ordinance by
committing to 12 percent SBE participation on this Amendment No. 3. The City's goal on this Amendment
is 8 percent.
The project is located n COUNCIL DISTRICT 8.
FISCAL INFORMATION /CERTIFICATION:
The Director of Finance certifies that upon approval of the above recommendations and adoption of the
attached appropriation ordinance, funds will be available in Water& Sewer Commercial Paper Fund for
the Sycamore Creek Drainage Basin Parallel Interceptor Improvements Project. The Water and Sewer
Commercial Paper Fund includes authority of$150,000,000.00 for the purpose of providing interim
funding for Water and Sewer Capital Projects. After this transfer, the balance will be $139,589,970.00 for
future capital projects. Funding for the Sycamore Creek Drainage Basin Parallel Interceptor Improvements
project is as depicted below:
FUND Project Total*
Existing Additional
Existing
nfamPt nra/Pcnnni-AUnrintmr acn7irl=75R77Rjnrint=trnaR nr)i-Tuna=Print
IlAppropriations JAppropriations I J
Water& Sewer Commercial $0.00 $255,030.00 $255,030.00
Paper Fund 56016
Sewer Capital Fund - Legacy $1,818,139.00 $0.00 $1,818,139.00
59607
Project Total $1,818,139.00 $255,030.00 1$2,073,169.00
Numbers rounded for presentation purposes.
FUND IDENTIFIERS (FIDS):
TO
Fund Department ccoun Project JProgram ctivity Budget Reference# moun
ID ID Year Chartfield Z
FROM
Fund Department ccoun Project JProgram ctivity Budget Reference# moun
ID ID Year (Chartfield 2)
CERTIFICATIONS:
Submitted for City Manager's Office by: Jay Chapa (5804)
Originating Department Head: Chris Harder (5020)
Additional Information Contact: Liam Conlon (6824)
ATTACHMENTS
1. 60SCM275VARA3- LAN Compliance.PDF (CFW Internal)
2. 60SCM275VARA3 - LAN FID Table.docx (CFW Internal)
3. 60SCM275VARA3 - LAN Form 1295.pdf (Public)
4. 60SCM275VARA3 - LAN 60 AO 18.docx (Public)
5. 60SCM275VARA3-LAN Map.pdf (Public)
6. 60SCM275VARA3-LAN REIMB RESOLUTION.docx (Public)
7. 60SCM275VARA3-LAN SAM.pdf (CFW Internal)
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11
CERTIFICATE OF INTERESTED PARTIES FORM 1295
iofi
Complete Nos.1-4 and 6 if there are interested parties. OFFICE USE ONLY
Complete Nos.1,2,3,5,and 6 if there are no interested parties. CERTIFICATION OF FILING
1 Name of business entity filing form,and the city,state and country of the business entity's place Certificate Number:
of business. 2018-345626
Lockwood,Andrews&Newnam, Inc.
Houston, TX United States Date Filed:
2 Name of governmental entity or state agency that is a party tote contract for which the form is 04/2712018
being filed.
City of Fort Worth Date Acknowled e�:
6�
3 Provide the identification number used by the governmental entity or state agency to track or identify the contract,and provide a
description of the services,goods,or other property to be provided under the contract.
160-11503-000
Sycamore Creek Sanitary Sewer-Engineering Services
4 Nature of interest
Name of Interested Party City,State,Country(place of business) (check applicable)
Controlling Intermediary
Daly, III, Leo A. Washington, DC United States X
Petersen, Dennis W. Houston,TX United States X
Swafford, C.Wayne Houston,TX United States X
Brader,James Omaha, NE United States X
Curry,W. Derrell Houston,TX United States X
Boyd,J.Anthony Houston,TX United States X
Vajdani, Sima Los Angeles,CA United States X
5 Check only if there is NO Interested Party. ❑
6 UNSWORN DECLARATION
My name is Justin C. Reeves , and my date of birth is October 17, 1960 .
My address is 1320 S. University Drive, Suite 450 Fort Worth , TX , 76107 .Tarrant
(street) (city) (state) (zip code) (country)
I declare under penalty of perjury that the foregoing is true and correct.
Executed in 'I'1rC"t County, State of _,on the C2�day of_P'1 .20
(month) (year)
77
ignature of t thorized agent of contracting business entity
(Declarant)
Forms provided by Texas Ethics Commission www.ethics. tatetx s Version V1.0.5523