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HomeMy WebLinkAboutContract 50932 4 CITY SECRETARY RECEIVED CITY OF FORT WORTH, TEXAS CONTRACT N0. JUN 2 g 2018 STANDARD AGREEMENT FOR PROFESSIONAL SERVICES CITY Or FORT WORTH CITYSFCRET4ar This AGREEMENT is between the City of Fort Worth, a Texas home-rule municipality ("City"), and Freese and Nichols, Inc, authorized to do business in Texas ("Consultant"), for a PROJECT generally described as: Project Management Manual Development. Article I Scope of Services (1) Consultant hereby agrees to perform the professional services set forth in the Scope of Services attached hereto as Attachment "A". These services shall be performed in connection with Project Management Manual Development. (2) Additional services, if any, will be requested in writing by the City. City shall not pay for any work performed by Consultant or its subconsultants, subcontractors and/or suppliers that has not been ordered in writing. It is specifically agreed that Consultant shall not be compensated for any alleged additional work resulting from oral orders of any person. Article II Compensation Consultant shall be compensated an amount up to $75,000 in accordance with the Fee Schedule shown in Attachment "B". Payment shall be considered full compensation for all labor, materials, supplies, and equipment necessary to complete the services described in Attachment "A". The Consultant shall provide monthly invoices to the City. Payment for services rendered shall be due within thirty (30) days of the uncontested performance of the particular services so ordered and receipt by City of Consultant's invoice for payment of same. Acceptance by Consultant of said payment shall operate as and shall release the City from all claims or liabilities under this Agreement for anything related to, done, or furnished in connection with the services for which payment is made, including any act or omission of the City in connection with such services. Article III Term Unless terminated pursuant to Article VIII herein, this Agreement shall be for a term beginning on the effective date, as described below, and shall continue until the expiration of the funds or completion of the subject matter contemplated herein, whichever occurs first. City of Fort Worth,Texas OFFICIAL RECORD Standard Agreement for Professional Services CITY sEcRE'�`AR Revision Date:11.07.17 Page 1 of 9 FT.WO Ht TX Article IV Independent Contractor Consultant shall operate hereunder as an independent contractor, and not as an officer, agent, servant, or employee of the City. Consultant shall have exclusive control of and the exclusive right to control the details of the work to be performed hereunder and of all persons performing same, and shall be solely responsible for the acts and omissions of its officers, agents, employees, contractors and subcontractors. The doctrine of respondeat superior shall not apply as between City and Consultant, its officers, agents, employees, contractors, and subcontractors, and nothing herein shall be construed as creating a partnership or joint venture between City and Consultant. Article V Professional Competence and Indemnification (1) Work performed by Consultant shall comply in all aspects with all applicable local, state and federal laws and with all applicable rules and regulations promulgated by the local, state and national boards, bureaus and agencies. Approval by the City shall not constitute or be deemed to be a release of the responsibility and liability of Consultant or its officers, agents, employees, contractors and subcontractors for the accuracy and competency of its services performed hereunder. (2) THE CONSULTANT, AT NO COST TO THE CITY, AGREES TO DEFEND, INDEMNIFY AND HOLD THE CITY, ITS OFFICERS, AGENTS SERVANTS AND EMPLOYEES, HARMLESS AGAINST ANY AND ALL CLAIMS, LAWSUITS, ACTIONS, COSTS AND EXPENSES OF ANY KIND, INCLUDING, BUT NOT LIMITED TO, THOSE FOR PROPERTY DAMAGE OR LOSS (INCLUDING ALLEGED DAMAGE OR LOSS TO CONSULTANT'S BUSINESS AND ANY RESULTING LOST PROFITS) AND/OR PERSONAL INJURY, INCLUDING DEATH, THAT MAY RELATE TO, ARISE OUT OF OR BE OCCASIONED BY CONSULTANT'S BREACH OF (i) ANY OF THE TERMS OR PROVISIONS OF THIS AGREEMENT OR (ii) ANY NEGLIGENT ACT OR OMISSION OR INTENTIONAL MISCONDUCT OF CONSULTANT, ITS OFFICERS, AGENTS, ASSOCIATES, EMPLOYEES, CONTRACTORS (OTHER THAN THE CITI9 OR SUBCONTRACTORS, RELATED TO THE PERFORMANCE OR NON- PERFORMANCE OF THIS AGREEMENT. THIS SECTION SHALL SURVIVE ANY TERMINATION OR EXPIRATION OF THIS AGREEMENT. Article VI Insurance (1) Consultant shall not commence work under this Agreement until it has obtained all insurance required under this Article and the City has approved such insurance, nor shall Consultant allow any subcontractor to commence work on its subcontract until all similar insurance of the subcontractor has been so obtained and approval given by the City; provided, however, Consultant may elect to add any subconsultant as an additional insured under its liability policies. City of Fort Worth,Texas Standard Agreement for Professional Services Revision Date:11.07.17 Page 2 of 9 Commercial General Liability $1,000,000 each occurrence $2,000,000 aggregate Automobile Liability $1,000,000 each accident (or reasonably equivalent limits of coverage if written on a split limits basis). Coverage shall be on any vehicle used in the course of the Project. Worker's Compensation Coverage A: statutory limits Coverage B: $100,000 each accident $500,000 disease - policy limit $100,000 disease - each employee (2) Additional Insurance Requirements a. Except for employer's liability insurance coverage under Consultant's worker's compensation insurance policy, the City, its officers, employees and servants shall be endorsed as an additional insured on Consultant's insurance policies. b. Certificates of insurance shall be attached to this Agreement prior to its execution. c. Any failure on part of the City to attach the required insurance documentation hereto shall not constitute a waiver of the insurance requirements specified herein. d. Each insurance policy shall be endorsed to provide the City a minimum thirty days notice of cancellation, non-renewal, and/or material change in policy terms or coverage. A ten days notice shall be acceptable in the event of non-payment of premium. e. Insurers must be authorized to do business in the State of Texas and have a current A.M. Best rating of A: VII or equivalent measure of financial strength and solvency. f. Other than worker's compensation insurance, in lieu of traditional insurance, City may consider alternative coverage or risk treatment measures through insurance pools or risk retention groups. The City must approve in writing any alternative coverage. g. Workers' compensation insurance policy(s) covering employees employed on the Project shall be endorsed with a waiver of subrogation providing rights of recovery in favor of the City. City of Fort Worth,Texas Standard Agreement for Professional Services Revision Date:11.07.17 Page 3 of 9 h. City shall not be responsible for the direct payment of insurance premium costs for Consultant's insurance. i. Consultant's insurance policies shall each be endorsed to provide that such insurance is primary protection and any self-funded or commercial coverage maintained by City shall not be called upon to contribute to loss recovery. j. In the course of the Agreement, Consultant shall report, in a timely manner, to City's officially designated contract administrator any known loss occurrence which could give rise to a liability claim or lawsuit or which could result in a property loss. k. Consultant's liability shall not be limited to the specified amounts of insurance required herein. I. Upon the request of City, Consultant shall provide complete copies of all insurance policies required by these Agreement documents. Article VII Transfer or Assignment City and Consultant each bind themselves, and their lawful successors and assigns, to this Agreement. Consultant, its lawful successors and assigns, shall not assign, sublet or transfer any interest in this Agreement without prior written consent of the City. Article VIII Termination of Contract (1) a. City may terminate this Agreement for its convenience on 30 days' written notice to Consultant. b. Either the City or the Consultant, for cause, may terminate this Agreement if either party fails substantially to perform through no fault of the other and the nonperforming party does not commence correction of such nonperformance within 5 days' written notice or thereafter fails to diligently complete the correction. (2) If City chooses to terminate this Agreement, upon receipt of notice of termination, Consultant shall discontinue services rendered up to the date of such termination and City shall compensate Consultant based upon calculations in Article II of this Agreement and Exhibit "B" attached hereto and incorporated herein. (3) All reports, whether partial or complete, prepared under this Agreement, including any original drawings or documents, whether furnished by the City, its officers, agents, employees, consultants, or contractors, or prepared by Consultant, shall be or become the property of the City, and shall be furnished to the City prior to or at the time such services are completed, or upon termination or expiration of this Agreement. City of Fort Worth,Texas Standard Agreement for Professional Services Revision Date:11.07.17 Page 4 of 9 Article IX Right to Audit (1) Consultant agrees that the City shall, until the expiration of three (3) years after final payment under this Agreement, have access to and the right to examine any directly pertinent books, documents, papers and records of Consultant involving transactions relating to this Agreement. Consultant agrees that the City shall have access during normal working hours to all necessary facilities and shall be provided adequate and appropriate workspace in order to conduct audits in compliance with the provisions of this section. City shall give Consultant reasonable advance notice of intended audits. (2) Consultant further agrees to include in all its subcontracts hereunder, a provision to the effect that the subcontracting consultant agrees that the City shall, until the expiration of three (3) years after final payment under the subcontract, have access to and the right to examine any directly pertinent books, documents, papers and records of such sub-consultant, involving transactions to the subcontract, and further, that City shall have access during normal working hours to all sub- consultant facilities, and shall be provided adequate and appropriate work space in order to conduct audits in compliance with the provisions of this article. City shall give Consultant and any sub-consultant reasonable advance notice of intended audit. (3) Consultant and sub-consultants agree to photocopy such documents as may be requested by the City. The City agrees to reimburse Consultant for the cost of copies at the rate published in the Texas Administrative Code in effect as of the time copying is performed. Article X Minority Business and Small Business Enterprise (MBE)(SBE) Participation In accordance with the City's Business Diversity goals (Chapter 20, Article X of the City's Code of Ordinances a/k/a Ordinance No. 20020-12-2011, as amended), the City has goals for the participation of minority business enterprises and/or small business enterprises in City contracts. Consultant acknowledges the MBE and SBE goals established for this Agreement and its accepted written commitment to MBE and SBE participation. Any misrepresentation of facts (other than a negligent misrepresentation) and/or the commission of fraud by the Consultant may result in the termination of this Agreement and debarment from participating in City contracts for a period of time of not less than three (3) years. Article XI Observe and Comply Consultant shall at all times observe and comply with all federal, state, and local laws and regulations and with all City ordinances and regulations which in any way affect this Agreement and the work hereunder, and shall observe and comply with all orders, laws ordinances and regulations which may exist or may be enacted later by governing bodies having jurisdiction or authority for such enactment. No plea of misunderstanding or ignorance City of Fort Worth,Texas Standard Agreement for Professional Services Revision Date:11.07.17 Page 5 of 9 thereof shall be considered. Consultant agrees to defend, indemnify and hold harmless City and all of its officers, agents and employees from and against all claims or liability arising out of the violation of any such order, law, ordinance, or regulation, whether it be by itself or its employees. Article XII Immigration Nationality Act Consultant shall verify the identity and employment eligibility of its employees who perform work under this Agreement, including completing the Employment Eligibility Verification Form (1-9). Upon request by City, Consultant shall provide City with copies of all 1-9 forms and supporting eligibility documentation for each employee who performs work under this Agreement. Consultant shall adhere to all Federal and State laws as well as establish appropriate procedures and controls so that no services will be performed by any Consultant employee who is not legally eligible to perform such services. CONSULTANT SHALL INDEMNIFY CITY AND HOLD CITY HARMLESS FROM ANY PENALTIES, LIABILITIES, OR LOSSES DUE TO VIOLATIONS OF THIS PARAGRAPH BY CONSULTANT, CONSULTANT'S EMPLOYEES, SUBCONTRACTORS, AGENTS, OR LICENSEES. City, upon written notice to Consultant, shall have the right to immediately terminate this Agreement for violations of this provision by Consultant. Article XIII Venue and Jurisdiction If any action, whether real or asserted, at law or in equity, arises on the basis of any provision of this Agreement, venue for such action shall lie in state courts located in Tarrant County, Texas or the United States District Court for the Northern District of Texas — Fort Worth Division. This Agreement shall be construed in accordance with the laws of the State of Texas. Article XIV Contract Construction The parties acknowledge that each party and, if it so chooses, its counsel have reviewed and revised this Agreement and that the normal rule of construction to the effect that any ambiguities are to be resolved against the drafting party must not be employed in the interpretation of this Agreement or any amendments or exhibits hereto. Article XV Severability The provisions of this Agreement are severable, and if any word, phrase, clause, sentence, paragraph, section or other part of this Agreement or the application thereof to any person or circumstance shall ever be held by any court of competent jurisdiction to be invalid or unconstitutional for any reason, the remainder of this Agreement and the application of such word, phrase, clause, sentence, paragraph, section, or other part of this Agreement to other persons or circumstances shall not be affected thereby and this City of Fort Worth,Texas Standard Agreement for Professional Services Revision Date:11.07.17 Page 6 of 9 Agreement shall be construed as if such invalid or unconstitutional portion had never been contained therein. Article XVI Notices Notices to be provided hereunder shall be sufficient if forwarded to the other Party by hand-delivery or via U.S. Postal Service certified mail return receipt requested, postage prepaid, to the address of the other Party shown below: City of Fort Worth Attn: Kim Arnold, PMP, LEED-AP Transportation and Public Works 200 Texas Street Fort Worth, Texas 76102 Consultant: Freese and Nichols, Inc. Attn: Chris Bosco, P.E., PTOE 4055 International Plaza, Suite 200 Fort Worth, Texas 76109 Article XVII Prohibition On Contracts With Companies Boycotting Israel Consultant acknowledges that in accordance with Chapter 2270 of the Texas Government Code, the City is prohibited from entering into a contract with a company for goods or services unless the contract contains a written verification from the company that it: (1) does not boycott Israel; and (2) will not boycott Israel during the term of the contract. The terms "boycott Israel' and "company" shall have the meanings-ascribed to those terms in Section 808.001 of the Texas Government Code. By signing this contract, Consultant certifies that Consultant's signature provides written verification to the City that Consultant: (1) does not boycott Israel, and (2) will not boycott Israel during the term of the contract. Article XVIII Headings The headings contained herein are for the convenience in reference and are not intended to define or limit the scope of any provision of this Agreement City of Fort Worth,Texas Standard Agreement for Professional Services Revision Date:11.07.17 Page 7 of 9 Article XIX Attachments, Schedules and Counterparts This Agreement may be executed in one or more counterparts and each counterpart shall, for all purposes, be deemed an original, but all such counterparts shall together constitute but one and the same instrument. The following attachments and schedules are hereby made a part of this Agreement: Attachment A - Scope of Services Attachment B— Compensation Attachment C -Amendments to Standard Agreement for Engineering Services Attachment D - Project Schedule Attachment E - Location Map Duly executed by each party's designated representative to be effective on the date subscribed by the City's designated Assistant City Manager. BY: BY: CITY OF FORT WORTH CONSULTANT Freese and Nichols, Inc. S san Alanis Chris Bosco, P.E., PTOE ssistant City Manager Principsal Date: C Date: APPRAL RECOMMENDED: By; (,.J. LJ DouafWiersig Director, Transportation and Public Works City of Fort Worth,Texas Standard Agreement for Professional Services Revision Date: 11.07.17 Page 8 of 9 Contract Compliance Manager: By signing, I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting Form 1295 No. N/A requirements. M&C No.: N/A JG"O—J Kim Arnold, PMP, LEED-AP M&C Date: N/A Assistant Director APPROVED AS TO FORM AND LEGALITY ATT By: . Doug Black 7 Mary J. Kayser Assistant City Attorney City Secretary ®: p OFFICIAL RECORD City of Fort Worth,Texas CITY SECRETARY Standard Agreement for Professional Services Revision Date:11.07.17 r 1.WORTH Page 9 of 9 ,TX ATTACHMENT "A" Scope for Task Order Contract— Project Management Manual Development The scope set forth herein defines the work to be performed by the CONSULTANT in completing the project. Both the CITY and CONSULTANT have attempted to clearly define the work to be performed and address the needs of the Project. OBJECTIVE The objective of this project is to provide services to facilitate the coordination and development of a Project Management Manual to be used by City staff in delivering capital projects. WORK TO BE PERFORMED Task 1. Project Management Manual Task 2. Additional Services TASK 1. PROJECT MANAGEMENT MANUAL. CONSULTANT will coordinate and develop a project management manual as outlined below. 1.1. Stakeholder Kickoff Meeting • The CONSULTANT will prepare and conduct a stakeholder kickoff meeting to receive input from City department stakeholders. 1.2. Meetings with TPW project managers. • The CONSULTANT will conduct individual meetings TPW project managers to discuss gaps in current project management resources and determine what section of the manual will provide the most value. 1.3. Prepare Project Management Manual outline and development schedule • Prepare a draft outline of the complete project management manual. • Prepare a detailed schedule for the development and approval of the manual. Attend a meeting with TPW management to review and discuss the outline and . schedule. • Prepare final project management manual outline and schedule. 1.4. Project manual format and function • The CONSULTANT will meet with the City's IT department to discuss options for linking to previously developed PM resources. • The CONSULTANT will provide a draft layout of the document formatting for TPW review and approval. City of Fort Worth,Texas Attachment A Page 1 of 3 1.5. Project management manual development • The project manual development will be developed in three phases. Phase I will focus on the initial stages of a project including scoping, setup, and project planning. Phase II will focus on the project delivery and execution of the project. Phase III will focus on bidding, construction phase, and project closeout. • The CONSULTANT will meet with TPW management following the draft submittal of each phase of the document to review and receive comments. • The CONSULTANT will update each draft phase of the document based on comments received and resubmit a final draft for each phase. 1.6: Final project manual review and approval • Following completion of each phase of the manual development-the CONSULTANT will prepare a final complete document for City review. • The CONSULTANT will prepare a PowerPoint presentation to highlight sections of the document. • The CONSULTANT will meet with City stakeholders to present and discuss the final document. • The CONSULTANT will meet with TPW project managers to present and discuss the final document. • The CONSULTANT will incorporate any final comments from the City and submit a final PDF document and 10 hard copies of the final project manual document. ASSUMPTIONS • Outline will be based on the draft outline and work process map that have been previously developed by TPW. • Attendance at (2) City Stakeholder meetings • Attendance at (5) TPW Management meetings DELIVERABLES ■ PDF Document • 10 hard copies of the final project manual City of Fort Worth,Texas Attachment A Page 2 of 3 TASK 2. ADDITIONAL SERVICES. Additional Services not included in the existing Scope of Services — CITY and CONSULTANT agree that the following services are beyond the Scope of Services described in the tasks above. However, CONSULTANT can provide these services, if needed, upon the CITY's written request. Any additional amounts paid to the CONSULTANT as a result of any material change to the Scope of the Project shall be agreed upon in writing by both parties before the services are performed. These additional services include the following: • Detailed work instructions • Project Management training • el-earning training videos and information graphics • Modifications to the project manual to link to the City's future management system. City of Fort Worth,Texas Attachment A Page 3 of 3 ATTACHMENT B COMPENSATION Professional Consulting Services for Fort Worth Project Management Manual Task Order Rate Schedule Project 1. Compensation a. The CONSULTANT shall be compensated for personnel time, non-labor expenses,and subcontract expenses in performing services for this project for an amount not to exceed$75,000.00, unless amended. 1. Personnel Time. Personnel time shall be compensated based upon hours worked directly in performing the PROJECT multiplied by the appropriate Labor Category Rate for the CONSULTANT's team member performing the work and includes all direct salaries,overhead, and profit. Labor Category Rate as presented in the rate schedule table below is the rate for each labor category performing the work and includes all direct salaries, overhead,and profit. LABOR CATEGORY *RATE($/HOUR) (2018) Professional- 1 107 Professional-2 130 Professional-3 146 Professional-4 169 Professional-5 197 Professional-6 225 Corporate Pro'ect Support- 1 87 Corporate Project Support-2 105 Corporate Project Support- 3 139 Intern/Coop 53 If. Non-Labor Expenses. Non-labor expenses shall be reimbursed as Direct Expenses at invoice or internal office cost. Direct Expenses (Non-labor) include, but are not limited to, mileage, travel and lodging, expenses, mail, supplies, printing and reproduction services, other direct expenses associated with delivery of the work; plus applicable sales, use, value added, business transfer,gross receipts,or other similar taxes. III. Subcontract Expenses. Subcontract expenses and outside services shall be reimbursed at cost to CONSULTANT plus a markup of ten percent(10%). IV. Budgets. CONSULTANT will make reasonable efforts to complete the work within the budget and will keep the City informed of progress toward that end so that the budget or work effort can be adjusted if found necessary. City of Fort Worth,Texas Attachment B PMO Oficial Release Date:8.09.2012 Page 1 of 4 B-1 ATTACHMENT B COMPENSATION CONSULTANT is not obligated to incur costs beyond the indicated budgets, as may be adjusted, nor is the City obligated to pay CONSULTANT beyond these limits. If CONSULTANT projects, in the course of providing the necessary services that the PROJECT cost presented in Attachment A-Scope of Services will be exceeded, whether by change in scope of the project, increased costs or other conditions, the CONSULTANT shall .immediately report such fact to the City and, if so instructed.by the City, shall suspend all work hereunder. When any budget has been increased, CONSULTANT'S excess costs expended prior to such increase will be allowable to the same extent as is such costs had been incurred after the approved increase. J The CONSULTANT shall be paid monthly payments as described in Sectiony— Method of Payment. V. Method of Payment a. The CONSULTANT shall be paid by the City based upon an invoice created on the basis of statements prepared from the books and records of account of the CONSULTANT, based on the actual hours and costs expended by the CONSULTANT in performing the work. b. Each invoice shall be verified as to its accuracy and compliance with the terms of this Agreement by an officer of the CONSULTANT. c. CONSULTANT shall prepare and submit invoices in the format and including content as presented in Exhibit B-1. d. Payment of invoices will be subject to certification by the City that such work has been performed. VI. Progress Reports. The CONSULTANT shall prepare and submit to the designated representative of the Transportation and Public Works Department monthly progress reports and schedules in the format required by the City. City of Fort Worth,Texas Attachment B PMO Official Release Date:8.09.2012 Page 2 of 4 B-2 ATTACHMENT B COMPENSATION VII. Summary of Task Order Fees Firm Primary Responsibility Fee Amount % Prime Consultant Freese and Nichols, Inc. Project Management $75,000.00 100% Prime Consultant Total: $75,000.00 100% MBE/SBE Sub-Consultants N/A $0.00 0% Proposed MBE/SBE Sub-Consultants Total: $0.00 0% Non-MBE/SBE Consultants Non-MBE/SBE Consultants Total: $0.00 0.0% TOTAL $75,000.00 100.0% Project Number& Name Total Fee MBE/SBE Fee MBE/SBE Task Order No. 1 $75,000.00 $0.00 0% City of Fort Worth,Texas Attachment B PMO Official Release Date:8.09.2012 Page 3 of 4 B-3 EXHIBIT "B-1" CONSULTANT INVOICE (Supplement to Attachment B) Insert required invoice format following this page, including negotiated total budget and allocations of budgets across desired work types and work phases. City of Fort Worth,Texas Attachment B PMO Official Release Date:8.09.2012 Page 4 of 4 B-4 ATTACHMENT "C" CHANGES AND AMENDMENTS TO STANDARD AGREEMENT Professional Consulting Services For Fort Worth Project Management Manual None City of Fort Worth,Texas Attachment C Page 1 of 1 Consulting Contract Schedule Specifications FORT WORT H City of Fort Worth —� WE Attachment D-Project Schedule This PROJECT requires a Tier 3 schedule as defined herein and in the City's Schedule Guidance Document. Dl. CONSULTING SERVICES SCHEDULE DEVELOPMENT: The CONSULTANT shall prepare schedules for consulting services that meet the requirements described in this specification, showing by Critical Path Method (CPM) the planned sequence and timing of the Work associated with the Agreement. All submittals shall be submitted in PDF format, and schedule files shall also be submitted in native file format (i.e. file formats associated with the scheduling software). The approved scheduling software systems for creating the schedule files are: - Primavera(Version 6.1 or later or approved by CITY) - Primavera Contractor(Version 6.1 or later or approved by CITY) - Microsoft Project(Version 2003/2007 or later or approved by CITY) D2. BASELINE CONSULTING SERVICES SCHEDULE: Following notice-to-proceed, the CONSULTANT shall develop, submit and review the draft detailed baseline consulting services schedule with the CITY to demonstrate the CONSULTANT's understanding of the Agreement requirements and approach for performing the work. The CONSULTANT will prepare the final detailed baseline consulting services schedule based on CITY comments,if any,and submit to the CITY no later than the submittal of the first project invoice. The following guidelines shall be adhered to in preparing the baseline schedule, and as described in further detail in the CITY's Schedule Guidance Document. a. The scope shall be subdivided by work breakdown structure (WBS) representing the tasks,subtasks,and activities associated with delivering the work. b. The schedule shall accurately describe the major work activities,key milestones, and dependencies/relationships as appropriate to the work. c. The schedule should include appropriate meetings, review periods, critical decision points,including third party utility dependencies and reviewing agencies. D3. PROGRESS CONSULTING SERVICES SCHEDULE: The CONSULTANT shall prepare and submit monthly to the CITY for approval the updated schedule in accordance with D1 and D2 and the CrIY's Schedule Guidance Document inclusive. As the Work progresses, the CONSULTANT shall enter into the schedule and record actual progress as described in the CITY's Schedule Guidance Document. The updated schedule submittal shall also include a concise schedule narrative that highlights the following,if appropriate and applicable: • Changes in the critical path, • Expected schedule changes, • Potential delays, • Opportunities to expedite the schedule, • Coordination issues the CITY should be aware of or can assist with, City of Fort Worth,Texas Attachment D Page 1 of 2 Other schedule-related issues that the CONSULTANT wishes to communicate to the CITY. D4. PERFORMANCE AND CONSULTING SERVICES SCHEDULE: If -the work accomplished falls behind that scheduled due to factors within the CONSULTANT's control, the CONSULTANT shall take such action as necessary to improve the progress of the Work. In addition, the CITY may require the CONSULTANT to submit a revised schedule demonstrating the proposed plan to make up the delay in schedule progress.and to ensure completion of the Work within the allotted Agreement time. D5. SCHEDULE TIERS SPECIAL INSTRUCTIONS: The requirements for the schedule are determined based on the nature and needs of the project. The schedule tier for this project is stated at the top of this document. CONSULTANT shall submit each schedule relying on the CITY's current Schedule Guidance Document. D6. SCHEDULE SUBMITTAL AND PAYMENT: As stated in III.A.(1). of the Agreement, CONSULTANT shall provide the information required by Attachment D. CONSULTANT's monthly invoices will not be accepted and processed for payment without monthly schedule updates that are submitted in the time and manner required by Attachment D and the CITY's current Schedule Guidance Document. City of Fort Worth,Texas Attachment D Page 2 of 2 City of Fort Worth Project Schedule Attachment-D Project Management Manual IO Tek Nwra OunNm elan RYah ar 29_'1. AY 1,Ya -_ SeD 2.'ta Nov�'1_a_ _ len 8,'19 1.1er 1019 May 12,'19 JW 1.'19... ..Sg15.'19__ ND'11T.'19__. ....... 5 6 M T- - W T-- f 5.-_-5 M i W__ T _.E. s S .__M T-1 IN T _F__. reject Management Manual 249 days� Thu 6114118 To.S=119 Project Management Manual 2 Nolioa to Prorsetl 0 days Thu 6114118 Thu 6/1418 w Notice to Proceed a.._ Project Planning 40 day. T..GM9118 Men6113/se Project Planning � BrebMtomling Sgsakn 0 days Tue 6119118 Tue 6119/18 q Brainstorming Session ._s_... Project Kickoff Meeting D days Wad 627118 Wed 6127/18 c Project Kickoff Meeting a Individual Meetings whit Project Managers 15 day. Tue&19/18 Mon 7/9/18 gf.o Individual Meetings with Project Managers -7-- Prepare ManualOutline and Development Schedule 10 days Tue 7/10/18 Mon 723/181 ' &Prepare Manual Outline and Development Schedule ......i y. Submit Manual Outline and 5chetlule 0 da on]!]3/10 Mon 7121118' J Submh Manual Outline and Schedule a Meeting with TPW Management s dry. Tuv 7131118 Mon B'6118 Meeting with TPW Management 10_ Meet with City R Department to Discuss Options for HypertJdne 5 days Tue&7/18 Mon&13l18� li Meet with City rr Department to Discuss Options for HyperLinks it "act MsnstementManuel Dvelepmam 174 day. Thu 6/28/18 To.2/26119 Project Management Manual Development 12 Manuel Development(Risk Aaseumenl)(Draft) 20 days The 6r2&18 Wed 725118; � jokqii�,Manual Development(Risk Assessment)(Draft) 1] Meeting wMn TPW Management 5days Thu 72&18 Wed 9/1116 Meeting with TPW Management ..1i.... Manuel Revisions and ResubmMsi 5 der Thu 8/7!18 Wed!49/18, 74.Manual Revisions and Resubmittal -is Part I Mail Davelopmerd(Prcjed Setup and Planning)(Draft) 30 days Thu&9`18 Wed 9119/1B }Part I Manual Development(Project Setup and Planning)(Draft) to Meeting wih TPW Managmnt 5dey. Thu 9(27/78 Wed lOrLie 'A.Meeting with TPW Management --17'.... Pan I Manual Revisions and Resubmleal 8 day. Thu 1014/16 Mon 1&1&18 ...__.._ Part I Manual Revisions and Resubmittal 1a pad 11 Manual Dsawlopmant(Project DeOvary and Execution)(Drell) 30 tleya Tua 1&16/18 Mon 112&18 - �'imui'4 Part u Manual Development(Project Delivery and Execution)(Draft) Meeting wet TPW Management 5 day. Tue 17/4/16 Men 12/1&18 T.4 Meeting with TPW Management 20 Part II Mwwal Revisions and Resubmittal 8 day. Tue 12/11/18 Thu 172&18 ._.._. .. .Part it Manual Revision.and Resubmittal 21 Pan III Manual Development(Construction and Closeout)(Draft) 30 tlays Fd 1721118 Thu 1/31/19 Part 111 Manual Development(Construction and Closeout)(Draft) 22 Meeting avigl TPW Management S tlaya Fri 7/1/19 Thu 7/7/19 , Meeting with TPW Management :23 Pan III Manual Revisbro and Reaubmklal 8 days Fd 2/75119 Tue 226119 m,Part III Manual Revisions and Resubmittal 2a Fired Project Manuel Review and Approval 65 days Wed227/19 Toe5Q8/19 Final Project Manual Review and Approval -u Final Complex Prcjsd Managernanl Manual 30 day. Wed2/27/19 Tue 49/19 din^.t�ksi::Final Complete Project Management Manual 2s Prepare final P—lation 10 days Wetl 4/1&19 Tue 423/19 - .......... ____ .._. _ _.. - Prepare final presentation .............. .......... ............. .... .. ................. ........... ._____.__ __........_ ..___ ...._..._.... IBM _ City of Fort Worth Project Schedule Attachment-D Project Management Manual 10 The Nara puMm SWt RJN x29.tq _...NI.1.'.1A..........._UP2Yq. Nw4,'1. —6.19ala 10,'19 May_12.'19 Jd 11,'19.. Sp 15.'79_._ rM�.IL 19_... ..........._ �.._ ............. .......... _.....Ye ....9 T_._.F. M T Stake 2r Fon WaM holder Meetl 5 de Wad 4/17/19 Tue 4123/79 13 Fort Worth Stakeholder Meeting 2n Fort Worth TPN Project Managers Meeting 5 day. Wed 424/19 Tue 4130/19 Fort Worth TPW Project Managers Meeting Final Project Management Manuel 10 day. Wed 5/7/19 Tue 5114/19 ..... ... ?yv Final Project Management Manual �. Fort Worth PM Manual Approval 0 tlays Tue Y2e119 Tua Y2e179 � Fort Worth PM Manual Approval v 5129 Level of Effort Spreadsheet TASKIHOUR BREAKDOWN Professional Consulting Services for Fort Worth Project Management Manual Labor(hours) EI ansa Chris Bosco Todd Stephan 0. Mals Harper Buckingham James Tek Description Buckingham labor Total Expense Tank Sub Total Prated Manager Technical Support OSICC Admin Cost Cost Pm4slenela I'MI-1 rl3 Professional Pmleel support2 Sub orient a 225 148 1liawe Travel Reproduction Project Plannln Stakeholder gdroft M tion and attendance 8 $ 1.000.00 $O MeetkVs with PM's to Discuss Gaps and Value of PM Manuel 13 $ 2,922.00 $80 $80 Prepare TPW Draft Project Manual Outline and Development Schedule 8 2 $ 1,744.00 $0 Project Management Manual Dwalo main Meetings with TPW Management 5 M 40 $ 9,000.00 Seo $80 Phase I Manuel Develmment 30 20 8 40 S iSA48.00 $50 $50 Phase II Manual Development 30 20 8 40 S 15,410.00 $50 $50 Phase III Manual Development 30 20 8 40 $ 15A48.00 S50 $50 Final Projod Manual Rsvlew and Approval Prepare Final Preselltetlon 10 $ 2,250.00 $0 Stakeholder Meeting 1 Mestin 8 v* 74.,410.00 ,350.00 $20 $20 Project Managers Mee 8 .350.00 S20 $20 Final Com lett Document 18 8 4 20 , 9.00 240.00 411 Totals 195 03 30 140 S S $350 $240 $5901$ Project Summary Total Hours 43 Total Labor $74,41 Total Expense $59 MBE/SBE Subconsultant $0 Non-MBE/SBE Subconsuttent $0 10% Sub Meru S0. MBE/SBE Participation 0.0 Total Pro act Cost $75,000 City of Fal Walk T— Allachment B-Level of Effort Supplement PMO OM.W Raisins Data:8.092D12 1 of t