HomeMy WebLinkAboutContract 36689-R5A2 CiTYSECRETAR
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AMENDMENT N0. 2
c9�9o9�� TO
PO NUMBER 17-00097432
Tliis Amendment is entered into by and between the City of Fort Worth (hereafter
"City"), a home rule municipal corporation organized under the laws of the State of Texas, with
its principal place of business at 200 Texas Street, Fort Worth, Texas, and SENTINEL-THE
ALARM COMPANY (hereafter"SENTINEL").
WHEREAS, on January 15, 2013, the Fort Worth City Council approved entering into a Sole
Source Purchase Agreement with Sentinel for maintenance, repair, software updates and
installation of physical security surveillance, access and intrusion equipment (M&C P-11471) for
an annual amount up to $925,000;
WHEREAS, the Purchase Agreement provided the contract would be for 1 year with 4 one-year
renewal options for an amount up to $925,000 per year;
WHEREAS, the City spent $899,040.04 in 2013-2014, Purchase Order 13-00075364;
WHEREAS, the City spent $675,522.25 in 2014-2015, Purchase Order 14-00081402;
WHEREAS, the City spent $311,510.55 in 2015-2016, Purchase Order 15-00085534;
WHEREAS, the City spent $736,288.64 in 2016-2017, Purchase Order 16-00091230;
WHEREAS, on December 5, 2017, the Fort Worth Mayor and City Council amended the Sole
Source Purchase Agreement to extend the term of the agreement and increase the amount up to
$1,605,000 to continue services while the City sought to procure new services (M&C P-12142);
WHEREAS, the City has spent $1,027,588.70 thus far, in 2017-2018, Purchase Order 17-
00097432; and
WHEREAS, the City and Sentinel desire to amend the Sole Source Purchase Agreement to
extend the term and increase the contract amount to allow the City to complete its procurement
process.
NOW, THEREFORE, City and Sentinel, acting herein by the through their duly authorized
representatives, enter into the following agreement:
1. AMENDMENTS
A: The TERM of the Contract shall be replaced in its entirety with the following:
TERM.
Term. The Agreement shall be extended until November 1, 2018.
OFFICIAL RECORD
CITY SECRETARY
FT.WORTH,TX
B: The Annual Amount of the Contract shall be replaced in its entirety with the following:
The Sole Source Purchase Agreement annual amount shall be increase by one million one
hundred thousand and zero dollars ($1,100,000) for a new not to exceed annual amount of
$2,705,000.
2. ALL OTHER TERMS SHALL REMAIN THE SAME
All other provisions of the Contract which are not expressly amended herein shall remain
in full force and effect.
3. ELECTRONIC SIGNATURE
This Amendment may be executed in multiple counterparts, each of which shall be an
original and all of which shall constitute one and the same instrument. A facsimile copy or
computer image, such as a PDF or tiff image, or a signature, shall be treated as and shall have the
same effect as an original.
(signature page follows)
Amendment No.2 to PO 17-00097432
Page 2 of 3
Executed on this the.2A ay of W.JA J� ,2018.
CITY OF FORT fWORTH: SENTINEL—THE ALARM COMPANY
By: ���Gt/ By: t?-.v,�---,
Valerie R. Washington -r; A v�
Assistant City Manager lel G45- E4=-2 Q t2-J7-
Date: e;q ((I((b Date: G-2G- 201 X
APPROVAL RECOMMENDED:
By:
Theresa Ewing
Municipal Courts Director
APPROVED AS TO FORM
A LEGALITY:
To LU x4te--By:
C
ANIS C.�lcllRu�(
Assistant City ttorney
ATTEST:
By:
ary J. Ka
City Secretary
Contract Authorization:
M&C:
11131295: d)"^ 2�,C�1") LA
Contract Compliance Manager:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
of this contract, including ensuring all performance
and reporting requirements.
Amendment No.2 to PO 17-00097432 OFFICIAL RECORD
Page 3 of 3 CITY SECRETARY
FT.WORTH,TX
Building Technologies BOSCH
17 April 2018 Bosch Security Systems,Inc.
130 Perinton Parkway
Fairport,NY 14450
Daniel.Murray@ us.bosch.com
www.boschsecurity.us
Re: Certification— Bosch Security 8r Safety Certified Dealer
To: Whom It May Concern:
Please be advised, BIS is a complex software application requiring expert
knowledge and familiarity for the successful maintenance and expansion
of existing systems. End users should require documentation of current
certification prior to dealer consideration for any bid response.
This letter is to confirm that Sentinel, the Alarm Company with offices
location at 1110 E. Collins Blvd. Suite 135, Richardson, TX 75081 is the
sole source and only factory-authorized dealer in Texas certified to sell
and service this product.
Sentinel, the Alarm Company, invests in training and certification of their
technicians. A long-standing record of success supporting BIS
installations demonstrates their competence.
Sentinel, the Alarm Company, has access to the entire Bosch Security
product portfolio, authorized to access our global technical support team.
Please contact the undersigned should you require additional information.
Yours sincerely,
based s
Daniel Murray
Director— Sales Central US
Tel: 951-317-8798
0 BOSCH are Trademarks of Robert Bosch GmbH,Germany
COUNCIL ACTION: Approved on 6/26/2018
DATE: 6/26/2018 REFERENCE**P-12211 LOG 13P12-0062 AMEND SENTINEL THE
NO.: NAME: ALARM COMPANY MUNCO KK
CODE: P TYPE: CONSENT PUBLIC NO
NO
SUBJECT: Authorize Amendment to Existing Sole Source Purchase Agreement with Sentinel - The
Alarm Company to Extend the Term Through November 1, 2018 and
Increase Agreement Amount by$1,100,000.00 for Maintenance, Repair, Software
Updates and Installation of the Security, Access and Intrusion Equipment for City
Departments (ALL COUNCIL DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council authorize an amendment to the existing Sole Source
Purchase Agreement with Sentinel - The Alarm Company to extend the term from July 15, 2018
through November 1, 2018, and to increase the Agreement amount by an additional $1,100,000.00
for a new amount up to $2,705,000.00 for maintenance, repair, software updates and installation of
physical security surveillance, access and intrusion equipment for all City Departments.
DISCUSSION:
On October 2, 2012, a Sole Source quotation was submitted by Sentinel -The Alarm Company. On
January 15, 2013, (M&C P-11471)the City Council approved and authorized entering into a Sole
Source Purchase Agreement with Sentinel - The Alarm Company for maintenance, repair, software
updates and installation of physical security surveillance, access and intrusion equipment. The
Agreement is used for the physical security needs of City Hall, the A. D. Marshall Public Safety and
Courts Building, the Police Administration Building and other City facilities. The initial term of the
Agreement was a one year with four additional one-year mutually approved renewal periods. The
following chart details the historical spend for maintenance, repair, software updates arid installation
of physical security surveillance, access and intrusion equipment:
Year Dollars Spent City-Spent Dollars Purchase Order Number
2013-2014 $899,040.04 13-00075364
2014-2015 $675,522.25 14-00081402
2015-2016 $311,510.55 15-00085534
2016-2017 $736,288.64 16-00091230
2017-current $1,027,588.70 17-00097432
On December 5, 2017, the Fort Worth Mayor and City Council amended the Sole Source Purchase
Agreement to increase the Agreement amount up to $1,605,000.00 (M&C P-12142). Since
September 2017, departments have identified the need for additional security surveillance equipment
and services, while the rebid is being processed and awarded in Fall 2018. The extension through
November 2018 and the amended amount of$1,100,000.00 will allow departments the ability to
make necessary purchases and to avoid interruption in services.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that funds are available in the current operating budgets, as
appropriated and that prior to an expenditure being made, each participating Department has the
responsibility to validate the availability of funds.
BQN\P-AMEND\KK
TO
Fund Department Account Project Program Activity Budget Reference# Amount
ID I I ID I I I Year Chartfield 2
FROM
Fund Department Account Project Program Activity Budget Reference# Amount
ID I I ID I I Year Chartfield 2
Submitted for City Manager's Office by_ Valerie Washington (8180)
Originating Department Head: Aaron Bovos (8517)
Additional Information Contact: Cynthia Garcia (8525)
Kecy King (8087)
P -�aal
CERTIFICATE OF INTERESTED PARTIES
FORM 2295
loft
Complete Nos.1-4 and 6 if there are interested parties. OFFICE USE ONLY
Complete Nos.1,2,3, 5,and 6 if there are no interested parties. CERTIFICATION OF FILING
1 Name of business entity filing form,and the city,state and country of the business entity's place Certificate Number:
of business. 2018-325174
SENTINEL THE ALARM COMPANY
RICHARDSON,TX United States Date Filed:
2 Name of governmental entity or state agency that is a party to the contract for which the form is 03/12/2018
being filed.
CITY OF FORT WORTH Date Ackno a ged:
i
3 Provide the identification number used by the governmental entity or state agency to track or identify the contract, provide a
description of the services,goods,or other property to be provided under the contract,
12-0062
SECURITY SYSTEMS DESIGN, INSTALLATION, MAINTENANCE, MONITORING
Nature of interest
4
Name of Interested Party City,State,Country(place of business) (check applicable)
Controlling Intermediary
5 Check only if there is NO Interested Party. ❑
X
6 UNSWORN DECLARATION
My name is /V,� /J/� ��RYA�- and my date of birth is —T3 NE 3.� q(.q.
y v L�tti,s f.�1-Jn, 1 3 S (Z(e W vi'z/�S�.�f r7S0S/J fl LLA s
M address is ///U
(street) (city) (state) (zip code) (country)
I declare under penalty of perjury that the foregoing is true and correct. I/
Executed in �7�1 L-tAS County, State of �>e/1 S on the /'3 day of MAILCIJ ,20/2S
(month) (year)
Signature of authorized age of contracting business entity
(Declarant)
Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V1.0.5523