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HomeMy WebLinkAboutContract 48976-R1 CSC No. ' b' CITY OF FORT WORTH y REQUEST TO EXERCISE RENEWAL OPTION July 11, 2018 Goodwill Industries of Fort Worth Attn: David Cox, President and CEO PO Box 15520 Fort Worth, Texas 76119 Re: REQUEST TO EXERCISE RENEWAL OPTION Attended Donation Center Services Contract No. CSC No. 48976 (the "Contract') Renewal Term No. #1: March 30, 2018 to March 29, 2019 The above referenced Contract will expire on March 29, 2018. Pursuant to the Contract, renewals are at the mutual agreement of the parties. This letter is to inform you that the City requests renewal of CSC No. 48976 for an additional one year period, which will begin immediately upon the expiration of the current term and will end on March 29, 2019. All other terms and conditions of CSC No. 48976 remain unchanged. Please return your signed agreement letter, along with a copy of your current insurance certificate, to the address set forth below. Please log onto BuySpeed Online at http:/Mortworthtexas.gov/purchasing to insure that your company information is correct and up-to-date. If you have any questions concerning this Request for Contract Renewal, please contact me at the telephone number listed below. Sincerely yours, Carola Scharlach, Sr. Administrative Assistant 818 Missouri Ave. Fort Worth, TX 76104 817-392-5385 ✓Yes, renew this contract for a one year period ending on March 29, 2019. _No, do not renew this contract. BY: (-ioYridA/rt d GEG Date: 712-Zsff antedNafria a Signature OFFICIAL RECORD Insert footer CITY SECRETARY IFT.WORTH,H,TX CSC No. Executed on the g) ?Lay of 2018. CITY OF FORT WORTH: ATTEST: TL�L--'Z- Valerie B By:y Washington 11 Maryer Assistant City Manager City Secretary "aiDate: FORTS U; _ APPROVAL RECO "ENDED: * ' By: ACAS Brand ' Director-Co omplliance Date: !1— ( 3,- ( 0 APPROVED AS TO F AND LEGALITY: By, 6Ria Reynolds Sr. Assistant City Attorney Contract Authorization: M&C: P-12014 1295 Certification No.: ;Lo 1 Y- 3 17 9 I �- Contract Compliance Manager: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract,including ensuri performanc and reporting requirements. German Vaz e Superinten - o e Compliance OFFICIAL,RECORD Insert footer CITY SECRETARY FT.WORTH,TX ® DATE(MAVDDfrfYY) A��® CERTIFICATE OF LIABILITY INSURANCE 07/12/2018 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER GONTA T Laura Plemons Roach Howard Smith & Barton - Fort Worth 1320 S University Dr, Suite 1000 PHONE Exit; (817) 332-1313 ac No:(817) 332-2956 EMAIL Fort Worth TX 76107 ADDRESS: 1plemons@rhab.com INSURERS AFFORDING COVERAGE NAIC# INSURERA:Philadelphia Indemnit 18058 INSURED (817) 335-4610 INSURER B:Texas Mutual Ins Cc 22945 Goodwill Industries of Ft. Worth INSURER C: P.O. Box 15520 INSURER D: Fort Worth TX 76119 INSURERE: INSURER F: COVERAGES CERTIFICATE NUMBER:Cert ID 40462 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. ILTR TYPEOFINSURANCE ADDLSUBR POLICY EFF POUCYEXP LIMBS INS. WVD POLICYNUMBER MMIDDIYYYY MM1DDNYYY A X COMMERCIAL GENERAL LIABILITY EACHOCCURRENCE $ 1,000,000 DAMAGE TO RENTED CLAIMS-MADE 51OCCUR PHPK1755317 01/01/2018 01/01/2019 PREMISES Ea occurrence $ 100,000 MED EXP(Any one person) $ 5,000 PERSONAL&ADV INJURY $ 1,000,000 GERLAGGREGATE LIMITAPPLIESPER: GENERAL AGGREGATE $ 3,000,000 X PRO LOC PRODUCTS- $ 3,000,000 POLICY❑ OTHER: I I $ AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT $ Fa accident 1,000,000 A X ANY AUTO PHPK1755317 01/01/2018 01/01/2019 BODILY INJURY(Per person) $ OWNED SCHEDULED BODILY INJURY(Per accident) $ AUTOSONLY AUTOS HIRED NON-OWNED PROPERTY DAMAGE $ AUTOS ONLY AUTOS ONLY Per accident $ A UMBRELLALIAB X OCCUR PRUB612107 01/01/2018 01/01/2019 EACH OCCURRENCE $ 10,000,000 X EXCESS UAB CLAIMS-MADE AGGREGATE $ 10,000,000 DEO I X I RETENTION$ 10,000 $ WORKERSCOMPENSAnoN PER OTH. B AND EMPLOYERS'LIABILITY YIN TSF0001192433 07/01/2017 07/01/2018 X I STATUTE _ ER _ ANYPROPRIETORIPARTNERIEXECUTIVEF-1 N/A E.L.EACH ACCIDENT $ 1,000,000 OFFICERIMEMBER EXCLUDED? (Mandatary in NH) E,L DISEASE-EA EMPLOYEE $ 1,000,000 If yyees,describe under 1,000,000 DESCRIPTIONOFOPERATIONSbelow E.LDISEASE-POLICY LIMIT $ $ $ DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES(ACORD 101,Additional Remarks Schedule,may be attached If more space Is required) COMPLETE NAMED INSURED: Goodwill Industries of Fort Worth, Inc., Goodwill Industrial Services of Fort Worth, Inc., Goodwill Industries of Fort Worth Foundation, Inc. and Goodwill Industries of Fort Worth DBA The Garden Room. The general policy includes a blanket automatic additional insured endorsement/provision that provides additional insured status to the certificate holder only when there in a written contract between the named insured and the certificate holder that requires such status. The general and auto liability policies include a blanket automatic waiver of subrogation endorsement/provision that provides this feature only when there is a written contract between the named insured and the CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN The City of Fort Worth ACCORDANCE WITH THE POLICY PROVISIONS. 1000 Throclmlorton AUTHORIZED REPRESENTATIVE Ft Worth TX 76102 ©1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25(2016/03) The ACORD name and logo are registered marks of ACORD Dann 1 of 7 DESCRIPTION OF OPERATIONS SECTION CONTINUED DATE 07/12/2018 CERTIFICATE HOLDER: INSURED: The City of Fort Worth Goodwill Industries of Ft. Worth 1000 Throcknorton P.O. Box 15520 Fort Worth TX 76119 Ft Worth TX 76102 DESCRIPTION OF OPERATIONS CONTINUED: certificate holder that requires it. DOC(10/2003) Dona '� r.F 7 M&C Review Page 1 of 2 Official site of the City of Fort Worth,Texas CITY COUNCIL AGENDA FoIRN COUNCIL ACTION: Approved on 3/28/2017 REFERENCE ** 13P17-0110 ATTENDED DATE: 3/28/2017 NO.: P-12014 LOG NAME: DONATION CENTER SVCS DG CODE CODE: P TYPE: CONSENT PUBLIC NO HEARING: SUBJECT: Authorize Execution of a Contract with Goodwill Industries of Fort Worth, Inc., in the Total Amount Up to $200,000.00 for the First Term for Operating an Attended Donation Center and Processing Electronic Waste at City's Drop Off Stations for the Code Compliance Department (ALL COUNCIL DISTRICTS) RECOMMENDATION: It is recommended that the City Council authorize the execution of a contract with Goodwill Industries of Fort Worth, Inc., in the total amount up to $200,000.00 to provide operations of the Attended Donation Center and processing electronic waste services for the Code Compliance Department. DISCUSSION: The Code Compliance Department will use the contract to provide staffing services for the Attended Donation Centers (ADC) at each of the City's Drop-Off Stations (DOS). Goodwill Industries of Fort Worth, Inc., will receive and sort donated household items, including furniture, televisions, Central Processing Units (CPU's) and other electronic waste (e-waste) that may be recycled for sale or properly disposed. BID ADVERTISEMENT-A Request for Proposals (RFP) was advertised in the Fort Worth Star- Telegram on Wednesdays between December 14, 2016 and January 11, 2017. Sixty-eight vendors were solicited from the purchasing database system; one response was received. The proposal was reviewed by an evaluation committee consisting of staff from the Code Compliance Department. The evaluation factors included past experience operating DOS and recycling e-waste, ability to staff four or more DOS, ability to provide security for a-waste and data, capability to recycle television/CRTs and sort donations for resale and cost of services. The proposal from Goodwill Industries of Fort Worth, Inc., was found to present the best value to the City. PRICE ANALYSIS -The cost per unit offered by Goodwill Industries of Fort Worth, Inc., will remain at $13.25, the same as the current Agreement awarded in March 2013 (M&C G-17834), for Fiscal Year 2017. The Code Compliance Department staff reviewed the proposed prices and certified they are fair and reasonable. ADMINISTRATIVE CHANGE ORDER-An administrative change order or increase may be made by the City Manager in the amount up to $50,000.00 without specific City Council approval as long as sufficient funds have been appropriated. CONTRACT TERMS- Upon City Council's approval, the contract will begin on March 29, 2017 and expire on March 28, 2018. RENEWAL OPTIONS-The contract may be renewed for up to four one-year terms at the City's sole discretion. This action does not require specific City Council approval provided that City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term. M/WBE -A waiver of the goal for the MBE/SBE subtracting requirements was requested by the Purchasing Division and approved by the M/WBE Office, in accordance with the BDE Ordinance, http://apps.cfwnet.org/council_packet/mc review.asp?ID=24395&councildate=3/28/2017 7/13/2018 M&C Review Page 2 of 2 because the purchase of goods or services is from sources where subcontracting or supplier opportunities are negligible. FISCAL INFORMATION/CERTIFICATION: The approval of this action provides purchasing authority up to $200,000.00 as specified. The Director of Finance certifies that funds are available in the Solid Waste Fund of the Code Compliance Department. Prior to an expenditure being made, the Code Compliance Department has the responsibility to validate the availability of funds. BQN\\ TO Fund Department Account Project Program Activity Budget Reference# Amount ID ID Year Chartfield 2 FROM Fund Department Account Project Program Activity Budget Reference# ID ID Year Chartfield 2Pm ount Submitted for City Manager's Office by: Susan Alanis (8180) Originating Department Head: Aaron Bovos (8517) Additional Information Contact: Jack Dale (8357) Darian Gavin (2057) ATTACHMENTS Form 1295 Goodwill Industries of Fort Worth_pdf http://apps.cfwnet.org/council_packet/mc review.asp?ID=24395&councildate=3/28/2017 7/13/2018 CERTIFICATE OF INTERESTED PARTIES FORM 1295 1of1 Complete Nos.1-4 and 6 if there are interested parties. OFFICE USE ONLY Complete Nos.1,2,3,5,and 6 if there are no interested parties. CERTIFICATION OF FILING 1 Name of business entity filing form,and the city,state and country of the business entity's place Certificate Number: of business. 2018-379192 Goodwill Industries of Fort Worth, Inc. Fort Worth,TX United States Date Filed: 2 Name of governmental entity or state agency that is a party to the contract for which the form is 07/12/2018 being filed. City of Fort Worth Date A knowdeed: G 3 Provide the identification number used by the governmental entity or state agency to track or identify the contract,and provide a description of the services,goods,or other property to be provided under the contract. 17-0110 Staffing of Donation Centers and Collection of E-Waste Nature of interest 4 Name of Interested Party City,State,Country(place of business) (check applicable) Controlling Intermediary 5 Check only if there is NO Interested Party. ❑ X 6 UNSWORN DECLARATION / My name is l/GV++ Cox and my date of birth is .7-?- 1972 972 My address is 01104 Gjd —,;a=- !>: . N. FSY, Hdr,—TY-, AW , (14 (street) (city) (state) (zip code) (country) I declare under penalty of perjury that the foregoing is true and correct. Executed in / G���� County, State of pXcrl on the 12 day of -7 v/y,20–/Z. (month) (year) Signatures authorized agent of contracting business entity (Declarant) Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V1.0.6711