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Home My WebLink AboutContract 43436-A5 CRY SMPETARY AMENDMENT NO. 5 TO CITY SECRETARY CONTRACT NO. 43436 PROFESSIONAL SERVICES AGREEMENT STA CONSULTING WHEREAS, the City of Fort Worth (hereafter "City") and International Consulting Acquisition Corp dba STA Consulting, (hereafter "STA"), collectively the "parties," entered into City of Fort Worth City Secretary Contract ("CSC") No. 43436, (hereafter "Agreement") which was authorized by the City Council by M&C C-25670 on July 26, 2012; and WHEREAS, the City has embarked upon a business and technology transformation initiative to replace its current collection of legacy financial and administrative information systems with an integrated enterprise solution (commonly known as an Enterprise Resource Planning or ERP System); and WHEREAS, the City has engaged the services of STA to provide expert guidance, oversight, recommendations and planning assistance to the City in the management and execution of this strategic initiative; and WHEREAS, STA will serve as the City's Principal ERP Consultant for the full ERP project lifecycle from initiation to the implementation of an ERP system and initial project closeout; and WHEREAS,the agreement was amended on or about April 18, 2016, via CSC 43436-A1 to extend the timeline of support and increase Compensation by$1,788,836.00; and WHEREAS,the agreement was further amended on or about December 16,2016,via CSC 43436-A2 to further extend the timeline support and include post-go-live support, add financial modules and upgrade the ERP system and increase Compensation by $907,718.00; and WHEREAS, the agreement was further amended on or about October 21, 2017, via CSC 43436-A3 to include additional post-go-live support and implementation assistance and increase Compensation by $882,000.00; WHEREAS, the agreement was further amended on or about June 19, 2018, via CC 43436-A4 to include Robotic Process Automation (RPA) Production Pilot and increase compensation by $87,000.00; and WHEREAS,the parties wish to amend the Agreement to include implementation advisory services and project delivery assistance for the City's Enterprise Resource Planning System. CFW/STA Amendment No.5 to CSC No.43436 Page 1 of 5 OFFICIAL RECORD CITY SECRETARY FT.WORTH,TX NOW, THEREFORE, for good and valuable consideration, the receipt and adequacy of which are hereby acknowledged,the City and Consultant agree as follows: 1. Section 3. COMPENSATION of the Agreement shall be modified to include implementation advisory services and project delivery assistance for an amount not to exceed $486,580.00 for a total contract amount not to exceed$ $9,081,956,.00. 2. The Agreement is hereby amended to add "Exhibit B-5,"Major Task Areas. "Exhibit 13- 5" is attached hereto and incorporated into the Agreement for all purposes. 3. The Agreement is hereby amended to add"Exhibit C-5,"Payment Schedule,which amends the Agreement to include projected payments for this Agreement. "Exhibit C-5"is attached hereto and incorporated into the Agreement for all purposes. 4. All other provisions of the Agreement that are not expressly amended herein shall remain in full force and effect. [SIGNATURE PAGE FOLLOWS] CFW/STA Amendment No.5 to CSC No.43436 Page 2 of 5 Executed on this thRI day of , 2018. CITY OF FORT WORTH: International Consulting Acquisition Corp dba STA Consulting: By: � By: _ 04 Sus Al nis Nathan Frey Assikad Cit Manager Managing Partner Date: Date: June 29, 2018 ATTEST: f ATTEST: By:_ By: ]. ary J. Ka 'R ;Q ", Name: City Secretary :;0 Title: Contract Compliance Mana • X�S By signing I acknowledge that I ani r on responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. >q a<0 J -7 Steve Streiffert Assistant Director, IT Solutions Department APPROVED AS TO FORM AND LEGALITY: By:_ l ohn B. Stron Assistant City Attorney Contract Authorization: M&C: C-28734 Date Approved: _6/26/2018_ OFFICIAL RECORD CITY SECRETARY Form 1295 Cert No._2018-358032_ FT.WORTH,TX CFW/STA Amendment No.5 to CSC No.43436 Page 3 of 5 EXHIBIT B-5 MAJOR TASK AREAS General Timeframe Task Area Start End Advisory Services and Implementation Assistance Production Support Provide Production Support for System Users, Problem Research, and Solution Definition Provide Weekly Activity Emails Provide Help Desk Ticket Support Transition Support and Training Jun Jan Conduct Knowledge Transfer Sessions 2018 2019 Provide Documentation Areas of support include: • Financials PeopleSoft Update Project Management • Commitment Control: Configuration, Integration, Security • Budget to Actuals Reconciliation Tool • Datamart: Configuration, Refresh, Views • System Monitoring / Data Integrity Project Management Activities Conduct Weekly Project Team Meetings Conduct Steering Committee Meetings Compile Status Reports Monitor Issue and Risk Processes Jun Jan Monitor Progress on Work Schedule 2018 2019 Guide Project Team Resources Oversee Implementation Services Provider Facilitate Project Team Use of Project Collaboration Tools, e.g. SharePoint CFW/STA Amendment No.5 to CSC No.43436 Page 4 of 5 EXHIBIT C-5 PAYMENT SCHEDULE Projected Projected Month Payment Payment Amount Date Jun-18 $ 41,580 Jul-18 Jul-18 $ 68,746 Aug-18 Aug-18 $ 68,746 Sep-18 Sep-18 $ 68,746 Oct-18 Oct-18 $ 68,746 Nov-18 Nov-18 $ 65,268 Dec-18 Dec-18 $ 55,272 Jan-19 Jan-19 $ 49,476 Feb-19 $ 486,580 CFW/STA Amendment No.5 to CSC No.43436 Page 5 of 5 kl&C Revow Official site of the City of Fort Worth,Texas, CITY COUNCIL AGENDA COUNCIL ACTION: Approved on 6/26/2018 REFERENCE** 04STA CONSULTING DATE: 6/26/2018 NO.: C-28734 NAME: IMPLEMENTATION ADVISORY SUPPORT CODE: C TYPE: CONSENT PUBLIC NO HEARING: SUBJECT: Authorize Execution of Contract Amendment No. 5 to City Secretary Contract No. 43436 with International Consulting Acquisition Corporation d/b/a STA Consulting in an Amount Not to Exceed $486,580.00 to Provide Implementation Advisory Services and Project Delivery Assistance for the City's Enterprise Resource Planning System (ALL COUNCIL DISTRICTS) RECOMMENDATION: It is recommended that the City Council authorize the execution of contract Amendment No. 5 to City Secretary Contract No. 43436 with International Consulting Acquisition Corporation dba STA Consulting in an amount not to exceed $486,580.00 to provide implementation advisory services and project delivery assistance for the City's Enterprise Resource Planning System. DISCUSSION: On November 14, 2017, the City Council approved Mayor and Council Communication (M& C) C-28445 to execute amendment No. 3 for STA Consulting (STA) to provide implementation advisory services and project delivery assistance for the City's Enterprise Resource Planning (ERP) System. This M&C provides the necessary authorization for STA to provide project management services and to provide post-go-live support, transition support and training services for the ERP System. Funding for these initiatives shall not exceed $486,580.00 for a total contract amount of$9,081,956.00. M/WBE OFFICE - International Consulting Acquisition Corp. d/b/a STA Consulting agrees to maintain its initial M/WBE commitment of 11 percent that it made on the original Agreement and extend and maintain that same 11 percent to all prior amendments up to and inclusive of this Amendment No. 5. Therefore, International Consulting Acquisition Corp. d/b/a STA Consulting remains in compliance with the City' s M/WBE Ordinance and attests to its commitment by its signature on the Acceptance of Previous M/WBE Commitment Form executed by an authorized representative of its company. ADMINISTRATIVE AMENDMENT-An administrative amendment or increase may be made by the City Manager, or his designee, for a total amount not to exceed $100,000.00 annually. Such increase or amendment does not require specific City Council approval as long as sufficient funds have been appropriated. AGREEMENT TERM -This Amendment will not change the existing term. FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that funds are available within the existing appropriations of the http://apps.cfwnet.org/council_packet/mc_review.asp?ID=25984&councildate=6/26/2018[6/28/2018 5:11:23 PM] 44&C Reyjew Information Technology Solutions Department for these expenditures and that prior to an expenditure being made, the Department has the responsibility to validate the availability of funds. LQ _ _ Fund Department Account Project Program Activity Budget Reference# Amount ID ID I Year (Chartfield 2) FROM Fund Department Account Project Program Activity Budget Reference# Amount ID ID Year (Chartfield 2) Submitted for City Manager's Office by: Susan Alanis (8180) Originating Department Head: Kevin Gunn (2015) Additional Information Contact: Steve Streiffert (2221) ATTACHMENTS ISG STA Form 1295 Certificate 100371860.pd http://apps.cfwnet.org/council_packet/mc_review.asp?ID=25984&councildate=6/26/2018[6/28/2018 5:11:23 PM] b CERTIFICATE OF INTERESTED PARTIES FORM 1295 1 of 1 Complete Nos.1-4 and 6 if there are interested parties. OFFICE USE ONLY Complete Nos.1,2,3,5,and 6 if there are no interested parties. CERTIFICATION OF FILING 1 Name of business entity filing form,and the city,state and country of the business entity's place Certificate Number: of business. 2018-358032 International Consulting Acquisition Corporation doing business as STA Consulting Austin,TX United States Date Filed: 2 Name of governmental entity or state agency that is a party to the contract for which the form is 05/23/2018 being filed. City of Fort Worth Date Acknowl 7�1(z- 3 Provide the identification number used by the governmental entity or state agency to track or identify the contract,and provide a description of the services,goods,or other property to be provided under the contract. CSC#43436 Implementation advisory services and project delivery assistance Nature of interest 4 Name of Interested Party City,State,Country(place of business) (check applicable) Controlling I Intermediary Information Services Group, Inc. Stamford,CT United States X 5 Check only if there is NO Interested Party. ❑ 6 UNSWORN DECLARATION My name is Nathan L. Frey and my date of birth is 10/09/1965 My address is 6304 Mountain Park Cove Austin TX 78731 USA (street) (city) (state) (zip code) (country) I declare under penalty of perjury that the foregoing is true and correct. Executed in Ada County, State of Idaho on the 23rd day of May 20 18 (month) (year) Signature of authorized agent of c9K,racting business entity (Declarant) Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V1.0.5523