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HomeMy WebLinkAboutContract 51042 CITY SECRETARY J� wow CONTRACT N0. STANDBY AGREEMENT 2 Tetra Tech,Inc. This STANDBY AGREEMENT ("Agreement") is made and entered into by and between the CITY OF FORT WORTH ("City"), a Texas home rule municipal corporation, acting by and through Valerie Washington, its duly authorized Assistant City Manager, and Tetra Tech, Inc. ("Contractor"), a Delaware Company, and acting by and through Jonathan Burgiel, its duly authorized Vice President/Operations Manager,each individually referred to as a"party"and collectively referred to as the "parties." AGREEMENT DOCUMENTS: The Agreement documents shall include the following: 1. This Standby Agreement; 2. Exhibit A—Scope of Services 3. Exhibit B— Fee Schedule 4. Exhibit C—Verification of Signature Authority Form. 5. Exhibit D—CFR Provisions 6. Exhibit E-Contractor's Proposal in response to RFP 17-0282 Exhibits A, B and C, D, and E, which are attached hereto and incorporated herein, are made a part of this Agreement for all purposes. In the event of any conflict between the terms and conditions of Exhibits A, B, C,X D`1aifd the terms and conditions set forth in the body of this Agreement, the terms and conditions of this Agreement shall control. 1. SCOPE OF SERVICES. Contractor hereby agrees,with good faith and due diligence,to provide debris monitors and debris monitoring services to assist the City in monitoring the operations of the disaster debris removal, hauling and disposal contractor(s) on an as-needed basis. Exhibit "A," — Scope of Services and Exhibit E more specifically describes the services to be provided hereunder. 2. TERM. This Agreement shall begin on February 21, 2018("Effective Date")and shall expire on February, 20,2022("Expiration Date"), unless terminated earlier in accordance with this Agreement("Initial Term"). City shall have the option, in its sole discretion, to renew this Agreement under the same terms and conditions, for up to five(5)one-year renewal options, at City's sole discretion. 3. COMPENSATION. Upon issuing a Notice to Proceed, the City shall pay Contractor in accordance with the provisions of this Agreement and the Fee Schedule attached as Exhibit "B," which is incorporated for all purposes herein,for services rendered in accordance with this agreement.Contractor shall not perform any additional services for the City not specified by this Agreement unless the City requests and approves in writing the additional costs for such services. The City shall not be liable for any additional expenses of Contractor not specified by this Agreement unless the City first approves such expenses in writing. Under no circumstances shall Contractor be entitled to charge City any rate or fee in excess of the amount included in Exhibit B for services.The total amount the City may expend on services in connection with this contract shall be determined at the time the Notice to Proceed is issued and shall be included on the Purchase Order issued in response to an event necessitating these services. OFFICIAL RECORD Standby Agreement CITY SECRETARY Page 1 of-_V (GF FT.WORTH,TA 4. TERMINATION. 4.1. Written Notice. City may terminate this Agreement at any time and for any reason by providing the other party with 30 days' written notice of termination. Contractor may terminate this agreement at any time and for any reason by providing the other party with 30 days' written notice of termination so long as the City has not issued a Notice to Proceed, and services are still requested by City. 4.2 Non-appropriation of Funds. In the event no funds or insufficient funds are appropriated by City in any fiscal period for any payments due hereunder,City will notify Contractor of such occurrence and this Agreement shall terminate on the last day of the fiscal period for which appropriations were received without penalty or expense to City of any kind whatsoever, except as to the portions of the payments herein agreed upon for which funds have been appropriated. 4.3 Duties and Obligations of the Parties. In the event that this Agreement is terminated prior to the Expiration Date, City shall pay Contractor for services actually rendered up to the effective date of termination and Contractor shall continue to provide City with services requested by City and in accordance with this Agreement up to the effective date of termination. Upon termination of this Agreement for any reason, Contractor shall provide City with copies of all completed or partially completed documents prepared under this Agreement. In the event Contractor has received access to City Information or data as a requirement to perform services hereunder, Contractor shall return all City provided data to City in a machine readable format or other format deemed acceptable to City. 5. DISCLOSURE OF CONFLICTS AND CONFIDENTIAL INFORMATION. 5.1 Disclosure of Conflicts. Contractor hereby warrants to City that Contractor has made full disclosure in writing of any existing or potential conflicts of interest related to Contractor's services under this Agreement. In the event that any conflicts of interest arise after the Effective Date of this Agreement, Contractor hereby agrees immediately to make full disclosure to City in writing. 5.2 Confidential Information. Contractor, for itself and its officers, agents and employees, agrees that it shall treat all information provided to it by City("City Information")as confidential and shall not disclose any such information to a third party without the prior written approval of City. 5.3 Unauthorized Access. Contractor shall store and maintain City Information in a secure manner and shall not allow unauthorized users to access, modify, delete or otherwise corrupt City Information in any way. Contractor shall notify City immediately if the security or integrity of any City Information has been compromised or is believed to have been compromised, in which event, Contractor shall, in good faith, use all commercially reasonable efforts to cooperate with City in identifying what information has been accessed by unauthorized means and shall fully cooperate with City to protect such City Information from further unauthorized disclosure. 6. RIGHT TO AUDIT. Contractor agrees that City and any federal agency who is reimbursing City for any services provided in connection with this contract shall have the right to examine at reasonable times any directly pertinent books, documents, papers and records, including, but not limited to, all electronic records, of Contractor involving transactions relating to this Agreement at no additional cost to City.Contractor agrees that City shall have access during normal working hours to all necessary Contractor facilities and shall be provided adequate and appropriate work space in order to conduct audits in compliance with the provisions of this section. City shall give Contractor reasonable advance notice of intended audits. Contractor shall retain any pertinent documents in connection with services provided in connection with this agreement a Standby Agreement Page 2 of F!"" period not less than three(3)years from the date of(i)final payment by the City, (ii) an audit by the City or a federal agency reimbursing the City, or (iii) a date provided to Contractor by the City of a federal agency reimbursing the City for services provided in connection with this agreement, whichever is later. 7. INDEPENDENT CONTRACTOR It is expressly understood and agreed that Contractor shall operate as an independent Contractor as to all rights and privileges and work performed under this Agreement, and not as agent, representative or employee of City. Subject to and in accordance with the conditions and provisions of this Agreement, Contractor shall have the exclusive right to control the details of its operations and activities and be solely responsible for the acts and omissions of its officers, agents, servants, employees, consultants and Subcontractors. Contractor acknowledges that the doctrine of respondeat superior shall not apply as between City, its officers,agents, servants and employees,and Contractor, its officers,agents,employees, servants, Contractors and subcontractors. Contractor further agrees that nothing herein shall be construed as the creation of a partnership or joint enterprise between City and Contractor. It is further understood that City shall in no way be considered a Co-employer or a Joint employer of Contractor or any officers,agents, servants,employees or subcontractors of Contractor. Neither Contractor,nor any officers,agents,servants, employees or subcontractor of Contractor shall be entitled to any employment benefits from City. Contractor shall be responsible and liable for any and all payment and reporting of taxes on behalf of itself, and any of its officers,agents, servants, employees or subcontractors. 8. LIABILITY AND INDEMNIFICATION. 8.1 LIABILITY- CONTRACTOR SHALL BE LIABLE AND RESPONSIBLE FOR ANY AND ALL PROPERTY LOSS, PROPERTY DAMAGE AND/OR PERSONAL INJURY, INCLUDING DEATH, TO ANY AND ALL PERSONS, OF ANY KIND OR CHARACTER, WHETHER REAL OR ASSERTED, TO THE EXTENT CAUSED BY THE NEGLIGENT ACT(S) OR OMISSION(S), MALFEASANCE OR INTENTIONAL MISCONDUCT OF CONTRACTOR, ITS OFFICERS, AGENTS,SERVANTS OR EMPLOYEES 8.2 GENERAL INDEMNIFICATION - CONTRACTOR HEREBY COVENANTS AND AGREES TO INDEMNIFY, HOLD HARMLESS AND DEFEND CITY, ITS OFFICERS,AGENTS, SERVANTS AND EMPLOYEES, FROM AND AGAINST ANY AND ALL CLAIMS OR LAWSUITS OF ANY KIND OR CHARACTER, WHETHER REAL OR ASSERTED, FOR EITHER PROPERTY DAMAGE OR LOSS (INCLUDING ALLEGED DAMAGE OR LOSS TO CONTRACTOR'S BUSINESS AND ANY RESULTING LOST PROFITS)AND/OR PERSONAL INJURY,INCLUDING DEATH, TO ANY AND ALL PERSONS, ARISING OUT OF OR IN CONNECTION WITH THIS AGREEMENT, TO THE EXTENT CAUSED BY THE NEGLIGENT ACTS OR OMISSIONS OR MALFEASANCE OF CONTRACTOR,ITS OFFICERS,AGENTS,SERVANTS OR EMPLOYEES. 8.3 INTELLECTUAL PROPERTY INDEMNIFICATION Contractor agrees to defend, settle, or pay, at its own cost and expense, any claim or action against City for infringement of any patent, copyright, trade mark, trade secret, or similar property right arising from City's use of the software and/or documentation in accordance with this Agreement, it being understood that this agreement to defend, settle or pay shall not apply if City modifies or misuses the software and/or documentation. So long as Contractor bears the cost and expense of payment for claims or actions against City pursuant to this section, Contractor shall have the right to conduct the defense of any such claim or action and all negotiations for its settlement or compromise and to settle or compromise any such claim; however,City shall have the right to fully participate in any and all such settlement, negotiations, or lawsuit as necessary to protect City's interest, and City agrees to cooperate with Contractor in doing so.In the event City,for whatever reason,assumes the responsibility for payment Standby Agreement Page 3 of-%-,�-G8 of costs and expenses for any claim or action brought against City for infringement arising under this Agreement, City shall have the sole right to conduct the defense of any such claim or action and all negotiations for its settlement or compromise and to settle or compromise any such claim; however, Contractor shall fully participate and cooperate with City in defense of such claim or action. City agrees to give Contractor timely written notice of any such claim or action, with copies of all papers City may receive relating thereto. Notwithstanding the foregoing, City's assumption of payment of costs or expenses shall not eliminate Contractor's duty to indemnify City under this Agreement. If the software and/or documentation or any part thereof is held to infringe and the use thereof is enjoined or restrained or,if as a result of a settlement or compromise,such use is materially adversely restricted, Contractor shall, at its own expense and as City's sole remedy, either: (a) procure for City the right to continue to use the software and/or documentation; or (b) modify the software and/or documentation to make it non-infringing, provided that such modification does not materially adversely affect City's authorized use of the software and/or documentation;or(c)replace the software and/or documentation with equally suitable, compatible, and functionally equivalent non-infringing software and/or documentation at no additional charge to City; or (d) if none of the foregoing alternatives is reasonably available to Contractor terminate this Agreement, and refund all amounts paid to Contractor by City,subsequent to which termination City may seek any and all remedies available to City under law. 9. ASSIGNMENT AND SUBCONTRACTING. 9.1 Assignment. Contractor shall not assign or subcontract any of its duties, obligations or rights under this Agreement without the prior written consent of City. If City grants consent to an assignment, the assignee shall execute a written agreement with City and Contractor under which the assignee agrees to be bound by the duties and obligations of Contractor under this Agreement. Contractor and Assignee shall be jointly liable for all obligations of Contractor under this Agreement prior to the effective date of the assignment. 9.2 Subcontract. If City grants consent to a subcontract, subcontractor shall execute a written agreement with Contractor referencing this Agreement under which subcontractor shall agree to be bound by the duties and obligations of Contractor under this Agreement as such duties and obligations may apply. Contractor shall provide City with a fully executed copy of any such subcontract. 10. INSURANCE. Contractor shall provide City with certificate(s)of insurance documenting policies of the following types and minimum coverage limits that are to be in effect prior to commencement of any work pursuant to this Agreement: 10.1 Coveraize and Limits (a) Commercial General Liability: $1,000,000- Each Occurrence $2,000,000- Aggregate (b) Automobile Liability: $1,000,000- Each occurrence on a combined single limit basis Standby Agreement Page 4 of-(og Coverage shall be on any vehicle used by Contractor,its employees,agents,representatives in the course of providing services under this Agreement. "Any vehicle" shall be any vehicle owned, hired and non-owned. (c) Worker's Compensation: Statutory limits according to the Texas Workers' Compensation Act or any other state workers' compensation laws where the work is being performed Employers' liability $100,000- Bodily Injury by accident; each accident/occurrence $100,000- Bodily Injury by disease; each employee $500,000- Bodily Injury by disease; policy limit (d) Professional Liability(Errors &Omissions): $1,000,000- Each Claim Limit $1,000,000- Aggregate Limit Professional Liability coverage may be provided through an endorsement to the Commercial General Liability (CGL) policy, or a separate policy specific to Professional E&O. Either is acceptable if coverage meets all other requirements. Coverage shall be claims-made, and maintained for the duration of the contractual agreement and for two (2) years following completion of services provided. An annual certificate of insurance shall be submitted to City to evidence coverage. 10.2 General Requirements (a) The commercial general liability and automobile liability policies shall name City as an additional insured thereon, as its interests may appear. The term City shall include its employees, officers, officials, agents, and volunteers in respect to the contracted services. (b) The workers' compensation policy shall include a Waiver of Subrogation (Right of Recovery) in favor of City. (c) A minimum of Thirty (30) days' notice of cancellation or reduction in limits of coverage shall be provided to City. Ten(10)days' notice shall be acceptable in the event of non-payment of premium.Notice shall be sent to the Risk Manager, City of Fort Worth, 200 Texas Street, Fort Worth,Texas 76102,with copies to the Fort Worth City Attorney at the same address. (d) The insurers for all policies must be licensed and/or approved to do business in the State of Texas. All insurers must have a minimum rating of A- VII in the current A.M. Best Key Rating Guide,or have reasonably equivalent financial strength and solvency to the satisfaction of Risk Management. If the rating is below that required, written approval of Risk Management is required. (e) Any failure on the part of City to request required insurance documentation shall not constitute a waiver of the insurance requirement. Standby Agreement Page 5 of"Is8 (f) Certificates of Insurance evidencing that Contractor has obtained all required insurance shall be delivered to the City prior to Contractor proceeding with any work pursuant to this Agreement. 11. COMPLIANCE WITH LAWS,ORDINANCES,RULES AND REGULATIONS. Contractor agrees that in the performance of its obligations hereunder, it shall comply with all applicable federal, state and local laws, ordinances, rules and regulations, including those listed in Exhibit D, and that any work it produces in connection with this Agreement will also comply with all applicable federal, state and local laws, ordinances,rules and regulations. If City notifies Contractor of any violation of such laws, ordinances, rules or regulations, Contractor shall immediately desist from and correct the violation. 12. NON-DISCRIMINATION COVENANT. Contractor,for itself,its personal representatives,assigns,subcontractors and successors in interest, as part of the consideration herein, agrees that in the performance of Contractor's duties and obligations hereunder,it shall not discriminate in the treatment or employment of any individual or group of individuals on any basis prohibited by law. IF ANY CLAIM ARISES FROM AN ALLEGED VIOLATION OF THIS NON-DISCRIMINATION COVENANT BY CONTRACTOR, ITS PERSONAL REPRESENTATIVES, ASSIGNS, SUBCONTRACTORSS OR SUCCESSORS IN INTEREST, CONTRACTOR AGREES TO ASSUME SUCH LIABILITY AND TO INDEMNIFY AND DEFEND CITY AND HOLD CITY HARMLESS FROM SUCH CLAIM. 13. NOTICES. Notices required pursuant to the provisions of this Agreement shall be conclusively determined to have been delivered when (1) hand-delivered to the other party, its agents, employees, servants or representatives,(2)delivered by facsimile with electronic confirmation of the transmission,or(3)received by the other party by United States Mail, registered, return receipt requested,addressed as follows: To CITY: To CONTRACTOR: City of Fort Worth Tetra Tech, Inc. Attn: Valerie Washington,Assistant City Manager Jonathan Burgiel, Vice President/Operations Mgr. 200 Texas Street 2301 Lucien way, Suite 120 Fort Worth,TX 76102-6314 Maitland, FL 32751 Facsimile: (817)392-8654 Facsimile:(321)441-8501 With copy to Fort Worth City Attorney's Office at With copy to Betty Kamara,Contracts Manager at same address same address 14. SOLICITATION OF EMPLOYEES. Neither City nor Contractor shall, during the term of this Agreement and additionally for a period of one year after its termination, solicit for employment or employ, whether as employee or independent Contractor , any person who is or has been employed by the other during the term of this Agreement, without the prior written consent of the person's employer.Notwithstanding the foregoing, this provision Standby Agreement Page 6 of I(� shall not apply to an employee of either party who responds to a general solicitation of advertisement of employment by either party. 15. GOVERNMENTAL POWERS. It is understood and agreed that by execution of this Agreement, City does not waive or surrender any of its governmental powers or immunities. 16. NO WAIVER. The failure of City or Contractor to insist upon the performance of any term or provision of this Agreement or to exercise any right granted herein shall not constitute a waiver of City's or Contractor's respective right to insist upon appropriate performance or to assert any such right on any future occasion. 17. GOVERNING LAW/VENUE. This Agreement shall be construed in accordance with the laws of the State of Texas.If any action, whether real or asserted, at law or in equity, is brought pursuant to this Agreement, venue for such action shall lie in state courts located in Tarrant County,Texas or the United States District Court for the Northern District of Texas,Fort Worth Division. 18. SEVERABILITY. If any provision of this Agreement is held to be invalid, illegal or unenforceable, the validity, legality and enforceability of the remaining provisions shall not in any way be affected or impaired. 19. FORCE MAJEURE. City and Contractor shall exercise their best efforts to meet their respective duties and obligations as set forth in this Agreement, but shall not be held liable for any delay or omission in performance due to force majeure or other causes beyond their reasonable control, including, but not limited to, compliance with any government law, ordinance or regulation, acts of God, acts of the public enemy, fires, strikes, lockouts, natural disasters, wars, riots, material or labor restrictions by any governmental authority, transportation problems and/or any other similar causes that make performance of their duties under this Agreement in the City of Fort Worth physically impossible.Occurrence of a natural disaster or act of God elsewhere is not sufficient to invoke the protections of this provision. 20. HEADINGS NOT CONTROLLING. Headings and titles used in this Agreement are for reference purposes only, shall not be deemed a part of this Agreement,and are not intended to define or limit the scope of any provision of this Agreement. 21. REVIEW OF COUNSEL. The parties acknowledge that each party and its counsel have reviewed and revised this Agreement and that the normal rules of construction to the effect that any ambiguities are to be resolved against the drafting party shall not be employed in the interpretation of this Agreement or Exhibits A, B, and C. Standby Agreement Page 7 of 2Z (o$ 22. AMENDMENTS/MODIFICATIONS/EXTENSIONS. No amendment, modification,or extension of this Agreement shall be binding upon a party hereto unless set forth in a written instrument, which is executed by an authorized representative of each party. 23. ENTIRETY OF AGREEMENT. This Agreement, including Exhibits A, B and C, contains the entire understanding and agreement between City and Contractor, their assigns and successors in interest, as to the matters contained herein. Any prior or contemporaneous oral or written agreement is hereby declared null and void to the extent in conflict with any provision of this Agreement. 24. COUNTERPARTS. This Agreement may be executed in one or more counterparts and each counterpart shall, for all purposes, be deemed an original, but all such counterparts shall together constitute one and the same instrument. 25. WARRANTY OF SERVICES. Contractor warrants that its services will be of a professional quality and conform to generally prevailing industry standards.City must give written notice of any breach of this warranty within thirty(30) days from the date that the services are completed. In such event, at Contractor's option, Contractor shall either(a) use commercially reasonable efforts to re-perform the services in a manner that conforms with the warranty,or(b)refund the fees paid by City to Contractor for the nonconforming services. 26. IMMIGRATION NATIONALITY ACT. City actively supports the Immigration & Nationality Act (INA) which includes provisions addressing employment eligibility,employment verification,and nondiscrimination.Contractor shall verify the identity and employment eligibility of all employees who perform work under this Agreement. Contractor shall complete the Employment Eligibility Verification Form(I-9), maintain photocopies of all supporting employment eligibility and identity documentation for all employees,and upon request,provide City with copies of all I-9 forms and supporting eligibility documentation for each employee who performs work under this Agreement. Contractor shall establish appropriate procedures and controls so that no services will be performed by any employee who is not legally eligible to perform such services.Contractor shall provide City with a certification letter that it has complied with the verification requirements required by this Agreement.Contractor shall indemnify City from any penalties or liabilities due to violations of this provision.City shall have the right to immediately terminate this Agreement for violations of this provision by Contractor. 27. OWNERSHIP OF WORK PRODUCT. City shall be the sole and exclusive owner of all reports, work papers, procedures, guides, and documentation, created, published, displayed, and/or produced in conjunction with the services provided under this Agreement(collectively, "Work Product"). Further, City shall be the sole and exclusive owner of all copyright, patent, trademark, trade secret and other proprietary rights in and to the Work Product. Ownership of the Work Product shall inure to the benefit of City from the date of conception, creation or fixation of the Work Product in a tangible medium of expression (whichever occurs first). Each copyrightable aspect of the Work Product shall be considered a"work-made-for-hire" within the meaning of the Copyright Act of 1976, as amended. If and to the extent such Work Product, or any part thereof, is Standby Agreement Page 8 of3-7'(69 not considered a "work-made-for-hire" within the meaning of the Copyright Act of 1976, as amended, Contractor hereby expressly assigns to City all exclusive right,title and interest in and to the Work Product, and all copies thereof,and in and to the copyright, patent,trademark,trade secret,and all other proprietary rights therein, that City may have or obtain, without further consideration, free from any claim, lien for balance due, or rights of retention thereto on the part of City. 28. SIGNATURE AUTHORITY. The person signing this Agreement hereby warrants that he/she has the legal authority to execute this Agreement on behalf of the respective party,and that such binding authority has been granted by proper order,resolution,ordinance or other authorization of the entity.This Agreement and any amendment hereto, may be executed by any authorized representative of Contractor whose name,title and signature is affixed on the Verification of Signature Authority Form, which is attached hereto as Exhibit "C". Each party is fully entitled to rely on these warranties and representations in entering into this Agreement or any amendment hereto. 29. CHANGE IN COMPANY NAME OR OWNERSHIP Contractor shall notify City's Purchasing Manager, in writing, of a company name, ownership, or address change for the purpose of maintaining updated City records. The president of Contractor or authorized official must sign the letter. A letter indicating changes in a company name or ownership must be accompanied with supporting legal documentation such as an updated W-9, documents filed with the state indicating such change,copy of'the board of director's resolution approving the action,or an executed merger or acquisition agreement. Failure to provide the specified documentation so may adversely impact future invoice payments. 30. PROHIBITION ON CONTRACTING WITH COMPANIES THAT BOYCOTT ISRAEL Contractor acknowledges that in accordance with Chapter 2270 of the Texas Government Code, the City is prohibited from entering into a contract with a company for goods or services unless the contract contains a written verification from the company that it:(1)does not boycott Israel;and(2)will not boycott Israel during the term of the contract. The terms "boycott Israel"and"company"shall have the meanings ascribed to those terms in Section 808.001 of the Texas Government Code. By signing this contract, Contractor certifies that Contractor's signature provides written verification to the City that Contractor: (1)does not boycott Israel;and(2)will not boycott Israel during the term of the contract. (signature page follows) Standby Agreement Page 9 of47-6 dIN W ES W EREOfF the parties hereto have executed this Agreement in multiples this of 2(�l�/ ACCEPTED AND AGREED: r CITY OF FORT WORTH: CONTRACT COMPLIANCE MANAGER: By signing I acknowledge that 1 am the person �� responsible for the monitoring and administration of this contract, including ensuring all performance and By. reporting men Name: Valerie Washington, Title: Assistant City Manager Date: (�I I� By: Name. bent use, APPROVAL RECOMMENDED: Title: sst. Cod ompliance Director APPROVED AS TO FORM AND LEGALITY: By: 7��J) - Nam rando tt Title: Director By: 7Z-b Af X.e: Jo ate, ATTEST: Assistant City Attorney FOR 7NTRACT AUTHORIZATION: .............. P-12156 By: Name: ay -� r o 295 Certification No: 2017-274753 Title: C ecret tarry `n C? XPIS CONTRACTOR: Tetra Tech,Inc. ATTEST: By: By: Na e: Jonathan Burgiel Name: Betty Kamara Title: Vice President/Operations Mgr. Title: Contracts Manager Date: June 15, 2018 OFFICIAL RECORD CITY SECRETARY FT.WORTHs TX Standby Agreement Page 10 of EXHIBIT A SCOPE OF SERVICES I. SCOPE OF SERVICES- Exhibit E provides additional detail. 1. Pre-Event Requirements 1.1 Contractor shall provide assistance in preparation for disasters through participation in meetings and workshops and the establishment of data management and other integrated systems as outlined in Section 2.2. 1.2 Contractor shall, at no cost to the City: • Provide identified personnel with a half-day debris management training session.Training program must,at a minimum,meet the training requirement for debris monitors as outlined by current FEMA debris management guidance, once per year between the beginning of January and the end of February. • Provide identified personnel with a half-day review and training session on Fort Worth's final Disaster Debris Management Plan (DDMP) once per year between the beginning of January and the end of February. • Provide a list of key personnel and subcontractors that may be involved in the disaster debris monitoring activities to include fax,cell phone numbers,and e-mail addresses within 24 hours after Notice to Proceed. • Assist the City in selecting primary, secondary and tertiary Debris Removal Contractors from the City's contracted disaster debris removal and disposal contractors. The recipient of the Monitoring contract shall not be eligible to contract with the City for disaster debris removal services. • Participate in annual workshops or planning meetings with City representatives and debris removal and disposal contractor(s) to establish/review applicable policies and procedures and the DDMP. 1.3 Mobilization and Work Requirements: • Within twenty-four (24) hours of receipt of a Notice to Proceed issued by the City, the Contractor shall have a representative present at a location specified by the City at no charge to the City. If the City issues a Notice to Proceed(NTP) for a pending storm event, the Contractor shall have staff on-site in Fort Worth and be prepared to begin operations described below in section 2.4 within forty-eight(48) hours of such notification. • Upon the issuance of the NTP by the City,the successful Contractor(s)shall mobilize equipment and personnel required by the City's Solid Waste Manager,or his designee. • The Contractor(s)may utilize the designated Debris Management Center (either the Solid Waste Management Office or the Emergency Management Operations Center) as a temporary field office or,a designated office approved by the City's Solid Waste Manager. Professional Services Agreement—Exhibit C Page 11 of4-Ttvg • Coordinate daily briefings, work progress, staffing and other key items with the City's designated staff at the designated Debris Management Center. • Develop daily operational reports to keep the City informed of work progress. • Contractor shall enforce and monitor the current storm debris hauling contracts with the City. • The Contractor(s)shall furnish a complete listing of all subcontractors intended to be used for the project. The debris removal and disposal firms have been identified by the City through a previous procurement. The contractor shall assist the City in selecting which of the six(6)selected firms shall be utilized for debris collection. 1.4 Monitoring • Monitor recovery contractor operations and mail/implement recommendations to improve efficiency and speed up recovery work. • Ensure that a quality and quantity assurance monitor is present at each debris management site and City disposal site to provide accuracy in weight or volume of debris and verification that debris is eligible. • Manage and monitorthe construction of observation towers at all unloading sites,including TDSRS and the Southeast Landfill (SELF). Debris haulers are required to construct the towers at unloading sites the Proposer(s) will utilize in the performance of their duties. A detailed design for construction of the tower shall be provided to the Contractor(s) within 48 hours of the issue of Notice to Proceed. Conceptual design descriptions for the towers (Exhibit D) are included in the DDMP. 1.5 Vehicles • Certify Contractor vehicles for debris removal using methodology and documentation practices appropriate for contract monitoring and approved by FEMA. • Contractor shall provide an official Tare Weight Ticket for each vehicle used for debris removal, and an official measurement of each vehicle verifying the hauling volume of the vehicle. • The City reserves the right to determine which method of payment shall be used for the landfills (volume or weight) and the debris haulers in accordance with current contracts. • Contractor shall measure volume capacity of each vehicle or trailer in cubic yards. • Contractor shall take pictures of each vehicle/trailer (all sides) and maintain record/documents. Standby Agreement Page 12 of 24- 00 9 1.6 Load Tickets • Load tickets shall be generated by Contractor from an automated debris management system. The Contractor shall insure that all applicable information is captured on each ticket. • Load tickets information shall include the following minimum: 1. Date 2. Time 3. Load ticket number 4. Contract number 5. Prime Contractor's name 6. Truck Number 7. Trailer number 8. Truck capacity 9. Trailer capacity 10. Load size(cubic yards)(tons) 11. Disposal site or TDSRS 12. Tower monitor's name 13. 32.2.6.1 Zone/Section(if applicable) • Contractor(s) shall ensure proper handling of load tickets that record vehicle capacity, percent full and type of waste. • Contractor shall utilize an automated debris management system to capture load ticket data and provide data as needed, i.e. daily, weekly and monthly. 1.7 Post-Event Requirements • Contractor shall assist with implementing a truck certification process throughout the recovery operation. • Contractor shall assist with load inspections for debris cleanup being performed by one or more debris removal and disposal Contractors or by the City. • Contractor shall supply a sufficient number of trained debris monitors and trained field supervisors to accommodate the volume of debris to be removed at loading sites and debris management sites or final disposal sites. • Contractor shall supply one field supervisor to oversee no more than 10 loading and tower/site debris monitors. • Contractor shall remove and replace employees immediately upon notice from the City Debris Manager for conduct or actions that violate the disaster debris removal and disposal contract. • Contractor shall notify the City of any deviation by residents or businesses from debris management requirements. • Upon request, the Contractor shall provide 8 1/2" x I F color enlargements of multiple Standby Agreement Page 13 of3-:;(o$ view (usually three (3) aerial photographs of Debris Management Sites located within Tarrant County and/or other designated county(ies) for the purpose of documentation, measuring and calculating cubic yards. Printed on each photograph shall be the company name, date, time and name of location. • Contractor shall participate in after-action reviews to improve future recovery operations. 1.8 Debris Monitoring Project Manager • Contractor shall appoint a Project Manager who will be the City's primary point of contact and will be responsible for all services and personnel provided by the Contractor. The Project Manager shall: 1. Report to the City's Emergency Operations Center(EOC)or other designated location no more than twenty-four(24)hours after notification by the City. 2. Assist the City in developing an incident-specific Debris Management Action Plan. Contractor may also be requested to assist in other debris recovery planning efforts such as identifying adequate TDSRS, estimating debris quantities, and developing disaster plans for debris clearance following a disaster event. 3. Contractor may also be requested to assist in other debris recovery planning efforts such as identifying adequate TDMS, estimating debris quantities, and developing disaster plans for debris clearance following a disaster event. 4. Attend all meetings and briefings designated by the City. Daily meetings shall be conducted by the City and Contractor to confirm daily debris recovery activities and schedules, address and resolve problems, and discuss progress of the debris recovery effort. 1.9 Debris Monitoring Field Supervisor • Contractor shall provide one debris monitoring field supervisor for every 10 debris site monitors. Services shall include, but are not limited to: 1. Assistance with debris estimation activities prior to the beginning of collection and removal. 2. Oversight and supervision of loading site and disposal site debris monitoring activities. 3. Schedule debris monitoring resources and deployment timing. 4. Communicate and coordinate with City personnel. 5. Provide suggestions to improve the efficiency of collection and removal of debris. 6. Coordinate daily activities and future planning. 7. Remain in contact with debris management/dispatch center or supervisor. Standby Agreement Page 14 of47;-G8 8. Identify, address and troubleshoot any questions or problems that could affect work area safety and debris eligibility. 9. Supervise the accurate measurement of load hauling compartments and accurately compute volume capacity in cubic yards(CY). 10. Document and record measurements and computations. 11. Document truck hauling compartment condition(s) using digital photographs. 12. Prepare a master log book of all hauling equipment used by the City's debris removal contractor(s). 13. Compile,reconcile and document daily,in an electronic spreadsheet format,all eligible debris hauled by the debris removal contractor(s). 1.10 Debris Loading Site Monitors • Contractor shall provide trained debris monitoring personnel to oversee the loading of eligible debris at collection sites and verification of load capacity and documentation at designated temporary debris management or final disposal sites. • Contractor shall perform on-site, street-level debris monitoring at all debris loading sites to verify debris eligibility based on the monitoring contract's requirements and initiate debris removal documentation using load tickets. Services shall include,but are not limited to: 1. Check and verify information on debris removal operations at designated loading sites. 2. Monitor collection activity of trucks. 3. Issue load tickets at loading site for each load. 4. Document damage to utility components, driveways, road surfaces, private property, vehicles,etc., should it occur, with photographs(if possible, collect information about owner, circumstances of the damage [who, what, when, where]) and report to field supervisor. 5. Properly monitor and record performance and productivity of debris removal crew. 6. Ensure incident-related vegetative debris can be directed to the City's Texas Pure Composting operations and that it is tracked accordingly within FEMA reimbursement guidelines. 7. Remain in regular contact with debris management/dispatch center or supervisor. 8. Perform other duties as directed by the debris management project manager or designated debris management personnel. Standby Agreement Page 15 of 2-7- 68 1.11 Debris Tower/Site Monitors • Contractor shall site monitors to verify quantities of eligible debris hauled by contractor trucks and documented on load tickets. Services shall include, but are not limited to: 1. Accurately measure load hauling compartments and accurately compute volume capacity in CY for all Contractor trucks and trailers prior to commencement of debris hauling operations. 2. Document measurements and computations. 3. Complete record of contract haulers' cubic yardage,tonnage, and other recordkeeping as needed on the load ticket. 4. Utilize an automated debris management system to capture disposal data and close each load ticket before permitting trucks to proceed from the check-in area to the tipping area. 5. Remain in regular contact with debris management/dispatch center or field supervisor. 6. Perform other duties as directed by the dispatch/staging operation,debris management project manager or other designated personnel. 1.12 Roving Monitor • Contractor shall provide a roving monitor to observe debris management operations to ensure that only"Eligible Debris" is removed from the areas designated by the City and to verify the proper loading and compaction of debris into debris recovery equipment. 1.13 Clerical/Data Entry Supervisor • Contractor shall provide a clerical/data entry supervisor to coordinate data entry and information management systems. Services include, but are not limited to: 1. Supervise the preparation of detailed estimates and submit them to the City's Solid Waste Manager 2. Implement and maintain a disaster debris management system linking the load ticket and debris management site information, including reconciliation and photographic documentation processes 3. Provide daily, weekly, or other periodic reports for the City's Solid Waste Manager noting work progress and efficiency,current/revised estimates,project completion,and other schedule forecasts/updates 1.14 Clerical Staff/Data Entry Clerk • Contractor shall provide clerical staff/data entry clerk(s) as required to enter load ticket information into the Contractor's information management systems and to respond to specific directions from the data entry supervisor. Standby Agreement Page 16 of 3-7-69' 1.15 GIS Analyst • Responsible for coordinating GIS application with City GIS staff members. 1.16 Staffing • Contractor shall provide a list ofjob titles,job descriptions and hourly rates of all proposed staff who will be utilized in the performance of this agreement. • Contractor shall be responsible for hiring, scheduling and managing field staff. • Contractor shall schedule work for all team members and the City's debris removal Contractor(s)on a daily basis. 2. Additional Requirements 2.1 Correlate disposal site charges with load tickets to verify that disposal site is paid for the same volumes as the debris removal Contractor(s). Advise the City on reimbursement of Force Account expenditures for debris removal. 2.2 Provide comprehensive review, reconciliation and validation of debris removal Contractor(s)invoices prior to submission to the City for processing. 2.3 Prepare Project Worksheet and other pertinent report preparation required for reimbursement by FEMA, and other applicable agencies for disaster recovery efforts by the City and designated debris removal Contractor(s). 2.4 Prepare final report and appeal preparation and assistance. 2.5 Digitize source documentation(such as load tickets). 2.6 Develop maps, GIS applications, etc., as necessary. • Provide monitors at each approved route that is supported by a map or GIS application. • Ensure that pictures are taken digitally of every vehicle, route and of the storm debris collection. 2.7 Contractor shall coordinate all public information data with the Solid Waste Services Division. 3. DEPLOYMENT 3.1 Contractor must be prepared to deploy one or more representatives to assist the City in evaluating the situation within 24 hours of an emergency event. Contractor shall work with the City to assess the conditions and debris estimate and, within 70 or fewer hours of the event, create an estimate of the maximum time required for removal operations and monitoring.The City shall issue a Notice to Proceed based on the assessment and the hourly rates established by the contract. Contractor shall not perform.any additional services for the City not specified by this Agreement unless the City requests and approves in writing the additional costs for such services. The City shall not be liable for any additional Standby Agreement Page 17 of Z7-(. expenses of Contractor not specified by this Agreement unless the City first approves such expenses in writing. Under no circumstances shall Contractor be entitled to charge City any rate or fee in excess of the amount included in Exhibit B for services.The total amount the City may expend on services in connection with this contract shall be determined at the time the Notice to Proceed is issued and shall be included on the Purchase Order issued in response to an event necessitating these services. 3.2 Contractor must be prepared to deploy required personnel within 24 hours from issuance of the Contract Release Order. Should additional debris monitoring be needed to meet requirements of the monitoring contract, Contractor shall be prepared to increase the number of debris monitors for the City to use as needed. Standby Agreement Page 18 of4:;(�� EXHIBIT B FEE SCHEDULE The fee for the services under this Agreement will be based on the actual hours of services furnished multiplied by Contractor's hourly rates as set forth below. The hourly rates are inclusive of all applicable overhead, profit, and travel expenses. Overtime hours will be paid at the same rate as regular time hours. Special costs such as boat rental and marine expenses may be billed to the City at cost without mark-up. Pricing Form Job Title Hourly Rate Debris Monitoring Project Manager $79.00 Debris Monitoring Field Supervisor $62.00 Debris Loading Site Monitors $33.00 Debris Tower/Site Monitors $33.00 Roving Monitors $39.00 Clerical/Data Entry Supervisor (Data Manager) $55.00 Clerical Staff r Data Entry Clerk $0.00 GIS Analyst $49.00 Mobilization(explain) *See below Aerial Photography **See below Other(explain) FEMA Coordinator $95.00 Other(explain) Administrative Assistant $34.00 Other *Mobilization-If the City issues a task order based on a declared disaster there will be no charge for mobilization. **Aerial Photography—Pass-through costs on printing are the only costs associated with Aerial Photography. FEMA Coordinator-A FEMA coordinator will assist in providing examples of historical precedent and work with FEMA on disaster-specific guidance.They will help the City with FEMA policy interpretations,institute corrective processes and procedures to address project deficiencies,and provide consultation to the City and project manager. Administrative Assistant-Locally hired administrative assistants are responsible for proper time-keeping for all project employees,which includes time sheets and monitor log management. They also aid in project scheduling, assist home owners with inquiries regarding the private property debris removal program,and facilitate the homeowner application process. Standby Agreement Page 19 o174(8 EXHIBIT C VERIFICATION OF SIGNATURE AUTHORITY Full Legal Name of Company: Tetra Tech, Inc. Full Business Address: 2301 Lucien way, Suite 120, Maitland, FL 32751 Services to be provided: To provide disaster debris monitoring services as-needed. Contractor hereby agrees to provide City with independent audit basic financial statements, but also the fair presentation of the financial statements of individual funds. Execution of this Signature Verification Form ("Form") hereby certifies that the following individuals and/or positions have the authority to legally bind Contractor and to execute any agreement,amendment or change order on behalf of Contractor. Such binding authority has been granted by proper order, resolution, ordinance or other authorization of Contractor. City is fully entitled to rely on the warranty and representation set forth in this Form in entering into any agreement or amendment with Contractor. Contractor will submit an updated Form within ten (10) business days if there are any changes to the signatory authority. City is entitled to rely on any current executed Form until it receives a revised Form that has been properly executed by Contractor. 1. Name: Jonathan Burgiel Position' Bu ' ess Unit Pr ident (� Sigl4ure 2. Name: Position: Signature 3. Name: Position: Signature N e: Signature of n..,,..ident CE-0 Other Title:Preston Hopson, Senior Vice President, General Counsel and Secretary Date: June 15, 2018 Standby Agreement Page 20 of2W-(0g EXHIBIT D For purposes of the following clauses, the City is referred to as "GOVERNMENT." A. EQUAL EMPLOYMENT OPPORTUNITY CLAUSE (2 CFR §200.326 Appendix II to Part 200 (C)) If applicable to the work and services performed by CONTRACTOR under the AGREEMENT, during the performance of the AGREEMENT, CONTRACTOR shall comply with the Equal Employment Opportunity Clause (41 CFR 60-1.4(b)): (1) CONTRACTOR will not discriminate against any employee or applicant for employment because of race, color, religion, sex, or national origin. CONTRACTOR will take affirmative action to ensure that applicants are employed, and that employees are treated during employment without regard to their race, color, religion, sex, or national origin. Such action shall include, but not be limited to the following: Employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation;and selection for training, including apprenticeship. CONTRACTOR agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided setting forth the provisions of this nondiscrimination clause. (2) CONTRACTOR will, in all solicitations or advertisements for employees placed by or on behalf of the CONTRACTOR, state that all qualified applicants will receive considerations for employment without regard to race, color, religion, sex, or national origin. (3) CONTRACTOR will send to each labor union or representative of workers with which it has a collective bargaining agreement or other agreement or understanding, a notice to be provided advising the said labor union or workers' representatives of the CONTRACTOR'S commitments under this section,and shall post copies of the notice in conspicuous places available to employees and applicants for employment. (4) CONTRACTOR will comply with all provisions of Executive Order 11246 of September 24, 1965, and of the rules, regulations, and relevant orders of the Secretary of Labor. (5) CONTRACTOR will furnish all information and reports required by Executive Order 11246 of September 24, 1965, and by rules, regulations,and orders of the Secretary of Labor for purpose of investigation to ascertain compliance with such rules, regulations, and orders. (6) In the event of the CONTRACTOR'S noncompliance with the nondiscrimination clauses of this AGREEMENT or with any of the said rules, regulations or orders, this Standby Agreement Page 21 of4-168 AGREEMENT may be canceled, terminated, or suspended in whole or in part and the CONTRACTOR may be declared ineligible for further government contracts or federally assisted construction contracts in accordance with procedures authorized in Executive Order 11246 of September 24, 1965, and such other sanctions may be imposed and remedies invoked as provided in Executive Order 11246 of September 24, 1965, or by rule, regulation, or order of the Secretary of Labor, or as otherwise provided by law. (7) CONTRACTOR will include the portion of the sentence immediately preceding paragraph (1) and the provisions of subparagraphs 1 through 7 in every subcontract or purchase order unless exempted by rules,regulations,or orders of the Secretary of Labor issued pursuant to section 204 of Executive Order 11246 of September 24, 1965, so that such provisions will be binding upon each subcontractor or contractor.CONTRACTOR will take such action with respect to any subcontract or purchase order as the administering agency may direct as a means of enforcing such provisions, including sanctions for noncompliance: provided, however, that in the event CONTRACTOR becomes involved in, or is threatened with, litigation with a subcontractor or contractor as a result of such direction by the administering agency the CONTRACTOR may request the United States to enter into such litigation to protect the interest of the United States. B. DAVIS-BACON ACT AND COPELAND "ANTI-KICKBACK" ACT (2 CFR §200.326 Appendix II to Part 200 (D)) If applicable to the work and services performed by CONTRACTOR under the parties' AGREEMENT: (1) Bacon-Davis Act: Applicable to construction or repair of public buildings or public works. See FEMA Public Assistance Program and Policy Guide, Ch.2(V)(G)(2), page 32 and Ch. (FP 104-009-2/January 2016); (2) Copeland "Anti-Kickback" Act: In contracts subject to the Davis-Bacon Act, CONTRACTOR shall comply with the Copeland "Anti-Kickback" Act (40 U.S.C. §3145), as supplemented by Department of Labor regulations (29 CFR Part 3, "Contractors and Subcontractors on Public Building or Public Work Financed in Whole or in Part by Loans or Grants from the United States"). The Act provides that the contractor and subcontractor must be prohibited from inducing, by any means, any person employed in the construction,completion, or repair of public work, to give up any part of the compensation to which he or she is otherwise Standby Agreement Page 22 ofd 6$ entitled. The GOVERNMENT must report all suspected or reported violations to the appropriate Federal agency. If applicable to the work and services under the parties' AGREEMENT: (a) CONTRACTOR shall comply with 18 U.S.C. § 874, 40 U.S.C. § 3145, and the requirements of 29 C.F.R. pt. 3 as may be applicable, which are incorporated by reference into this AGREEMENT. (b) CONTRACTOR or subcontractor shall insert in any subcontract the clause above and such other clauses as FEMA may by appropriate instructions require, and also a clause requiring the subcontractors to include these clauses in any lower tier subcontracts. The CONTRACTOR shall be responsible for the c compliance by any subcontractor or lower tier subcontract with all of these contract clauses. (c) A breach of the AGREEMENT clause above may be grounds for termination of the AGREEMENT, and for debarment as a contractor and subcontractor as provided in 29 C.F.R. §5.12. C. CONTRACT WORK HOURS AND SAFETY STANDARDS ACT (2 CFR §200.326 Appendix II to Part 200 (E)) (40 U.S.C. 3701-3708) Contracts in excess of $100,000 that involve the employment of mechanics or laborers shall comply with 40 U.S.C. 3702 and 3704, as supplemented by Department of Labor regulations (29 CFR Part 5). Under 40 U.S.C. 3702 of the Act,each contractor and its subcontractors shall compute the wages of every mechanic and laborer on the basis of a standard work week of 40 hours. Work in excess of the standard work week is permissible provided that the worker is compensated at a rate of not less than one and a half times the basic rate of pay for all hours worked in excess of 40 hours in the work week. (1) Overtime requirements. No contractor or subcontractor contracting for any part of the contract work which may require or involve the employment of laborers or mechanics shall require or permit any such laborer or mechanic in any workweek in which he or she is employed on such work to work in excess of forty hours in such workweek unless such laborer or mechanic receives compensation at a rate not less than one and one-halftimes the basic rate of pay for all hours worked in excess of forty hours in such workweek. Standby Agreement Page 23 of4-7-661 D. CLEAN AIR ACT AND FEDERAL WATER POLLUTION CONTROL ACT (2 CFR§200.326 Appendix II to Part 200 (G)) CONTRACTOR shall comply with all applicable standards, orders or regulations issued pursuant to the Clean Air Act (42 U.S.C. 7401-7671q.) and the Federal Water Pollution Control Act as amended(33 U.S.C. 1251-1387). Violations must be reported to the Federal awarding agency and the Regional Office of the Environmental Protection Agency(EPA). CONTRACTOR shall include the foregoing requirements in each subcontract exceeding $100,000. E. ENERGY EFFICIENCY AND CONSERVATION (2 CFR §200.326 Appendix II to Part 200 (H)) If applicable to the work and services performed by CONTRACTOR under the parties' AGREEMENT, CONTRACTOR shall comply with the mandatory standards and policies of the state regulation promulgated in accordance with the Energy Policy and Conservation Act (42 U.S.C. § 6201). F. DEBARMENT AND SUSPENSION (2 CFR§200.326 Appendix II to Part 200 (I)) (l) This AGREEMENT is a covered transaction for purposes of 2 C.F.R. pt. 180 and 2 C.F.R. pt. 3000. As such, the CONTRACTOR is required to verify that none of the contractor, its principals (defined at 2 C.F.R. § 180.995), or its affiliates (defined at 2 C.F.R. § 180.905)are excluded (defined at 2 C.F.R. § 180.940)or disqualified (defined at 2 C.F.R. § 180.935). (2) The CONTRACTOR must comply with 2 C.F.R. pt. 180, subpart C and 2 C.F.R. pt. 3000, subpart C and must include a requirement to comply with these regulations in any lower tier covered transaction it enters into. (3) This certification is a material representation of fact relied upon by GOVERNMENT. If it is later determined that the CONTRACTOR did not comply with 2 C.F.R.pt. 180,subpart C and 2 C.F.R.pt. 3000,subpart C, in addition to remedies available to GOVERNMENT, the Federal Government may pursue available remedies, including but not limited to suspension and/or debarment. (4) The CONTRACTOR agrees to comply with the requirements of 2 C.F.R. pt. 180, subpart C and 2 C.F.R. pt. 3000, subpart C AGREEMENT is valid and throughout the Standby Agreement Page 24 ofd( period of performance.The CONTRACTOR further agrees to include a provision requiring such compliance in its lower tier covered transactions. G. BYRD ANTI-LOBBYING AMENDMENT (2 CFR§200.326 Appendix II to Part 200 (j)) CONTRACTOR must file with the GOVERNMENT the required certification. Each tier certifies to the tier above that it will not and has not used Federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a member of Congress, officer or employee of Congress, or an employee of a member of Congress in connection with obtaining any Federal contract, grant or any other award covered by 31 U.S.C. 1352. Each tier must also disclose any lobbying with non-Federal funds that takes place in connection with obtaining any Federal award. Such disclosures are forwarded from tier-to-tier up to the non-Federal award. If not provided with the bid response, CONTRACTOR must complete and submit the Certification Regarding Lobbying Form. H. PROCUREMENT OF RECOVERED MATERIALS (2 CFR §200.326 Appendix II to Part 200 (K)and 2 CFR§200.322) (1) In the performance of this contract, the Contractor shall make maximum use of products containing recovered materials that are EPA-designated items unless the product cannot be acquired. (a) Competitively within a timeframe providing for compliance with the contract performance schedule; (b) Meeting contract performance requirements; or (c) At a reasonable price. (2) Information about this requirement is available at EPA's Comprehensive Procurement Guidelines web site, http://www.el2a.gov/c/cpg/. The list of EPA-designate items is available at http://www.epa.gov/cpg/products/htm. 1. AGREEMENTING WITH SMALL AND MINORITY BUSINESSES, WOMEN'S BUSINESS ENTERPRISES, AND LABOR SURPLUS AREA FIRMS (2 CFR§200.321) Should the CONTRACTOR subcontract any of the work under this AGREEMENT, CONTRACTOR shall take the following affirmative steps: place qualified small and minority businesses and women's business enterprises on solicitation lists; assure that small and minority businesses, and women's business enterprises are solicited whenever they are potential sources; Standby Agreement Page 25 of-2-7-6a divide total requirements, when economically feasible, into smaller tasks or quantities to permit maximum participation by small and minority businesses, and women's business enterprises; establish delivery schedules, where the requirement permits, which encourage participation by small and minority businesses, and women's business enterprises; and use the services and assistance, as appropriate, of such organizations as the Small Business Administration and the Minority Business Development Agency of the Department of Commerce. I ACCESS TO RECORDS (1) CONTRACTOR agrees to provide GOVERNMENT,the FEMA Administrator,the Comptroller General of the United States, or any of their authorized representative's access to any books, documents, papers, and records of the Contractor which are directly pertinent to this AGREEMENT forthe purposes of making audits, examinations, excerpts,and transcriptions. (2) CONTRACTOR agrees to permit any of the foregoing parties to reproduce by any means whatsoever or to copy excerpts and transcriptions as reasonably needed. (3) CCONTRACTOR agrees to provide the FEMA Administrator or his authorized representative's access to construction or other work sites pertaining to the work being completed under the contract. K. SEAL, LOGO AND FLAGS CONTRACTOR shall not use the U.S. Department of Homeland Security's seal(s), logos, crests, or reproductions of flags or likenesses of the U.S. Department of Homeland Security's agency officials without specific FEMA preapproval. L. NO OBLIGATION BY FEDERAL GOVERNMENT The Federal Government is not a party to this AGREEMENT and is not subject to any obligations or liabilities to GOVERNMENT, CONTRACTOR, or any other party pertaining to any matter resulting from the contract. M. PROGRAM FRAUD AND FALSE OR FRAUDULENT STATEMENTS OR RELATED ACTS CONTRACTOR acknowledges that 31 U.S.C. Chap. 38 (Administrative Remedies for False Claims and Statements)applies to the CONTRACTOR'S actions pertaining to this contract. Standby Agreement Page 26 of 2r7- EXHIBIT E Contractor's Response to RFP 17-0282 Standby Agreement Page 27 of.2r3'63? City of Fort Worth, Texas !►.7r�°.:."' ♦fGe fes. � x .-. ;,., �_ Disaster Debris Monitoring Services TETRA TECH Proposal Copy y 2017 complex world CLEAR • • NS- • of 68 Table of Contents T- ABLE-OF CONTENTS Cover Form ■ Addendum 1 Acknowledgement Cover Letter Qualificationsand Experience of the Firm...................................................................................SECTION 1 KeyTeam Member Qualifications...................................................................................................SECTION 2 ■ Resumes Project Understanding,Methodology,and Approach................................................................SECTION 3 RequiredForms....................................................................................................................................SECTION 4 • Pricing Form(Original Copy only) ■ Conflict of Interest Questionnaire AdditionalDocumentation............................................................................................................APPENDIX A ■ Sample Tickets ■ Evidence of Insurance ■ Bonding Capacity Letter ■ Tetra Tech 10-K; FY 16,FY 15 In accordance with page 22 of the RFP, Pricing Form is included in the Original Copy only. Tetra Tech's debris monitoring training manual is included under a separate cover. 029 of 68 OTETRA TECH FORTWORTH. PURCHASING DIVISION REQUEST FOR PROPOSALS(RFP) for DISASTER DEBRIS MONITORING SERVICES RFP No. 17-0282 Issued: APRIL 19,2017 PROPOSAL SUBMISSION DEADLINE: *******May 18,2017 by 1:30PM Local Time ******* NO LATE PROPOSALS WILL BE ACCEPTED RESPONSES SHALL BE DELIVERED TO: RESPONSES SHALL BE MAILED TO: CITY OF FORT WORTH PURCHASING DIVISION CITY OF FORT WORTH PURCHASING DIVISION LOWER LEVEL LOWER LEVEL 200 TEXAS STREET 200 TEXAS STREET FORT WORTH,TEXAS 76102 FORT WORTH, TEXAS 76102 *********************************************** NAME AND ADDRESS OF COMPANY FOR ADDITIONAL INFORMATION SUBMITTING PROPOSAL: REGARDING THIS RFP PLEASE CONTACT: Tetra Tech,Inc. May Ma ,Contract Compliance Specialist may.ma@fortworthtexas.gov 2301 Lucien Way Suite 120 *********************************************** Maitland, FL 32751 Contact Person: Jonathan Burgiel RETURN THIS COVER SHEET WITH Title: Vice President/Operations Manager RESPONSE TO: Phone: (321)441-8518 Fax: ( 321)441-8501 May Ma jonathan.burgiel@tetratech.com Email: cc: bet .kama a rl trat°ch.com Contract Compliance Specialist Purchasing Division Signature: Financial Management Services Department Printed Name: Jonathan Burgiel Will.contract be available for Cooperative Agreement use? (See Section 27,page 11)Yes X No Acknowledgment of Addenda: #1 X 42 #3 #4 #5 RFP No. 17-0282, Disaster Debris Monitoring Services, Page I of 48 030 of 68 FORT WORTH, ADDENDUM TO THE REQUEST FOR PROPOSALS DISASTER DEBRIS MONITORING SERVICES CITY OF FORT WORTH PURCHASING DIVISION ADDENDUM NO. 1 DATE ISSUED: MAY 5, 2017 INVITATION TO BID NUMBER: 17-0282 BID OPENING DATE: MAY 18, 2017 Addendum No. 1, dated May 5, 2017, is hereby amended to incorporate in full text the following provisions: 1. Questions and Answers document received through emails is hereby incorporated, in full text, page 2. All other terms and conditions remain the same. MARILYN JACKSON PURCHASING CONTRACTS SUPERVISOR 000aaa2aaaaa0aaaa0aaaaaa00aa0N-R0Na0000aa0a9aaaaa00aa0Maaaa0000aaaa0NNN0zaaaaaI COMPANY NAME: -Tetra fTech, Inc. SIGNATURE: NOTE: Com y name and signatu'ri must be the same as on the bid documents. 031 of 68 1* TETRA TECH City of Fort Worth Purchasing Division Lower Level 200 Texas Street Fort Worth,Texas 76102 Subject: Disaster Debris Monitoring Services (RFP No.17-0282) Dear Members of the Evaluation Committee, Tetra Tech,Inc.is honored to submit the enclosed proposal for disaster debris monitoring services for the City of Fort Worth (City).With over$2.5 billion in annual revenue,more than 16,000 employees,and extensive debris monitoring experience in Texas,Tetra Tech has both the financial and staffing resources to successfully provide disaster management consulting services to the City.Tetra Tech is a recognized leader in disaster debris monitoring nationwide and is well suited to assist the City for the following reasons: Unmatched Texas Debris Management Experience and History Assisting Neighboring Communities. Our team has assisted over 100 communities in Texas with response and recovery efforts following Hurricanes Ike,Dolly,and Rita;the 2011 Texas Drought and Wildfires;the May and October 2015 Floods;and the 2016 Severe Weather Events.Our team has monitored the collection,removal,and Federal Emergency Management Agency(FEMA) reimbursement of over 16.8 million cubic yards(CYs)of disaster-generated debris in Texas.As a result,we have an in-depth understanding of the challenges the City's debris operations may face.Key members of our staff also train local governments throughout the state on debris management issues for organizations such as the North Central Texas Council of Governments,Houston-Galveston Area Council,Texoma Council of Governments,Capital Area Council of Governments,Texas Public Works Association,and the Texas Division of Emergency Management Conference.In addition,our team has assisted in developing debris management plans and other emergency management plans for numerous Texas communities,including Collin County,City of Dallas,Fort Bend County,Brazoria County,City of Grand Prairie, Parker County,and City of Corpus Christi,among others.The Tetra Tech team is just finishing the development of a disaster debris management plan for the City of DeSoto,Texas,and has in-depth knowledge of the region as a result. Local Project Management Team.To provide the City with the most experienced management team assigned to its disaster management mission,we have assembled a team of nationally recognized experts in the field of response and recovery.This team includes John Buri,who has been extensively involved in numerous emergency management and recovery missions in Texas since 2007. Due to established working relationships throughout Texas with groups like Texas Division of Emergency Management(TDEM), FEMA Region VI,and Texas Commission on Environmental Quality(TCEQ),Mr.Buri will be able to provide the City with unique knowledge and practical understanding of planning,reimbursement,and monitoring that will greatly assist the City in future responses if disaster strikes again.With seven offices throughout Texas,our team is able to respond to the City within minutes,not hours.These multidisciplinary offices support both public and private sector clients throughout Texas on an array of projects in the disaster and non-disaster space.Due to our local presence,Tetra Tech is available to the City before,during,and after a disaster. Automated Debris Management System (ADMS)Technology.RecoveryTrac"allows our staff to monitor and manage a recovery effort electronically,increasing productivity while decreasing fraud,human error, and cost to the City.RecoveryTrac"will give the City real-time debris collection tracking that provides accurate and timely reporting to City stakeholders.RecoveryTrac'"was designed to provide real-time data on missed pickups,damage caused by debris haulers,waypoints for every pile of debris picked up,and street- level pass maps,which will meet the unique data needs of the City.In addition,RecoveryTrac'was approved by the United States Army Corps of Engineers(USACE)and meets their specifications for ADMS technology.The specifications set forth by the USACE are designed to support the largest and most devastating disasters. Tetra Tech, Inc. 2901 Wilcresc Drive, Su cc 400, Hu,jscc032>0f W2 Tel 3 21-4-1-8500 Fax 321-441-8501 tetratech.com FEMA and TDEM Relationships Through Past Work History.Tetra Tech maintains a staff of reimbursement experts who have recovered millions of dollars of eligible FEMA Public Assistance reimbursement costs incurred by our clients.Key members of our team include Mr.John Buri,who has provided reimbursement and audit support to FEMA Region VI and TDEM since 2005,and Mr.Dick Hainje, former regional administrator of FEMA Region VII.These individuals frequently meet with state officials and FEMA Region IV on matters related to reimbursement policies. Tetra Tech would be honored to serve as the City's debris monitoring and consulting services provider.We are fully prepared to provide the high quality service the City of Fort Worth expects.For questions regarding this response,please feel free to contact the representatives listed below.As an authorized representative of the firm,I am able to contractually bind the firm. Technical representative: Contractual representative: Mr.John Buri Ms.Betty Kamara 2901 Wilcrest Drive,Suite 400,Houston,TX 77042 2301 Lucien Way,Suite 120,Maitland,FL 32751 (832) 251-5197 1 (713) 737-5763 (407) 803-25511 (321)441-8501 (f) iohn.buriPtetratech.com betty.kamaraPtetratech.com Sincerely, Tetra Tech,Inc. Jonathan Burgiel,Vice President 2301 Lucien Way,Suite 120,Maitland,FL 32751 (321) 441-8510 1 (321)441-8501 (0 jonathan.burgie]P tetratech.com Tetra Tech, Inc. 033 of 68 Section 1: Qualifications and Experience of the Firm QUALIFICATIONS - • DESCRIPTION AND HISTORY OF THE FIRM Tetra Tech,Inc.(Tetra Tech)is a leading provider of consulting,engineering,and technical services worldwide. Founded in 1966,Tetra Tech is one of the leading firms in the nation in the field of disaster management and homeland security,with millions of dollars in revenue ACTIVATItI coming from contracts in such diverse areas as * " infrastructure hardening and protection;disaster recovery; emergency management,planning,and preparedness; community resilience;and grant management.Tetra Tech HAZAROS supports government and commercial clients by providing innovative solutions to complex problems focused on water, environment,energy,infrastructure,and natural resources. With 16,000 employees worldwide,Tetra Tech's capabilities span the entire project life cycle. Our team is recognized for its ability to quickly respond to a broad range of emergencies,allowing our clients to return to the business of running their day-to-day operations. Likewise,our team's understanding of the Federal Emergency Management Agency(FEMA),the Federal Highway Administration(FHWA) (including recent changes),and other reimbursement agencies' requirements for eligibility,documentation,and reimbursement helps clients receive the maximum reimbursement allowed.Our team has obtained over$4 billion in reimbursement funds for our clients from federal agencies such as FEMA,FHWA,and the Natural Resources Conservation Service(NRCS).In total, our team has successfully managed the removal of and reimbursement for over 74 million cubic yards(CYs) of debris as well as the demolition of over 5,000 uninhabitable residential and commercial structures. Office Location In the aftermath of a disaster,time is critical.Each crucial minute that slips by could result in higher costs and longer down times.Minimizing the impact of a disaster calls for an emergency management partner with the resources to mobilize a swift,efficient response in hours,not days.Tetra Tech's national network of resources includes two offices near Cedar Hill(Fort Worth and Richardson)and five other offices throughout Texas. The Tetra Tech team can utilize these office locations as necessary to immediately respond to the City's need for personnel and resources following a disaster.These local offices may be used for office space,on-site IT personnel,communication resources,or staging of mobile trailers and equipment if necessary.Tetra Tech operates from 350 offices worldwide,including 188 offices in the United States. KNOWLEDGE AND EXPERTISE IN DEBRIS MANAGEMENT Recent Debris Monitoring Experience Our team has vast experience providing disaster management,recovery,and consulting services to state and local government agencies.Our approach includes partnering with our clients to establish and test the necessary plans and procedures before a disaster strikes and assisting with disaster response and recovery operations as well as post-disaster grant management.One of the keys to maintaining readiness in the field of disaster response and recovery is remaining active year-round.Our team has responded to 20 major disaster declarations since 2012,totaling over 140 clients throughout the country.Exhibit 1-1 provides an abbreviated experience matrix for projects conducted since 2012.Profiles and references from specific projects are featured later in this section. Tetra Tech can provide additional projects and information upon request n'4 of 68 TETRA TECH 1-1 Section 1: Qualifications and Experience of the Firm Exhibit 1-1:Experience Matrix(2012-2016) 0 c tw tic vii a $ h d I E L 04 0 3 o O°' °> E ° x c a 3 a \ v y O o c Cubic v °p c C v: m .7 �° C < Event/Client Year Yardage c° c° o x p m E A ca w Q w HURRICANE MATTHEW-20161 Total Cubic Yards of Debris-8,739,550(Estimated) Total Clients-34 Representative Clients: Brevard County,FL 2016 820,779 ■ ■ ■ ■ ■ ■ ■ City of Deltona,FL 2016 116,935 ■ ■ ■ ■ ■ ■ ■ ■ Flagler County,FL 2016 129,687 ■ ■ ■ ■ ■ ■ ■ ■ City of Holly Hill,FL 2016 137,094 ■ ■ ■ ■ ■ ■ ■ ■ Liberty County,GA 2016 182,468 ■ ■ ■ ■ ■ ■ ■ ■ City of New Smyrna Beach,FL 2016 203,981 ■ ■ ■ ■ ■ ■ ■ ■ City of Port Orange,FL 2016 428,244 ■ ■ ■ ■ ■ ■ ■ ■ St.Johns County,FL 2016 712,705 ■ ■ ■ ■ ■ ■ ■ Volusia County,FL 2016 1,058,334 ■ ■ ■ ■ ■ ■ ■ ■ Beaufort County,SC 2016 1,500,0002 a ■ ■ ■ ■ ■ ■ ■ Hilton Head Island,SC 2016 2,500,0002 ■ ■ ■ ■ ■ ■ ■ ■ Horry County,SC 2016 187,395 ■ ■ ■ ■ ■ ■ ■ ■ City of Myrtle Beach,SC 2016 128,174 ■ ■ ■ ■ ■ ■ ■ ■ STORMSSEVERE 1 FLOODING-20162 Total Cubic Yards of Debris-1,481 1 Total Clients-2 Ascension Parish,LA 2016 390,000 ■ ■ ■ ■ ■ ■ ■ Iberville Parish,LA 2016 46,264 ■ ■ ■ ■ ■ ■ ■ STORMSSEVERE / 1112016 Total Cubic Yards of Debris-313,800 1 Total Clients-6 Brazoria County,TX 2016 19,000 ■ ■ ■ ■ ■ ■ ■ City of Houston,TX 2016 193,951 ■ ■ ■ ■ ■ ■ ■ Harris County,TX 2016 39,940 ■ ■ ■ ■ ■ ■ ■ Montgomery County,TX 2016 53,208 ■ ■ ■ ■ ■ ■ ■ STORMSSEVERE 1 Total Cubic Yards of Debris-199,578 1 Total Clients-3 Friendswood,TX 2015 8,800 ■ ■ ■ ■ ■ ■ ■ Hays County,Texas 2015 132,100 ■ ■ ■ ■ ■ ■ ■ ■ ■ Caldwell County,Texas 2015 58,678 ■ ■ ■ ■ ■ ■ ■ ■ ■ Ongoing debris collection operations 935 of 68 OTETRA TECH 1-2 Section 1: Qualifications and Experience of the Firm Ca a ' o o c a o t4 en ^= E y a d c ca o W c o °> c E a � .� x = d 3 8 a E •o° C e a a\i o \ 0 O a Cubic G 4: CL N G vA W '" CZ Event/Client Year Yardage a c° A x 2 0 8 U a m w Q w a 111 ' 1 Total Cubic Yards of Debris-293,750 I Total Clients-10 Representative Projects: City of Houston,TX 2015 240,725 ■ ■ ■ ■ ■ ■ ■ Hays County,TX 2015 10,900 ■ ■ ■ ■ ■ ■ ■ ■ ■ Town of Wimberley,TX 2015 18,922 ■ ■ ■ ■ ■ ■ ■ ■ ■ Caldwell County,TX 2015 1,320 ■ ■ ■ ■ ■ ■ ■ ■ ■ City of San Marcos,TX 2015 5,590 ■ ■ ■ ■ ■ ■ ■ ■ ■ SANDYHURRICANE 1 Total Cubic Yards of Debris-272,9311 Total Clients-13 i Representative Projects: New Jersey Department of 2012 193,706 ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ Environmental Protection Borough of Sayreville,NJ 2012 27,800 ■ ■ ■ ■ ■ ■ ■ ■ ■ Town of Fairfield,CT 2012 13,300 ■ ■ ■ ■ ■ ■ ■ ■ HURRICANE ISAAC-2012 Total Cubic Yards of Debris-721,672 1 Total Clients-5 I Representative Projects: Jefferson Parish,LA 2012 270,136 ■ ■ ■ ■ ■ ■ ■ a St.John the Baptist Parish,LA 2012 225,000 ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ City of New Orleans,LA 2012 177,443 ■ ■ ■ ■ a ■ ■ ■ *Cubic yardage volume converted from tons using FEMA conversion ratio Experience Coordinating with Federal, State, and Local Funding Sources and Reimbursement Processes Throughout the course of the hundreds of debris management and grant management projects our staff has administered for state and local governments across the United States,our team has developed a unique understanding of the FEMA organization and other regulatory agencies'policies and procedures.Our team maintains strong relationships with many of the lead federal coordinating officers,debris specialists,Public Assistance(PA) coordinators and officers,and other staff.Our team also understands the duties and responsibilities of emergency management personnel at the state and local level,which helps us build strong relationships.Our team has worked with hundreds of local government emergency management agencies and dozens of state emergency management organizations following disaster debris-generating events. Our team has worked closely with FEMA and FHWA staff in the determination of debris eligibility,data requirements,project worksheet/detailed damage inspection report development,auditing of documentation,and reimbursement requirements.This includes providing step-by-step assistance to clients throughout the FEMA reimbursement process.To maximize PA funding for our clients,our staff members maintain a working relationship with FEMA at the headquarters,regional,and local levels.Constant communication and regular interface with FEMA allows our team to obtain quick responses on disaster- specific guidance and issues. 036 of 68 OTETRA TECH 1-3 Section 1: Qualifications and Experience of the Firm Additionally,our data management and document storage procedures are tailored to facilitate FEMA review of the generation of project worksheet versions throughout the project.Our FEMA appeals and funding specialists have worked with FEMA closeout officers to obtain millions of previously deobligated dollars for communities. In the field,our operations managers and field supervisors fully understand FEMA rules and regulations for hand-loaded vehicles;stump,limb,and tree removal at unit rates;volumetric load calls at temporary disposal site locations;and right-of-way(ROW)debris removal eligibility.This allows us to monitor contracts to the smallest detail while concurrently managing and documenting the operation using proven methodologies that maximize FEMA reimbursement.Our understanding of reimbursement agencies' requirements for eligibility,documentation,and reimbursement has helped our clients obtain over$4 billion in reimbursement funds from federal agencies such as FEMA,FHWA,and the NRCS. Disaster Recovery Program Management Services As a result of our successful performance on past projects,our team has become a national leader in providing management and support documentation for the following: ■ Emergency road clearance ■ Oversight of debris management sites(DMS) ■ Curbside debris collection ■ Final debris disposal at a landfill or other end use ■ Operation of citizen drop-off sites ■ Conflict and damage resolution ■ Demolition of uninhabitable structures ■ Truck certification ■ Data management and invoice reconciliation ■ Right-of-entry(ROE)administration ■ Execution of private property debris removal (PPDR) programs Right-of-Way Debris Removal Our team has assisted 52 clients across the state following numerous disasters monitor ROW debris removal and disposal of vegetative and construction and demolition(C&D)debris.Each project required our team to coordinate closely with state and federal partners including the Texas Commission on Environmental Quality (TCEQ),Texas Division of Emergency Management(TDEM),Texas Department of Transportation(TxDOT), General Land Office(GLO),FEMA Region VI,U.S.Environmental Protection Agency(EPA) Region VI,NRCS,and U.S.Fish and Wildlife. ■ Alvin,City of Friendswood,City of ■ Orange,City of ■ Angleton,City of Galveston County ■ Orange County ■ Bastrop County Groves,City of ■ Pearland,City of ■ Bayou Vista,City of ■ Hardin County ■ Port Arthur,City of ■ Beaumont,City of ■ Harris County ■ Port Neches,City of ■ Bellaire,City of ■ Hays County ■ San Marcos,City of ■ Blanco County , Hidalgo County ■ Santa Fe,City of ■ Brookside Village,City of Houston,City of ■ Seabrook,City of ■ Caldwell County Jamaica Beach,City of ■ Silsbee,City of ■ Cameron County Jefferson County ■ Sour Lake,City of ■ Chambers County Kemah,City of ■ Sugarland,City of ■ China,City of La Marque,City of ■ Texas Department of ■ Clear Lake,City of Lumberton,City of Transportation-Beaumont ■ Clute,City of Manvel,City of District ■ Deer Park,City of Martindale,City of ■ Texas State University ■ Dickenson,City of Montgomery County ■ Tiki Island,City of ■ El Lago,City of Nederland,City of ■ West University,City of ■ Freeport,City of - Nome,City of ■ Wimberley,Town of REFERENCES Similar to the services being requested by the City,our team has successfully assisted over 300 clients with recovering from the damaging effects of hurricanes,tropical storms,tornadoes,floods,and ice storms across the country.Our efforts have allowed our clients to maintain their focus on continuing daily operations while relying 037 of co OTETRA TECH 1-4 Section 1: Qualifications and Experience of the Firm on us to oversee the management of debris removal operations and federal reimbursement in compliance with FEMA and FHWA guidelines and reimbursement procedures. The following projects are a representative sample of our experience and accomplishments in performing services that are similar in scope,complexity,and magnitude to the City. When contacting these references,please recall that some of these projects were performed under the BDR Division,which is now Tetra Tech,Inc. Disaster Debris Program Management City of Houston,Texas I Timeframe:2008-Ongoing I Project Cost:Over$33 Million For nearly a decade,our team has had the pleasure of providing disaster debris monitoring,program management,and FEMA reimbursement support on a stand- by basis to the City of Houston,Texas.Over that time period,the City has activated our team for three very large and very unique recovery projects.Due to our long-standing relationship with the City and frequent coordination in times of 6'e`' normalcy,we have been able to provide superior service regardless of the scope y of work. On the evening of September 12,2008,Hurricane Ike made landfall in Texas, leaving in its wake massive amounts of debris from high winds,inland flooding,and storm surge.This devastating event affected nearly every home within the City of Houston,which had enjoyed significant growth in both population and tree canopy since Hurricane Alicia 25 years prior.In response to Ike's impact on the nation's fourth largest city,our team mobilized over 1,000 staff to manage and document the City of Houston's debris removal efforts.The City of Houston's debris removal contractor mobilized over 4,082 pieces of hauling equipment from around the nation to remove the 5,600,000 CYs of vegetative and construction and demolition debris.The debris removal efforts in Houston were of record-setting scale and pace.Over 75 percent of the total quantity removed was removed in 36 days,with the single day peak total exceeding 219,000 CYs.In addition to ROW debris removal,our team photo-documented and obtained FEMA reimbursement for one of the largest municipal hazardous trees and hanging limb removal programs in U.S.history.Our team managed before and after photographs,GPS coordinates,and unit rate tickets substantiating work performed on 212,479 trees. In 2011,a severe drought was experienced by much of the State of Texas and the Deep South.The City had seen significant damage from the drought in the form of dead trees and initially estimated that there were approximately 5,000 hazardous trees to be removed.The City engaged our team to provide our RecoveryTracTM automated debris management system(ADMS)to execute the documentation.Services provided by our team for this project included technical support of the ADMS equipment,ADMS training,development of several customized reports,and quality control functions.Most recently,the City activated our team in response to the unprecedented rain,flooding,and severe weather that impacted the area in May 2015.Within 72 Reference:Steve Francis,Chief of Staff, Solid Waste Mgmt. hours,we had placed 80 trained monitors in the 611 Walker Street, 12th Floor, Houston,TX 77002 field and had certified 100 City of Houston trucks in Phone:832-393-9031 i Email:steve.francisaa.houstontx.aov addition to the 100 contracted debris hauler Key Team Members: Ralph Natale,John Buri,Jeff Dickerson, vehicles.To date,our staff has monitored the Phil Ivey, Paris Atkinson, James Ward removal of over 600,000 CYs of C&D debris. Wildfire Disaster Debris Program Management Bastrop,Texas I Duration: October 2011-July 2013 1 Project Cost:$4,005,068 On Labor Day,September 2,2011,high winds from Tropical Storm Lee hundreds of miles away along the Louisiana coastline coupled with a severe drought throughout much of the state of Texas produced ideal conditions for wildfires.Bastrop County, home of Lost Pines State Park and over 30,000 residents,experienced one of the most catastrophic wildfires in state history.The Bastrop Complex Fire ripped through the Lost Pines area,destroying over 1,600 homes and leaving in its wake hundreds of thousands of standing dead trees.Our team was immediately retained by the County 038 of 68 OTETRA TECH 1-5 Section 1: Qualifications and Experience of the Firm Commissioner's Court and began to work quickly with elected officials and staff to implement a disaster debris management program to address the unique debris stream created by this incident. Our team assisted with debris hauler procurement as well as with the requests to the FEMA for a PPDR program. For the period of November 2011 to July 2013,our team assisted the County with completing three PPDR programs.Each program included site surveys, subrogation of insurance claims,submission of Reference:Clara Beckett, Bastrop County Commissioner properties for FEMA approval,and monitoring of 804 Pecan St., Bastrop TX 78602 the removal of hazards.In total,our team facilitated Phone:(512)360-27641 Email:clara.beckett(o)co.bastrop.tx.us the management and monitoring of PPDR from Key Team Members:John Buri, Ralph Natale,Jeff Dickerson, over 2,000 properties,resulting in over 372,000 James Ward cubic yards of debris and over 50,000 tree removals. Disaster Debris Program Management—Winter Storm Pax Augusta,Georgia Duration:February 2014-April 2014 1 Project Cost:$1,907,473 Following the impact of Winter Storm Pax,the Consolidated Government of Richmond-Augusta County,Georgia,enlisted Tetra Tech to manage and monitor storm-related debris removal activities after a second round of preliminary kk t- damage assessments resulted in almost 740,000 CYs to be collected. With only eight weeks to remove hazards off the streets before the County's `---'' premier event,the Masters Tournament,the team was faced with a massive project ramp-up.Tetra Tech pulled in additional recruiters and managers to help support the need for 250 local monitors and had the team trained and ready for deployment before project kickoff.Over 300 local monitors were eventually onboarded and trained during the project.The project was at full operations in two days and continued at a high level of collection until a final pass was completed. Critical to expediting the City's recovery effort was the use of our ADMS,RecoveryTracTM,which allowed Reference: Mr.Abie L.Ladson,P.E., Dir.of Engineering real-time truck management by the debris haulers 505 Telfair Street,Augusta, GA 30901 project management team that eliminated Phone:(706)796-50401 Email:aladson(ccDaugusta4a.gov unnecessary project costs while streamlining field Key Team Members:John Buri, Ralph Natale,Jeff efforts.Over 700,000 CYs of debris and 26,000 Dickerson, Phil Ivey, Paris Atkinson, hazardous trees were removed. Comprehensive Post-Disaster Grant Consulting- 2016 Flooding Disaster Ascension Parish,Louisiana Duration:February 2017-Ongoing I Project Cost:$1,319,672 In August 2016,prolonged rainfall in southern parts of Louisiana resulted in catastrophic flooding that submerged thousands of houses and businesses.A mesoscale convective system remained nearly stationary, and as a result,torrential downpours occurred in the areas surrounding Baton Rouge and Lafayette.Rainfall totals exceeded nearly 2 feet in some r 'J_ areas,and accumulations peaked at 31.39 in watersheds just northeast of Baton Rouge.The "no-name storm"dumped three times as much rain on T _T Louisiana as Hurricane Katrina.It dropped the equivalent of 7.1 trillion gallons of water—enough to fill Lake Pontchartrain nearly four times. Many rivers and waterways,particularly the Amite and Comite Rivers,reached record levels in Ascension Parish. Nearly one-third of all homes—approximately 15,000 structures—were flooded after a levee along the Amite River was overtopped. Ascension Parish had never experienced a natural disaster on this scale.Due to its inland location,the Parish has been spared the brunt of hurricane-related storm surge.Faced with the unprecedented magnitude of the flooding and aftermath,the Parish decided to seek outside disaster recovery assistance.To these ends,the Parish engaged Tetra Tech through a competitively procured contract to complete a range of disaster recovery tasks,including 939 of TETRA TECH 1-6 Section 1: Qualifications and Experience of the Firm force account reconciliation,sub-surface road and bridge testing,FEMA PA Program management,and floodplain management assistance.Upon contract award in early October 2016,Tetra Tech immediately deployed a team of subject matter experts to Ascension Parish to plan and execute these tasks. In addition to emergency response costs,the Parish experienced severe damage to the transportation infrastructure.While surface damage was evident in places,a critical concern was the effect of cascading and long- standing water on road and bridge sub-base materials.This type of damage is very difficult for FEMA to reimburse due to the lack of immediate effects on the road and bridge surface.If the damage cannot be seen and linked to the event,FEMA will rarely obligate funds for repair.To prove the damage,Tetra Tech deployed two unique technologies:falling weight deflectometry(FWD)and ground penetrating radar(GPR).These two methods can be completed on a mass scale inexpensively and without destruction of the road surface.Tetra Tech then used pinpoint borings to back up the testing.This approach convincingly proved the presence of road and bridge sub- base damage. Additionally,Tetra Tech assisted the Parish with the daunting task of enforcing its Floodplain Ordinance following the flooding of up to 15,000 structures.FEMA inspected over 10,000 homes and businesses for substantial damage and turned the raw data over to the Parish.Tetra Tech then designed a custom database and assisted with mailing substantial damage notifications to the owners of all the inspected structures.In addition,Tetra Tech's database included a contact log to track all communications with affected homeowners through a Reference:Jerome Fournier,Director Flood Hotline that was set up and maintained by Tetra 615 E.Worthey Road, Gonzalez, LA 70737 Tech.Finally,Tetra Tech maintained an on-site staff of Phone:(225)450-1371 1 Email:JFournier(&apgov.us two Certified Floodplain Managers throughout this Key Team Members: Ralph Natale,John Buri,James process to interact with homeowners and to provide Ward, Paris Atkinson high-level technical assistance to Parish staff. Disaster Debris Program Management- Hurricane Isaac Jefferson Parish,Louisiana Duration:August 2012-April 2013 1 Project Cost: $1,344,897 On August 28,Hurricane Isaac,the fourth hurricane of the 2012 Atlantic hurricane season,made landfall in southern Louisiana.Prior to becoming a _a , hurricane,the storm attained one of the lowest barometric pressure measurements of any storm below hurricane strength since recordkeeping began.The longevity of hurricane conditions across the Parish led to prolonged power outages,localized flooding,and ground saturation that subsequently led to massive amounts of downed trees,broken limbs,and flood debris from residences. In the days prior to landfall,Tetra Tech's senior management team began mobilizing to the area and coordinated with Jefferson Parish to establish an immediate response plan,identify reporting needs,and establish temporary debris storage and reduction sites(TDSRS).Within 4 days of activation,Tetra Tech had hired and trained 250 local residents to monitor and document debris removal operations.Tetra Tech worked with Jefferson Parish officials to establish protocols for ROW debris removal,hazardous waste debris clearance,public/citizen convenience drop-off site management,and daily reporting requirements. Additionally,Tetra Tech was tasked with debris removal monitoring in the Towns of Lafitte and Grand Isle.Tetra Tech was able to successfully overcome several logistical challenges associated with remote locations of the two projects while still providing superior services to both towns. Currently,Tetra Tech's project closeout specialists are assisting Jefferson Parish with preparing FEMA PA Grant Program and FHWA Emergency Relief(ER) Program grant applications,project worksheet data compilation,final Reference: Kathy Russo,Jefferson Parish damage inspections,and overall project closeout. 4901 Jefferson HWY,Suite E,Jefferson, LA 70121 Phone: (504)259-0409 1 Email:krusso@jeffparish.net Key Team Members: Ralph Natale,John Buri,Jeff Dickerson, Paris Atkinson n¢0_f 68 OTETRA TECH 1-7 Section 2: Key Team Member Qualifications, Relevant Experience, and Availability OVERVIEW OF - Tetra Tech has assembled a team of experienced emergency management,infrastructure,and grant management specialists with hands-on experience in recent disasters and emergencies as well as prevention, mitigation,preparedness,response,and recovery programs.Our disaster recovery professionals are uniquely familiar with the policies,procedures,and requirements associated with providing disaster recovery services subject to Federal Emergency Management Agency(FEMA),Federal Highway Administration(FHWA),U.S. Department of Housing and Urban Development(HUD),Natural Resources Conservation Service(NRCS),and other federal agency reimbursement programs. Tetra Tech is committed to providing the City with a dedicated and consistent project management team that will expedite recovery efforts in the City by establishing a coordinated and organized approach to debris removal.Our dedicated team is available to the City 365 days per year. Ability to Comply with Disadvantaged Business Enterprise (DBE) Requirements As firm policy,Tetra Tech conscientiously looks for opportunities to work with small,women-,minority- owned and disadvantaged business enterprises where specific and individual capabilities complement our own for the benefit of the successful completion of a project.In fact,Tetra Tech was recently presented with the Mentor of the Year Award by the U.S.Agency for International Development's Office of Small and Disadvantaged Business Utilization.The Mentor of the Year Award annually recognizes a large prime contractor for effective development assistance given to a small business.Tetra Tech received the award at the USAID Annual Small Business Conference held on May 4,2016,in Washington,DC. We have established working relationships with a number of small,women-,and minority-owned firms,and have worked with many agencies having equal employment opportunity requirements. In addition,we maintain a comprehensive file of the qualifications and experience of these firms to aide us in selecting appropriate subcontractors for specific project tasks. Should the need for a particular specialty arise during a project,Tetra Tech diligently promotes an equitable opportunity to subcontractors whose capabilities complement our own. PROFESSIONAL CERTIFICATIONS, TRAINING, AND LICENSING Tetra Tech is committed to providing our customers with quality technical products and services while meeting the highest level of ethical and regulatory standards and performance in our jobs.In addition,our environmental health and safety program helps our business operate in a manner that protects the health and safety of our employees,customers,business partners,community neighbors,and the environment. Tetra Tech remains abreast of the latest guidance,issues being debated,and current best practices through participation in expert groups,attendance in training and conference sessions,and working with national experts in disaster recovery operations,emergency management,national security,information technology, public health,transportation,and critical infrastructure protection. Our proposed team possesses many of the key certifications necessary to provide quality technical services, and our team members have attended numerous training courses related to debris operations and emergency management.Some of these include but are not limited to: • Occupational Safety and Health Administration a IS 100: Introduction to Incident Command (OSHA) Disaster Site Worker Course System • OSHA 10-Hour Construction Safety Certification 0 IS-120: Introduction to Exercises • OSHA 40-Hour HAZWOPER Certification • G-202 Debris Management a IS-200: Basic Incident Command • Homeland Security Exercise and Evaluation 0 IS-547: Introduction to Continuity of Operations Program(HSEEP) (COOP) • IS-631: Public Assistance Operations I net of 68 OTETRA TECH 2-1 Section 2: Key Team Member Qualifications, Relevant Experience, and Availability • IS-632: Introduction to Debris Operations 4 IS-800: National Response Program • IS-634: Introduction to FEMA's Public a Mass Casualty Incident Manager Certification Assistance Program • IS-700: National Incident Management System Additionally,all collection and disposal managers and field supervisors must attend a debris monitoring training session prior to working.These training sessions are delivered by experienced trainers and provide the information required to facilitate accurate field monitoring.Tetra Tech also conducts daily tailgate safety sessions with field employees to alert them of potential work hazards and review safe work practices. OVERVIEW OF STAFF EXPERIENCE Tetra Tech has assembled a team of experienced emergency management,infrastructure,and grant management specialists with hands-on experience in recent disasters and emergencies as well as prevention, mitigation,preparedness,response,and recovery programs.Our disaster recovery professionals are uniquely familiar with the policies,procedures,and requirements associated with providing disaster recovery services subject to FEMA,FHWA,U.S.Department of Housing and Urban Development(HUD),NRCS,and other federal agency reimbursement programs. Our staff members have successfully managed the removal of and reimbursement for over 74 million cubicyards(CYs)of debris as well as the demolition of over 5,000 uninhabitable residential and commercial structures.Our team has monitored and obtained FEMA,FHWA, and NRCS reimbursement on 16 debris removal projects in excess of I million CYs of debris and understands the significant resource commitment and effort that is necessary to manage and monitor large-scale debris removal operations for local governments.Due to page restrictions,abridged resumes for our project management team,and selected resumes for our senior management team,are attached at the end of this section. Resumes for our full senior management team are available upon request Exhibit 2-1:Team Experience Summary Position Experience Summary Senior Management Team Ralph Natale Has overseen response to some of the country's largest debris-generating disasters. Director,Post-Disaster Expert in FEMA Public Assistance(PA) Grant Program reimbursement policies who has Services, administered nearly 70 projects in his 11-year career Debris Subject Matter ■ Has managed and removed the removal of over 16 million CYs of debris and 895,000 Expert hazardous trees totaling over$470 million dollars of reimbursed invoices John Buri • Versatile emergency management,disaster mitigation,response and recovery,and Director,Post-Disaster grant management professional with 14 years of experience Services, • Has provided senior management oversight on 16 major disasters declarations for over Debris Subject Matter 100 clients since 2007,representing over$1 billion in disaster-related grants Expert Jeff Dickerson • More than 20 years of experience in program management and information technology GIS Specialist and is the principal system architect of our ADMS,Recover TracT", • Has managed numerous large disaster response operations with over 1,000 field monitors,coordinated the operation of 24-hour data processing centers(some with nearly 100 personnel),and provided technical support for a debris management database to track over 1,000 trucks and the documentation for over 5 million CYs of debris brought to clients'debris management sites Scott Pasternak Local resident,Mr.Pasternak serves as a leader in Burns&McDonnell's Solid Waste Solid Waste Subject Practice,which focuses on advancing the solid waste and recycling programs for Matter Expert governmental entities For over 20 years,he has worked with local,regional and governments to solve challenging technical and financial solid waste management and recycling issues. Began his career as a solid waste planner for the TCEQ where he developed the statewide solid waste strategic plan and annual report for the State of Texas 042 of 68 OTETRA TECH 2-2 Section 2: Key Team Member Qualifications, Relevant Experience, and Availability Position Role D-esciiption- Project Management Team Phil Ivey Responsible for implementation of specific programs tasked by the City through Project Manager purchase orders.Responsible for program oversight,task order preparation, forecasting,and quality assurance.Will serve as a consistent point of contact for the City's debris managers and will provide a bridge between any preparedness and post- disaster response activities. James Ward Responsible for the quality control of debris site/tower monitors,field coordinators, Field Supervisor and project inspectors and ensuring that all documentation that is being captured is FEMA-compliant during debris removal operations.Will verify that monitors retain their training and will respond to issues as they arrive in the field. Paris Atkinson Responsible for multiple functions during debris removal activities,including reporting Data Entry and quality assurance/quality control of all automated debris management system Supervisor (ADMS)documentation in the field along with storing the documentation in preparation for future audits.Will validate documentation and metrics being reported as accurate and on-schedule. Exhibit 2-2 shows our proposed project team organizational structure.Rdsumds have been included at the end of this section. Exhibit 2-2: Project Team Organizational Chart ProjectCity of Fort Worth, Texas •er Senior Management Phil Ivey Debris SME Ralph Natale John Buri Field GIS Specialist Supervisor Jeffrey Dickerson James Ward i Solid Waste SME Scott Pasternak Data Entry SupervisorLocal Paris Atkinson Debris Loading Site Monitors Debris Tower/Site Monitors Roving Monitors Clerical Staff/Data Entry Cleric 043 of 68 OTETRA TECH 2-3 TETRA TECH Ralph Natale Debris Subject Matter Expert EXPERIENCE SUMMARY YEARS OF EXPERIENCE Mr.Ralph Natale is the director of post-disaster programs for Tetra Tech, 11 Years Inc.He leads the practice by developing programs,providing daily project support,and providing oversight and guidance to his team of project AREA OF EXPERTISE managers and projects.Mr.Natale is an expert in Federal Emergency . Program Development Management Agency-Public Assistance(FEMA-PA) Grant Program • Documentation Management reimbursement policies and has administered nearly 70 projects in his 11 • Private Property Debris Removal year career.Mr.Natale has served as a principal in charge,project Programs manager,data manager,and operations manager in response to some the • Debris Removal Planning of countrys largest debris-generating disasters,including Hurricanes • Debris Removal Monitoring Katrina,Ike and Sandy.This includes managing and documenting the • Packet Management removal of over 16 million cubic yards(CYs) of debris and 895,000 • Geospatial Reporting hazardous trees totaling over$470 million dollars of reimbursed invoices. GRANT EXPERIENCE Mr.Natale has served as a debris documentation specialist and grant consultant for state and local governments during his extensive career in • FEMA PA disaster debris industry.Mr. Natale has served as a senior consultant and • NRCS E • FHWA ERR subject matter expert on the following projects: DISASTERS Lake County,California,CalRecycle I Valley and Butte Fire (September 2015-Present):Mr.Natale helped create and implement . 4240 Valley and Butte Fire programs for several projects after the California fires of 2015,which • 4245 TX Severe Storms destroyed over 2,000 homes,with recovery costs of over$300 million. . 4145 CO Flooding Programs included geospatial tracking of work;mitigation of hazardous • 4087 Hurricane Sandy trees from rights of ways and private property that was fully funded by • 4084 Hurricane Isaac CalOES and FEMA;private property debris removal;and management of a • 4029 TX Wildfires unique mix of environmental scientists and debris specialists to provide • 4024 Hurricane Irene documentation for remediation of asbestos and other contaminants left • 1971 AL Tornadoes behind,including debris quantities. • 1791 Hurricane Ike City of New Orleans,Louisiana I Hurricane Katrina Residential • 1786 Hurricane Gustav Demolitions(April 2010-Present): Mr.Nalate provided senior project • 1780 Hurricane Dolly oversight associated with the demolition of over 1,700 homes within the • 1763 IA Flooding City of New Orleans.In this capacity,Mr.Natale ensured the proper • 1609 Hurricane Wilma documentation of legal authority was in place prior to demolition. • 1602 Hurricane Katrina Bastrop County,Texas I Wildfires(September 2011-August 2013): TRAININGICERTIFICATIONS The Bastrop Wildfire destroyed over 1,600 homes and leaving in its wake hundreds of thousands of standing dead trees.Mr.Natale oversaw the • OSHA 40-Hour Asbestos Training • IS-632: Debris Operations management and monitoring of PPDR from over 2,000 properties, • HSEEP-Certified resulting in over 372,000 cubic yards of debris and over 50,000 tree . OSHA Asbestos Health and removals. Safety City of Houston,Texas I Hurricane Ike Disaster Debris Program • IS-100,200,and 700: ICS and Management(October 2008-July 2010):Our response to the City of NIMS Houston following Hurricane Ike included the collection of over 5.5 million • IS-630: Intro to the PA Process CYs of debris in 256 zones throughout the City.Mr.Natale also was tasked • IS-631: PA Operations with managing the firm's largest hazardous tree removal program for the City of Houston.The program involved removing over 214,000 hazardous trees accompanied by 630,000 photographs to document eligibility.Mr.Natale worked closely with the City of Houston Solid Waste and Finance Department to reconcile and provide detailed information of over$110 million in invoices and over$3 million in FHWA funds.Mr.Natale also helped reconcile and submit over$9 million in force account labor. nee of 68 Resume 1 TETRA TECH John Buri Debris Subject Matter Expert EXPERIENCE SUMMARY YEARS OF EXPERIENCE Mr.John Buri is a director of post-disaster programs for Tetra Tech,Inc., 15 Years and a member of our senior management team.His experience over the past 15 years includes disaster mitigation,response,and recovery consulting on AREA OF EXPERTISE behalf of cities,counties,regional planning councils,and state governments. . Damage Assessment Mr.Buri has performed a role of senior management oversight manager on . Grant Application Development 22 major disasters declarations for over 100 clients since 2008 . Grant Accounting Systems representing,over$2.5 billion in disaster related grants.Mr.Buri has a . Audit Process thorough understanding and practical application of industry best practices . Closeout Procedures and federal guidance governing such efforts including the Federal . Policy and Procurement Emergency Management Agency(FEMA) Public Assistance(PA)Program,2 . Debris Management CFR 200,Hazard Mitigation Grant Program(HMGP)and disaster funding . Disaster Housing strategies for local and state governments. Mr.Buri is a vital member of the senior management team and is actively GRANT EXPERIENCE involved in the interaction with multiple clients in every activation, • FHWA-ER Program including being present in the client's emergency operations center(EOC) • HUD CDBG-DR within 24-48 hours after each incident.He has responded to numerous . FEMA PA large-scale activations and engages with FEMA and state regulatory . FEMA 404 HMGP agencies and debris contractors; in addition to,providing FEMA PA . FEMA HMA consulting for all tasks and activities associated with each disaster recovery operation.Mr.Buri has responded to numerous large-scale activations and DISASTERS engages with FEMA and state regulatory agencies and debris contractors;in • 4286 SC Hurricane Matthew addition to,providing FEMA PA consulting for all tasks and activities . 4245 TX Flood associated with each disaster recovery operation.Listed below is a . 4241 SC Flood representative list of Mr.Buri's project experience: . 4240 CA Wildfire Richland County,South Carolina-2016 1,000-year Flooding Event:- • 4223 TX Flood Comprehensive Disaster Recovery Support Services (FEMA PA,HMGP 404 • 4222 OK Flood and$40 million in HUD CDBG-DR grant support services,and HUD Action • 4193 Napa Earthquake Plan development). Mr.Buri has assisted with obtaining data,policy . 4145 Colorado Floods interpretation and general grant consulting. • 4087 Hurricane Sandy Hays County,Texas-May 2015 and October 2015 Floods:Assisted Hays • 4084 Hurricane Isaac County following two major disaster declarations,including technical • 4029 TX Wildfires assistance to County leadership regarding FEMA PA,HMGP and Community . 4024 Hurricane Irene Development Block Grant Disaster Recovery(CDBG-DR)grant programs. . 4022 Tropical Storm Irene He has also been instrumental in helping the County attain a Private . 4106 CT Winter Storm Property Debris Removal(PPDR)program approval. . 4064 OK Tornado Bastrop County,Texas-Wildfires: Mr.Buri provided senior management • 1969 NC Tornados oversight for the monitoring of private property debris removal from over EDUCATION 2,000 properties.Mr.Buri was vital in obtaining expedited PWs, coordinating directly with FEMA to develop disaster-specific Texas State University documentation protocols,and orchestrating interlocal coordination with Master of Arts, Public county municipalities,electrical co-ops,and regulatory agencies. Administration, 2002 City of Houston,Texas-Memorial Day Floods:Following the May 2015 The University of Texas Bachelor of Arts, Government, Memorial Day Flood in Houston,Mr.Buri worked closely with the City of 2000 Houston's Disaster Recovery team on debris and FEMA reimbursement related issues. Mr.Buri developed operational plans,press releases,USACE/FEMA coordination,and daily progress reports along with contractor and force account labor documentation for submission to FEMA. 045 of co Resume 1 Scott Pasternak Solid Waste Subject Matter Expert EXPERIENCE SUMMARY YEARS OF EXPERIENCE Mr.Scott Pasternak serves as a leader in Burns&McDonnell's Solid Waste 23 Years Practice,which focuses on advancing the solid waste and recycling programs for governmental entities.Since the 1990's he has worked with AREA OF EXPERTISE local,regional and governments to solve challenging technical and financial . Strategic, Master and Business solid waste management and recycling issues.Over this time period,he has Planning completed hundreds of projects for clients across the United States. . Solid Waste Operations and Geographically,he has worked for governmental clients in 19 states.Prior Performance Optimization to joining Burns&McDonnell,he was a national leader within SAIC's . Recycling,Waste Minimization (formerly R.W.Beck) Solid Waste Practice from 2000-2013.From 1995- and Conversion Technologies 2000,he was a solid waste planner for the Texas Commission on . Financial Feasibility and Cost of Environmental Quality(TCEQ). He currently serves as the Vice-Director for Service Studies the Planning and Management Technical Division for the Solid Waste • Procurement and Contract Association of North America.Scott has assisted many communities in evaluating their existing solid waste and recycling collection,processing Negotiations and disposal systems;identifying opportunities to improve operations in EDUCATION effective and efficient manners.These projects have included studies that BA, Government with Honors, develop and/or improve the efficiency of residential collection systems, University of Texas at Austin evaluating the feasibility of regional facilities,and routing and service balance issues.His recommendations have allowed clients to save millions MS,Community and Regional Planning, University of Texas at of dollars.Listed below is a representative list of Mr.Pasternak's project Austin experience: City of El Paso-Comprehensive Operational and Financial Review: Project Manager.Comprehensive evaluation of the solid waste utility(residential and commercial collection,landfill and transfer station) resulted in$10 million in annual savings and revenue enhancements. City implemented virtually all recommendations,as the solid waste director"went straight down the list and made the changes." Original study completed in 2004,updated in 2013.The 2013 update confirmed progress since 2004 study and identified additional improvements.With assistance from Scott,the City implemented single-steam recycling based on a key recommendation. City of Tulsa-Residential Solid Waste Collection Study: Project Manager.Conducted an analysis to help the City understand the operational and financial impacts of changing from its current residential collection system(manual refuse collection,limited recycling and yard waste collection)to cart-based refuse collection system for curbside recycling and yard waste collection.The study included an implementation plan and schedule.Based on the implementation plan,conducted a procurement for collection,recycling processing and energy from waste services that successfully resulting in the City transitioning to a cart based system with single-stream recycling. El Paso,Texas-Multiple Solid Waste and Recycling Plans and Studies:Project Manager.Since 2009,Scott has managed multiple projects for Fort Bliss,aimed at increasing the recycling rate to comply with Executive Orders 12423 and 13514. Key projects have included strategic plans,waste characterization studies waste audits,compost feasibility,solid waste and recycling contract review,Construction and Demolition recycling, Qualified Recycling Program(QRP) operations review. Over this time frame,Fort Bliss has increased its recycling rate from 13 to 45 percent. Many of these projects have also addressed key solid waste and recycling compliance issues. North Central Texas Council of Governments(Arlington,TX) Rural and Underserved Disposal Needs Study: Project Manager.The Rural and Underserved Area Disposal Needs Study provides a county-by-county analysis of disposal needs,as well as,in-depth descriptions concerning options available to local governments (especially counties)to manage their solid waste and recycling. The study specifically evaluated issues of importance to rural areas,such as collection station and transfer station infrastructure,overview of costs and funding sources. 946 of 68 Resume 1 TETRA TECH Phil Ivey Project Manager EXPERIENCE SUMMARY YEARS OF EXPERIENCE Mr.Phil Ivey has overseen recovery operations in response to some the of country's largest debris-generating disasters,including Hurricanes Sandy, 11 Years Irene,Ike,Katrina,Wilma,Dennis,and Ivan;the 2013 Boulder County, AREA OF EXPERTISE Colorado floods;and the Groundhog Day tornadoes that swept through Central Florida in February 2007.He has worked in communities stretching • Disaster Debris Management from the Gulf Coast region to upstate New York providing disaster recovery • Right-of-Way Debris Removal operations to ensure compliance with all Federal Emergency Management • Disposal Operations Agency(FEMA)and other reimbursement agency regulations.He provides • Private Property Programs FEMA-related guidance during times of activation based on his extensive • Hazardous Tree Removal experience managing disaster recovery efforts.This includes debris • FEMA PA Category A collection and disposal and developing project worksheets to accurately documentation and eligibility record the data to ensure proper reimbursement,payment reconciliation, requirements and guidance on adhering to local,state,and federal regulations and policies DISASTERS governing debris collection and disposal.Below is a list of Mr.Ivey's featured project experience. • 4245 Texas severe storms • 4145 Colorado Floods Deputy Project Manager I City of Houston,Texas I Severe Storms and • 4086 Hurricane Sandy Flooding Disaster Debris Program Management(2015):Mr.Ivey was . 4084 Hurricane Isaac deployed to the City of Houston following severe storms and flooding that . 4024 Hurricane Irene resulted in volumes of disaster debris in the City.Mr.Ivey was • 1791 Hurricane Ike responsibilities included program execution and management of over 200 . 1780 Hurricane Dolly zones.He was responsible for recruiting and training of 120 monitors,health o 1735 OK Winter Storms and safety program implementation,reimbursement documentation,and . 1679 FL Tornadoes overall oversight of the program.Mr.Ivey worked closely with grant . 1609 Hurricane Wilma managers,FEMA field specialists,and the State of Texas to document and • 1602 Hurricane Katrina track operations as well as deliver expedient and accurate reporting. • 1595 Hurricane Dennis Project Manager I St.John the Baptist Parish,Louisiana I Hurricane • 1551 Hurricane Ivan Isaac Disaster Debris Program Management(2012): Following Hurricane TRAINING/CERTIFICATIONS Isaac,Mr.Ivey served as the project manager and implemented our . OSHA 510:40-Hour automated debris management system(ADMS)for the debris removal Construction Safety project.Mr.Ivey was responsible for oversight of household hazardous OSHA 40-Hour HAZWOPER waste and supervised the private property debris removal program, OSHA 7600 Disaster Site resulting in the monitoring and removal of approximately 225,000 cubic yards of debris. Worker • OSHA 10-Hour Construction Deputy Project Manager I City of Houston,Texas I Hurricane Ike Safety Disaster Debris Program Management(2008-2011): Mr.Ivey was NIMS IS-00700 instrumental in helping the firm to quickly establish debris removal protocols,assign and direct debris haulers to zones,and keep city residents informed of the progress of the debris effort.The debris removal operation was a monumental effort involving approximately 1,000 personnel and the daily removal of 250,000 cubic yards of debris from the city. Project Manager I Hidalgo County,Texas I Hurricane Dolly Debris and Grant Management Services (2008): Mr.Ivey oversaw all project-related activities for Hidalgo County and its 16 cities and maintained a high level of communication between the various county,city,and FEMA officials.Through those relationships and diligent oversight,Mr.Ivey was able to add the removal of hazardous trees,branches,and stumps from many of the Hidalgo County parks.Mr.Ivey was also able to help get most of the vegetative debris recycled rather than burned or taken to a local landfill. 047 — R6sum6 1 TETRA TECH James Ward Field Supervisor EXPERIENCE SUMMARY YEARS OF EXPERIENCE Mr.James Ward is an experienced professional providing program 5 years management services for hazard mitigation emergency preparedness/planning response and recovery.He has supported projects in AREAS OF EXPERTISE that states of Texas,Louisiana,South Carolina,and South Dakota,where he was responsible for implementing schedules for the contractor and • Disaster Debris Management providing client support for Federal Emergency Management Agency Right (FEMA)regulations and procedures. Debriss Removal Way/Right-of-Entry Removal • Private Property Programs Project Manager I City of Port Orange,Florida I Hurricane Matthew Leaner/Hanger Programs Debris Removal Program (October 2016-January 2017):Mr.Ward FEMA Reimbursement served as project manager for the City of Port Orange's debris removal DISASTERS program following Hurricane Matthew.He oversaw coordination with the debris removal contractors,field monitor oversight,FEMA reimbursement 4283 FL Hurricane Matthew documentation,and field monitor health and safety.Mr.Ward oversaw the . 4277 LA Severe Storms and collection of over 428,000 cubic yards of eligible disaster debris that was a Flooding result of Hurricane Matthew. . 4269 TX Severe Storms and Operations Manager I Ascension Parish,Louisiana I Severe Storms and Flooding Flooding Disaster(August 2016-September 2016): Mr.Ward was • 4223 TX Severe Storms and deployed as an operations manager for Ascension Parish,Louisiana Flooding following severe storms and flooding that resulted in concentrated volumes • 4115 SD Winter Storm of disaster debris in the Parish.Mr.Ward's responsibilities included field • 4029 TX Wildfires monitor dispatch,health and safety,reimbursement documentation,and field supervision.Mr.Ward also worked closely with data managers and ADMS specialists to document and track operations as well as deliver expedient and accurate reporting to key stakeholders. Operations Manager I Harris County,Texas I Severe Storms and Flooding Disaster Debris(May 2016- July 2016): Mr.Ward was deployed as an operations manager for the Harris County,Texas following severe storms and flooding that resulted in concentrated volumes of disaster debris in the County.Mr.Ward's responsibilities include field monitor dispatch,health and safety,reimbursement documentation,and field supervision.Mr.Ward also worked closely with data managers and ADMS specialists to document and track operations as well as deliver expedient and accurate reporting to key stakeholders. Senior Field Supervisor I City of Houston,Texas I Severe Storms and Flooding Disaster Debris(May 2015-August 2015): Mr.Ward was deployed as a senior field supervisor for the City of Houston,Texas following severe storms and flooding that resulted in concentrated volumes of disaster debris in the City.Mr. Ward's responsibilities include field monitor supervisor,health and safety,reimbursement documentation, and truck certifications. Field Supervisor I City of Sioux Falls,South Dakota I Severe Winter Storm Disaster Debris Program Management(April 2013-September 2013):Following an ice storm in April 2013,Mr.Ward served a field supervisor for the City of Sioux Falls,South Dakota. Mr.Ward's responsibilities include field monitor dispatch, health and safety,reimbursement documentation,and field supervision.Mr.Ward also worked closely with data managers and ADMS specialists to document and track operations. Field Supervisor I Bastrop County,Texas I Wildfire Disaster Program Management(September 2011- August 2012): Mr.Ward served as a field supervisor,where he worked on right-of-entry properties to identify qualified trees for removal after more than 1,600 homes were destroyed following the largest and most damaging wildfire in Texas history. neo o f68 u-vr — Resum6 1 ' TETRA TECH Paris Atkinson Data Entry Supervisor EXPERIENCE SUMMARY YEARS OF EXPERIENCE Ms.Paris Atkinson is a senior data manager and supervisor,where her 11 Years responsibilities include data management,management of monitoring documentation for the Federal Emergency Management Agency(FEMA), AREA OF EXPERTISE invoice reconciliation,and the use of our automated debris management system(ADMS).She has extensive experience on all aspects of program data • FEMA Reimbursement and management up to and including project closeout and post-closeout audit Audit Support support Ms.Atkinson possesses knowledge and understanding of federal Reimbursement Policies and grant programs,including the Federal Highway Administration(FHWA) Procedures Emergency Relief(ER) Program and FEMA Public Assistance(PA) Program. • RecoveryTraCTm ADMS Ms.Atkinson has worked on nearly every Tetra Tech debris monitoring • Data Management project since 2006.Below is a representative list of Ms.Atkinson's project • Debris Monitoring Compliance experience: • Vessel Removal • Leaner and Hanger Removal Senior Data Manager I Hays County; Caldwell County; City of Houston, Invoice Reconciliation Texas I Severe Storms,Tornadoes,Straight-Line Winds,and Flooding Program Management(May 2015-Ongoing):The jurisdictions of Hays GRANT EXPERIENCE County,Caldwell County,and the City of Houston were among the many e FEMA PA Texas communities impacted by the torrential rainfall in May of 2015.Tetra e FHWA ER Tech was activated by the aforementioned communities to provide program management and disaster debris monitoring services.Ms.Atkinson served DISASTERS as the senior data manager for the Texas projects.She supported the projects by managing the data team in the field;providing FEMA compliance • Collier County FL Severe management,including QA/QC of right-of-way load collection;and managing Storms the documentation for all hazardous tree and hanger removal.Ms.Atkinson • 4240 CA Valley Fire also provided ADMS and database support for all staff members.Hays • 4225 TX Flooding County has an ongoing PPDR program for which Ms.Atkinson continues to • 4223 TX Flooding provide data management support • 4166 SC Winter Storm. 4165 GA Winter Storm Data Manager I Barnwell County;Colleton County; Dorchester County; • 4145 CO Flooding Sumter County,South Carolina;City of Sumter,South Carolina; City of • 4087 Hurricane Sandy Augusta,Georgia I Winter Storm Pax Disaster Debris Program • 4080 Hurricane Isaac Management(February 2014-July 2014):Ms.Atkinson served as data • 4046 CT Winter Storm manager for six municipalities in the states of South Carolina and Georgia • 4029 TX Wildfires following Winter Storm Pax.Ms.Atkinson was responsible for managing • 3268 NY Snowstorm invoice reconciliation with the debris contractor;managing the data team in e 1609 Hurricane Wilma the field;providing FEMA compliance management,including QA/QC of EDUCATION right-of-way load collection;and managing the documentation for all hazardous tree and hanger removal.Ms.Atkinson also provided ADMS and University of Florida database support for all staff members. Bachelor of Science, Psychology,2005 Data Manager I Jefferson Parish and the City of New Orleans,Louisiana Hurricane Isaac Disaster Debris Management Program(September- November 2012):Ms.Atkinson served as data manager following Hurricane Isaac,where she was responsible for call center management, data center management,document compliance monitoring,management of hazardous tree and hanger photo documentation,database support for staff, and data monitoring to ensure FEMA compliance in field. neTn vaof rv — Resume 1 Section 3: Project Understanding, Methodology,and Approach PROJECT�UNDERSTANDING, METHODOLOGY, AND APPROACH Tetra Tech implements a best practices approach to disaster debris monitoring when planning for and responding to debris-generating events.Tetra Tech has carefully reviewed the scope of work requested in the City of Fort Worth's request for proposal(RFP)and can assure the City that we have the extensive experience, understanding,and knowledge of the City to successfully perform all aspects of the scope of work We are aware of the magnitude and importance of organizing and directing the necessary resources to define and carry out the tasks associated with the scope of work,and we are committed to providing a consistent and coordinated team to perform these services upon activation.Our project team will continue to dedicate themselves to the City's needs throughout the year,not just during times of activation. TIME AND MATERIALS The emergency push period begins immediately following an event.Tetra Tech will work with the debris removal contractors,in coordination with City crews,to first clear the blocked roadways for emergency vehicle passage to critical facilities.Tetra Tech is prepared to assist during the push period by providing the following services: • Documenting blocked roads that require immediate clearance • Administering the sign-in and sign-out of labor and equipment to track time and materials(T&M)charges • Helping staff maintain maps or databases to track road clearance progress and other essential tasks,as requested • Maintaining documentation for reimbursement of emergency push work ONBOARDING/HIRING APPROACH Immediately following the impact of a known event,Tetra Tech will establish Human Resources(HR)hiring centers in the field throughout the region in the affected areas.The hiring center provides efficient hiring and training processes that meet the stringent Tetra Tech field operation requirements and any specific requirements of our clients.The hiring center is designed to be quickly mobilized,transported,and set up to allow near immediate response for field staffing needs.The hiring center is typically staffed by three trained HR representatives and can process hiring of hundreds of staff per day.The hiring center can be quickly scaled to meet the most demanding needs for staff.The hiring center advertises locally and reaches out to local workforce centers to utilize persons seeking employment in the community. VEHICLE CERTIFICATION Tetra Tech has a proven vehicle certification procedure that complies with Federal Emergency Management Agency(FEMA)guidelines to maximize reimbursement for our clients.Tetra Exhibit 3-1:Truck Audit Report p73 111111ILL700153 Tech will certify all trucks used in an activation via the mobile application „,,,„„, included in our automated debris UK0MKW*°p°L8U'M = management system(ADMS)technology. - Benefits of using the mobile truck igR°pt11,aN;IIY°YI°bi°•7KlRl."NMMi•I certification application include T".1.4.=P=WWI°hM VM.AQ^ 1•> nrver.•sieve°N wen Bates,+n11 NYd electronic volume calculations,instant 73 700153 ------------ --- upload to the RecoveryTracT"database to allow a quality assurance (QA)/quality control(QC)check to immediately verify the truck certification is calculated correctly,and automated photo matching of truck and driver nsn of 68 O TETRA TECH 3-1 Section 3: Project Understanding, Methodology, and Approach photographs to the truck The truck certification application allows us to complete truck certifications in 30 percent less time than with a paper-based system. Our disaster debris vehicle certification procedure includes the following: • Automated truck certification form,which includes the latest FEMA guidelines on truck certification documentation and volume calculations and a bar code for automated ticket scanning • Special vehicle notations on the truck certification form and vehicle placard,which inform tower monitors of sideboards,tailgates,or other modifications,thus rrsz discouraging debris removal contractors from fraudulently altering vehicles after PWI Ran► certification 43 • Photographs of vehicles,vehicle cavities,and drivers • Periodic spot checks and recertification of trucks to identify trucks altered after initial certification • Visual inspections of motor vehicle compliance with support from a City staff member.This can be done at the time of inspection or through our QC in real-time C0.0 scmrda from an office environment. MONITORING THE REMOVAL OF DEBRIS Tetra Tech deploys loading site monitors to monitor the activities of each debris removal crew.Loading site monitors will document the initial step when tracking debris from collection to disposal.RecoveryTrac'm load tickets document where and when debris is collected along with other required information.Tetra Tech loading site monitors will also mark where every load of debris is collected using the RecoveryTrac'"waypoint system.This information can be used by multiple entities(the City,municipalities that may fall under the City's program,debris hauler,etc.)to verify completeness and maximize project schedule. The bullets below highlight various aspects of Tetra Tech's debris removal monitoring program. • Operations. Field collection monitors report to a staging location prior to the field operations beginning for a briefing to be given by the project manager or field supervisors and the distribution of safety gear(for example,caution lights or safety vests),map books,and ADMS handheld units/debris tickets. • Deployment.A field monitor is assigned to one loading unit. • Field Supervision.Responsibilities of the field supervisor include training,QA/QC of work being performed,verifying load ticket accuracy,and responding to field monitor and debris contractor issues in the field. • Responsibilities.Field monitors will verify the proper loading of debris into the debris removal contractor's certified loading container.Monitors will document that contractors and their subcontractors adhere to local,state,and federal regulations and that they are working safely and efficiently.Field monitors often notice inconsistencies with debris removal procedures and submit them to their supervisors.If a field monitor feels there is justifiable need to stop operations,the monitor is instructed to refrain from issuing a ticket until the debris hauler supervisor and a Tetra Tech supervisor can be called in to determine the appropriate action. • Work Scheduling.Tetra Tech will coordinate with the debris removal contractor's project manager to estimate the number of field monitors that will be required for the following day.To be responsive and mitigate overstaffing,Tetra Tech requests that the debris hauler release the next day's schedule by 5 p.m. so that the appropriate number of field monitors is dispatched. • Daily Closeout At the close of operations each day,all collection and disposal monitors will report to the staging area to clock out and turn in their ADMS handheld units. nsi of68 OTETRA TECH 3-2 Section 3: Project Understanding, Methodology, and Approach • Contractor Completion.Tetra Tech will assist in completing the project efficiently and within the time lines set forth in the RFP.There are many aspects of debris removal that are outside of the monitoring firm's control but will still need to be managed.Tetra Tech will assist with managing these goals,including the following: - The ability of a debris contractor to respond with sufficient equipment will affect the proposed schedule.Tetra Tech will provide burn rate analysis to verify the proper equipment is being provided. This will be adjusted as more accurate debris estimates are available. - Invoices by the contractor need to be produced in a timely manner so that Tetra Tech can reconcile in a timely manner.Tetra Tech will work to make the contractors aware of an appropriate time frame for invoicing and will communicate with the City if deadlines are not being met. - Deadlines for collecting debris are set to correspond with the work schedule that is based on estimated work to be completed.As damage estimates become more accurate (as is typical throughout the process),Tetra Tech will work with officials to adjust the timeline appropriately to reflect the changing estimates. DEBRIS MANAGEMENT SITE MONITORING Debris management site(DMS)locations are approved areas where debris contractors can truck eligible debris so it can be further separated or processed before being hauled to a final disposal facility.Tetra Tech can assist the City in obtaining necessary permits or approval of designated DMS as requested by the City. Debris is quantified by volumetric load calls.Towers are setup,and ingress and egress patterns are established.Each site will be restricted to a maximum capacity that will need to be monitored.Tetra Tech will provide a minimum of two monitors per site,which may increase or decrease based on need.The Tetra Tech monitors will be prepared to work a 12-14 hour shift,7 days per week.Construction and demolition debris may be directly hauled to a final disposal facility.Specific documentation kept by DMS monitors includes the following: • Load Ticket.The load ticket is used to document debris removal. • Disposal Monitor Log.The disposal monitor log is used as backup documentation(and serves as a fail- safe if any documentation is missing). • Scale Manifest Tickets.If the debris hauling contract payment method is weight-based,tickets generated by the existing scales at the City's DMS will be digitized and cataloged by Tetra Tech. • Incident Report.The incident report is used to document anything out of the ordinary while monitoring at the DMS,including property damage,arguments,unsafe practices,and personal injury. • Photographic Documentation.Tetra Tech disposal supervisors will photograph a DMS frequently in order to create a visual timeline of the site. • QA/QC of Field Tickets.DMS monitors must review and correct errors made by loading site monitors in the field. Due to the critical nature of load calls and the impact they can have on a project,Tetra Tech has developed a thorough Disposal Monitor Training Program that will be reviewed by every disposal site monitor for consistency in load calls.After a load call has been made,the disposal site monitor will issue the truck driver a printed Tetra Tech ADMS ticket. 052 of 68 TETRA TECH 3-3 Section 3: Project Understanding, Methodology, and Approach HAZARDOUS TREE REMOVAL Established FEMA guidance requires supporting Exhibit 3-2: Real-Time Ticket Report photo documentation for each ticket issued for - hazardous tree or hanger removal services.The previous standard for monitoring firms was to IIIINI take supporting photographs with a digital camera and manually associate the photos to each tree ticket.Tetra Tech can utilize Recover TracT"'ADMS technology to document all y ! 77 hazardous tree and hanger removal operations. Additionally,Tetra Tech ADMS technology and software is designed to manage photo a~ ••*documentation by by compressing and securely storing photos for field validations and audits in real-time.The ability to associate photo documentation to unit rate tickets is critical for FEMA reimbursement,QA/QC,and fraud deterrence.As work in the field is completed,the information and supporting photos are uploaded directly to our database for QA/QC checks.A QA/QC manager verifies that the photographs comply with FEMA regulations and that all measurements meet the District's contractual agreement with the contractor. DAILY REPORTING METRICS Tetra Tech has a suite of reports that are automated from RecoveryTrac'"and available in real-time via PC, tablet,or even smart phone.Our daily reporting metrics include but are not limited to the following: • Daily operations cost accounting • Debris contractor metrics and operations time by truck • Daily load tickets and cumulative volumes • Daily reporting of ongoing work and completed areas of debris removal activities • Fiscal reports,including: — Cost of monitoring operations(weekly or monthly) — Hauling cost data(weekly or monthly) Exhibit 3-3: Sample Custom Reports Developed Ir 777 Another key feature of the Tetra Tech ADMS technology is that it allows field monitors to report incidents and provide supporting photographs in real-time.These reports are then provided in real-time geospatially or exported into Excel sheets daily and are available to the City,local governments,and the debris contractor.As nsz ..fist OTETRA TECH 3-4 Section 3: Project Understanding, Methodology, and Approach monitors complete incident reports in the field,the information and supporting photographs are uploaded to the reporting server. Depending on the type of incident,priority e-mails may be sent out by the reporting server to City representatives,Tetra Tech project team,and debris contractor representatives.Our firsthand experience assisting local governments with recovering from disasters has shown that accurately capturing and photographing pre-existing damage can alleviate residential damage claims that may be submitted to the City. Additionally,the incident map developed from the collection information is essential to quickly identifying unresolved contractor damage before the completion of the program. Exhibit 3-4: Incident Reporting Tool Exhibit 3-5: Missed Piles Tracking IneidentDataba" IncidentMap F •3�1 • PROJECT MANAGER'S DAILY REPORT In addition to the standard daily reports,Tetra Tech's project management team will also provide a daily project manager's report.The daily project manager's report will be submitted to the City Debris Manager or their authorized representative daily.The project manager's report will include the following: • Volumes of debris category collected • Tetra Tech's overall progress in completing • Debris monitor metrics task orders and estimated completion date • Maps depicting geographic areas where debris • Coordination issues(if any)with the has been removed contractor • Damage claims or incident reports CONTRACTOR RECONCILIATION To expedite contractor invoice reconciliation efforts,Tetra Tech requires copies of all primary debris hauler contracts with the City.After reviewing the contracts,Tetra Tech will set up the RecoveryTracT'database to generate transactions for tickets issued to each debris contractor.Tetra Tech will then meet with each primary debris contractor to review the debris contractor reports that will be generated automatically through RecoveryTracT'Mobile.The debris contractor reports will provide each contractor with sufficient data to reconcile with their subcontractors as well as generate invoices for payment by the CrrY.Several QA and QC checks will be conducted on data before it is provided to the contractor.The application of Recover TracT" Mobile significantly reduces the amount of time needed for a contractor to generate an invoice and for the subsequent invoice reconciliation with Tetra Tech.The process for contractor invoice reconciliation is as follows: • Debris contractor manually enters ticket detail into a contractor database or imports ticket data based on debris contractor reports. • Debris contractor generates an invoice for a specified period and submits the invoice and electronic backup to Tetra Tech for review. • Tetra Tech reviews the contractor data against RecoveryTracT""database records. 054 of 68 O TETRA TECH 3-5 Section 3: Project Understanding, Methodology, and Approach — If no discrepancies are identified,Tetra Tech notifies the debris contractor that there are no discrepancies in the dataset. — If discrepancies are identified,Tetra Tech generates a discrepancy report noting the ticket numbers and differences between the two data sets. • Tetra Tech submits the discrepancy report for the debris contractor's review.The debris contractor revises their invoice based on the discrepancies and resubmits to Tetra Tech for review. • Once a debris contractor's invoice has been reconciled,Tetra Tech generates a payment recommendation and transmittal letter for each invoice and submits the invoice package for the City's review. PROJECT CLOSEOUT Upon project completion,Tetra Tech will prepare both physical records as well as RecoveryTrac'database digital documentation for submittal to the City.Physical documentation such as load tickets,truck certificates, and field logs are organized and packaged in a manner conducive to easy retrieval.In addition to the physical documentation,Tetra Tech provides a final data export of the RecoveryTrac"'database,which serves to hasten any forthcoming auditing efforts.The records extracted from the database contain a digital copy of the ticket given to the contractor and the corresponding supporting photographic and/or supplemental documentation, truck certificate images and corresponding photographic documentation,and digital copies of all invoice payment recommendation packages that have been issued for the project.The ticket line item data is conveniently hyperlinked so that a simple click will yield the desired images.The RecoveryTracT"'final export data may be provided either via DVD or external hard drive. RECOVERYTRACTm AUTOMATED DEBRIS MANAGEMENT SYSTEM With a focus on the ability to accurately collect field Electronic System—Key Benefits information when the typical infrastructure is not awaessfield resources • available,Tetra Tech developed the mobile collection efficient direction ... - tool.We made this tool simple to use,reliable,and 0 Easily integrated with other most importantly,able to collect and store _• services for EOG • information and photos offline until they can be visualization systems uploaded.The"disconnected"capability provides the 0 Disconnectedfield ability to operate anytime,anywhere with a minimal collection infrastructure support footprint.The end result is 0 Wide area, rapid deployment - hours accurate,real-time debris removal information with pre-trained technical staff made available minutes after completion instead 0 Over 800 mobile • and --• for of the next day as with paper-based systems, wide multijurisdiction mobilizations Real-Time Information and Visualization Increases Efficiency Over the last several years,the cellular industry has invested heavily in the hardening of infrastructure in areas most susceptible to environmental disasters.We have taken advantage of these improvements by Exhibit 3-6: Previous Collection and Current Truck Location partnering with the Tier 1 providers to get the - information from the field as quickly as possible, ; r f ,� _ ideally in real-time.Field devices are constantly looking for connectivity to immediately upload collected information.Once the field data is uploaded, Recove Trac"'geospatial services provide rich information and visualization of the field data. Using tB'1 ne C;Zone$ the emergency operations center(EOC) operation board concept,users can visualize everything from +.� � j � r .. ' "•,� 055 of 68 O TETRA TECH 3-6 Section 3: Project Understanding, Methodology, and Approach damage concentrations to field debris equipment locations and more.The end result is better information, resulting in better decisions and less waste. Coordinated Reporting and Quality Control RecoveryTrac'"ADMS can provide the one-stop information in a consistent,easily consumed format that can provide a citywide operations status picture.These data feeds are in real-time;there is no spreadsheet to import and no conversion—just a single GIS web data service to pull required information.Some examples of data included: • Road Clearance Status(Pass Map) • Truck and Monitor Locations • Hazard Removal Locations • Reported Damage Locations • Debris Pickup Locations • Debris Removed Data managers assigned to continuously monitor the information flowing into the system check for potential problems and dispatch supervisors to respond to the problem.The system monitoring panel shows real-time statistics and potential problems for operations based on exhaustive in-process quality checks that occur continually.The exhibit below details how we use RecoveryTrac'"ADMS to meet our quality standards using the direct monitoring and immediate feedback technique. Debris Tracking Exhibit 3-7: Monitoring Locations RecoveryTrac'"allows real-time access and visibility into field �.. �-� operations.At each debris collection point,the roadway monitor marks the"waypoint"or location of the debris pile to collect GPS coordinates.The map below displays the waypoints associated with each collection ticket issued in the field.The waypoint collection report is updated in real-time and can be filtered by date. An additional feature of our ADMS technology is that each handheld device reports back the location of the device 0 f/4 ( regularly.By leveraging this location information,Tetra Tech •' ,0—V t can view monitor locations and truck locations in real-time,asw �• : w r demonstrated in Exhibit 3-7. UNDERSTANDING OF FEMA PROGRAMS, POLICIES, AND REQUIREMENTS Our approach to debris monitoring has been tested on over 300 clients in over 15 states in the past 10 years. From our project management plan to data reporting,reconciliation,and final closeout,our staff is trained and ready to implement our approach with or without warning.As demonstrated throughout our approach,Tetra Tech ensures the City's compliance with FEMA Policies and Guidance including the most recent FEMA Public Assistance Program and Policy Guide(PAPPG),FHWA-ER including recent changes based on the Moving Ahead in the 21st Century(MAP-21)Act,and the Sandy Recovery Improvement Act. 056 of 68 TETRA TECH 3-7 This price proposal form must be completed, signed and submitted. No substitute forms will be accepted. Proposals submitted without this completed price proposal will be rejected. Pricing Form Job Title Hourly Rate Debris Monitoring Project Manager $ 79.00 Debris Monitoring Field Supervisor $62.00 Debris Loading Site Monitors $33.00 Debris Tower/Site Monitors $ 33.00 Roving Monitors $ 39.00 Clerical/Data Entry Supervisor (Data Manager) $ 55.00 Clerical Staff/Data Entry Clerk $0.00 GIS Analyst $49.00 Mobilization (explain) *See below Aerial Photography **See below Other(explain) FEMA Coordinator $ 95.00 Other(explain) Administrative Assistant $ 34.00 Other *Mobilization-If the City issues a task order based on a declared disaster there will be no charge for mobilization. **Aerial Photography—Pass-through costs on printing are the only costs associated with Aerial Photography. FEMA Coordinator-A FEMA coordinator will assist in providing examples of historical precedent and work with FEMA on disaster-specific guidance.They will help the City with FEMA policy interpretations,institute corrective processes and procedures to address project deficiencies,and provide consultation to the City and project manager. Administrative Assistant-Locally hired administrative assistants are responsible for proper time-keeping for all project employees,which includes time sheets and monitor log management. They also aid in project scheduling, assist home owners with inquiries regarding the private property debris removal program, and facilitate the homeowner application process. 057 of 68 RFP No. 17-0282, Disaster Debris Monitoring Services, Page 25 of 48 CONFLICT OF INTEREST QUESTIONNAIRE FORM CIQ For vendor doing business with local governmental entity This questionnaire reflects changes made to the law by H.B. 23, 84th Leg., Regular Session. OFFICELISEONLY This questionnaire is being filed in accordance with Chapter 176, Local Government Code, Date Received by a vendor who has a business relationship as defined by Section 176.001(1-a)with a local governmental entity and the vendormeets requirements under Section 176.006(a). By law this questionnaire must be filed with the records administrator of the local governmental entity not later than the 7th business day after the date the vendor becomes aware of facts that require the statement to be filed. See Section 176.006(a-1),Local Government Code. A vendor commits an offense if the vendor knowingly violates Section 176.006, Local Government Code.An offense under this section is a misdemeanor. Name of vendor who has a business relationship with local governmental entity. Not applicable Check this box if you are filing an update to a previously filed questionnaire. (The law requires that you file an updated completed questionnaire with the appropriate filing authority not later than the 7th business day after the date on which you became aware that the originally filed questionnaire was incomplete or inaccurate.) 3 Name of local government officer about whom the information in this section is being disclosed. Not applicable Name of Officer This section (item 3 including subparts A, B, C, & D) must be completed for each officer with whom the vendor has an employment or other business relationship as defined by Section 176.001(1-a), Local Government Code. Attach additional pages to this Form CIQ as necessary. A. Is the local government officer named in this section receiving or likely to receive taxable income, other than investment income,from the vendor? = Yes No N/A B. Is the vendor receiving or likely to receive taxable income,other than investment income,from or at the direction of the local government officer named in this section AND the taxable income is not received from the local governmental entity? = Yes = No N/A C. Is the filer of this questionnaire employed by a corporation or other business entity with respect to which the local government officer serves as an officer or director, or holds an ownership interest of one percent or more? Yes No N/A D. Describe each employment or business and family relationship with the local government officer named in this section. Al Jonathan Bur iel/Vice President May 17,?017 Signature of vendor doing business with the governmental entity Date f9gted l6$/2015 RFP No. 17-0282, Disaster Debris Monitoring Services, Page 32 of 48 Appendix: Additional Documentation ADDITIONAL DOCUMENTATION The following documentation requested by the City of Fort Worth has been included as an Appendix.Per Addendum 1,the following required credentials do not count towards the page limitations defined in the RFP. EQUIPMENT LIST Tetra Tech understands the critical nature of asset management and logistics following a disaster.To that end, Tetra Tech maintains a warehouse located in Orlando with over 120 fully stocked bays of debris monitoring supplies capable of supporting over 50 simultaneous recovery operations for over 90 days. Tetra Tech has consistently deployed large-scale mobilizations of hundreds of staff and thousands of dollars'worth of equipment to multiple clients in a matter of days and on very short notice.Exhibit A-1 lists available equipment and facilities readily available upon activation. Exhibit A-1: Available Equipment FIELD r • WAREHOUSE ADMS Handheld Units 1,400 Time and Materials Forms — 9,446 Truck Certification Forms — 4,500 ADMS Ticket Stubs 530,000 Haul Out Ticket Stubs 50,000 Placards 4,500 Project Manager Kits(1 per 100 monitors) 40 Project Coordinator Kits(1 per 100 monitors) 20 Human Resources Kits(1 per 100 monitors) 40 Collection Monitor Kits(1 per 25 monitors) 90 Disposal Monitor Kits(1 kit per disposal site) 40 Leaner/Hanger/Stump Kits(1 per 50 monitors) 40 Laptops 250 Mifi (Mobile Wireless) 250 High Speed Scanners 35 Printers 45 Mobile Command Office 3 Gas Trucks To be obtained from pre-contracted vendor Modular Work Locations To be obtained from pre-contracted vendor Generators To be obtained from pre-contracted vendor Portable Facilities To be obtained from pre-contracted vendor 059 of 68 OTETRA TECH A-1 Appendix: Additional Documentation CURRENT CONTRACTS Client Name Client Name Austin County Harris County Blanco County Hays County J Q Brazoria County Hidalgo County H Z W Caldwell County Jefferson County O z Cameron County Liberty County O U Denton County Montgomery County Fort Bend County Nueces County Galveston County Wharton County SAMPLE REPORTS A sampling of Tetra Tech's debris monitoring forms,including:collection and disposal logs;truck certification form;unit rate ticket;and others,are included as an attachment to this section. HEALTH & SAFETY PLAN Our firm's health&safety training modules are included under a separate cover. INSURANCE Tetra Tech has an excellent insurance program for its professional services.A sample evidence of insurance is provided at the end of this section,which demonstrates our ability to meet the City's insurance requirements. BONDING CAPACITY As evidence of our firm's bonding capacity,Tetra Tech's letter of surety is included as an attachment. FINANCIAL STATEMENTS Tetra Tech is a financially sound and successful firm with fiscal year 2016 annual revenues of more than$2.5 billion and approximately 16,000 employees.Tetra Tech has a Dun&Bradstreet rating of 5A2.As required by the RFP(page 22),and to demonstrate the firm's solid financial performance,a short version of our two most recent 10K Reports have been included at the end of this section.However,a complete copy of our financial reports can be provided upon request Fed Tax ID:95-4148514 DUNS: 080106449 CLAIMS/LITIGATION HISTORY Tetra Tech certifies that it has: • No current claims,arbitrations,administrative hearings,mediations and lawsuits related to disaster debris monitoring services • No pending lawsuits related to disaster debris monitoring services • No judgements from lawsuits related to disaster debris monitoring Services within last three(3)years. 060 o f cvo 060 of OTETRA TECH A-2 Appendix: Additional Documentation EXCEPTIONS Tetra Tech's proposal is contingent on the acceptance of mutually acceptable terms and conditions.As liquidated damages are not appropriate for a time and materials contract especially for the nature of the work contemplated under the resulting contract and the City has denied the deletion of the Liquidated Damages provision under Section 23 of the RFP,Tetra Tech requests the City to consider the following modifications to the provision: Liquidated Damages In the event of a breach of contract by the Contractor the following conditions shall apply as predetermined damages for monetary compensation: 23.1 The Contractor will pay to the City,the sum of$1,000.00 (One Thousand Dollars)for each day and every day thereafter,continuing until satisfactory performance has been attained or until contract cancellation,when the City Manager determines that the Contractor has failed to provide all labor and equipment resources in accordance with the Contract.The City Manager or designee shall notify the Contractor's Project Manager to advise of the Contractor's contract breach and of commencement time of liquidated damages accrual.The City may deduct any liquidated damages due from the Contractor from any amounts otherwise due to the Contractor under the Contract. 23.2 The Gentr-aeter-shall,in addition to compensating the City$1,000.00 per-Elay as deser-ibed in 23.1 -23-2 The Cit-y may Eleduct any liquidated damages due fr-eem-dhe Contractor-fream any amounts other-wise due to the Contractor-under the Centr-aet. 23.2 Contractor will not be liable for liquidated damages and penalties unless notified in writing by the City within 24 hours of the occurrence of an event and the assessment of liquidated damages is solely,directly and demonstrably the result of Contractor's negligent performance against the mutually agreed requirements set forth in the Contract.The maximum amount of liquidated damages which can be assessed under this contract by the City shall be limited to 10%of the project value. 961 of 68 OTETRA TECH A-3 F o o z d m p d a d = o 0 r a � a c v E � z m U v ° 3 F m F U p = N E z E � o � U p p U p � � A c L m Q' o E Q � z c o � L o F � s a ca U m :e ~ x o N F O O °Y' G O E ~ z H � W a W a a o 0 F U = F U w F F O F z O F 062ol 680 c � F 0 z a 0 z z !9�la 'Deo sad! '`SIes0 s o M E ��sal�QJaa o� �o c7�a sse�J J s IVaO1i ¢ a d J < II l,7a4 J0 1 X /!aa °Na,,n rA �a9tp 0� N 014,d/s! 6�laa�0,d s cn Q � a U C L U O Q (0z � U 0 a � � O U x N C 0 ISI F O a o a F- E o Q o 0 a � V U] F W x 2 � U F w c O W a a Q v 063 of 6 � .o cm a c0 HAULOUT TICKET OTETRA TECH Applicant: Disaster# Program: Contractor: Truck#: Truck Capacity: Driver's Name: TDSR Site: Haulout Debris Classification: ❑ Vegetative Mulch ❑ White Goods ❑ Ash ❑ Hazardous Materials/Toxic ❑ C&D Mulch ❑ Household Hazardous Waste ❑ C&D Compacted ❑ Other: Loading Time: Loading Date: Monitor Signature: I.D.# Disposal Site Location: Scale Ticket# Load Call(%): Weight(tons/lbs.) Disposal Time: Disposal Date: Monitor Name(print): I.D.# Contractor Name(print): I.D.# Notes: White-,applicant Green and Yello,-(bntraLtor Pink-Driver Gold-Site('(ni ©2015 Tetra Tech,Inc All Rights Reserved 064 of 68 LOAD TICKET OTETRA TECH Applicant: Disaster# Program: Contractor: Truck# : Truck Capacity: Driver's Name: ROE/WO#: House# : Street/Load Origin: Zone#: Debris Classification: Vegetative/Woody Mixed Construction& Demolition White Goods Household Hazardous Waste Animal Carcasses Hazardous Materials/Toxic Other: Loading Time: Loading Date: Monitor Name(print): I.D.# TDSRS/Disposal Site Location: Scale Ticket# Load Call(%): Weight(tons): Disposal Time: Disposal Date: Monitor Name(print): I.D.# Contractor Name(print): I.D.# Notes: White-Applicant Cireen and Yellw-C owrarmr Pink-Driver Gold-Site Copy ©2015 Tetra Tech, Inc All Rights Reserved 065 of 68 O TETRA TECH TRUCK CAPACITY VEHICLE I.D. CERTIFICATION GENERAL INFORMATION Applicant: Disaster# Contractor: 1st Tier Sub: 2nd Tier Sub: Date: Time: A P Driver Name: License# State: Expiration: Driver Phone: Tag# State: Expiration: Vehicle Type: ❑ Dump Truck ❑ Hydraulic Dump Trailer ❑ Non-hydraulic Dump Trailer ❑ Semi-Trailer ❑ Self-Loading Truck ❑ Other: Features: ❑ Sideboards ❑ Dog Box ❑ Curved/Angled Sides/Floor ❑ Tail Gate Extension ❑ Wheel Wells ❑ Other: MEASUREMENT INFORMATION Primary Interior L x W __Tx = V Inches Dimensions,: t t (whole number) Modifications to Overall Interior Dimensions Circle"+"for Addition or"-"for deduction Type Code:A=Box Shape; B=Sideboards; C: Tail Gate Extension; D=Dog Box; E=Wheel Wells; F=Other Type Code2: L2 x WZ x HZ = V2 ❑ +2 + Type Code3: L3 x W3 x H3 = V3 ❑ +2 + Type Code4: L4 x W4 x H4 = V4 ❑ r2 + Round Bottom Truck: [Tr x(D_2)2 x L]—, 2 [3.14 x( =2)2 x ]_2 = Vs +I i /- Vtaat=Primary Interior Cubic Inches+/-Modification Cubic Inches C CYD=V,w/46,656 (rounded to the nearest whole number) — V tOt� 1YD D VEHICLE SKETCH �IIIII FT Primary Primary (Side View) (End View) 111111 II .II I ilililllll III Type Code2: Type Code3: Type Code4: Round Bottom: (if applicable) (if applicable) (if applicable) (if applicable) Li I I I I I L Measured by: I.D.# Calculated by: I.D.# I Checked by: I.D.# Applicant Representative(print): I.D.# Contractor Representative(print) I.D.# Signature: Signature: White-Applicant Green and Ye/%w-Contractor Pink-Driver Gold-Site Copy, 666 uF68 02015 Tetra Tech,Inc All Rights Reserved UNIT RATE TICKET TETRA TECH Applicant: Disaster# Program: Parks Right-of-Entry ❑ Time&Materials ROW Lean/Hanger Stumps ❑ Contractor: Crew# : Survey Item# : GPS: N: W: House# : Street Name: Zone#: Parcel# : ROE# : Contract Rate Code: 1 3 5 7 9 2 4 6 8 Other: Contract Rate Sub-Code A C E G I B D F H Other: Unit Count: Measurement: Start Time: A End Time: 7Aate: P Monitor Name(print): I.D.# Contractor Name(print): I.D.# Notes: 63'hite-Applican Green and lellom,-Contractor Pink-('re,r('htel Gold-Site Copt' ©2015 Tetra Tech,Inc All Rights Reserved 067 of 68 ACORO CERTIFICATE OF LIABILITY INSURANCE DAT0928/OD6 YY) THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy,certain policies may require an endorsement.A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT Aon Risk Insurance Services West, Inc. NAME: LOS Angeles CA Office (AICNNo .Ext): (866) 283-7122 �nnlc No.): (800) 363-0105 707 Wilshire Boulevard E-MAIL suite 2600 ADDRESS: LOS Angeles CA 90017-0460 USA INSURER(S)AFFORDING COVERAGE NAIC# INSURED INSURER A: National Union Fire Ins CO Of Pittsburgh 19445 Tetra Tech, Inc. INSURER B: The Insurance Co of the State of PA 19429 3475 E. Foothill Boulevard INSURERC: AIG Europe Limited AA1120841 Pasadena, CA 91107 USA INSURER D: Lexington Insurance Company 19437 INSURER E: INSURER F: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED.NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. Limits shown are as requested LTR TYPE OF INSURANCE INSD WVD POLICY NUMBER MMIDDFY MM/DD/YYYY LIMITS A X COMMERCIAL GENERAL LIABILITY GL 051 04 1 1 1 EACH OCCURRENCE $2,000,000 CLAIMS-MADE OCCUR A O HEN I LU $1,000,000 PREMISES Ea occurrence X Contractural Liability MED EXP(Any one person) $10,000 X X,C,U PERSONAL B ADV INJURY $2,000,000 GEN'L AGGREGATE LIMIT APPLIES PER. GENERAL AGGREGATE $4,000,000 POLICY MPRO- ❑X LOC PRODUCTS-COMP/OP AGG $4,000,000 JECT OTHER: A AUTOMOBILE LIABILITY CA3194511 10/01/2016 10/01/2017 COMBINED SINGLE LIMIT S2,000,000 Ea accident X ANY AUTO BODILY INJURY(Per person) ALL OWNED SCHEDULED BODILY INJURY(Per accident) AUTOS AUTOS X HIRED AUTOS X NON-OWNED PROPERTY DAMAGE AUTOS Per accident C X UMBRELLA LAB X OCCUR TH1600053 10/01/2016 10/01/2017 EACH OCCURRENCE $5,000,000 EXCESS LIAB CLAIMS-MADE AGGREGATE $5,000,000 DED RETENTION B WORKERS COMPENSATION AND wc014629374 10/01/2016 10/01/2017X STATUTE E°RH EMPLOYERS'LIABILITY YIN wc014629378 10/01/2016 10/01/2017 ANY PROPRIETOR/PARTNER/EXECUTIVE wC014629379 10/01/2016 10/01/2017 E.L.EACH ACCIDENT $1,000,000 OFFICER/MEMBER EXCLUDED? N I A (Mandatory in NH) WC014629380 10/01/2016 10/01/2017 E.L.DISEASE-EA EMPLOYEE $1,000,000 If yes,describe under DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT S1,000,000 D Professional Liability 028182375 10/01/2015 10/01/2017 Each Claim $5,000,000 and Contractor's Aggregate $5,000,000 Pollution Liability DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES(ACORD 101,Additional Remarks Schedule,may be attached if more space is required)Includes Stop Gap:OH,ND,WA,WY CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WALL BE DELIVERED IN ACCORDANCE WITH THE Evidence Of Insurance POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE "Vie. �i yrir ✓f a ©1988-2014 ACORD CORPORATION.IQA"OAerved. ACORD 25(2014/01) The ACORD name and logo are registered marks of ACORD City of Fort Worth, Texas Mayor and Council Communication COUNCIL ACTION: Approved on 2/20/2018 DATE: Tuesday, February 20, 2018 REFERENCE NO.: **P-12156 LOG NAME: 13P17-0282 DISASTER DEBRIS MONITORING SVCS DG CODE SUBJECT: Authorize Non-Exclusive Standby Contracts with DebrisTech, LLC, Tetra Tech, Inc., and Thompson Consulting Services, LLC for Disaster Debris Monitoring Services in the Event that a Natural or Man-made Disaster Should Occur for the Code Compliance Department (ALL COUNCIL DISTRICTS) RECOMMENDATION: It is recommended that the City Council authorize entering into non-exclusive four-year Standby Contracts with Debris Tech, LLC, Tetra Tech, Inc., and Thompson Consulting Services, LLC for disaster debris monitoring services in the event that a natural or man-made disaster should occur. DISCUSSION: In the event of a disaster event in which debris is created, the City must have the ability to remove disaster debris in accordance with the City's Disaster Debris Management Plan. The city provides this service by contracting with different contractors. Because the laws and regulations are so voluminous and complex, the City must have a debris monitoring service to monitor the contractors who remove, haul and dispose of disaster debris. The Debris Monitoring contracts allows the city to seek reimbursement from the Federal Emergency Management Agency (FEMA) because the City is able to prove that all debris has been handled according to State, Federal and Local Laws and Regulations. In order to have Debris Monitoring Contractors available, the Code Compliance Division requested the Purchasing Division assist in soliciting Debris Monitoring Contractors who would be interested in entering into a Standby Contracts. The Standby Contracts would be utilized by the City of Fort Worth's Solid Waste Services Division, of the Code Compliance Department, Emergency Management Office, Park and Recreation Department, Transportation and Public Works Department and the Water Department. The purpose of these standby contracts is to increase efficiency and to establish prices prior to an disaster occurring. The prices attached will be the prices the vendors will be able to charge the City in the event that their services are needed. Since the Contract will be based upon whether a disaster event occurs, the Contract will provide that the city is not guaranteeing to purchase any specific amount of services. In the event a disaster occurs, the City will request each vendor to provide an estimated cost, availability and Vendor's proximity to the designated work site(s). Any expenditures under the Contract will only occur with prior approval by the Council or the City Manager, as appropriate. The Purchasing Division issued a Request for Proposals (RFP) for a Standby Contract for Debris Monitoring Contractors. The Request for Proposals (RFP) was advertised in the Fort Worth Star- Telegram on April 19, 2017, April 26, 2017, May 3, 2017, May 10, 2017 and May 17, 2017. One-hundred and five Vendors were solicited from the purchasing database system; four responses were received. Code Compliance Department staff evaluated the proposals submitted, and concluded that Debris Tech, Logname: 13P17-0282 DISASTER DEBRIS MONITORING SVCS DG CODE Page 1 of 2 LLC, Tetra Tech, Inc., and Thompson Consulting Services, LLC presented the best value to the City. The Contractors demonstrated the capacity and ability to rapidly mobilize and respond to potential wide-scale debris volumes, as generated by hurricanes, tornadoes and ice storms. Therefore, staff recommends entering into Non-Exclusive Contracts with Debris Tech, LLC, Tetra Tech, Inc., and Thompson Consulting Services, LLC. PRICE ANALYSIS -There is no purchase history to allow comparison of current proposed price. Code Compliance Department Staff has reviewed the proposals and determined the firms to have the financial and bonding capacity to provide the services and the prices to be fair and reasonable for the industry. M/WBE OFFICE -A waiver of the goal for MBE/SBE subcontracting requirements was requested by the Purchasing Division and approved by the M/WBE Office, in accordance with the BDE Ordinance, because the purchase of goods or services is from sources where subcontracting or supplier opportunities are negligible. AGREEMENT TERM - Upon City Council approval, the Agreements shall commence on February 21, 2018 shall expire on February 20, 2022. RENEWAL OPTIONS -This Agreement may be renewed for one additional five-year term by mutual Agreement of the parties. This action does not require specific City Council approval provided that the City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term. FISCAL INFORMATION /CERTIFICATION: The Director of Finance certifies that should a disaster occur, funds will be appropriated to cover the costs of a debris removal program. Should the services provided under these contracts be requested outside of a disaster, funds are available within the existing appropriations of the Code Compliance Department. Prior to an expense/expenditures being incurred, the Code Compliance Department has the responsibility to validate the availability of funds. BQN\17-0282\DG FUND IDENTIFIERS (FIDs): TO Fund Department ccoun Project Program ctivity Budget Reference # moun ID ID Year Chartfield 2 FROM Fund Department ccoun Project Program ctivity Budget Reference # moun ID ID Year Chartfield 2 CERTIFICATIONS: Submitted for City Manager's Office by: Fernando Costa (6122) Originating Department Head: Aaron Bovos (8517) Cynthia B. Garcia (8525) Additional Information Contact: Darian Gavin (2057) Logname: 13P17-0282 DISASTER DEBRIS MONITORING SVCS DG CODE Page 2 of 2 a l 5co CERTIFICATE OF INTERESTED PARTIES FORM 1295 1 of 1 Complete Nos. 1-4 and 6 if there are interested parties. OFFICE USE ONLY Complete Nos.1,2,3,5,and 6 if there are no interested parties. CERTIFICATION OF FILING 1 Name of business entity filing form,and the city,state and country of the business entity's place Certificate Number: of business. 2017-274753 Tetra Tech, Inc. Houston,TX United States Date Filed: 2 Name of governmental entity or state agency that is a party to the contract for which the form is 10/20/2017 being filed. City of Fort Worth,Texas Date Acknowledged: 3 Provide the identification number used by the governmental entity or state agency to track or identify the contract,and provide a description of the services,goods,or other property to be provided under the contract. RFO#17-0282 Disaster Debris Monitoring Services Nature of interest 4 Name of Interested Party City,State,Country(place of business) (check applicable) Controlling I Intermediary 5 Check only if there is NO Interested Party. X 6 AFFIDAVIT I swear,or affirm,under penalty of perjury,that the above disclosure is true and correct. as+ Notary Public d Fles o +F' a Sandra ni Fajardo F8767 My Commissice ,CW Expires031OW2018 SignatUrX7 authorized agent of con racting business entity AFFIX NOTARY STAMP/SEAL ABOVE Sworn to and subscribed before me,by the said Jonathan Burgiel this the 20th day of October 2017 ,to certify which,witness my hand and seal of office. LI 4 Sandra M Fajardo Notary Public Signature of officer administering oath Printed name of officer administering oath Title of officer administering oath Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V1.0.3337