HomeMy WebLinkAboutContract 32287 CITY SECRETARY f'J
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STATE OF TEXAS § CONTRACT
COUNTY OF TARRANT §
THIS contract is made and entered into by and between the City of Fort Worth("City"),whose address
is 1000 Throckmorton St.,Fort Worth Texas 76102,acting by and through Dale Fisseler,its duly authorized
Assistant City Manager,and REACH,Inc.("REACH"),whose address is 1205 Lake St.,Fort Worth Texas
76102,acting by and through Charlotte A.Stewart,its duly authorized Executive Director.(Sometimes City
and REACH are referred to individually as a"Party"and collectively as the "Parties".)
WHEREAS,City has received grant monies from the United States Department of Housing and Urban
Development ("HUD") under Title I of the Housing and Community Development Act of 1974, as
amended, (42 USC 5301 et seq.) for utilization in connection with its Community Development Block
Grant "CDBG"), Program No. B-05-MC-48-0010 for Year XXXI;
WHEREAS, one of the national objectives of the CDBG program is to benefit low and moderate
income citizens (the "National Objective");
WHEREAS,the assigned Catalog of Federal Domestic Assistance("CFDA")for this Federal program
is number 14.218; and
WHEREAS,City citizens,the Community Development Council,and the City Council have determined
that residential wheelchair ramps are needed by City's low and moderate income, mobility impaired
citizens.
NOW, THEREFORE, THIS AGREEMENT FURTHER WITNESSETH:
THAT, the Parties covenant and agree as follows:
1. Scone of Services
a. REACH will assist very low-to low-income persons with mobility impairments towards independent
living in a residential setting and gainful employment by constructing wheelchair ramps at the
residences of mobility—impaired citizens. This program will be conducted within the City limits under
the program name "Project RAMP" ("Program"). The term of the Contract shall be for one (1) year
beginning June 1, 2005 and ending May 31, 2006.
b. REACH will provide the services and activities as set forth in Exhibit A-Program Summary in
accordance with Exhibit B-Program Activities and Schedule.
c. REACH agrees to meet the National Objective of activities benefiting low and moderate-income
individuals; and to maintain full documentation supporting fulfillment of this National Objective in its
files.
d. City will monitor and evaluate REACH's performance using goals and performance standards
required in this Contract. Substandard performance as determined by City will constitute non-
compliance with this Contract. If action to correct such substandard performance is not taken by
REACH within a reasonable period of time after being notified in writing by City, procedures to
suspend or terminate the Contract will be initiated.
2. Compensation and Method of Payment
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a. City will disburse CDBG Year XXXI funds ("CDBG Funds") in an amount up to SEVENTEEN
THOUSAND SEVEN HUNDRED FIFTEEN AND NO/100 DOLLARS($17,715.00)to REACH on a
reimbursement of expenses basis.
b. Payment will be processed by City following receipt from REACH of the following monthly
financial documents: (1)Attachment I-Request For Funds,(2)Attachment II-Detail Statement of
Costs, and (3) Attachment III-Expenditures Worksheet. Reimbursement for the payment of
eligible expenses shall be made against the line item budget specified in Exhibit C-Program Budget
and in accordance with performance specified in Exhibit B-Program Activities and Schedule. City is
under no obligation to disburse funds for expenditures that occurred prior to the first day of the month
for which the reports are submitted.
c. REACH agrees to utilize all disbursed CDBG funds for the benefit of the Program. REACH agrees
that all funds will be expended in accordance with Exhibit C-Program Budget. REACH may not
increase or decrease line item amounts in the approved CDBG Funds portion of Exhibit C-Program
Budget without City's prior written approval.
d. It is understood that the total cost for operation of the Program is THIRTY FOUR THOUSAND
NINE HUNDRED SEVENTY FIVE AND NO/100 DOLLARS ($34,975.00) and that REACH will
obtain the remaining funds in excess of the CDBG Funds as detailed in Exhibit C-Program Budget.
REACH will notify City promptly of any additional funding it receives for operation of the Program,
and City reserves the right to amend Exhibit C-Program Budget in such instances.
e. REACH agrees to keep all CDBG Funds on hand in interest bearing accounts. All interest earned
shall be reported to City on a monthly basis, at the same time as submission of the monthly report
following the end of the Contract month during which the interest was earned. Interest in an amount of
$25.00 or less per month may be used for authorized Program expenses. These amounts must be
reported on the monthly financial statements filed pursuant to this Contract. Interest earned in excess of
$25.00 per month is subject to remittance to City as directed by City.
L REACH will not commingle CDBG Funds with any other funds in any manner that would prevent
City from readily identifying expenditures for operation of the Program.
3. Uniform Administrative Requirements and Program Management Standards
a. Financial Management
i. Accounting Standards
REACH agrees to comply with 24 CFR 84 and agrees to adhere to the accounting principles and
procedures required therein, utilize adequate internal controls, and maintain necessary source
documentation for all costs incurred.
ii. Cost Principles
REACH shall administer the Program in conformance with OMB Circular A-122 "Cost Principles
for Non-Profit Organizations" and attachments and revisions thereto, regarding principles for
determining costs for the Program.
b. Documentation and Record Keeping
i. Requirement
REACH shall maintain all records pertinent to the activities to be funded under this Agreement
required by HUD regulations specified in 24 CFR § 570.506. In addition,REACH agrees to keep
records to fully document all expenditures charged to the CDBG portion of the Program. The
documentation must support the amounts charged to the Program and demonstrate that the
expenditures were appropriate to the stated goals of the Program and allowable under applicable
federal, state and City guidelines.
ii. Retention _.,..
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(1)All records pertaining to the Program shall be retained for five (5) years following the date of
termination of this contract. REACH may destroy Program records at the end of this five(5)year
period if no outstanding audit finding exists.
(2)REACH will retain any Program loan records until five(5)years after the expiration of any loan.
iii. Real Property Records
REACH shall maintain real property inventory records that clearly identify any properties
purchased, improved, or sold. Any properties retained shall meet eligibility criteria and shall
conform to 24 CFR § 570.505.
iv. Close Outs
REACH's obligation to City shall not end until all closeout requirements are completed. Activities
during this closeout period shall include,but are not limited to: making final payments,disposing of
Program assets (including the return of all unused materials, equipment, unspent cash advances,
Program income balances, and accounts receivable to City), and determining the custodianship of
records.
v. Audits and Inspections
(1)City,HUD,and the United States Comptroller General,or their respective representatives,shall
have access to any books, documents, records and papers relating to the operations of REACH
under this Contract at all of REACH's offices at all reasonable hours for the purpose of audit,
examination, exception and transcription.
(2) All non-federal entities that expend $500,000 or more in Federal funds within one (1) year,
regardless of the source of the Federal award, must submit to City an annual audit prepared in
accordance with 24 CFR Sections § 570.502-570.503 generally, with specific reference to OMB
Circulars (with attachments) A-122 and A-133 "Audits of States, Local Governments, and Non-
Profit Organizations",as appropriate. The audit may cover either REACH's fiscal year during which
this Contract is in force or cover the period of this Contract. The audit must be prepared by an
independent certified public accountant,be completed within twelve(12)months following the end
of the period being audited and be submitted to City within thirty (30) days of its completion.
REACH's audit certification is attached hereto as Exhibit D-Audit Certification Form and Audit
Requirements. The Audit Certification Form must be submitted to City within sixty(60)days of
the end of the period being audited(REACH's fiscal year). Costs of preparation of this audit maybe
an allowable expenditure of CDBG Funds in an amount proportional to that of the CDBG Funds
used in REACH's total agency operating budget. Non-profit entities that expend less than$500,000
a year in Federal funds are exempt from Federal audit requirements for that year, but records must
be available for review or audit by appropriate officials of the Federal agency, City, and General
Accounting Office ("GAO").
(3) City reserves the right to perform an audit of REACH's agency operations and finances at any
time during the term of this Contract if City determines that such audit is necessary for City's
compliance with OMB Circular A-133. REACH agrees to allow access to all relevant books,
records and materials. If such audit reveals a questioned practice or expenditure, such questions
must be resolved within fifteen (15) days after notice to REACH. If questions are not resolved
within this period, City reserves the right to withhold further funding under this Contract and/or
future contract(s)with REACH.
(4) If as a result of any audit it is determined that REACH has misused, misapplied or
misappropriated all or any part of the CDBG Funds, REACH agrees to reimburse the City the
amount of such monies so misused, misapplied or misappropriated, plus the amount of any
sanctions, penalty or other charge levied against City because of such misuse, misapplication or
misappropriation.
4. Reporting Procedures
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a. Financial Reports
REACH will submit to City on a monthly basis: (1) Attachment I-Request for Funds, (2)
Attachment II-Detail Statement of Costs, (3) Attachment III-Expenditures Worksheet, as
applicable, for expenses incurred for services and activities accomplished by Contractor in
performance of this Contract. Actual cash receipts for claimed expenditures must be provided at the
time the request for funds is presented. The reports must be signed by a duly authorized agent of the
Contractor and submitted by the 15th of the month following the month being reported. City is
under no obligation to disburse funds for expenditures that occurred prior to the firs day of the
month for which the report is submitted.
b. Progress Reports
Contractor will submit to City on a monthly basis: (1)Attachment IV—Monthly Report,and(2)
IVa-Performance Report for services and activities undertaken by REACH in performance of this
Contract. The report will be signed by a duly authorized agent of REACH and submitted by the
15th of the month following the month that is reported. City is under no obligation to disburse
funds for expenditures that occurred prior to the firs day of the month for which the report is
submitted.
c. Program Income
REACH agrees that all program income from operation of the Program in proportion to the amount
of CDBG Funds received hereunder will be expended prior to expending CDBG Funds and that any
such program income is subject to the terms of this Contract. REACH may expend CDBG Funds
only if program income is insufficient to meet all eligible Program activity expenses. REACH
agrees to return to City at the end of the Contract any remaining program income earned from
operation of the Program in proportion to the amount of CDBG Funds in Exhibit C-Program
Budget.
d. Procurement
i. Compliance
REACH shall comply with City policy concerning the purchase of equipment and shall maintain
inventory records of all non-expendable personal property,as defined by such policy,procured with
funds provided under this Contract.
ii. OMB Standards
REACH shall procure all materials,property,or services in accordance with the requirements of 24
CFR Part 84, Procurement Standards and Property Standards, as modified by 24 CFR Part
570.502(b)(6), covering utilization and disposal of property.
5. Reversion ofAssets
a. REACH agrees to return to City any CDBG Funds remaining on hand at the end of the Contract.
b. All property purchased with CDBG Funds under this Contract will be used solely for operation of the
Program. REACH agrees to obtain City approval prior to purchase of property and REACH agrees to
notify City upon receipt of property so that it may be properly tagged and inventoried. Title to such
property will be vested in the City, and REACH will deliver all such property to City for disposition,
and,at the termination of the Program for which CDBG funds have been received,REACH will deliver
all such property to City for disposition at City's sole discretion at the termination of the Program.
6. Lead Based Paint Requirements
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a. All inspection and abatement work shall be carried out by contractors and workers certified and
trained under the Texas Department of Health,Environmental Lead Branch. This includes inspectors,
risk assessors, abatement and hazard reduction contractors.
b.A written certification must be on file with the City of Fort Worth Lead Hazard Program that certifies
all firms, abatement supervisors, lead workers, inspectors, and risk assessors working in the HUD-
funded Lead Based Paint Hazard Control Grant are certified under the laws and regulations of the State
of Texas Department of Health,Environmental Lead Branch.
c.REACH and all contractors shall comply with appropriate HUD and EPA regulations regarding lead-
based paint notification, disclosure, or work practices during lead hazard control activities.
d. REACH and all contractors shall prohibit the use of open-flame burning, chemical strippers
containing methylene chloride,dry scraping,uncontained hydroblasting or hydrowashing,uncontained
abrasive blasting,machine sanding without HEPA attachments or heat stripping above 1100°F as work
practices at anytime.
e. REACH and all contractors shall dispose of waste resulting from lead hazard control activities in
accordance with the requirements of the appropriate local, State and Federal regulatory agencies.
REACH or subcontractors must handle disposal of wastes from hazard control activities that contain
lead-based paint,but are not classified as hazardous,in accordance with State or local law or the HUD
Guidelines for the Evaluation and Control of Lead-Based Paint Hazards in Housing.
L City's Housing Department will conduct a clearance, or final inspection of the work performed.
7. Applicable Laws
a. Federal
REACH agrees to comply with the following laws and the applicable regulations as they are currently
written or are hereafter amended during performance of this Contract:
• Title VI of the Civil Rights Act of 1964 (42 USC 2000d et seq.)
• Title VIII of the Civil Rights Act of 1968 (42 USC 3601 et seq.)
• Executive Orders 11063, 11246, as amended by Executive Orders 11375 and 12086 and as
supplemented by 41 CFR Part 60
• The Age Discrimination in Employment Act of 1967 (29 USC 62 1)
• The Age Discrimination Act of 1975 (42 USC 6101 et seq.)
• Section 504 of the Rehabilitation Act of 1973 (29 USC 794 et seq.) and 24 CFR Part 8 where
applicable
• National Environmental Policy Act of 1969, as amended,42 USC 4321 et seq. ("NEPA")and
the related authorities listed 24 CFR Part 58
• The CleanAirAct,as amended(42 USC 7401 et seq.),the Clean Water Act of 1977,as amended
(33 USC 1251 et seq.)and the related EPA regulations at 40 CFR Part 15,as amended from time
to time, and Executive Order 11738. In no event shall any amount of the assistance provided
under this Contract be utilized with respect to a facility that has given rise to a conviction under
the Clean Air Act or the Clean Water Act.
• The Immigration Reform and Control Act of 1986(8 USC 1101 et seq.), specifically including
the provisions requiring employer verification of the legal status of its employees
• The Housing and Community Development Act of 1987 (42 USC 5301 et seq.)
• The Americans with Disabilities Act of 1990 (42 USC 12101 et seq.)
• Drug Free Workplace Act of 1988 (41 USC 701 et seq.) and 24 CFR Part 23, Subpart F
• Regulations as 24 CFR Part 87 related to lobbying,including the requirement that certifications
and disclosures be obtained from all covered persons
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• Executive Order 12549 and 24 CFR Part 5.105 (c)pertaining to restrictions on participation by
ineligible, debarred, or suspended persons or entities.
b. Section 3 of the Housing and Urban Development Act of 1968,as amended, (12 USC 1701 u et seq)
and its related regulations at 24 CFR Part 135
As the work to be performed under this Contract is on a project assisted under a program providing
direct Federal financial assistance from HUD, Section 3 of 24 CFR 135.38 ("Section 3")requires
that the following clause be inserted in all covered contracts ("Section 3 Clause"):
"A. The work to be performed under this contract is subject to the requirements of section 3 of
the Housing and Urban Development Act of 1968, as amended, 12 U.S.C. 1701u(section 3). The
purpose of Section 3 is to ensure that employment and other economic opportunities generated by
HUD assistance or HUD-assisted projects covered by Section 3, shall, to the greatest extent
feasible,be directed to low-and very low-income persons,particularly persons who are recipients of
HUD assistance for housing.
B. The Parties to this contract agree to comply with HUD's regulations in 24 CFR Part 135,which
implement Section 3. As evidenced by their execution of this contract,the Parties to this contract
certify that they are under no contractual or other impediment that would prevent them from
complying with the Part 135 regulations.
C. The contractor agrees to send to each labor organization or representative of workers with which
the contractor has a collective bargaining agreement or other understanding,if any,a notice advising
the labor organization or workers'representative of the contractor's commitments under this section
3 clause, and will post copies of the notice in conspicuous places at the work site where both
employees and applicants for training and employment positions can see the notice.The notice shall
describe the Section 3 preference, shall set forth minimum number and job titles subject to hire,
availability of apprenticeship and training positions,the qualifications for each; and the name and
location of the person(s)taking applications for each of the positions; and the anticipated date the
work shall begin.
D. The contractor agrees to include this section 3 clause in every subcontract subject to compliance
with regulations in 24 CFR Part 135, and agrees to take appropriate action, as provided in an
applicable provision of the subcontract or in this Section 3 clause, upon a finding that the
subcontractor is in violation of the regulations in 24 CFR Part 135. The contractor will not
subcontract with any subcontractor where the contractor has notice or knowledge that the
subcontractor has been found in violation of the regulations in 24 CFR Part 135.
E. The contractor will certify that any vacant employment positions, including training positions,
that are filled (1) after the contractor is selected but before the contract is executed, and (2) with
persons other than those to whom the regulations of 24 CFR Part 135 require employment
opportunities to be directed,were not filled to circumvent the contractor's obligations under 24 CFR
Part 135.
F. Noncompliance with HUD's regulations in 24 CFR Part 135 may result in sanctions,termination
of this contract for default, and debarment or suspension from future HUD assisted contracts.
G. With respect to work performed in connection with Section 3 covered Indian housing assistance,
section 7(b)of the Indian Self-Determination and Education Assistance Act(25 U.S.C. 450e)also
applies to the work to be performed under this contract. Section 7(b) requires that to the greatest
extent feasible (i) preference and opportunities for training and employment shall be given to
Indians, and (ii) preference in the award of contracts and subcontracts shall be given to Indian
organizations and Indian-owned Economic Enterprises.Parties to this contract that are subject to the
provisions of section 3 and section 7(b) agree to comply with Section 3 to the maximum extent
feasible, but not in derogation of compliance with section 7(b)."
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City and REACH understand and agree that compliance with the provisions of Section 3, the
regulations set forth in 24 CFR Part 135,and all applicable rules and orders of HUD shall be a condition
of the Federal financial assistance provided to the Program,binding upon City and REACH, and their
respective successors, assigns and subcontractors. Failure to fulfill these requirements shall subject
REACH and its subcontractors,and their respective successors and assigns,to those sanctions specified
by the Grant Agreement through which Federal assistance is provided and to such sanctions as are
specified by 24 CFR Part 135.
c. Other Laws
REACH covenants and agrees that its officers,members,agents,employees,Program participants and
subcontractors shall abide by and comply with all other laws, Federal, state and local, relevant to the
performance of this Contract, including all applicable City ordinances, rules and regulations and the
Housing and Community Development Act of 1974(43 USC 5301 et seq.),Stat.633,),as amended,and
all related regulations. REACH further promises and agrees that it has read,and is familiar with,terms
and conditions of the Community Development Block Grant under which funds are granted and that it
will fully comply with them. It is agreed and understood that, if City notifies REACH of any such
violation on the part of REACH or any of its officers, members, agents, employees, Program
participants or subcontractors,then REACH shall immediately desist from and correct such violation.
8. Nondiscrimination
a.REACH will not unlawfully discriminate against any person or persons because of sex,race,religion,
age,disability,color,national origin,or familial status,nor will REACH permit its officers,members,
agents, employees, subcontractors or Program participants to engage in such discrimination.
b.REACH covenants that neither it nor any of its officers, members, agents, employees, Program
participants or subcontractors,while engaged in performing this Contract,shall,in connection with the
employment, advancement or discharge of employees or in connection with the terms, conditions or
privileges of their employment,discriminate against persons because of their age except on the basis of
bona fide occupational qualification,retirement plan or statutory requirement.
c. REACH further covenants that neither it nor any of its officers, members, agents, employees,
Program participants or subcontractors or persons acting on their behalf,shall specify,in solicitations or
advertisements for employees to work on this Contract, a maximum age limit for such employment
unless the specified maximum age limit is based upon a bona fide occupational qualification,retirement
plan or statutory requirement.
d. In accordance with the provisions of the Americans With Disabilities Act of 1990("ADA"),REACH
warrants that it and any and all of its subcontractors will not unlawfully discriminate on the basis of
disability in the provision of services to the general public, nor in the availability, terms and/or
conditions of employment for applicants for employment with REACH,or employees of REACH or any
of its subcontractors. REACH warrants it will fully comply with ADA's provisions and any other
applicable Federal, state and local laws concerning disability and will defend,indemnify and hold City
harmless against any claims or allegations asserted by third parties or subcontractors against City arising
out of REACH's and/or its subcontractors' alleged failure to comply with the above-referenced laws
concerning disability discrimination in the performance of this Contract.
b. This Contract is made and entered into with reference specifically to the ordinances codified at
Chapter 17,Article III, Division 3, "Discrimination in Employment Practices", of the City Code, and
REACH hereby covenants and agrees that REACH, its officers, members, agents, employees and
subcontractors, have fully complied with all provisions of same and that no employee, employee-
applicant or Program participant has been discriminated against by the terms of such ordinances by
either REACH or its officers, members, agents, employees or subcontractors.
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9. Prohibition Azainst Interest
a. No member,officer or employee of City or its designees or agents;no member of the governing body
of the locality in which the Program is situated;and no other public official of such locality or localities,
who exercises any functions or responsibilities with respect to the Program funded hereunder during his
or her tenure or for one year thereafter, shall have any interest, direct or indirect, in any contract or
subcontract,or the proceeds thereof, for work to be performed hereunder. REACH shall incorporate,or
cause to be incorporated,like language prohibiting such interest in all contracts and subcontracts entered
into in connection with the Program.
b. No member,officer,employee,or Program participant of REACH or its subcontractors shall have a
financial interest, direct or indirect, in this Contract or the CDBG Funds transferred hereunder or be
financially interested, directly or indirectly, in the sale to REACH of any land, materials, supplies or
services purchased with CDBG Funds transferred hereunder,except on behalf of REACH,as an officer,
employee,member or Program participant. Any willful violation of this paragraph with the expressed
or implied,knowledge of REACH or its subcontractors shall render this Contract voidable by the City.
10. Minority and Women Business Enterprise Commitment
REACH agrees to abide by the City's policy to involve Minority and Women Business Enterprises
(MWBEs) in all phases of its procurement practices and to provide them an equal opportunity to
compete for contracts for construction,provision of professional services,purchase of equipment and
supplies and provision of other services required by City. REACH agrees to incorporate City Ordinance
No. 15530,and all amendments or successor policies thereto,into all contracts and will further require
all persons or entities with whom it contracts to comply with said Policy.
11. Non Assignment
No assignment or delegation of duties under this Contract by REACH shall be effective without City's
prior written approval.
12. Independent Contractor
a. REACH shall operate hereunder as an independent contractor and not as an officer,agent,servant or
employee of City. REACH shall have exclusive control of,and the exclusive right to control,the details
of the work and services performed hereunder, and all persons performing same, and shall be solely
responsible for the acts and omissions of its officers, members, agents, servants, employees,
subcontractors, Program participants, licensees or invitees. The doctrine of respondeat superior shall
not apply as between City and REACH, its officers, members, agents, servants, employees,
subcontractors, Program participants, licensees or invitees, and nothing herein shall be construed as
creating a partnership or joint enterprise between City and REACH. It is expressly understood and
agreed that no officer,member,agent,employee,subcontractor,licensee or invitee of REACH,nor any
Program participant hereunder,is in the paid service of City and that City does not have the legal right
to control the details of the tasks performed hereunder by REACH, its officers, members, agents,
employees, subcontractors, Program participants, licensees or invitees.
b. City shall in no way nor under any circumstances be responsible for any property belonging to
REACH, its officers,members, agents, employees, subcontractors, Program participants, licensees or
invitees,which maybe lost,stolen,destroyed or in anyway damaged;and REACH hereby i demnifies-
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and holds harmless City and its officers, agents, and employees from and against any and all claims or
suits.
13. Indemnification and Release
REACH COVENANTS AND AGREES TO INDEMNIFY,HOLD HARMLESS AND DEFEND,
AT ITS OWN EXPENSE, CITY AND ITS OFFICERS, AGENTS, SERVANTS AND
EMPLOYEES FROM AND AGAINST ANY AND ALL CLAIMS OR SUITS FOR PROPERTY
LOSS OR DAMAGE AND/OR PERSONAL INJURY,INCLUDING DEATH,TO ANYAND ALL
PERSONS,OF WHATSOEVER HIND OR CHARACTER,WHETHER REAL ORASSERTED,
ARISING OUT OF OR IN CONNECTION WITH THE EXECUTION, PERFORMANCE,
ATTEMPTED PERFORMANCE OR NONPERFORMANCE OF THIS CONTRACT AND/OR
THE OPERATIONS, ACTIVITIES AND SERVICES OF THE PROGRAM DESCRIBED
HEREIN, WHETHER OR NOT CAUSED, IN WHOLE OR IN PART, BY ALLEGED
NEGLIGENCE OF OFFICERS,AGENTS,SERVANTS,EMPLOYEES,CONTRACTORS OR
SUBCONTRACTORS OF CITY; AND REACH HEREBY ASSUMES ALL LIABILITY AND
RESPONSIBILITY OF CITYAND ITS OFFICERS,AGENTS,SERVANTS,AND EMPLOYEES
FOR ANY AND ALL CLAIMS OR SUITS FOR PROPERTY LOSS OR DAMAGE AND/OR
PERSONAL INJURY, INCLUDING DEATH, TO ANY AND ALL PERSONS, OF
WHATSOEVER KINDS OR CHARACTER, WHETHER REAL OR ASSERTED, ARISING
OUT OF OR IN CONNECTION WITH THE EXECUTION,PERFORMANCE,ATTEMPTED
PERFORMANCE OR NON-PERFORMANCE OF THIS CONTRACT AND AGREEMENT
AND/OR THE OPERATIONS, ACTIVITIES AND SERVICES OF THE PROGRAMS
DESCRIBED HEREIN, WHETHER OR NOT CAUSED IN WHOLE OR IN PART, BY
ALLEGED NEGLIGENCE OF OFFICERS, AGENTS, SERVANTS, EMPLOYEES,
CONTRACTORS OR SUBCONTRACTORS OF CITY. REACH LIKEWISE COVENANTS
AND AGREES TO AND DOES HEREBY INDEMNIFYAND HOLD HARMLESS CITY FROM
AND AGAINST ANY AND ALL INJURY,DAMAGE OR DESTRUCTION OF PROPERTY OF
CITY, ARISING OUT OF OR IN CONNECTION WITH ALL ACTS OR OMISSIONS OF
REACH, ITS OFFICERS, MEMBERS, AGENTS, EMPLOYEES, SUBCONTRACTORS,
INVITEES,LICENSEES,OR PROGRAM PARTICIPANTS,OR CAUSED,IN WHOLE OR IN
PART,BY ALLEGED NEGLIGENCE OF OFFICERS,AGENTS,SERVANTS,EMPLOYEES,
CONTRACTORS OR SUBCONTRACTORS OF CITY.
REACH AGREES TO AND SHALL RELEASE CITY, ITS AGENTS, EMPLOYEES,
OFFICERS AND LEGAL REPRESENTATIVES FROM ALL LIABILITY FOR INJURY,
DEATH,DAMAGE OR LOSS TO PERSONS OR PROPERTY SUSTAINED IN CONNECTION
WITH OR INCIDENTAL TO PERFORMANCE UNDER THIS CONTRACT, EVEN IF THE
INJURY, DEATH, DAMAGE OR LOSS IS CAUSED BY THE CITY'S SOLE OR
CONCURRENT NEGLIGENCE.
REACH SHALL REQUIRE ALL OF ITS SUBCONTRACTORS TO INCLUDE IN THEIR
SUBCONTRACTS A RELEASE AND INDEMNITY IN FAVOR OF THE CITY IN
SUBSTANTIALLY THE SAME FORM AS ABOVE.
14. Insurance and Bonding
a. REACH will maintain blanket fidelity coverage in the form of an insurance bond in the amount of
$17,715 or more to insure against loss from the fraud,theft or dishonesty of any of REACH's officers,
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agents,trustees,directors or employees. The proceeds of such bond shall be used to reimburse City for
any and all loss of CDBG Funds occasioned by such misconduct. To effectuate such reimbursement,
such bond shall include a rider stating that reimbursement for any loss or losses thereunder shall be
made directly to City for the use and benefit of REACH.
b.REACH shall furnish to City,in a timely manner,certificates of insurance as proof that it has secured
and paid for policies of commercial insurance as specified herein. Such insurance shall cover all
insurable risks incident to or in connection with the execution,performance,attempted performance or
nonperformance of this Contract. REACH shall maintain the following coverages and limits thereof:
i. Commercial General Liability Insurance
$500,000 each occurrence
$1,000,000 aggregate limit
ii. Business Automobile Liability Insurance
$1,000,000 each accident on a combined single-limit basis, or
$250,000 Property Damage
$500,000 Bodily Injury per person per occurrence
$2,000,000 Aggregate
Insurance policy shall be endorsed to cover"Any Auto".
Pending availability of the above coverage,and at the discretion of REACH,the policy shall be the
primary responding insurance policy versus a personal auto insurance policy if or when in the course
of REACH's business as contracted herein.
iii. Directors and Officers Insurance
Optional (Highly Recommended)
Note: This insurance shall cover REACH and any associated Board of Directors members.
iv. Workers' Compensation Insurance
Part A: Statutory Limits
Part B: Employer's Liability
$100,000 each accident
$100,000 disease- each employee
$500,000 disease—policy limit
Note: Such insurance shall cover employees performing work on any and all projects including
but not limited to construction, demolition, and rehabilitation. REACH or its subcontractors
shall maintain such coverage. In the event REACH's subcontractors do not maintain such
coverage, REACH shall maintain the coverage on such subcontractors for each applicable
subcontract.
v. Additional Requirements
Such insurance amounts shall be revised upward at City's option and REACH shall revise such
amounts within thirty(30)days following notice to REACH of such requirements. REACH will
submit to City documentation that it has obtained insurance coverage and has executed bonds as
required in this Contract and prior to payment of any monies hereunder. Each insurance policy
shall be endorsed to provide City with a maximum sixty(60)day's notice of cancellation,non-
renewal,and/or material change in policy terms or coverage. Insurance policies required herein
shall be endorsed to include the City as an additional insured as its interests may appear.
Additional insured parties shall include City employees, officers, agents, and volunteers. The
Workers' Compensation Insurance policy shall be endorsed to include a waiver of subrogation,
also referred to as a waiver of rights of recovery, in favor of City.
c.Any failure on part of the City to request certificate(s)of insurance shall not be construed as a waiver
of such requirement or as a waiver of the insurance requirements themselves. Insurers of REACH's
insurance policies shall be licensed to do business in the state of Texas by the Department of Insurance
or be otherwise eligible and authorized to business in the state of Texas. Insurers shall be acceptable to
CDBG Year XXXI Contract Rev.08-15-05
REACH,Inc.
City insofar as their financial strength and solvency and each such company shall have a current
minimum A.M.Best Key Rating Guide rating of A:VII or other equivalent insurance industry standard
rating unless otherwise approved by City. Deductible limits on insurance policies shall not exceed
$5,000 per occurrence unless otherwise approved by City.
d.Any local,federal or other regulatory insurance or bonding requirements for the Program that exceed
those specified herein shall prevail.
e.REACH shall agree to require its subcontractors to maintain applicable insurance coverages,limits,
and other requirements as those specified herein; and, REACH shall require its subcontractors to
provide REACH with certificate(s) of insurance documenting such coverage. Also, REACH shall
require its subcontractors to have City and REACH endorsed as additional insured(as their interests
may appear)on their respective insurance policies. REACH shall require its subcontractors to maintain
builders risk insurance at the limit of applicable project(s) costs when the value of materials involved
exceeds $10,000 or at a different limit value limit as specified by City.
15 Waiver oflmmunity
If REACH is a charitable or nonprofit organization and has or claims an immunity or exemption
(statutory or otherwise) from and against liability for damages or injury,including death,to persons or
property,REACH hereby expressly waives its rights to plead defensively such immunity or exemption
as against City. This section shall not be construed to affect a governmental entity's immunities under
constitutional, statutory or common law.
16 Termination
a. In addition to,and not in substitution for,other provisions of this Contract regarding the provision of
public services with CDBG Funds,pursuant to Title I of the Housing and Community Development Act
of 1974, as amended,it is expressly understood and agreed by and between the Parties hereto that this
Contract is wholly conditioned upon the actual receipt by City of Federal CDBG Year XXXI funds;that
all monies distributed to REACH hereunder shall be exclusively from Federal monies received under
said grant and not from any other monies of City;and that if such funds under City's grant are not timely
forthcoming, in whole or in part,City may, at its sole discretion,terminate this Contract and City shall
not be liable for payment for any work or services performed by REACH under or in connection with
this Contract.
b. City may terminate this Contract in event of REACH's default, inability or failure to perform or to
comply with any of the terms herein,or for other good cause whenever such termination is determined
to be in City's best interest.
e. The Parties acknowledge that CDBG Funds paid hereunder are intended to provide only partial
funding for REACH's program operations. City may terminate this Contract if non-CDBG funds
included in the Operating Budget are not forthcoming to REACH during the Contract term.
d. CDBG Funds provided hereunder may not be used as collateral for loans to REACH to defray
program operation expenses, and any attempted use of CDBG Funds for this purpose will result in
termination of this Contract by City.
e. Termination will be effected by written notice to REACH, specifying the portions of the Contract
affected and the effective date of termination. Upon REACH's receipt of such termination notice,
REACH will:
• Stop work under the Contract on the date and to the extent specified by City;
• Cease expenditures of CDBG Funds, except as necessary for completion of the portions of the
Contract not terminated; and
CDBG Year XXXI Contract Rev.08-15-05
REACH,Inc.
• Terminate all orders and contracts to the extent that they relate to portions of the Contract being
terminated.
L REACH will return to City any unused CDBG Funds previously advanced by City under this
Contract within thirty (30) days of the effective date of Contract termination. City will have no
responsibility or liability for REACH's expenditures or actions occurring after the effective date of
Contract termination.
17. Certification Regarding Lobbying
a. The undersigned representative of REACH hereby certifies,to the best of his or her knowledge and
belief,that: No federal appropriated funds have been paid or will be paid,by or on behalf of REACH,
to any person for influencing or attempting to influence an officer or employee of any agency,a member
of Congress,an officer or employee of Congress or an employee of a member of Congress in connection
with the awarding of any Federal contract,the making of any Federal grant,the making of any Federal
loan, the entering into of any cooperative agreement and the extension, continuation, renewal,
amendment, or modification of any Federal contract, grant, loan or cooperative agreement. REACH
shall require that the language of this certification be included in all subcontracts or agreements
involving the expenditure of Federal funds.
b. If any funds other than Federal appropriated funds have been paid or will be paid to any person for
influencing or attempting to influence an officer or employee of any agency,a member of Congress,an
officer or employee of Congress, or an employee of a member of Congress in connection with this
Federal contract, grant, loan or cooperative agreement, REACH shall complete and submit Standard
Form-LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions.
c. This certification is a material representation of fact upon which reliance was placed when this
Contract was made or entered into. Submission of this certificate is a prerequisite for making or
entering into this Contract imposed by 31 USC Section 1352. Any person who fails to file the required
certification shall be subj ect to a civil penalty of not less than$10,000.00 and no more than$100,000.00
for each such failure.
18. Miscellaneous Provisions
a. All terms of this Contract shall apply to any and all subcontractors of REACH who are in any way
paid with CDBG Funds or who perform any work in connection with REACH's program.
b. The provisions of this Contract are severable,and,if for any reason a clause, sentence,paragraph or
other part of this Contract shall be determined to be invalid by a court or Federal or state agency,board
or commission having jurisdiction over the subject matter thereof,such invalidity shall not affect other
provisions which can be given effect without the invalid provision.
c. City's failure to insist upon the performance of any term or provision of this Contract or to exercise
any right herein conferred shall not be construed as a waiver or relinquishment to any extent of City's
right to assert or rely upon any such term or right on any future occasion.
d. Should any action, whether real or asserted, at law or in equity, arise out of the execution,
performance,attempted performance or nonperformance of this Contract,venue for said action shall lie
in Tarrant County, Texas.
e. This written instrument and the exhibits attached hereto, which are incorporated by reference and
made a part of this Contract for all purposes, constitute the entire agreement between the Parties
concerning the work and services to be performed hereunder,and any prior or contemporaneous,oral or
written agreement which purports to vary from the terms hereof shall be void. Any amendments to the
terms of this Contract must be in writing and must be approved by each Party.
CDBG Year XXXI Contract Rev.08-15-05
REACH,Inc.
L All notices required or permitted by this Contract must be in writing and are deemed delivered on
the earlier of the date actually received or the third day following (i) deposit in a United States
Postal Service post office or receptacle; (ii) with proper postage (certified mail, return receipt
requested); and (iii) addressed to the other Party at the address set out in the preamble of this
Contract or at such other address as the receiving Party designates by proper notice to the sending
Party.
g. In accordance with the requirements of 24 CFR Part 570.200 0),none of the performance rendered
under this Contract shall involve, and no portion of the CDBG Funds received hereunder shall be
used, directly or indirectly, for the construction, operations,maintenance or administration of any
sectarian or religious facility or activity,nor shall said performance rendered or funds received be
utilized so as to benefit, directly or indirectly, any such sectarian or religious facility or activity.
h. REACH represents that it possesses the legal authority, pursuant to any proper, appropriate and
official motion,resolution or action passed or taken,to enter into this Contract and to perform the
responsibilities herein required.
i. REACH certifies that it has obtained a 501 (c) (3) Certificate from the Internal Revenue Service.
REACH shall notify City in writing of any changes to its 501 (c) (3) tax-exempt status during the
term of this Contract.
[SIGNATURES APPEAR ON FOLLOWING PAGE]
51
CDBG Year XXXI Contract Rev.08-15-05 V U?
REACH,Inc. ^n
1 1
1
IN WITNESS WHEREOF,the pales hereto haye executeo four copies of this Contract in Fort Worth,
Tarrant County, Texas, this_ day of, B , 2005.
CITY OF FORT WORTH REACH, INC.
By: By:
Dale Fisseler Charlotte A. Stewart
Assistant City Manager Executive Director
APPROVED AS TO FORM AND LEGALITY:
tisst. CCI tittorney
ATTEST:
City Secretary
C-- -) r)
'—(�U _t.
RLrac% niitiaviI tioA
CDBG Year XXX]Contract Rev.06-7-05
REACH,Inc.
STATE OF TEXAS §
COUNTY OF TARRANT §
This instrument was acknowledged before me on 6.t*[ a �� , 2005 by Dale Fisseler,
the Assistant City Manager of the City of Fort Worth, on behae of the City of Fort Worth.
W Notary ] ublic, State of Texas
KATPINAM
MY COMMISSION EXPIRES
January2I,2009
STATE OF TEXAS §
COUNTY OF TARRANT §
This instrument was acknowledged before me on J U 2005 by Charlotte A.
Stewart, the Executive Director of Reach Inc., a Texas non-profit ;corporation, on behalf of said
corporation.
uuuuu.
KER Notary Public, State of Texas
LGLORIANoblic,State of Texasmmission Expiresne 11,2007
CDBG Year XXXI Contract Rev.06-7-05
REACH,Inc.
0
EXHIBIT A
PROGRAM SUMMARY
PROGRAM TITLE
REACH,INC. -PROJECT RAMP
CDBG Year XXXI
PERSONAL SERVICES $0
SUPPLIES $0.00
CONTRACTUAL SERVICES $17,715.00
CAPITAL OUTLAY $0.00
TOTAL $17,715.00
DESCRIPTION:
REACH, Inc. will assist very low-to low-income persons with mobility impairments toward independent living by
constructing wheelchair ramps to make their homes more accessible.
The performance period will be from June 1, 2005 to May 31, 2006.
PROGRAM OBJECTIVES:
To construct residential wheelchair ramps for very-low and low-income persons that meet the standards set by City
Codes and ADA.
PROGRAM MEASURES: Projected
Goals
Number of residential wheelchair ramps constructed. 18
EXHIBIT B
REACH, INC. PROJECT RAMP
PROGRAM ACTIVITIES & SCHEDULE
Date to Date
Projected Performance Begin Completed
A. Sign contract with City of Fort Worth. Meet with the 05/05 06/01/05
City of Fort Worth Housing Department staff to review
requirements, monthly report process, financial
reimbursement process, and other requirements of the
project.
B. Begin verification process with individuals being 06/05 Ongoing
served. Submit needed information to the Housing throughout
Department for environmental reviews to be performed. project
C. Begin constriction of the 15 - 18 ramps. Each ramp 07/05 05/06
will take approximately 1 to 2 days to complete.
D. Request final inspections, take picture of completed 07/05 At the
ramp, have consumer sign completion of work fonn and completion
satisfaction survey, and pay contractor. of each ramp
E. Submit monthly reports and request for reimbursements. 07/05 By the 10`h
of ea. mo.
G. Submit a copy of the Independent Financial Audit. 01/06 (FY05)
(Corporation is audited based on fiscal year begimzing 01/07 (FY06)
October 1, and ending September 30.)
5
EXHIBIT C
`F ' ?C�Cf/, Inc. ECT UMP
PROGRAM BUDGET
Total Grant Other Sources**
Expense Category Budget Budget [C] [D] [El [F7
[A) [Bl
PERSONNEL SERVICES
Salaries /0, 0 0 10 , 850
FICA /f u l{1 / , 000 0 / , 000
Life Insurance
Health Insurance 2;207 0 2, 207
Unemployment-State
Unemployment-Federal
Worker's Compensation 133 0 133
- RetirerneAt>
SUPPLIES
Office Supplies 75 0 75
Postage
Teaching Aids
Other(S eci * a ea La 5, 700 5, 700 0
CONTRACTUAL SERVICES
Telephone /50 0 150
Electric
Gas[Utilities)
Water/Waste Disposal
Rent[Building] 2, 310 0 2, 310
Custodial Services
Office Equipment Rental
Printing
R airs n 5 u . 12, 015 (2, 015 0
eaml
Fidelity Bond***
Liability Insurance*** 45o 0 450
Legal&Accounting
Private Auto Allowance
Conference&Serninars
CAPITAL OUTLAY
Furniture,Fixtures
Office Equipment, Co uters
Office Equipment
TOTALS 34, 975 17, 71 5 17, 26o
Note:Column A should be the total of Columns B through F.
*Specify on Budget Detail(following pages)
**Use one column for each non-grant funding source;note below which column equates to each source(from Leverage of Funds):
***Fidelity bond and liability insurance are required of all subcontractors and may be paid from grant fiords or other funds.
_[cl /7, 250 [E]
/0 Contract Mang caN YL 6-K e:
EXHIBIT C1
REACH, INC. PROJECT RAMP
PROGRAM BUDGET
CDBG GRANT FUNDS WILL BE USED TO PURCHASE BUILDING MATERIALS.
FOR THE CONSTRUCTION OF WOODEN RAMPS, TO PAY A PRIVATE
CONTRACTOR FOR THE CONSTRUCTION OF THE RAMPS AND TO OBTAIN
BUILDING PERMITS FOR THE CITY OF FORT WORTH PERMIT AND
DEVELOPMENT DEPARTMENT,
ALL OTHER EXPENSES RELATED TO COORDINATING THIS BARRIER
REMOVAL PROGRAM WILL BE COVERED BY THE GENERAL OPERATING
FUNDS OF REACH INC.
CONSTRUCTION PERMITS $ 1,000.00
CONSTRUCTION SUPPLIES/MATERIALS $ 5,700.00
CONSTRUCTION CONTRACTOR $11,015.00
TOTAL BUDGET:
$17,715.00
BUDGET NARRATIVE
CONSTRUCTION PERMITS - This category includes the cost of constriction
permits @ $61.92 each with the City of Fort Worth Permit and Development
Department.
CONSTRUCTION SUPPLIES/MATERIALS - This category includes monies to
purchase needed construction materials: 2x6 and 2x4 pressure treated boards, 4x6
treated decking boards, 4x4 pressure treated posts, 2 and 3 inch all weather screws, 2x6
joist hangers, 8D joist hanger nails, %z galvanized carriage bolts, '/z hex nuts, %z
galvanized flat washers, 3/8 carriage bolts, 3/8 flat washers, concrete mix, delivery
charges, etc.
CONSTRUCTION CONTRACTOR- This category includes monies to pay
contractor fees for the construction of the ramps.
9
CITY OF FORT WORTH HOUSING DEPARTM ENT
Audit Certification Form
Subrecipient: Fiscal Year Ending: / /
Mo Day Yr
❑ We have exceeded the federal expenditure threshold of $500,000. We will
have our Single Audit or Program Specific Audit completed and will submit
the audit report within nine (9) months after the end of the audited fiscal
year.
❑ We did not exceed the $500,000 federal expenditure threshold required for
a Single Audit or a Program Specific Audit to be performed this fiscal year. (Fill
out schedule below)
Federal Expenditure Disclosure
Federal Funds
Must be filled out if Single Audit or Program Audit is not required.
Pass Through Program Name & Contract
Federal Grantor Grantor CFDA Number Number Expenditures
Total Federal Expenditures for this Fiscal Year $
Printed Name Title (Must be CFO, CEO or equivalent)
Authorized signature (Must be CFO, CEO or equivalent) Phone Number Date
Failure to submit this or a similar statement or failure to submit a completed
single audit package as described in the audit requirements by the required due
date will result in suspension of funding and will affect eligibility for future funding.
Submit this form to the City of Fort Worth within 60 days after the end of your Fiscal year
L,I l Y Vr rUM l '1��um l MV )I]N Dr- Ar\ I I CN I
AUDIT REQUIREMENTS
Organizations expending $500,000 or.more in federal awards (from City of Fort
Worth and other funding sources) during their fiscal years shall obtain either an
annual single audit or a program specific audit. Organizations may have a
program specific audit in accordance with OMB Circular A-133 if they
expended funds for only one federal program as listed -in the Catalog of
Federal Domestic Assistance (CFDA). If funds are spent for more than one
federal program, a single audit is required. The audited time period is the
organization's fiscal year, and not the City of Fort Worth's funding period.
The audit shall be conducted by a certified public accountant (CPA) that is
licensed at the time of the audit by the appropriate regulatory body. The CPA
shall meet all of the general standards concerning qualifications,
independence, due professional care and quality control as required by
Government Auditing Standards, including the requirements for continuing
professional education and external peer reviews. Auditor selection must
adhere to federal procurement requirements.
A separate supplementary schedule of revenues, expenditures and
changes in fund balance for each City of Fort Worth contract is no longer
required. The Schedule of Expenditures of Federal Awards should list City of
Fort Worth 's contract numbers, the total expended for each individual
federal program, and the CFDA number (OMB A-133 § .310).
The independent aud{tCr'S repC i should include aii Cf tI ie r�iev III. IL I Ims
I
listed on the "Audit Report Checklist." Additional guidance on the conduct and
reporting of these audits is contained in the latest issuance of the following
publications:
Government Auditing Standards issued by the Comptroller General of the United States,
2003
OMB Circular A-133 as revised 6/30/97 and amended June 2003
OMB Circular A-133 Compliance Supplement
AICPA's Statement of Position 98-3, "Audits of States, Local Governments, and
Not-for-Profit Organizations Receiving Federal Awards"
Various AICPA audit guides for nonprofits, colleges and universities and health
and welfare organizations
AICPA's Audit Risk Alert "State and Local Governmental Developments"
Ali organizations that receive a City Of Fon Woi u i award n lust su5i i iit the
provided Audit Certification Form which certifies whether you are subject to a
single/program audit. Organizations receiving federal awards from the City of
Fort Worth who are not required to have an audit shall certify in writing to the
agency. The organizations Chief Executive Officer or Chief Financial Officer
shall make the certification within 60 days of the end of the organization's
fiscal year.
The following items should be submitted to the City of Fort Worth Housing
Department within the required timeframe:
Due 60 days after organization's fiscal year end: (required for all subrecipients)
• Completed Audit Certification Form
Due within the earlier of 30 days after receipt of the auditor's report or nine months
after the end of the audit period.
• Two copies of the entire audit report issued by the CPA
• Two copies of any management letter issued by the CPA in
conjunction with the audit report
• Two copies of management's comments on all findings,
recommendations, & questioned costs contained in the audit
report and management letter, including a detailed corrective
action plan
Failure to submit. any of these items by the required due date may result in
holds on current draw requests, suspension of the organization's contract(s)
and eligibility for future funding.
If the organization does not meet the- requirements of having a
single/program audit conducted, records must still be kept available for review
or audit by City of Fort Worth staff (OMB A-133 Subpart B Sec 200(d).
If additional information is needed concerning the audit requirements, please
call (817) 392-6141.
V'J Ji;J
CITY OF FORT WORTH HOUSING DEPARTMENT
SINGLE AUDIT REPORT CHECKLIST
The Department developed this checklist to help organizations improve the quality
and completeness of audit reports.
General Purpose or Basic Financial Statements of the Organization Opinion/Report on
Organization's Financial Statements in accordance with Government Auditing
Standards
Notes to the General Purpose or Basic Financial Statements of the Organization
A Schedule of Expenditures of Federal Awards, including the Department's
contract numbers, the total expended for the federal program, and the CFDA
number (OMB A-133 Subpart C Sec 310).
Opinion/Report on Schedule of Expenditures of Federal and State Awards
Report on Compliance and on Internals Control Over Financial Reporting Based on
an Audit of Financial Statements Performed in Accordance With
Government Auditing Standards. (OMB A-133 § 505 (b))
Report on Compliance with Requirements Applicable to Each Major Program
and Internal Control over Compliance in Accordance with OMB Circular A-133.
(OMB A-133 § 505 (c))
Schedule of Findings and Questioned Costs (OMB A-133 §. 505d), including:
Summary Schedule of Prior Audit Findings reporting the status of all findings
included in the prior audit's schedule of findings and questioned costs. (OMB A-
133 Sec. 315 (a) and (b))
Corrective Action Plan including (OMB A-133 Sec. 315 (c)) name of person
responsible for the corrective action, corrective action planned,
anticipated completion date, and explanation and reason if auditee does not
agree with findings or believes correction is not required.
All reports are signed and dated by the auditor
Two copies of the audit reports are submitted
Two copies of the management letter, if issued in conjunction with the audit
report Two copies of comments by management concerning all
findings and recommendations included in management letter,
including a corrective action plan
CITY OF FORT WORTH ATTACHMENT1
HOUSING DEPARTMENT
SUBGRANTEE'S REQUEST FOR FUNDS
Agency
Program N ame:
Contract Number: Report Period:
Date of Request:
CASH BALANCE ANALYSIS FOR
1. Beg nnirg Cash Balance $ $
2- Amount Received:
Program Income $ $
City of Fort Worth $ $
Interest Earned $ $
3. Total Funds Available(1 12) $ $
4. Less Expenditure(detail statement cost) $ $
5. ENDING CASH BALANCE (3-4) $ $
c ai•
6. Estimated Expenditures $
7. Funds Needed(6-5) $
8. Less Estimated Program Income $
9. Unpaid Request for Payment Previously Submitted $
10.Amount of This Request(7-8 &9) $
Pur act-Cr i A niAt
A. MARS INPUT: Vendor/PO Number/Requisition Number
B. Fund/Account/Center
C. Total Amount of this Request
:-
I. Verification
A. Model Blocks Planner: ! /
(Nzmo)
B. Contract Manager:-
C.
anager:C. Accounting: ! /
(Namc)
2. Authorization
A. Agency: ! /
(ham
B. Mg
mt&Budget
Administrator / !
Housing Director
7F OVER ss,soo.00
CITY OF FORT WORTH ATTACHMENT II
HOUSING DEPARTMENT
MANAGEMENT AND BUDGET DIVISION
DETAIL STATEMENT OF COSTS
CONTRACT'NO. DATE ,
AGENCY
TO
PROGRAM REPORT PERIOD
PROGRAM MONTHLY CUMULATIVE
COST CATEGORY ACCOUNT BUDGET EXPENDITURES TO DATE BALANCE
PERSONAL SERVICES
Salaries 516010
FICA 518010.
Life Insurance 518050
Health Insurance 518060
Unemployment-Federal 518090
Unemployment Tax-State 518090
Worker's Comp 518040
Retirement 518070
SUPPLIES
Office Sup lies 521010
Postage 521020
Teaching Aids 522030
Food supplies 52203.0
other_oDerating Supplies 523300
CONTRACTUAL SERVICES.
Tele hone 535040
_ Electric. 535.020
Gas tili 535010
Water/Waste Disposal 535.0.30
Rent(13t ldin ) 537010
Custodial Services 539220
OfficeE ui mentRental 537030
jPrinting . 533030
Re airs 53600
jFidelity,Bond 538210
Liabi Insurance 534020
Le al&Accountin 538060
Private Auto Allowance-Local 532130
Advertisin 533010
Conferences&Seminars 5311.80
Contractual Services 539120
Indirect Cost 517010
CAPITAL OUTLAY
Furniture,Fixtures 541330
OfT2ce B ui ment 541370
jProperty Insurance
TO T_A.L
Sub-Contractors Certification: I certify that the costs incurred ate taken from the books of accounts and that such costs are valid
and consistent with the terms of the agreement.
NAME and TITLE OF AUTHORIZED OFFICER SIGNATURE and DATE
CITY OF FORT WORTH ATTACHMENT III
HOUSING DEPARTMENT
MANAGEMENT AND BUDGET DIVISION
EXPENDITURES WORKSHEET
CONTRACT NO. _DATE ,
AGENCY
TO
PROGRAM REPORT PERIOD
CHECK
NO. DATE # PAYEE DESCRIPTION ACCOUNT NO. AMOUNT
1
2.
3
4
5
6
7-
8
9
10
11
12
13
14
15
I �
J 16
17 {
18
19
20
2,1
22
23
24
25
TOTAL
Sub-Contractors Certification: I certifv that the costs incurred are taken from the books of accounts and that such costs are valid
and.consistent with the terms of the agreement
'TAME and TITLE OF AUTHORIZED OFFICER SIGNATURE and DA c; y.
21E 1D
��' � 11 L
ATTACHMENT IV
MONTHLY NARRATIVE REPORT
MONTH REPORTING
FROM: TO:
1 . ACCOMPLISF3MENTS
II. ADDITIONAL COMMENTS RE&ARDING ACCOMPLISENENTS THIS MONTH:
III . PROBLEMS ENCOUNTERED AND SOLUTIONS PROPOSED:
IV. ANTICIPATED ACTIVITIES DURING NEXT MONTH:
PERFORMANCE REPORT
HOUSING DEPARTMENT
BATE:
PROJECT:` FUNDING YEAR:
ji Female —
Client Name M' Headed AgeFamily Ethnicity Race IUC a InI AnnualAnnualAddress
I Household mily Income
*Ethnicitt:
H
L Ilispanic/Latino
2. Nop Hispanic/fatino
ace:
I. White 6. American Indian/Alasltan Native&White Q
-_a 2. BiacktAfrican American 7. Asia&White
c= -„ 3. Asian 8. Black/African American&White y,
<. > 4. American Tndian/Ataskan Native 9. American Indian/Alaskan Native&Black/African American
�•,c=;a 5. Native llawaiianl0[herPacific Islander Io. Other Multi-Racial
- cia si.5i
L��
Page 1 of 3
City of Fort Worth, Texas
Mayor and Council Communication
COUNCIL ACTION: Approved on 5/10/2005
DATE: Tuesday, May 10, 2005
LOG NAME: 0305ACTIVITY REFERENCE NO.: C-20722
SUBJECT:
Authorize Execution of Community Development Block Grant Year XXXI, Emergency Shelter Grant
Year 2005-2006 and Housing Opportunities for Persons with AIDS 2005-2006 Contract Activities
RECOMMENDATION:
It is recommended that the City Council:
Authorize the City Manager to execute Community Development Block Grant (CDBG) Year XXXI,
Emergency Shelter Grant (ESG) Year 2005-2006 and Housing Opportunities for Persons with AIDS
(HOWPA) Year 2005-2006, contracts with the following organizations to administer their respective
programs, contingent upon approval and receipt of adequate funding from the U.S. Department of Housing
and Urban Development (HUD), for a term beginning June 1, 2005, and ending May 31, 2006:
I. Community Development Block Grant (CDBG)
Contracts with the following agencies for them not to exceed listed amount.
Organization Amount
United Community Center $250,000.00
Habitiat for Humanity $13,287.00
REACH, Inc-Project Ramp $17,715.00
Southside Area Ministries -SAM'S Kids After School $4,563.00
Boys & Girls Club - NINOS $17,486.00
Boys & Girls Club - KEYS $16,439.00
East Ft. Worth Montessori -After School Program $20,146.00
Latin Arts Association -Theatre Skills Program $15,525.00
Summerbridge Fort Worth -Summerbridge Program $24,605.00
CJ's Studio of Performing Arts- Performing Arts $8,000.00
Women's Center- Play It Safe $24,300.00
Cooks Childrens Hospital - Project Smile $30,000.00
Bridge Emergency Youth Services - Buffalo Soldiers $20,000.00
Parents & Children Together, Inc. - SKIP $20,396.00
YWCA- Child Development Program $135,000.00
Child Care Associates $117,000.00
FWHA-AMAKA Child Care Center $27,000.00
YWCA-AIM $18,887.00
YMCA -School Aged Child Care $108,338.00
Clayton YES -School Aged Child Care $54,000.00
JMAC Youth Center of Tarrant County $22,500.00
Southside Area Ministries- Mid-South Seniors $2,570.00
Seniors Citizen Services -Como Senior Citizens $17,597.00
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Meals on Wheels $33,696.00
Senior Citizen Services - Riverside Senior Citizens $15,271.00
NSEAM $17,000.00
Mental Health Association - Mental Health Advocate $24,750.00
Centro Cultural De Las Americas-Job Training $24,786.00
Mental Health Association - Long Term Ombudsman $17,500.00
Northside InterChurch Agency -Good Works $26,040.00
Presbyterian Night Shelter Bottle Bounty Deposits $30,000.00
Day Resource Center Security $27,000.00
Learn Education Center- Learn Even Start Program $20,000.00
United Community Centers -Crisis Intervention Program $20,000.00
Sickle Cell Disease Association - Health Outreach $23,640.00
Fort Worth SER - Northside Resource Center $65,001.00
A-Prep Center of Tarrant County $64,571.00
YWCA- Ben & Jerry's Job Training/Job Placement $18,207.00
TOTAL CDBG $1,412,816.00
II. Emergency Shelter Grant (ESG)
Organization Amount
YWCA-Supportative Living $12,150.00
Cornerstone Assistance - New Life Center $12,211.00
Presbyterian Night Shelter- Homeless Shelter $151,308.00
Bridge Emergency Services- Emergency Youth Shelter $6,374.00
Women's Haven of Tarrant County $19,515.00
MHMR of Tarrant County $14,505.00
YWCA-My Own Place $17,184.00
Presbyterian Night Shelter- Elderly & Infirmary Program $13,536.00
Salvation Army $10,580.00
Woman's Haven of Tarrant County -Supportive Child Care $13,000.00
TOTAL ESG $270,363.00
III. Housing Opportunities for Persons with HIV/AIDS (HOPWA)
Organization Amount
AIDS Outreach Center $460,970.00
Tarrant County Samaritan Housing, Inc. $240,889.00
AIDS Outreach Rural Texas $103,141.00
TOTAL HOPWA $805,000.00
DISCUSSION:
On April 5, 2005, the City Council adopted the budgets and the appropriation ordinance increasing
estimated receipts and appropriations for the Year XXXI (June 1, 2005 to May 31, 2006) Community
Development Block Grant (CDBG) grant funds, (2005-2006) Emergency Shelter Grant (ESG) grant funds
and (2005-2006) Housing Opportunities for Persons with AIDS (HOPWA) grant funds as part of the City's
Consolidated Plan and Consolidated Action Plan. The Consolidated Plan, as adopted by the City Council,
included program descriptions on each program listed above.
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f
The above programs are consistent with the City's approved funding policies and priorities. Each program
meets the requirements of the Department of Housing and Urban Development (HUD) regulations
defining "eligible activity." These programs prove services citywide.
FISCAL INFORMATION/CERTIFICATION:
The Finance Director certifies that funds will be available in the current operating budget as appropriated, in
the Grants Fund contingent upon approval and receipt of adequate funding from the U.S. Departmental of
Housing and Urban Development (HUD) for the term beginning June 1, 2005, and ending May 31, 2006.
TO Fund/Account/Centers FROM Fund/Account/Centers
GR76 539120 005206007XXX $270,363.00
GR76 539120 005206008XXX $805,000.00
GR76 539120 005206005XXX $1,412,816.00
Submitted for City Manager's Office by: Richard Zavala (Acting) (6222)
Originating Department Head: Bridgette Garrett.(6183)
Additional Information Contact: Deidra Emerson (7563)
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